214-20250404200219 CLARKE.pdf

Section 20- Proposal Requirements and Conditions 1

Section 20 Proposal Requirements and Conditions

20-01 Advertisement (Notice to Bidders)

CLARKE COUNTY AIRPORT BOARD

2025 BIL PROJECT

PROPOSED HANGER IMPROVEMENT PROJECT

NOTICE TO CONTRACTORS:

Sealed bids will be received by the Clarke County Airport office in Quitman, Mississippi at 429 County

Road 153, Quitman, MS 39355 until 10:00 a.m. on the 28th day of April 2025 and shortly thereafter officially opened for the airport hanger improvements at the Clarke County Airport in Quitman, MS being known as Proposed Hanger Improvement Project 2025, BIL Project.

PRINCIPAL ITEMS OF WORK ARE APPROXIMATELY AS FOLLOWS

ITEM ITEM ITEM ITEM EST.

SCHED. NMBR DESCRIPTION UNIT QTY.

C 100

Remove and dispose existing bay lighting in

Hanger 1 L.S. 1

C 102 Install new lighting and wiring in Hanger 1 L.S. 12

C 105

Clean wall and ceiling surface to prepare for insulation installation in Hanger 1 L.S. 7380

P 101.5.1

Install new 2” Closed Cell Spray Foam

Insulation to all walls and ceiling and new hanger doors in Hanger 1 L.S. 1

P 152.4.1

Remove and dispose existing sliding hanger doors on Hanger 1 C.Y. 5

P 605.5.1

Install new hanger building bi fold doors in

Hanger 1 L.F. 100

C 111

Remove and dispose existing bay lighting in

Hanger 3 L.F. 75 LF

C 107 Install new lighting and wiring in Hanger 3 L.S. 12

C 109

Clean wall and ceiling surface to prepare for insulation installation in Hanger 3 EA 1

C 110

Install new 2” Closed Cell Spray Foam

Insulation to all walls and ceiling and new hanger doors in Hanger 3 L.S. 7380

C 112

Remove and dispose existing sliding hanger doors on Hanger 3 L.S. 1

Section 20- Proposal Requirements and Conditions 2

C 113

Install new hanger building bi fold doors in

Hanger 3 L.S. 1

NOTICE TO CONTRACTORS:

CONTRACT TIME: 180 Working Days

BASIS OF AWARD

The award, if made, shall be within approximately thirty (30) days of date of receipt of Bids. The award shall be based on the lowest and best bid. The winning bid will be at the Clarke County Airport Board’s discretion. The selected winning bid will be based on the following combined weighted factors: (a) basis of bid offering for the published quantities, (b) bidders’ technical qualifications, and (c) professional reputation. The Clarke County Board of Supervisors reserves the right to reject any and all bids.

The Clarke County Airport Board hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprise will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

PLANS AND SPECIFICATIONS are on file at the Clarke County Airport for review. All items shall be constructed in accordance with Federal Aviation Administration (FAA) standards.

PLANS AND PROPOSALS may be secured from the Cornerstone Planroom at https://www.cornerstoneengllcplanroom.com/The cost for plans and specifications is non-refundable. Technical questions and inquiries shall be addressed to the project manager, Mauricka

McKenzie, P.E. of Cornerstone Engineering, LLC in Clinton, MS at email address of mmckenzie@cornerstoneengllc.com. The phone number is 601-473-2403.

Certified check or bid bond for five percent (5%) of the total bid, made payable to the Clarke County

Airport Board must accompany each proposal.

A non mandatory prebid meeting will be held on Tuesday, April 15th at 10 am at the Clarke County

Airport.

Bids must be hand delivered or otherwise physically delivered by public or private couriers or delivery service, including but not limited to U. S. Postal Service, Certified Mail with return receipt requested, United Parcel Service, Federal Express, or by any other delivery method wherein receipt of said bids much be acknowledged, in writing, by the addressee to the Clarke County Airport Board, Attention:

Glenn Cook, Quitman, MS 39355.

Bidders are hereby notified that any proposal accompanied by letters qualifying in any manner the condition under which the proposal is tendered will be considered an irregular bid and such proposal will not be considered in making the award.

20-02 Qualification of bidders. Each bidder shall submit evidence of competency and evidence of financial responsibility to perform the work to the Owner at the time of bid opening.

