21-TRN2132542B1 - Specifications and Requirements.pdf

SPECIFICATIONS AND REQUIREMENTS

PAINT AND BODY REPAIR FOR BCT BUS FLEET (FTA)

1. SCOPE:

1.1. The Broward County Transportation Department (“BCT”) is seeking a Vendor to provide as needed paint and body repairs for the BCT bus fleet. Currently BCT has 415 buses in its fleet.

1.2. Vendor is required to provide all labor, materials, equipment, and services required to perform work on the contract. Work performed on this contract consists of but is not limited to panel repairs; removing dirt, rust, grease, and chemicals; repairing collision damage; replacing exterior graphics; refinishing, and painting all or portions of vehicle bodies. Vendor is required to provide a workforce that is certified and experienced in paint and body repairs as well as the associated ancillary systems affected by accident related damage for BCT Transit Buses.

1.3. This contract covers the following types of vehicles:

1.3.1. 40-Foot Transit Buses

1.3.2. 42-Foot BRT Hybrid Transit Buses

1.3.3. 45-Foot Transit Buses

1.3.4. 60-Foot Articulated Transit Buses

1.3.5. 27-Foot Cutaway Transit Buses

1.3.6. 40-Foot Electric Transit Buses

1.3.7. 45-Foot Electric Transit Buses

BCT reserves the right to add/delete bus types to the Scope.

1.4. Vendor is required to develop a detailed cost breakdown schedule for each bus upon request for paint and body repair services.

1.5. This contract may be awarded to more than one vendor. Each vendor must provide its own proposed schedule for vehicle delivery as part of its response. BCT does not require early delivery of vehicles but would prefer delivery of rebuilt vehicles as they are completed and accepted.

BCT will solicit quotes from all multiple awarded vendors on a per incident basis and assign work according to pricing, availability to start, repair time, and return time.

1.6. Vendor is required to have a minimum of three years of experience providing paint and body repairs for transit buses. Vendor must submit documentation demonstrating the years of experience performing paint and body repair services specifically for transit buses.

1.6.1. Acceptable forms of documentation include but are not limited to:

• Contract award letters or agreements.

• Purchase orders or invoices reflecting transit bus paint/body work.

• Previous technical proposals for other awarded contracts.

2. COST ESTIMATES:

2.1. Individual cost estimates for each vehicle will be provided by Vendor before County issues a work authorization. The estimates are required to include all hours of labor, an itemized listing of repair parts and a proposed time of completion. Estimates must be priced per item with repair parts showing list price of each part less Vendor’s discount percentage.

Lump sum estimates will not be accepted. All estimation and quotation preparation must be provided at no cost or obligation to County. All estimates and quotes will be mutually agreed upon by the BCT Maintenance Director or designee.

2.2. Vendor must inspect, diagnose, and provide a written estimate within three business days of receipt of the vehicle.

2.3. At a minimum, cost estimates must include the following:

2.3.1. BCT Bus Number

2.3.2. Vehicle Identification Number

2.3.3. Vehicle license number

2.3.4. Odometer reading at the time of estimate

2.4. Additional Repair Determination

2.4.1. Vendor must submit a written notification to BCT within 24 hours of any discovery of damage not visible during initial inspection and provide a revised estimate within five business days from initial written notification to BCT. BCT will provide written authorization to Vendor to proceed with repair of discovered hidden damage or refrain from repairing hidden damage.

2.5. Supplemental Repairs

2.5.1. Vendor must provide a photo and a separate cost estimate detailing individual line-item prices (i.e. parts, labor, supplies, etc.) for supplemental repairs.

2.6. No repairs will be initiated until the BCT Maintenance Director or designee reviews the cost estimate and gives Vendor notice to proceed with the work through a Purchase Order (PO). In no instance will any repairs costing more than the original estimate be performed without first notifying the BCT Maintenance Director or designee with a supplemental estimate detailing all additional parts and labor charges to receive written approval to perform the supplemental repairs. Vendor is required to notify the BCT Maintenance Director or designee of any delays that will prevent the proposed time of completion detailed on the estimate. BCT buses are revenue generating vehicles and time is of essence for returning BCT buses to service.

3. PICK-UP:

3.1. Vendor will be responsible for transporting the vehicle to their repair facility to complete repairs. Vendors assume all liabilities and risks associated with vehicle transport. Vendor shall transport vehicle to their facility within three business days of receiving PO.

