21-0172RRRRR RFQ Professional Painting Final.pdf

RFQ# 21-0172RRRRR/ Professional Painting Supplies Page 1

R E Q U E S T F O R Q U O T E

RFQ #21-0172RRRRR/ Professional Painting Supplies BIDBUY Bid 24-557THA-ADMIN-B-44364

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Connie Ponce, Buyer PHONE: 630-241-6800 ext. 4614 EMAIL: cponce@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois Tollway is seeking a vendor to provide percent discount from the manufacturer’s catalog price list below for all professional painting supplies. The Illinois Tollway may purchase various professional painting supplies throughout the initial term of contract.

Manufacturer’s Catalog / Price List

Estimated Usage

3-M $4,000.00 Wooster $4,000.00 Baltimore Brush $4,000.00 McMaster Carr $4,000.00 William Barr $4,000.00 Locite $4,000.00 Z-Pro International $4,000.00 Trimaco $4,000.00 Testors $4,000.00 Leaktite $4,000.00 Hyde $4,000.00 Shur-Line $4,000.00 mailto:cponce@getipass.com

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Manufacturer’s Catalog / Price List

Estimated Usage

Norton $4,000.00

USG $1,000.00

B&G Sprayer $1,000.00 Unger $1,000.00

DAP $2,000.00

G.E. $2,000.00 Procter and Gamble $2,000.00 Kimberley Clark Professional $2,000.00 Sunshine / Maker $2,000.00 Purdy $2,000.00 Red Devil $2,000.00 Hyde $2,000.00 Carlisle $2,000.00 Linzer $2,000.00 Stanley $1,000.00 Citgo $4,000.00

1.2. Quantities: It shall be expressly understood by the vendor that the estimated usage specified in the contract documents are for the purpose of determining the lowest bid and to establish percent discounts. The Illinois Tollway may, over the term of the Contract, place orders for more or fewer than the estimated usage stated. The Illinois Tollway does not guarantee that any minimum number of estimated usages shall be ordered from the Vendor. Materials furnished under this contract shall be delivered in multiple deliveries as determined by the needs of the Illinois Tollway. The estimated usage of this contract shall be based on a period of two (2) years; prices shall remain firm for the term of the contract.

1.3. Backorders: Electronic or written notification of backordered professional painting supplies shall be sent immediately to the Illinois Tollway, Pete Stocco at 630-238-4561. For any backorders for materials manufactured prior to ordering that cannot be filled within ten (10) business days, the Illinois Tollway shall have the option of accepting or cancelling the backorder or the Illinois Tollway may submit a request for a substitute.

1.4. Mis-shipments and Defective Merchandise: The Vendor shall be responsible for any incorrect or damaged shipments and defective merchandise. The Vendor shall make arrangements with their common carrier or company personnel to pick-up any unacceptable materials within forty-eight (48) hours of notification. The Vendor shall replace the incorrect, damaged, or defective merchandise or issue a credit within ten (10) business days of the return. If the replacement merchandise or a credit is not received within ten (10) business days, the Illinois Tollway shall deduct the amount of the return from any outstanding invoice at the time of payment.

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1.4.1. The Illinois Tollway shall not be subject to restocking charges due to Vendor error. The Illinois Tollway shall not pay any restocking charges for incorrect, damaged, or defective items returned under the contract.

1.5. Return of Goods: The Illinois Tollway may find it necessary to return materials purchased under the contract if they become unusable due to a change in requirement. The Vendor must agree to credit the purchase price to the Illinois Tollway for any returned items obtained through the contract. It is understood and agreed that such returned items shall be clean, undamaged, and in a saleable condition. This return agreement shall be in effect for a period of ninety (90) days from the termination date of the contract even though the vendor does not hold the contract at the time the return is made.

For procurements conducted in BidBuy, the State may include in this contract the BidBuy Purchase Order as it contains the agreed Supplies and/or Services.

1.6. MILESTONES AND DELIVERABLES:

1.6.1. INVOICES: The awarded vendor shall supply itemized invoices within fifteen (15) business days of each delivery to the Illinois Tollway. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532

1.7. TRANSPORTATION AND DELIVERY: Deliveries shall be made within ten (10) working days after receipt of an order. Delivery shall be FOB (Freight on Board) destination to the Illinois Tollway’s Carpenter Shop, 3450 Finley Road, Downers Grove, IL 60515, Monday through Friday, except State holidays, between 7:00 a.m. and 2:00 p.m. Central Time. Additional delivery locations throughout the Illinois Tollway system may also be necessary. Vendors’ bid shall include any and all applicable freight charges.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The duration of this contract shall be for the period of two (2) years.

Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

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a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors shall be required to complete either a basic ordering agreement (BOA) or contract, along with a Taxpayer Identification Number (TIN) page, and, dependent upon dollar value, Standard Illinois Certifications. These forms can be found on the CPO’s website at the following address:

Solicitation and Contract Templates and Forms (illinois.gov)

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Illinois Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative https://cpo-general.illinois.gov/solicitation-and-contract-templates.html

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If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Accounts Payable P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:FinanceInvoices@getipass.com

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Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Illinois Tollway is guaranteed to receive the lowest price.

If the Illinois Tollway issues an award, the award will be made to the Responsive/Responsible vendor who submits the lowest price.

METHOD AND RATE OF COMPENSATION: Only electronic submissions through BidBuy will be accepted.

The Vendor shall submit their percent discount in the line items in BidBuy.

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: