22-143HR Addendum #3

Questions & Answers - 1

Solicitation 22-143HR - Retirement Plan Consultant Buying Organization The City of Johns Creek

No Question/Answer Question Date

Q7 Question: Questions for Johns Creek Retirement Plan Consultant RFP (23-143HR) •Can you please confirm if we submit our company’s financial statements that they will be considered “trade secrets” and not open for public inspection?

•What is the participant count in each plan, and how many are actively participating in the plan?

•What is the balance for each plan?

•How many people are employed by the City of Johns Creek?

•The RFP currently asks for pricing information in dollars. Is the City requesting that the plan fees are billed directly to the employer or are basis points on plan assets billed to the participants an option as well?

Answer: Q1: Can you please confirm if we submit our company’s financial statements that they will be considered “trade secrets” and not open for public inspection?• 1A: Financial statements are not required as a submission at this time. Only upon request by the City if required. Financial Statements are not public records upon submission. Q2: What is the participant count in each plan, and how many are actively participating in the plan? A2: Previously answered in an addendum. • Q3: What is the balance for each plan?• How many people are employed by the City of Johns Creek? • A: Previously answered. 4Q The RFP currently asks for pricing information in dollars. Is the City requesting that the plan fees are billed directly to the employer or are basis points on plan assets billed to the participants an option as well? 4A: Please submit as basis points on plan assets.

05/10/2022

22-143HR Addendum #3

No Question/Answer Question Date

Q8 Question: Questions from RPA - Part 1 of 2 1.Is the City of Johns Creek 22-143HR Proposal Letter on page 3 a separate form that needs to be signed? Or should the Proposal Letter and the introductory cover letter referenced on page 14 of the RFP be combined into a single letter? If separate, does the Proposal Letter count towards the 20-page limit?

2.On page 8, Item 1.6.5 states proposals must be signed in ink. Will electronic signatures be accepted in lieu of ink signatures? If not, will each of the six printed copies of our response require an ink signature?

3.On page 11, Item 3.0 – Mandatory Requirements states, “Offerors must prepare and submit a response which references the page(s) of the Technical Response where satisfaction of the Mandatory Requirements is substantiated.” There was no Mandatory Requirements section in the RFP. Please clarify all the Mandatory Requirements.

4.On page 14, the third bullet under Experience/Qualifications of Consultant’s Team states that resumes can be attached as an Appendix. Will this Appendix be counted toward the 20-page maximum limit?

5.Regarding page 17, Item 5.7 – Minority Business Policy: Would the City prefer minority business participation for services being retained? If so, what is the target minority business participation goal?

How will minority participation impact proposal evaluation?

6.How long has Principal been the plans’ recordkeeper?

7.When did you last conduct an RFP for plan recordkeeping services?

8.What are the current recordkeeping fees for both plans?

9.Please provide a copy of the plans’ most recent 408(b)2 disclosure statement, if available. Also, a copy of the plans’ summary plan description.

10.Do you have an investment policy statement (IPS)? If yes, is a copy available?

Answer: 1A: Page 1, 3, 4, 21, 22, 23 are forms that will be filled out and submitted by the Offeror. Page

2 Check list is reference only. 2A: Electronic signatures is acceptable.3A: Cover page reference pg 14 is introductory letter by your firm on letterhead. Cover page and forms not counted towards 20 page limit. 4A: Mandatory Requirements, cover letter, required forms, Response outlined in Section 4.1.1

Firm Experience, Experience/Qualification of Consultant Team,Scope of Service Understanding &

Firm's Approach, response to questionnaire, References and Cost proposal in a separate envelope #2

(1 copy). 4A. No appendix will not count towards 20 page limit. 5A:Minority firms will be considered fairly. Bid for services does not require award of contract to a minority owned firm. 6A:Estimated 2006 at inception of the City 7A: No record available of last time, possibly 2006 8A: Fees are not being disclosed at this time 9A:Information is not being disclosed at this time for the active bid 10A:No. One needs to be developed.

05/10/2022

Q9 Question: Questions from RPA - Part 2 of 2 11.We noticed the plan has predominately Principal Separate Accounts on the fund menu. Were these investment options recommended by OneDigital?

12.Can you provide a sample of the plans’ most recent quarterly investment manager due diligence report?

13.What is the frequency of the City’s current level of participant services from OneDigital? Does it meet your expectations? What aspects are working best and which need improvement?

14.Is there a separate fee charge for participant services versus plan level services?

15.What plan services are currently being provided by OneDigital?

16.Is the current OneDigital consultant allowed to offer employees ancillary investment and/or insurance products?

Answer: 11A: Unknown. The Plan Administrator has been here for 5 months and does not have the full account history. 12A: We will not be disclosing any more plan information at this time. 13A:The Plan

Administrator is new and does feel like this question can be answered appropriately at this point. 14A:

We currently do not have this service, it is fine to separate the costs if you prefer. 15A: They are the

Broker on record and provide quarterly investment reviews and meetings. They also speak to employees as needed for education. 16A: The answer is No.

05/10/2022

Q10 Question: Offeror's RFP Checklist One page 1 of the Bid Packet at the bottom of the page, it says "Offerors must return this cover sheet with RFP response Offeror's RFP Checklist. The only checklist I see is on page 2 but it says at the bottom of the page "This checklist is provided for assistance only and should not be submitted with Offeror's Response". I just want to make sure we submit all the correct items. Is there another checklist I am missing? Or is it referring to the one on page 2? And if it is the one on page 2, should it be submitted?

Answer: Page 1, 3, 4, 21, 22, 23 are forms that will be filled out and submitted by the Offeror. Page 2

Check list is reference only.

05/11/2022

Q11 Question: Form O.C.G.A. 50-36-1(e)(2) Affidavit

1. On the Form O.C.G.A. 50-36-1(e)(2) Affidavit Verifying Lawful Presence in the United States, please advise what should be entered in the first blank line ("as an applicant for a(n)

2. On the Form O.C.G.A. 50-36-1(e)(2) Affidavit Verifying Lawful Presence in the United States, please confirm what constitutes a "secure and verifiable document" to be provided with this form.

Answer: Retirement Plan Advisor

05/11/2022

Q12 Question: Questions from RPA - Addenda & Example COi

1. On the RFP Checklist on page 2 of the RFP, Item 8 states "Submission of Bid acknowledges receipt of addendums, however, recommended to include with bid submission signed copies.” If included, do the signed copies pages count toward the 20-page max count?

2. Pages 2 and 14 of the RFP make reference to submitting an example COI. Is an example COI required with submission? If so, does it count toward the 20-page max count?

Answer: 1A: No signed addendums do not count.

2A: A Certificate of Insurance is not required for submission of bid but maybe required from awarded firm.

Please make sure your firm's response to the areas that will be scored are limited to 20 pages. Again, forms, cover letter, appendix with resumes will not count.

05/12/2022

Q13 Question: Questions from RPA - Exhibits & Additional Materials

1. Page 13, Section 4.1.1 “Proposal Format and Requirements” states: “Proposals should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation.” Are additional exhibits of sample work products (e.g., investment reports, recordkeeper RFP materials) which are not marketing related allowed? If so, will these pages count toward the 20 page max?”

Answer: Yes, sample work products would count towards the 20 page limit.

05/13/2022

I acknowledge receiving addendum #3 for Bid 22-143HR.

Firm Name: __________________________________

Print Name: __________________________________

Signature: ___________________________________

Date: _______________________________________