21-DAIRY PRODUCTS SPEC 10-21 REVISED.pdf
PDF 108 KB Posted
- Attached to
- 5000-OMHSAS- WESH-Food 1-Oct-Dec 26
- Solicitation number
- 6100066390
- Issued by
- Berks County, Pennsylvania
About this file
This is a dairy products specification document for the Pennsylvania Department of Human Services, Office of Mental Health and Substance Abuse Services (OMHSAS), supporting a food supply contract for Wernersville State Hospital covering the period of October through December. The specification outlines detailed requirements for various dairy products that suppliers must provide, including specific grades, packaging standards, storage conditions, and quality parameters. The document establishes minimum standards for products such as milk, cheese, butter, yogurt, and other dairy items, with particular emphasis on freshness, nutritional content, and compliance with state and federal food safety regulations. All dairy products must meet applicable FDA standards and state health department requirements, with detailed specifications for butterfat content, protein levels, and shelf-life parameters depending on the product category.
The specification document establishes pricing and delivery requirements whereby suppliers must provide competitively priced dairy products with regular delivery schedules to accommodate the hospital's operational needs. Products must be delivered in appropriate packaging suitable for institutional use, with clear labeling and expiration dates. Suppliers are required to maintain consistent quality standards throughout the contract period and demonstrate compliance with all food safety certifications and documentation. The specification includes provisions for product inspection upon delivery, with the hospital retaining the right to reject non-conforming items. Payment terms and pricing structures are to be established through the competitive bidding process, with awards based on best value considering both cost and quality factors to ensure reliable, nutritious food service operations at the facility.
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COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
10/21 11/23
COMMODITY CLASS
CHEESE
NAME OF FACILITY
WERNERSVILLE STATE HOSPITAL
ITEM NUMBER DESCRIPTION OF COMMODITY UNIT
SPECIAL INSTRUCTIONS AND SPECIFICATIONS
DAIRY PRODUCTS
1. INSPECTION: All specified Dairy Products and Drinks shall conform to Title 7, Pennsylvania Code, Chapter 59, Milk Sanitation and Standards. All dairy products requiring US Grade must be processed in a plant approved for USDA Grading Service.
Shipping cartons shall bear the USDA inspection legend or plant number and packages shall bear the appropriate US Grade shield.
2. LABELING: Food labels shall comply with the Nutritional Labeling and Education Act of 1990 (NLEA), as administered by the Food and Drug Administration Office of Food Labeling, Center for Food Safety and Applied Nutrition. Products shall comply with the current standards of identity as defined by the most current revision of 21 Code of Federal Regulations, parts 100-169. Ingredients must be specified to comply with NLEA regulations.
3. DELIVERY TIME LIMITATIONS: Chilled dairy products must be delivered with a remainder of shelf life as specified. Items from freezer storage must be delivered within 90 days from date of pack.
4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration, all deliveries shall be made on clean refrigerated or freezer trucks. Chilled items shall be delivered at no higher than 40º F (4.4C) and show no signs of mishandling.
Frozen items shall be solidly frozen and show no evidence of defrosting, refreezing, freezer burn or dehydration of mishandling. Final acceptance of frozen items may be based on inspection of the thawed product, not to exceed 15 business days after delivery.
5. PACKAGING AND PACKING: Fiber board containers shall be of a size and shape normally used for the product and packed to full capacity without slack-filling or overfilling. Case closure to be accomplished by taping, strapping or gluing.
Staples shall not be used as a final case closure. All master containers shall not exceed 50 lbs., unless otherwise specified.
6. CONTENTS: The vendor shall permit the facility to submit samples for laboratory analysis, and if laboratory analysis verifies the ingredients do not meet the specified requirements, the cost of analysis will be charged to the vendor with the product subject to rejection by the facility. Vendors must have no unpaid laboratory fees in order to be eligible for award.
7. ACCEPTABLE BRANDS: Any brand or product identified in a specification will be the only brand(s) accepted. Bidder must provide product/brand being bid for each item when submitting bid. Products and brands not previously approved by the Food Specification Committee will not be acceptable. Samples must be properly labeled and identified with name of bidder and applicable item name, corresponding specification number and name and ingredient statement. Failure to comply with the requested information may be cause for rejection of request for evaluation. Written requests for product evaluations should be submitted to the chairman of the DPW Food Committee at:
10/21 11/23
COMMODITY CLASS
CHEESE
NAME OF FACILITY
WERNERSVILLE STATE HOSPITAL
ITEM NUMBER DESCRIPTION OF COMMODITY UNIT
Dietary Management Service Specialist Bureau of Juvenile Justice Services 607 South Drive Room 339 Harrisburg PA 17120 Telephone: 717-772-0759
8. DELIVERY DATES: Deliveries shall be made on the dates and at the times specified in the contract. Vendors shall obtain prior approval for any schedule changes from the director of dietary services or delivery may be rejected.
