20B0004Volume2Specs_RTA.pdf

W912EP20B0004

Jacksonville District

Naval Submarine Base Kings Bay – Entrance Channel, Maintenance Dredging - Cut-1N Through Range-E, 49, 45, and 44-Foot Project

Camden County, Georgia & Nassau County, Florida

Construction Solicitation and Specifications Volume 2 of 2

See Volume 1 of 2 for issue date

Naval Submarine Base Kings Bay - Entrance Channel, M/D - Cut-1N Through Range-E, 49, 45, and 44-Foot Project

PROJECT TABLE OF CONTENTS

DI VI SI ON 00 - PROCUREMENT AND CONTRACTI NG REQUI REMENTS

00 31 21 CONTROL MONUMENT DESCRIPTIONS

00 33 50 WEATHER, WATER STAGE AND TIDE DATA

DI VI SI ON 01 - GENERAL REQUI REMENTS

01 11 00 SUMMARY OF WORK

01 22 00 MEASUREMENT AND PAYMENT

01 30 00 ADMINISTRATIVE PROCEDURES

01 32 01 PROJECT SCHEDULE (Alternate)

01 33 00 SUBMITTAL PROCEDURES

01 35 25 OWNER SAFETY REQUIREMENTS - DIVING

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 45 00 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 45 05 DREDGING/BEACH FILL PLACEMENT - CONTRACTOR QUALITY CONTROL

01 50 02 TEMPORARY CONSTRUCTION FACILITIES

01 57 20 ENVIRONMENTAL PROTECTION

01 57 25 TURBIDITY AND DISPOSAL MONITORING

DI VI SI ON 02 - EXI STI NG CONDI TI ONS

02 22 13 VIBRATION MONITORING REQUIREMENTS FOR EXISTING STRUCTURES

DI VI SI ON 35 - WATERWAY AND MARI NE CONSTRUCTI ON

35 20 23 DREDGING

35 20 26 NATIONAL DREDGING QUALITY MANAGEMENT PROGRAM SCOW -

ULLAGE PROFILE

35 20 27 NATIONAL DREDGING QUALITY MANAGEMENT PROGRAM PIPELINE

HYDRAULIC DREDGE

35 20 28 NATIONAL DREDGING QUALITY MANAGEMENT PROGRAM HOPPER DREDGE

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

SECTION 00 31 21 CONTROL MONUMENT DESCRIPTIONS

SECTION 00 31 21 Page 1

Designation: BATH HOUSE ARP

PID: BBCB08

Stamping: N/A Setting: Unspecified setting

Description: To reach from Post Office in Fernandina Beach, go east on Centre St for 0.15 miles to Rte A1A (Atlantic Ave). Continue east 1.45 miles to the entrance to Fort Clinch State Park. Turn left and go north on Fort Clinch road 1.9 miles to road leading to Pier-Jetty. Turn right and go 0.4 miles to road on right leading to fishing pier. Turn right and go 0.4 miles to parking area at pier. Take boardwalk leading to fishing pier to restroom building. Point is a GPS antenna attached to north side of bldg.

SECTION 00 31 21 Page 2

Designation: RICHARD E. BONNER

PID: BBCK39

Stamping: RICHARD E. BONNER Setting: Massive retaining walls

Description: This monument was set to commemorate the career of Richard E. Bonner, U.S.

Army Corps of Engineers. Station is located at the Fernandina Harbor Marina at 1 Front Street in downtown Fernandina Beach, Nassau Co, FL. Mark is adjacent to north parking lot of marina in the northwest corner of sidewalk and bulkhead, 6.3 ft east of the west face of bulkhead, 5.2 ft south of the north face of bulkhead, and 3.2 ft west of the east of concrete sidewalk.

SECTION 00 31 21 Page 3

Designation: USCG KINGS BAY ARP

PID: BBDK29

Stamping: N/A Setting: Unspecified setting

Description: From the Stimson gate at the Naval Submarine Base Kings Bay, proceed through entry control point then east on USS Henry L Stimson Rd/Dr 3.3 mi to the end at the intersection of USS James Monroe Ave. Turn right and go south on USS James Monroe Ave for 1.7 mi to road on left going to Site-6 Pier. Turn left on road and take most northern pier 0.3 mi to station location.

Point is the GPS antenna attached to an aluminum pole mounted to the SW corner of the handrail on roof of maintenance building.

