21F5431 JA 6 month extension_redacted.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND SOUTHWEST

750 PACIFIC HIGHWAY

SAN DIEGO CA 92132-5190

IN REPLY REFER TO

N6247318D5608, N6247321F5431 J&A No. 24-58-3

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity.

Department of the Navy, Naval Facilities Engineering Systems Command Southwest (NAVFAC SW), Facilities Engineering and Acquisition Division (FEAD) Naval Base San Diego, California.

2. Description of the Action Being Approved:

Request approval of contract action to continue performance of the current Facility Investment Service Contract N62473-18-D-5608 Task Order N6247321F5431. The task order is in its final option period, with a Contract Completion Date (CCD) of September 29, 2024. This contract action will extend performance on a sole source basis to . for services at Building 750, located at 750 Pacific Highway, San Diego, CA.

3. Description of Supplies/Services:

This task order provides labor, supervision, management, equipment, and material to perform Facility Investment services under the technical annex 1502000 Facilities Investment.

Preventative (recurring) services will be performed for the following systems: plumbing, fire protection, HVAC, and for exterior/interior finishes, generators, rollup doors, and CO sensor calibrations. Corrective maintenance (non-recurring) will be performed for individual service calls, such as overflowing toilets, paint touch ups, light bulb replacements, wall patches, etc.

The bridge contract will be a modification to extend the current task order for a six month base period and six (6) 1-month option periods. The anticipated cost is $574,336.59, to be funded with Fiscal Year 24 & FY25 Operations & Maintenance, Navy (OMN) funds.

PERIOD OF

PERFORMANCE

FFP -

Recurring

IDIQ

Non-Recurring

Total

09/29/2024 - 03/31/2025 04/01/2025 - 04/30/2025 05/01/2025 - 05/31/2025 06/01/2025 - 06/30/2025 07/01/2025 - 07/31/2025 08/01/2025 - 08/31/2025 09/01/2025 - 09/30/2025

TOTAL $574,336.59

4. Statutory Authority Permitting Other Than Full and Open Competition:

The statutory authority permitting other than full and open competition is 10 USC § 3204 (a)(1), as implemented by the Federal Acquisition Regulation (FAR) 6.302-1 Only One Responsible Source, which permits contracting without providing for full and open competition in situations where only one responsible source will satisfy agency requirements.

5. Rationale Justifying Use of Cited Statutory Authority:

The current facility investment contract N62473-18-D-5608 Task Order N6247321F5431 expires on September 29, 2024. The task order was awarded with a one year Base Period, and two (2) one-year Option Periods for a total of 36 months. This requirement did not account for the potential need of a 6-month extension. Consequently, the 6-month extension of performance permitted under FAR 52.217-8 was not evaluated at the time of award.

After award of Task Order N6247321F5431, NAVFAC Southwest determined a Base Operations Service Contract (BOSC) should be implemented for Naval Base San Diego, with the services of the current task order falling under the new BOSC. While sufficient time exists for a follow-on contract to be awarded, the new contract duration would only be for a term of six months, as the BOSC is scheduled to be awarded with a period of performance start date of April 1, 2025. Due to the complexities and highly specialized nature of this service contract, a six month long new contract would not be successful to meet the requirements of the Scope of Work. This contract requires the use of Maximo, which requires several months in which to gain access. Also, the contract requires substantial work related to HVAC, boiler, plumbing, generator, and fire systems, which require extensive time to learn and understand how to maintain and repair.

When the current contract was awarded in FY21, the contractor required up to eight (8) months to fully gain accesses to Maximo due to base security standards and work timelines. Contractor and sub-contractor base DBIDS also took time to acquire, as several different sub-contractors are required for the multitude of different systems requiring work and certification. Due to these intricacies, a new contract under a potential new contractor would not have sufficient time in a six month period to meet the requirements of the contract.

Six one (1) month options are also included for this extension of the task order. Historically, BOSC procurements in the San Diego area of responsibility have been challenged by disappointed offerors either in the federal courts or the United States General Accountability Office. Should the Naval Base San Diego BOSC procurement be challenged, the start of the new performance period may be unacceptably delayed. These one-month option periods would ensure a continuity of service until the BOSC is awarded and operational.

The current contractor, , is successfully performing the current task order, and continues to receive successful Monthly Performance Assessment Summaries (MPAS). They have the accesses required for the building and all its systems, including Maximo. . is presently on-site and has the resources, equipment, and familiarity with requirements to continue the services without interruption. Due to the timeline of the BOSC and the uniqueness of the requirements at B750, it is not possible for an alternative company to successfully perform the support services. Procuring the required services for a follow-on six-month contract with an alternative source would jeopardize critical Navy missions.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable:

The task order N6247321F5431 was competed under MASC N6247318D5608 among the following contractors:

. ’s proposal was determined to be the lowest priced offeror, and fair and reasonable. Adequate competition for the task order was obtained.

Due to the intricacies of this project, standard market research procedures for other qualified firms could not be conducted in accordance with FAR Part 10. Other than full and open competition is necessitated by only one responsible source being able to satisfy agency requirements under the authority of 10 U.S.C. § 3204 (a)(1). The approved J&A will be released in accordance with FAR 6.305(a). NAVFAC Southwest is in the process of a competitive BOSC procurement for Naval Base San Diego services, which includes the services under this task order N6247321F5431.

7. Determination of Fair and Reasonable Cost:

The Contracting Officer has determined the anticipated cost to the Government of the supplies and services covered by this J&A will be considered fair and reasonable in accordance with FAR 15.404- 1(b)(ii) Comparison of the proposed prices to historical prices paid.

8. Actions taken to Remove Barriers to Future Competition:

This is a one-time bridge contract modification to extend the current task order for a six month period.

NAVFAC Southwest is pursuing a competitive procurement to award a Base Operations Service Contract to obtain the required services. No barriers to promote future competition are anticipated.

JUSTIFICATION AND APPROVAL 24-58-3

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance, which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Technical & Requirements Cognizance:

Date

Supervisory FSCM

NAVFAC SW

LEGAL SUFFICIENCY REVIEW

I have determined this justification is legally sufficient.

Date

Associate Counsel

NAVFAC SW

CONTRACTING OFFICER CERTIFICATION

I certify that this Justification is accurate and complete to the best of my knowledge and belief.

Supervisory Contracting Officer

NAVFAC SW