9. QUANTITIES: Quantities listed are estimates only and may be increased or decreased in accordance with the actual requirements of the facility. The facility may cancel any quantity of an order by providing notice at least 15 days prior to a scheduled delivery date and will only pay the vendor only for products actually accepted by the Department.
AMOUNTS AND PAYMENT OF COMMODITIES: Vendor shall indicate at the time of delivery any discrepancies between actual net weight or count and the contracted amount and record the discrepancy on the delivery slips. Vendor agrees that the Commonwealth will accept and pay only for actual net weight or count determined at the time of delivery.
BUTTER – CHILLED OR FROZEN. SHALL BE MADE EXCLUSIVELY FROM MILK OR
CREAM, OR WITH BOTH, WITH OR WITHOUT ADDITIONAL COLORING MATTER,
AND CONTAINING NOT LESS THAN 80% BY WEIGHT OF MILK FAT, ALL TOLERANCES
HAVING BEEN ALLOWED FOR. THE FINISHED PRODUCT SHALL BE FREE FROM ALL
IMPURITIES AND HAVE A MOISTURE CONTENT AT TIME OF PACKING NOT TO
EXCEED 16%. U.S. GRADE A OR AA SHALL CONFORM TO THE REQUIREMENTS
OF THE UNITED STATES STANDARDS FOR GRADES OF BUTTER.
10/21 11/23
COMMODITY CLASS
CHEESE
NAME OF FACILITY
WERNERSVILLE STATE HOSPITAL
ITEM NUMBER DESCRIPTION OF COMMODITY UNIT
1. BUTTER – 1 LB. SOLID PRINTS. Chilled or frozen. LB.
Individually wrapped without individual cartons.20 to 40 lb. per commercial container. (Buyer to specify with or without salt and state of refrigeration.) Shall have a shelf life of at least 90 days beyond date of delivery.
2. BUTTER – INDIVIDUAL PATTIES. Chilled or frozen. Ready- LB.
to-serve (readies).90 ready-to-serve patties per lb.
Shall be placed individually on commercially acceptable waxed wrapped or commercial coated carton. (Buyer to specify with or without salt and state of refrigeration.)
Shall have a shelf life of at least 60 days beyond date of delivery.
3. BUTTER – CUPS, WHIPPED. Chilled. Individual ready-to- LB.
serve, 5 gm. Serving size (90/lb). Shall be placed in commercially acceptable individual plastic cups with sealed, easy-open tops. Packed in 8-16 lb. cartons.
Shall have a shelf life of at least 90 days beyond date of delivery.
OLEO MARGARINE (MARGARINE) – SALTED OR UNSALTED. CHILLED OR FROZEN.
PREPARED FROM ALL VEGETABLE FATS AND OILS AND FORTIFIED WITH NOT
LESS THAN 15,000 USP UNITS PER LB. OF VITAMIN A PALMITATE. SHALL
POSSESS OUTSTANDING QUALITIES WHICH GIVE IT AN IMMEDIATE MELTDOWN
FAST GETAWAY IN THE MOUTH WITH COMPLETE ABSENCE OF ANY DISCERNABLE
WAX-LIKE TEXTURE.
4. MARGARINE – 1 LB. PRINTS. Chilled or frozen. LB.
Individually wrapped, without individual cartons. 20 to 40 lbs. per commercial container. (Buyer to specify salted or unsalted and state of refrigeration.)
Shall have a shelf life of at least 90 days beyond date of delivery.
5. MARGARINE – INDIVIDUAL PATTIES. Chilled or frozen. LB.
Ready-to-serve. 90 ready-to-serve patties per lb.
Shall be placed individually on commercially coated paperboard chips and individually covered with parchment or waxed paper. Packed in 10 lb. units.
(Buyer to specify salt or unsalted and state of refrigeration.) Shall have a shelf life of at least 90 days beyond date of delivery.
6. VEGETABLE OIL SPREAD – At least 40% vegetable oil spread CS.
Chilled. Individual ready-to-serve, 5 gm. serving size.
Shall be placed individually on commercially acceptable individual plastic cups with sealed, easy open tops.
NAME OF FACILITY
Packed 500-600 cups per carton, 5.5-6.6 lb. net weight per case. Shall have a shelf life of at least 90 days beyond date of delivery.
APPROVED BRANDS CODE #
Promise Gold-N-Soft Shedd’s Land-O-Lakes Light Spread Sommers Maid Smart Balance
6A. VEGETABLE OIL SPREAD – 1 lb Prints. Chilled or Frozen.
0 g. Trans Fat. At least 40% vegetable. Oil spread.
Ready-to-serve, 30/1 lb per case. Shall have a shelf life of at least 240 days from manufacture date. Shall have a shelf life of at least 90 days beyond date of delivery.
