216 60 07 HD 3 Point Hitch Flail Mower December 2022.docx

Specification No. 216-60-07

Specification No. 216-60-07 Specification and Questionnaire for Flail Style Mowers

State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for3 Point Hitch, Flail Type, Hammer Knife Type Mower December 2022 The following specifications describe the minimum requirements for a severe-duty flail type mower attachment. The equipment bid shall be new, of current design and manufacture, and a production model. Any additions, deletions, or variations from the following specifications must be noted, or the bid will be rejected. Any standard items appearing in the manufacturer's regular published specifications furnished by the bidder shall be included in the bid unless otherwise noted. Copies of published specifications shall be included with the bid.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Bid for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless specified otherwise, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds.

General:

All machines shall be regular production equipment for which published specifications are available. Machine modification to meet the operational and capacity requirements of this specification shall be limited to standard or optional equipment as regularly installed by the manufacturer. All operating specifications are based on SAE or ASAE standards which shall be the basis for determining compliance with specified requirements.

Complies: |_| Yes |_| No Tractor Compatibility:

The mower shall be designed for recommended operation with tractors of 60 to 110 horsepower.

Complies: |_| Yes |_| No Width of Cut:

The mower shall be a single drum/rotor shaft design with a rated cutting width of no less than 70”.

Cutting Capacity:

Hammer style blades rated to cut ±5” diameter brush of various types.

Hitch:

A standard Cat. II hitch with solid pins and hairpin type retainment shall be provided with the following features or equal to the same function:

· The upper point stabilizer shall include dual top link pin holes.

a. One standard round for rigid and level deck suspension

b. One oval for front to rear deck oscillation

· The bottom point stabilizers shall include double pull arm pins to accommodate different tire sizes

· Shall include a removable pin between the mower and the hitch to allow for mechanical disconnect.

· Shall include appropriate valve(s) at hydraulic connections to allow for hydraulic disconnect.

Frame / Chassis:

The construction and fabrication shall be designed for severe-duty roadside mowing using flat, channel or tubular steel, stainless steel or aluminum members. All welding shall conform to certified AWS standards and practices. All sheared or cut edges shall be ground, radiused, or eased to prevent injury.

Complies: |_| Yes |_| No

Hydraulic Side-to-Side Offset and Vertical Rotation:

The mower shall be designed to allow both vertical and horizontal movement of the flail head. The approximate or minimum requirements described below.

· Vertical - ninety degrees (90°) upward and sixty-five degrees (65°) downward.

· Horizontal - (left to right) the range of movement shall be a minimum of fifty-two inches (52”) measured from the center of the PTO.

Flail Housing:

Manufacturer’s single or double wall decking; single wall ¼” + abrasion resistant steel or double wall 7 gauge. The housing depth and width shall allow for all components of flail head to be retained within the footprint of the housing including the rear roller. Design shall allow for a side trim mower installation.

The end plates shall be a minimum double wall 7 gauge or plate reinforced at bearing and shaft supports.

Mulching Option:

Manufacturer installed mulching option available with adjustable mulching door and counter blade to ensure the reduction of clippings.

Shielding:

The flail housing shall include curtain type shielding on the front and at the rear to prevent debris from exiting housing during cutting operations.

Skid Shoes: (If end plates are used to support flail) The outside end plates shall be equipped with replaceable, heavy duty full-coverage skid shoes. They shall be approachable leading-edge design to reduce sod damage. Short "nose end" skid shoes will not be accepted.

Complies: |_| Yes |_| No Rotor and Blades:

A severe service duty electronically balanced rotor shall have a minimum of sixteen (16) hammer style severe service duty blades and shall meet the following requirements:

· Electronically balanced rotor shall have a minimum speed of 2,250 RPM.

· Hammer style blades shall be constructed of forged and hardened steel.

· Hammer style blades shall measure approximately 5.5” wide with weight of 3.5lbs.

· Hammer style blades rated to cut ±5” diameter brush of various types.

· Hammer style blade tip speed shall be approximately 105 MPH.

The drum/rotor diameter shall be a minimum 4-1/2".

The cutting height of the flail shall be adjustable and capable of maintaining a fixed height. Adjustment shall be capable in the field without special tools.