SECTION 00 31 21 Page 4

DESIGNATION: KBFD-1

NO DESCRIPTIVE TEXT OR IMAGES AVAILABLE. REFER TO OPERATIONS

DIVISION HYDROGRAPHIC SURVEY BRANCH (CESAJ-OD-H) FOR INFORMATION

REGARDING THIS MARK.

SECTION 00 33 50 WEATHER, WATER STAGE AND TIDE DATA

SECTION 00 33 50 Page 1

1. The following water stage, wind, wave, and weather data are provided for inclusion into the subject P&S. The water level datums provided here are for information only and are not for use in conjunction with any contract-related hydrographic surveying.

a) Water Stages. Water levels in the project area are mainly affected by wind and semi-diurnal tidal fluctuations from the Atlantic Ocean. The project area is subject to tropical system storm surge from June through November. Surge from extratropical storms may affect the area any time of the year.

Elevations of tidal datums in the vicinity of the project area were gathered using the National Oceanic and Atmospheric Administration’s (NOAA) National Ocean Service (NOS) tide stations shown in Figure 1 and Table 1. These data are referenced to Mean Lower-Low Water (MLLW) from the tidal epoch period of 1983 – 2001 and are based on a controlling tide station near Fernandina, Florida (NOAA Tide Station 8720030). Additional tidal data on stations in the vicinity of the subject project area can be found at the following website:

https://tidesandcurrents.noaa.gov/map/index.html?region=Florida.

The elevations in Table 1 were taken from NOAA’s Tide Station 8720030 (Fernandina Beach, Nassau County, FL). These datums are based two analyses from 01 January 1983 to 31 December 1984 and 01 January 1997 to 31 December 2001 from a gauge on the backside of Amelia Island, which is roughly 2.5 miles (mi) south of the project area.

Figure 1. NOAA Tide Stations in the Vicinity of the Project Area https://tidesandcurrents.noaa.gov/map/index.html?region=Florida

SECTION 00 33 50 Page 2

Table 1. Datums from NOAA Station 8720030 (Fernandina Beach, FL)

Location: 30° 40.3' N, 81° 27.9' W Analysis Period: Jan. 1983 – Dec. 1994 & Jan. 1997 – Dec. 2001

Datum Elevation (ft-MLLW) Mean Higher-High Water (MHHW) 6.56 Mean High Water (MHW) 6.21 North American Vertical Datum of 1998 (NAVD) 3.82 Mean Sea Level (MSL) 3.29 Mean Tide Level (MTL) 3.20 Mean Low Water (MLW) 0.19 Mean Lower-Low Water (MLLW) 0.00

Daily tidal predictions at locations along the coastline of North and South America, including locations in the vicinity of the project area, are included in the publication East Coast of North and South America Tide Tables, United States (U.S.) Department of Commerce, National Oceanic and Atmospheric Administration, National Ocean Service. In addition to daily tidal predictions, this publication provides mean tide levels, diurnal tide ranges, and some astronomical data (sunrise, sunset, moonrise, and moonset). Of note, tidal data provided in this publication are also listed at the following website: https://tidesandcurrents.noaa.gov/tide_predictions.html.

b) Wind and Wave Data. The publications in this section include wind and wave information in the vicinity of the project area. They are available for review at the websites or agencies indicated.

1. U.S. Coast Pilot Volume 4, Atlantic Coast: Cape Henry to Key West, U.S. Department of Commerce, National Oceanic and Atmospheric Administration, National Ocean Service is a publication that supplements the navigational information shown on NOAA’s NOS nautical charts and provides miscellaneous meteorological data. This publication is available through NOAA or on the following website: https://nauticalcharts.noaa.gov/publications/coast-pilot/index.html.

2. U.S. Army Corps of Engineers’ Coastal & Hydraulics Laboratory, Wave Information Study (WIS) Database is a wave hindcast database for various stations located along the U.S.

Atlantic, Gulf of Mexico, and Caribbean coastlines. WIS Station 63401 is located in roughly 17.0 meters (m) of water relative to the Mean Sea Level (MSL) datum (i.e. 55.8 feet [ft] MSL) at 30° 40.2' N, 81° 15.0' W. This station lies approximately 12.0 mi east of the mouth of the St. Marys River. Available data includes a hindcast time series of wave heights, periods, and directions taken at 1-hour intervals for the 35-year period of 1980 – 2014. The following website provides links to WIS summary tables and plots, as well as other sources of wave data: http://wis.usace.army.mil/.