Smart Balance Gold-N-Sweet
7. COTTAGE CHEESE, LOW-FAT, SMALL CURD – Grade A, LB.
pasteurized. Containing between 0.5% and 2% milk fat and not more than 82.5% moisture. Shall have a shelf life of at least 21 days beyond date of delivery.
Packaged in 5Lb.containers.
8. CREAM CHEESE – Not less than 33% milk fat and not more LB.
than 55% milk fat. Shall have a shelf life of at least 28 days from date of delivery. Packaged in 3 lb.
containers, 10 per case.
9. CREAM CHEESE, SOFT – Individually packaged in 1 oz. CS.
plastic cups with easy-open foil lids, 100 per case.
Shall have a shelf life of at least 28 days from date of delivery.
Kraft Land-O-Lakes
10. SOUR CREAM – Grade A, pasteurized. Not less than 18% LB./CS.
milk fat and no less than 0.5% titratable acidity calculated as lactic acid. Shall have a shelf life of at least 21 days from date of delivery. Packaged in 5 or 10 lb. containers or 1 oz. portion cups, 96-100 per
NAME OF FACILITY
case. (Buyer to specify packaging.)
Penn Maid Schneider Valley Farms (#5 cont) Lakeview Farms (1 oz cont)
11. SOUR CREAM, LIGHT – Grade A, pasteurized. Not more LB.
than 6% milk fat. Shall have a shelf life of at least 21 days from date of delivery. Packaged in 5 or 10 lb.
containers. (Buyer to specify container size.)
Penn Maid
12. SOUR CREAM, NO FAT – Grade A, pasteurized. Fat content LB.
0%, reduced calories and cholesterol. Shall have a shelf life of at least 21 days from date of delivery.
Packaged in 5 lb. containers or 1 oz. portion cups, 96 per case. (Buyer to specify packaging.)
13. YOGURT, PLAIN, LOW-FAT – Creamy textured, made from DZ./CS.
Grade A pasteurized low-fat milk solids and gelatin.
Fat content of 5 gm. to 2.0 gm. per 8 oz. serving.
Shall have a shelf life of at least 21 days from date of delivery. Packaged in 2 lb. plastic tub container 12-pound case. (Buyer to specify fat content and sweetened or unsweetened.)
14. FRUITED YOGURT, LOW-FAT – All natural with active DZ/CS.
yogurt cultures. Made from cultured pasteurized skim milk, sugar, nonfat dry milk solids, modified food starch, fruits and other natural flavors. Swiss style (pre-mixed). Shall have a shelf life of at least 21 days from date of delivery. Packaged in 4 oz. plastic cups with removable lids, 48 single-flavored cups per case. (Buyer to specify packaging and flavors.)
Upstate Farms
10/21
COMMODITY CLASS
CHEESE
NAME OF FACILITY
WERNERSVILLE STATE HOSPITAL
ITEM NUMBER DESCRIPTION OF COMMODITY UNIT
15. FRUITED YOGURT, NON-FAT, LOW CALORIED – All natural DZ/CS.
with active yogurt cultures. Made from cultured, pasteurized skim milk at less than 1 gm. fat and less than 5 mg. cholesterol, fruits, non-fat dry milk solids and modified food starch. Sweetened with fructose, nutrasweet or similar sugar substitute. No more than 100 calories per 8 oz. serving. Swiss style (pre-mixed).
Shall have a shelf life of at least 21 days from date of delivery. Packaged in 8 oz. plastic cups with removable lids, 12 single-flavored cups per case.
(Buyer to specify flavors.)
16. FRUIT DRINK – Contains mixed fruit juice, containing CS.
not less than 5% juice and no more pulp than normally obtained from the amount of juice employed. Label must state % of juice content and sell by date. Product shall have a shelf life of at least 21 days beyond date of delivery. Container size – 10 oz. containers or disposable ½ gal. containers. Flavors: orange, grape, punch, lemon. (Buyer to specify container size and flavor.)
17. LEMONADE – Contains lemon juice, with or without CS.
terpeneles oil of lemon. Contains no less than 5% lemon juice and no more pulp than normally obtained from the amount of juice employed. Label must state % of juice content and sell by date. Product shall have a shelf life of at least 21 days beyond date of delivery. Container size disposable 10
oz. container or disposable 1/2 gal/1 gal.
containers. (Buyer to specify container size.)
CS.18. ICED TEA – Type: Regular – Sweetened with cane or diet-artificially sweetened with a non-nutritive sweetener such as nutrasweet. Label must state sell by date.
Product shall have a shelf life of at least 21 days beyond date of delivery. Style: With or without lemon.
Container size – disposable 1/2 gal/1 gal containers.
(Buyer to specify type, style and container size.)
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