3.2. Vehicles must be picked-up between the hours of 8:00 a.m. – 4:00 p.m., Monday through Friday, from the following site(s):

BCT Copans Bus Facility 3201 West Copans Road Pompano Beach, FL 33069

BCT Ravenswood Bus Facility 5440 Ravenswood Road Fort Lauderdale, FL 33312

3.3. Vendor will transport all buses 45 feet and under in length via Landoll truck transport by an insured, licensed vendor. Towing with a C-Class wrecker with under reach capability will not be permitted. Transport of articulated buses over 45 feet in length is the full responsibility of Vendor. Vendor will provide the articulated bus transport method in their response.

3.4. Vendors are permitted to subcontract the towing services if the company does not have a tow truck to transport the vehicle.

4. BODY REPAIRS:

4.1. These Specifications are intended to describe all the work necessary to ensure rebuilt bus repainting is in like-new condition returning appearance to Original Equipment Manufacturer (“OEM”) specifications.

4.2. Due to the nature of work to be performed during the vehicle repainting and body repairs, various components, decals, and assemblies will have to be removed to perform the required work. Any of the foregoing items removed must be re-installed as per the OEM maintenance manual by Vendor after completion of the work performed before returning the vehicle.

4.3. Vendor must thoroughly inspect the body of the vehicle for any damage. Damage must be repaired using materials, workmanship, and design, conforming to the best industry practices and as recommended by the OEM.

4.4. All components, surfaces, parts, etc. must be thoroughly cleaned to remove dirt, rust, grease, chemicals, etc. and must be polished, painted, repaired or replaced to restore original look and functionality. Chemicals used to clean the transit buses shall be serviced according to the manufacturers’ maintenance bulletins and guidelines to preserve warranties.

4.5. If during the removal of panels or other items, Vendor discovers hidden damage that could not be reasonably discovered during initial inspection, BCT will authorize repair as a change order, assuming Vendor and BCT agree such repair is necessary and cost is deemed reasonable for the work proposed. No work may be performed without the written consent of BCT.

4.6. Existing advertising decals are to be removed and disposed of by Vendor unless BCT requires decaling to remain or any section thereof.

4.7. Fiberglass panels must be repaired with fiberglass resin and cloth as recommended by the OEM with materials that allow fit form and function as originally designed.

Functionally damaged, cracked or corroded panels must be repaired or replaced.

4.8. Bumpers, rub rails, and fender skirts must be replaced with new OEM parts.

4.9. Latches on side and rear engine closure doors must be replaced with new OEM parts.

4.10. All hinge and prop parts must be replaced with new OEM parts including but not limited to prop rods, gas cylinders, bumpers, and hinges. All panels or expanded metal on the inside of the side closure doors must be repaired or replaced with new parts and painted to original color.

4.11. New mounting brackets must be installed on fender and skirt panels. Rubber fender flares must be replaced. The hinges prop rods, and latches on battery compartment doors must be replaced. Skirt panels with damage (cracks, dents, and holes), must be repaired to restore a new appearance fit or form or replaced.

4.12. Vendor is required to repair ancillary systems with OEM parts or approved equal upon discovery of accident related damage and subsequent approval of estimate from BCT designee.

5. PAINT/DECAL REPAIRS:

5.1. Exhibit A – Paint and Decal Scheme, includes the color and painting/decaling scheme for BCT buses. Repainting must be of OEM quality and must be free of visible defects including but not limited to feathering of sanded edges, dust deposits, fisheyes, dull finish and orange peel. The mil thickness must match the OEM specification. This will be subject to an acceptance inspection on the first unit painted or an agreed-upon sample will be supplied by Vendor for testing.

5.2. Paint and paint products must be as indicated in Exhibit A – Paint and Decal Scheme.

5.3. The paint process must include all exterior components normally painted and the roof of the bus.

5.4. Vendor must remove all topical sealants from the roof of the vehicle, prepare all surfaces for paint, and restore sealants after the appropriate paint cure time. Please note that a water tightness test must be performed prior to acceptance of roof and other sealed surfaces.

5.5. Paint to be used is Axalta L0001EW Black Imron Elite 3.5 VOC productive base clear for shading around the windows and Axalta 832401EW Silver and Axalta F8809EW Blue

Metallic Imron Elite productive base clear for the main bus body color. Badische Anilin-und Sodafabrik (BASF) products are accepted as an approved equivalent.