3. National Data Buoy Center (NDBC) Website provides a wide range of real-time and archived meteorological and oceanographic data collected at offshore and nearshore stations worldwide. Data provided on this website include wind speed, wind gusts, atmospheric pressure, air temperature, sea temperature, wave height, and wave period. Gauge readings are updated hourly, and archived data is available for most stations. The website address for data relevant to https://tidesandcurrents.noaa.gov/tide_predictions.html https://nauticalcharts.noaa.gov/publications/coast-pilot/index.html http://wis.usace.army.mil/

SECTION 00 33 50 Page 3

Florida projects is http://www.ndbc.noaa.gov/maps/Florida.shtml.

c) Weather Conditions. The project area is subject to tropical systems June through November and to windy and rainy weather any time of the year. The climate of the area is essentially tropical, as temperatures below freezing are seldom. During the wet season (May through October), rainfall events are usually short and sporadic and closely associated with convective activity. Winter months generally constitute the dry season, where rainfall is typically associated with mid-latitude, or extratropical, systems and distributed in a more spatially uniform pattern. Daily rainfall events in the dry season are occasionally heavy when mid-latitude systems impact northeast Florida.

Notably, hazardous thunderstorms can occur in this area at any time of the year.

1. It is the contractor's responsibility to obtain information concerning weather conditions in the project area. The Climate Data Online website (http://www.ncdc.noaa.gov/cdo-web/) published by NOAA’s National Centers for Environmental Information (formerly the National Climatic Data Center) in Asheville, North Carolina contains climatological and meteorological data relevant to this region. Available data includes quality-controlled daily, monthly, seasonal, and yearly measurements of temperature, precipitation, wind, and degree days as well as radar data and 30-year climate normals.

NOAA’s Climate Data Online website also includes 1981 – 2010 Monthly Normals at the following website: http://www.ncdc.noaa.gov/cdo-web/datatools/normals. This product provides monthly average values for temperature, precipitation, and other information. NOAA’s Fernandina Beach, FL gauge (ID USW00082944) lies roughly 2.9 miles south of the project area at 30° 40.0' N, 81° 27.2' W, where monthly normal rainfall data are provided over the period of record from January 2010 to December 2010.

http://www.ndbc.noaa.gov/maps/Florida.shtml http://www.ncdc.noaa.gov/cdo-web/ http://www.ncdc.noaa.gov/cdo-web/datatools/normals

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 REFERENCES

1.2 DEFINITIONS

1.3 WORK COVERED BY CONTRACT DOCUMENTS

1.3.1 Project Description

1.3.2 Location

1.3.3 Safety Requirements

1.3.4 Work Performed by Others

1.4 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK

1.5 LIQUIDATED DAMAGES - CONSTRUCTION

1.6 PHYSICAL DATA

1.6.1 Physical Conditions

1.6.2 Weather, Water Stage and Tide Data

1.6.3 Contractor Investigation

1.6.4 Maritime Traffic

1.6.5 Obstruction of Channel

1.6.6 Hydrographic Surveys

1.7 LAYOUT OF WORK

1.7.1 Established Project Control

1.7.2 Layout

1.7.3 Survey

1.8 DAMAGE TO WORK

1.9 EXISTING WORK

1.10 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER (31 OCT 1989)

1.10.1 Contractor Responsibility

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION (NOT APPLICABLE)

-- End of Section Table of Contents --

SECTION 01 11 00 Page 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

GDR Section 00 31 32, Geotechnical Data Report for U.S. Naval Station Kings Bay, Maintenance Dredging, Entrance Channel, Cut 1N Through Range E, 46-Foot Through 43-Foot Project, Camden County, Georgia and Nassau County, Florida

EM 385-1-1 Safety and Health Requirements Manual

1.2 DEFINITIONS

a. "Adverse weather" occurs when atmospheric conditions at a definite time and place that are unfavorable to construction activities and is based on climatological and meteorological observations and data sources provided in Section 00 33 50 WEATHER, WATER STAGE AND TIDE

DATA.

b. "Unusually severe weather" is weather that is more severe than the adverse weather anticipated by the Contractor for the season or location involved. Adverse weather delays are considered unusually severe weather if adverse weather delay days prevent work for 50 percent or more of the Contractor's scheduled work day.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

1.3.1 Project Description

Base project work involves maintenance dredging of the Kings Bay Entrance Channel Cut-1N through Range-E. The excavated material will be distributed among the Fernandina Ocean Dredged Material Disposal Site (ODMDS)(D/A-O), the Fernandina Nearshore Disposal Area (D/A-N), the Fort Clinch Disposal Area (D/A-F) and North Beach Disposal Area (D/A-NB). Incidental work includes turbidity monitoring, environmental species monitoring, vibration monitoring, beach fill quality control, and sea turtle trawling. Option A project work consists of Fort Clinch pre-placement debris removal.

