22042032 Child Care Questions and State Responses.docx

State of Illinois CMS Child Care at MABB

RFP # 22042032

Questions and Responses

1. When responding to the RFP, it is in red. Do you want me to put my responses in red? I have a different font than the criteria listed, so it’s easy enough to see, but I can still put it in red if needed.

RESPONSE: Offeror responses do not have to be in red – this is just to bring the respondent’s attention to where information should be provided.

2. Not all of my responses have the Header State of Illinois Specifications/Qualification/Statement of Work. Some of the responses are a few pages long, is it ok if there is no header?

RESPONSE: No, there does not need to be a header.

3. Only in D.6.4.9 do I actually have the 3 policies manual printed. I don’t refer to them as attachments but just those pages after that criteria. Is this OK?

RESPONSE: Yes, it is acceptable to refer to specific pages of your policy manual.

4. I will also like to paper clip those separately so it is obvious they belong together.

RESPONSE: Yes, using a paperclip to maintain order within your responses is acceptable.

5. The playground equipment was replaced, could you provide an end date for the monthly payments?

RESPONSE: This would become part of any resulting contract.

6. I expect to have to negotiate the monthly fees as noted in the RFP. If so, I would like to make sure it is at an agreeable time to get my council in order if I feel I need it.

RESPONSE: The State anticipates enough time for Offerors to confer with counsel for any monthly fee negotiations.

7. The contract refers to the State providing a fridge, stove and 2 microwave ovens, which is provided by the current vendor.

RESPONSE: D.6.3.5 will be replaced with “Identify your plan for food preparation and service; a small preparation kitchen is on the premises with a sink and hook-ups for a stove, refrigerator and microwave oven.

8. Packet 1 is the offer that I have written and the other pages that I don’t respond specifically to?

RESPONSE: Packet 1 should include everything under Sections D.

9. Packet 2 is the pricing section?

REPSONSE: Yes, Packet 2 should include all of Section E, the Pricing pages, and should be in a separate, sealed envelope.

10. Packet 3 is for C.10.1 Offer, are you referring to the terms and conditions?

RESPONSE: Please consider Section C Offer a checklist for the company to ensure that all areas of the solicitation and response have been addressed. Packet 3 should include:

Section C Offer, Section 3. F Standard Terms and Conditions, Section 3.G Exceptions to Solicitation and Contract Terms and Conditions, Section 3. H Supplemental, and Section 3.I Subcontractor Utilization Section 3.J References are not applicable.

11. Packet 4 I do not know what you are looking for in terms of C.12.2 Certifications Timely to this Solicitation and C.12.3 Disclosure of Lobbyists and pending contracts. Am I supposed to respond to this with specific paperwork?

RESPONSE: Packet 4 should include either Forms A or Forms B C.12.2 and C.12.3 identified in the Offer Section corresponds to Forms B #2 and #4/#5 respectively.

#2 under Forms B requests that Vendors confirm that they are not barred from having a contract with the State based upon the conditions identified in that paragraph. If a Vendor is able to have a contract awarded, the Yes box would apply. There is no specific documentation required to be submitted unless the company meets any of the conditions within the paragraph.

#4 under Forms B requests Vendors confirms whether the company is represented by a lobbyist. If there is no lobbyist, the No box would apply. There is no specific documentation required to be submitted unless the Vendor marks Yes.

#5 under Forms B requests that Vendors disclose any current or potential contract with the State in the grid provided.