Evidence of competency, unless otherwise specified, shall consist of statements covering the bidder’s past experience on similar work, and a list of equipment and a list of key personnel that would be available for the work.

Each bidder shall furnish the Owner satisfactory evidence of their financial responsibility. Evidence of financial responsibility, unless otherwise specified, shall consist of a confidential statement or report of the bidder’s financial resources and liabilities as of the last calendar year or the bidder’s last fiscal year.

Such statements or reports shall be certified by a public accountant. At the time of submitting such financial statements or reports, the bidder shall further certify whether their financial responsibility is https://www.cornerstoneengllcplanroom.com/

Section 20- Proposal Requirements and Conditions 3 approximately the same as stated or reported by the public accountant. If the bidder’s financial responsibility has changed, the bidder shall qualify the public accountant’s statement or report to reflect the bidder’s true financial condition at the time such qualified statement or report is submitted to the

Owner.

Unless otherwise specified, a bidder may submit evidence that they are prequalified with the State

Highway Division and are on the current “bidder’s list” of the state in which the proposed work is located. Evidence of State Highway Division prequalification may be submitted as evidence of financial responsibility in lieu of the certified statements or reports specified above.

20-03 Contents of proposal forms. The Owner's proposal forms state the location and description of the proposed construction; the place, date, and time of opening of the proposals; and the estimated quantities of the various items of work to be performed and materials to be furnished for which unit bid prices are asked. The proposal form states the time in which the work must be completed, and the amount of the proposal guaranty that must accompany the proposal. The Owner will accept only those Proposals properly executed on physical forms or electronic forms provided by the Owner. Bidder actions that may cause the Owner to deem a proposal irregular are given in paragraph 20-09 Irregular proposals.

Mobilization is limited to ten [10%] percent of the total project cost.

20-04 Issuance of proposal forms. The Owner reserves the right to refuse to issue a proposal form to a prospective bidder if the bidder is in default for any of the following reasons:

a. Failure to comply with any prequalification regulations of the Owner, if such regulations are cited, or otherwise included, in the proposal as a requirement for bidding.

b. Failure to pay, or satisfactorily settle, all bills due for labor and materials on former contracts in force with the Owner at the time the Owner issues the proposal to a prospective bidder.

c. Documented record of Contractor default under previous contracts with the Owner.

d. Documented record of unsatisfactory work on previous contracts with the Owner.

20-05 Interpretation of estimated proposal quantities. An estimate of quantities of work to be done and materials to be furnished under these specifications is given in the proposal. It is the result of careful calculations and is believed to be correct. It is given only as a basis for comparison of proposals and the award of the contract. The Owner does not expressly, or by implication, agree that the actual quantities involved will correspond exactly therewith; nor shall the bidder plead misunderstanding or deception because of such estimates of quantities, or of the character, location, or other conditions pertaining to the work. Payment to the Contractor will be made only for the actual quantities of work performed or materials furnished in accordance with the plans and specifications. It is understood that the quantities may be increased or decreased as provided in the Section 40, paragraph 40-02, Alteration of Work and

Quantities, without in any way invalidating the unit bid prices.

20-06 Examination of plans, specifications, and site. The bidder is expected to carefully examine the site of the proposed work, the proposal, plans, specifications, and contract forms. Bidders shall satisfy themselves to the character, quality, and quantities of work to be performed, materials to be furnished, and to the requirements of the proposed contract. The submission of a proposal shall be prima facie evidence that the bidder has made such examination and is satisfied to the conditions to be encountered in performing the work and the requirements of the proposed contract, plans, and specifications.

Boring logs and other records of subsurface investigations and tests are available for inspection of bidders. It is understood and agreed that such subsurface information, whether included in the plans, specifications, or otherwise made available to the bidder, was obtained, and is intended for the Owner’s design and estimating

Section 20- Proposal Requirements and Conditions 4 purposes only. Such information has been made available for the convenience of all bidders. It is further understood and agreed that each bidder is solely responsible for all assumptions, deductions, or conclusions which the bidder may make or obtain from their own examination of the boring logs and other records of subsurface investigations and tests that are furnished by the Owner.

20-07 Preparation of proposal. The bidder shall submit their proposal on the forms furnished by the

Owner. All blank spaces in the proposal forms, unless explicitly stated otherwise, must be correctly filled in where indicated for each and every item for which a quantity is given. The bidder shall state the price

(written in ink or typed) both in words and numerals which they propose for each pay item furnished in the proposal. Prices should generally be written in whole dollars and cents. The extended total amount of each item should not be rounded. In case of conflict between words and numerals, the words, unless obviously incorrect, shall govern.