5.6. The vehicle body must be clear coated as recommended by the paint manufacturer.

5.7. 3M Reflective decals must be installed as shown in Exhibit A – Paint and Decal Scheme.

5.8. All exterior graphics must be replaced with BCT approved reflective vinyl products.

Each bus must have six sets of vinyl numbers, 4 inches in height. Numbers are to be installed, one set on each side in the front above the driver’s window and entrance doors, one set at the top rear side corners and one set on the front and rear of the bus. The specific placement of bus numbers is identified in Exhibit A – Paint and Decal Scheme.

6. REPAIR PARTS:

6.1. The pricing for miscellaneous repair parts will be based on a firm, fixed percentage discount from published list price. The discount offered must remain firm throughout the term of contract. Vendor may offer a fixed percentage discount of zero percent.

6.2. Vendor must quote discount for estimated cost of OEM parts and Aftermarket parts as indicated on the Bidder’s Bid Table of this solicitation.

6.3. Vendor shall provide the manufacturer and manufacture’s list price for parts and paint upon request by BCT designee.

6.4. All repair parts will be invoiced at list price less bidder’s discount percentage quoted on the Bidder’s Bid Table of this solicitation.

6.5. Vendor shall provide their percentage for shop supplies and disposal fees not to exceed 3% of parts and materials per the estimate.

7. DELIVERY AND ACCEPTANCE:

7.1. Time is of the essence in returning BCT buses to service. Vendor agrees that work performed under this contract will receive priority over other work in its shop.

7.2. Delivery must be at a mutually agreed date per repair. BCT will document the repair file with confirmation from Vendor.

7.3. Vendor must deliver the vehicle to BCT after completion of repairs. Vendor must assume all liabilities and risks associated with vehicle delivery.

7.4. Vendor must transport all buses 45 feet and under in length via Landoll truck transport by an insured, licensed vendor. Towing with a C-Class wrecker with under reach capability will not be permitted. Transport of articulated buses or any bus over 45 feet in length is the full responsibility of Vendor. Vendor is required to use an insured, licensed vendor to tow BCT buses. Vendor must provide the articulated bus transport method in their response.

7.5. Upon return of completed vehicles, Vendor’s operators will remain until the vehicle is inspected and accepted by the BCT Maintenance Supervisor or designee.

7.6. Delivery will be between the hours of 8:00 a.m. – 4:00 p.m., Monday through Friday, to the following site(s):

BCT Copans Bus Facility 3201 West Copans Road Pompano Beach, FL 33069

BCT Ravenswood Bus Facility 5440 Ravenswood Road Fort Lauderdale, FL 33312

8. QUALITY ASSURANCE:

8.1. Work performed under this contract must be of the highest caliber, meet manufacturer’s specifications, and be warranted as specified herein and free of defects. All determinations of quality will be made at the sole discretion of County. County’s designee will inspect the vehicle upon delivery to ensure services are performed in compliance with the specifications herein, and the vehicle is in safe and serviceable condition with all factory safety mechanisms in place and functioning. If County determines services are not performed satisfactorily, Vendor is responsible for correcting the issue(s) at no additional cost to County.

8.2. BCT personnel will perform unannounced audits during the repair and repainting process to ensure quality or repair actions.

9. WARRANTY:

9.1. Vendor fully warrants and guarantees the work product against any and all defects in skill level or materials. All work performed will be subject to an unconditional repair warranty from the date of acceptance as follows:

9.1.1. Labor warranty must be for one year from the date of acceptance.

9.1.2. Repair part(s) warranty must be in accordance with the product warranty and must be transferable to BCT.

9.2. All paint, graphics, and wraps used will be guaranteed against fading, decomposition, cracking, and extensive loss of gloss, color fading, color chalking, moisture blistering, or peeling for a period of two years from the date of acceptance.

9.3. Should defect occur during the warranty period, which is not caused by misuse or abuse, the warranty repairs and replacements are to be made expeditiously by Vendor at no cost and to the satisfaction of County. Vendor will have 30 days to complete warranty repairs or notify BCT Maintenance Director or designee of any delays receiving parts. Vendor remains responsible for transportation of the vehicle to and from County at no additional cost to County.