Rear Roller:

The rear guide roller shall be approximately 7-5/8” in diameter, bearings shall be greaseable or oil bathed.

The rear roller shall adjust the mower's cutting height. Approximately 0.5” to 5.0”.

Complies: |_| Yes |_| No Roller shall include a scraping device to remove material from roller.

Complies: |_| Yes |_| No PTO Drive:

The mower shall be equipped with a gearbox with a continuous load rating of not less than 75 horsepower. Over-run clutch shall be provided to prevent gearbox damage or tractor creep. Oil level sight glass for tool free gearbox oil level precheck.

A standard 540 RPM tractor PTO connector shall be provided.

Complies: |_| Yes |_| No The power takeoff shaft for operating the mower shall be so designed that it operates freely regardless of the height the mower is raised. Series 8 or equal, suitable for higher HP ratings and severe duty.

Complies: |_| Yes |_| No

Belt Drives:

Secondary belt system(s) shall feature anti-static and oil resistant belts. Design shall allow for adjustment in the field with basic hand tools.

Hydraulics / SCV Controlled:

The hydraulic cylinders shall be industry standard design, flow control or accumulators per manufacturer’s design to prevent damage. All hoses shall be routed and well secured to prevent damage from chaffing or contact with vegetation.

Complies: |_| Yes |_| No Safety and Storage:

The unit shall include the following:

· Built-in ground stand for storage when removed from tractor.

· PTO shaft storage hook on chassis

· Transport lock to prevent excess stress on supporting linkages and to prevent cylinder rods from extending while driving or trailering from place to place

· Manufacturers mechanical or hydraulic breakaway system Complies: |_| Yes |_| No Paint:

All surfaces normally painted shall be cleaned, prepped, primed and painted or powder coated the manufacturer’s standard color.

Is Hot Dip Galvanizing available for deck section? |_| Yes |_| Not Available

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: |_| Yes |_| No Repair Parts and Service:

Since continuous operation of this excavator is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

Manuals:

One copy of all operators’ manuals, parts lists, service manuals, and warranty information shall be provided with each machine at time of delivery. In addition, extra copies, in hard-bound notebooks, shall be provided to each delivery destination. Books, manuals, etc., must clearly and specifically address the machines provided.

Complies: |_| Yes |_| No Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Demonstration Requirements:

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the State of Illinois, demonstrate this equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features which may be in question.

Complies: |_| Yes |_| No Warranty:

Manufacturer shall guarantee all parts of the mower and the operating equipment against defective parts and workmanship for a period of 12 months minimum.

Delivery:

The vendor shall notify the delivery location 24 hours prior to delivery. Delivery shall be made by truck to the locations shown on the proposal. The type of truck or trailer used for delivery shall be such that unloading can be safely accomplished by tractor-loader or forklift with standard tines. Trucks loaded beyond this capability will be rejected, and it will be the bidder's responsibility to arrange the unloading. All units shall be fully assembled upon delivery. Gearbox vents may be plugged for shipping; however, each machine must be clearly labeled to this fact and appropriate operating vents supplied with each machine.

Complies: |_| Yes |_| No Training:

A minimum of one-day instruction by qualified factory or dealer personnel shall be available to each district receiving units. Instruction shall include mounting, operation, and maintenance of the machine. Instruction shall take place at a time and location selected by the district following delivery and prior to placing machines in service.

Complies: |_| Yes |_| No Special Note Concerning the Mounting and Use of the Mowers Described in this Specification:

The machines described above are being purchased for use with existing IDOT tractors or tractors being purchased this fiscal year. IDOT operates both industrial and agricultural model tractors from various manufacturers. If the successful operation of the mowing equipment is dependent on the tractor make or components (tire size, 3-point lower link lengths, PTO locations, etc.), it shall be the bidder's responsibility to contact the IDOT receiving district prior to shipment to determine tractor considerations and to provide mowers to match the tractors generally used. The successful bidder will not be required to change specified equipment (that is, Cat I in lieu of Cat II hitches), but will be expected to provide machines which can be attached to and operated by regular production tractors of any manufacture. This includes PTO drive shaft lengths and lift points for adequate ground and tire clearance.

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a. Specification Questionnaire

b. Descriptive literature