The bidder shall correctly sign the proposal in ink. If the proposal is made by an individual, their name and post office address must be shown. If made by a partnership, the name and post office address of each member of the partnership must be shown. If made by a corporation, the person signing the proposal shall give the name of the state where the corporation was chartered and the name, titles, and business address of the president, secretary, and the treasurer. Anyone signing a proposal as an agent shall file evidence of their authority to do so and that the signature is binding upon the firm or corporation.

20-08 Responsive and responsible bidder. A responsive bid conforms to all significant terms and conditions contained in the Owner’s invitation for bid. It is the Owner’s responsibility to decide if the exceptions taken by a bidder to the solicitation are material or not and the extent of deviation it is willing to accept.

A responsible bidder has the ability to perform successfully under the terms and conditions of a proposed procurement, as defined in 2 CFR § 200.318(h). This includes such matters as Contractor integrity, compliance with public policy, record of past performance, and financial and technical resources.

20-09 Irregular proposals. Proposals shall be considered irregular for the following reasons:

a. If the proposal is on a form other than that furnished by the Owner, or if the Owner’s form is altered, or if any part of the proposal form is detached.

b. If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind that make the proposal incomplete, indefinite, or otherwise ambiguous.

c. If the proposal does not contain a unit price for each pay item listed in the proposal, except in the case of authorized alternate pay items, for which the bidder is not required to furnish a unit price.

d. If the proposal contains unit prices that are obviously unbalanced.

e. If the proposal is not accompanied by the proposal guaranty specified by the Owner.

f. If the applicable Disadvantaged Business Enterprise information is incomplete.

The Owner reserves the right to reject any irregular proposal and the right to waive technicalities if such waiver is in the best interest of the Owner and conforms to local laws and ordinances pertaining to the letting of construction contracts.

20-10 Bid guarantee. Each separate proposal shall be accompanied by a bid bond, certified check, or other specified acceptable collateral, in the amount specified in the proposal form. Such bond, check, or collateral shall be made payable to the Owner.

20-11 Delivery of proposal. Each proposal submitted shall be placed in a sealed envelope plainly marked with the project number, location of

Section 20- Proposal Requirements and Conditions 5 airport, and name and business address of the bidder on the outside.

When sent by mail, preferably registered, the sealed proposal, marked as indicated above, should be enclosed in an additional envelope. No proposal will be considered unless received at the place specified in the advertisement or as modified by Addendum before the time specified for opening all bids. Proposals received after the bid opening time shall be returned to the bidder unopened.

20-12 Withdrawal or revision of proposals. A bidder may withdraw or revise (by withdrawal of one proposal and submission of another) a proposal provided that the bidder’s request for withdrawal is received by the Owner [ in writing ] before the time specified for opening bids. Revised proposals must be received at the place specified in the advertisement before the time specified for opening all bids.

20-13 Public opening of proposals. Proposals shall be opened, and read, publicly at the time and place specified in the advertisement. Bidders, their authorized agents, and other interested persons are invited to attend. Proposals that have been withdrawn (by written or telegraphic request) or received after the time specified for opening bids shall be returned to the bidder unopened.

20-14 Disqualification of bidders. A bidder shall be considered disqualified for any of the following reasons:

a. Submitting more than one proposal from the same partnership, firm, or corporation under the same or different name.

b. Evidence of collusion among bidders. Bidders participating in such collusion shall be disqualified as bidders for any future work of the Owner until any such participating bidder has been reinstated by the

Owner as a qualified bidder.

c. If the bidder is considered to be in “default” for any reason specified in paragraph 20-04, Issuance of Proposal Forms, of this section.

20-15 Discrepancies and Omissions. A Bidder who discovers discrepancies or omissions with the project bid documents shall immediately notify the Owner’s Engineer of the matter. A bidder that has doubt as to the true meaning of a project requirement may submit to the Owner’s Engineer a written request for interpretation no later than [ 3 ] days prior to bid opening.

Any interpretation of the project bid documents by the Owner’s Engineer will be by written addendum issued by the Owner. The Owner will not consider any instructions, clarifications, or interpretations of the bidding documents in any manner other than written addendum.

END OF SECTION 20

Section 20- Proposal Requirements and Conditions 6

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