10. PROTECTION OF COUNTY PROPERTY:

10.1. Vendor must fully protect, at all times, County property entrusted to its care. Vendor agrees to assume full liability and responsibility for all vehicles and contents placed in its custody by County under this contract.

10.2. Vendor must reimburse County for any and all damages of the vehicle and all equipment to County property while in their care, such as unwarranted wear and tear, acts of vandalism and malicious mischief, any and all physical damages, including acts of commission and/or omission by Vendor’s employees and others. Damages will be billed at invoicing costs to replace or repair such damage and may be deducted from any outstanding amounts owed to Vendor.

10.3. Vendor further agrees to pay to County any outstanding claims within 30 days after notification from County.

11. INVOICING AND PAYMENT

11.1. Vendor must submit a legible copy of the invoice before payment(s) can be made. At a minimum, the invoice must provide the following information:

11.1.1. Company Name, Address and Contact

11.1.2. County Bill to Name and Contact Information

11.1.3. County Purchase Order Number

11.1.4. Invoice Number and Date

11.1.5. Date and Delivery

11.1.6. Quantity

11.1.7. Description of Purchase

11.1.8. Pricing per Unit of Purchase

11.1.9. Total Amount Due

11.2. Problems regarding billing or invoicing must be directed to the Using Agency as listed in the Purchase Order.

EXHIBIT A – PAINT AND DECAL SCHEME

END OF SPECIFICATIONS AND REQUIREMENTS

EXHIBIT A - PAINT AND DECAL SCHEME

FRONT

19" Roof Numbers Roof 19"tall Helvetica Bold- Blue680CR-7S

209"

Helvt:tluiBold4"

Bus exterior numbers Helvetica Bold, Reflective White 680CR-1O Reflective Blue 680CR-75

(27) Low Floor BRT, 35 foot by 102 inches Serial Numbers: 194343 - 194369 Bus Numbers: 20151 - 20177

Silver Black Gloss Blue Metallic

832401-EW

L0001-EW

TBD

All graphics are supplied by Applied Graphics and installed by Corporate Identity Systems

Approved by: �-' ntle·�{t<C tcfA (,kty l,tV t---�

Graphics, positioning and dimensions(+/- .301 are for vlsual representation al optimal viewingdistance.

Approx. Prod. Start: 6·8·20

DWG: 10-65573-000

Clearcoat Required Satin Black Aervoe #344 - Hubs Paint cameras to match scheme Paint small spout rain gutter black

Paint chip to cust: D Yes D NO Sales Eng: DR Date sent: NA

Approved: □Yes ONO

Paint Stencil: □Yes OONO Hard D Soft D

Fo�'""",,. C:,.,..,.,,. �'"�-<

Date: /.:i /t 9 /t f

Rev: 3 Date: 12-17-19

PCO: P&D 1 & 15

FT. LAUDERDALE, FL PAINT (Axalta)

20151

EXHIBIT A - PAINT AND DECAL SCHEME (CONT.)

FRONT

19" Roof numbers Roof 19"tall Helvetica Bold. Blue 680CR-75

20002

Helvellc1 Bold◄"'

Bus exterior numbers Helvetica Bold, Reflective White 680CR-1 O Reflective Blue 680CR-75

26"

1------------- 270.00 ----------------------------------------------------------------- ---;

� FT. LAUDERDALE, FL

(119) Low Floor BAT, 40 foot by 102 inches Serial Numbers: 194224 - 194342 Bus Numbers: 20002 - 20120

PAINT (Axalta)

Silver Blue Metallic Black Gloss

832401-EW

TBD

L0001-EW

DECALS

All graphics are supplied by Applied Graphics and installed by Corporate Identity Systems

Graphics, positioning and dimensions(+/- .30") are tor vlsual repcesentatlon et optlmal viewing distance.

Approx. Prod. Start: 9-30-19

DWG: 10-65572-000

Clearcoat Required Satin Black Aervoe #344 - Hubs Paint cameras to match scheme Paint small spout rain gutter black

Paint chip to cust: □Yes ONO Sales Eng: DR Date sent: NA Approved: Yes ONO

Paint Stencil: D Yes IXI NO Hard D Soft D

F or·�UJ/311.IJ Covet-7 Date: ...LL_/4 f /4 ?

Rev: 3 Date: 12-17-19

PCO: P&D 39 & 42