1.3.2 Location

The project is located in the St. Marys River and Cumberland Sound at the Georgia-Florida boundary Camden County, Georgia and Nassau County, FL.

SECTION 01 11 00 Page 2

1.3.3 Safety Requirements

See Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS and EM 385-1-1 .

1.3.4 Work Performed by Others

See paragraph PROJECT COORDINATION of Section 01 30 00 ADMINISTRATIVE

PROCEDURES.

1.4 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK

Read this paragraph in conjunction with the Clause COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (FAR 52.211-10) of Section 00700 CONTRACT CLAUSES in Volume 1.

1.5 LIQUIDATED DAMAGES - CONSTRUCTION

Refer to the Clause LIQUIDATED DAMAGES - CONSTRUCTION (FAR 52.211-12) of Section 00700 CONTRACT CLAUSES in Volume 1.

1.6 PHYSICAL DATA

Read this paragraph in conjunction with the Clause PHYSICAL DATA (FAR 52.236-4) of Section 00700 CONTRACT CLAUSES in Volume 1.

1.6.1 Physical Conditions

The indications of physical conditions on the drawings and in the specifications are the result of site investigations by surveys and/or by core borings. When the indicated physical conditions are the result of site investigations by core borings, the core boring logs and laboratory data are in Section 00 31 32 GEOTECHNICAL DATA REPORT ( GDR) and the core boring locations are shown on the drawings. Also, see the GDR for instructions concerning availability of core borings for inspection.

1.6.2 Weather, Water Stage and Tide Data

See Section 00 33 50 WEATHER, WATER STAGE AND TIDE DATA for applicable data links and information to where the Contractor can ascertain the weather conditions that could be encountered at the project location. The information provided does not preclude the Contractor from accessing and scheduling for adverse weather.

1.6.3 Contractor Investigation

Refer to the Clause SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK (FAR 52.236-3) of Section 00700 CONTRACT CLAUSES in Volume 1.

1.6.4 Maritime Traffic

Marine Traffic in the project area consists of Naval, cruise ships, commercial, pleasure, and small recreational vessels of all types and sizes which can be accommodated by existing depths.

1.6.5 Obstruction of Channel

The Government will not undertake to keep the channel free from vessels or other obstructions, except to the extent of such regulations, if any, as may be prescribed by the Secretary of the Army, in accordance with the

SECTION 01 11 00 Page 3 provisions of Section 7 of the River and Harbor Act approved 8 August 1917. The Contractor will be required to conduct the work in such manner as to obstruct navigation as little as possible, and in case the plant so obstructs the channel as to make difficult or endanger the passage of any vessels, promptly move said plant on the approach of any vessel to such an extent as may be necessary to afford a practicable passage. Upon completion of the work, promptly remove his plant, including ranges, buoys, piles, and other marks placed by him under the contract in navigable waters or on shore.

1.6.6 Hydrographic Surveys

Hydrographic surveys are provided on the ehydro web site:

https://www.arcgis.com/apps/opsdashboard/index.html#/4b8f2ba307684cf597617bf1b6d2f85d Survey numbers are indicated on the drawings.

1.7 LAYOUT OF WORK

Read this paragraph in conjunction with the Clause LAYOUT OF WORK (FAR 52.236-17) of Section 00700 CONTRACT CLAUSES in Volume 1.

1.7.1 Established Project Control

The Government has established monuments along the work site(s). Each monument is represented in the contract drawings by a Designation and in most cases, an alphanumeric Permanent Identifier (PID). Information concerning the location and elevations can be found within the Survey Notes on the plan sheets. The Survey Notes for each included field survey will cite a particular survey number, and specify the control used to conduct that survey. Additional information is included in the Survey Notes that must be duplicated if an attempt to recreate the subject survey is desired.

For navigation channels, the Government has established tidal calibration sites for projects constructed and maintained to a tidal datum. Each tidal calibration site is represented in the plan sheet drawings by Station ID, and is cited in the Survey Notes. All projects constructed and maintained to a tidal datum must be calibrated to the Station ID specified in the plan sheet drawings. Information regarding the location and associated benchmarks of the referenced Station ID is included in the Monument Description section of these specifications.

See Section 00 31 21 CONTROL MONUMENT DESCRIPTIONS.

1.7.2 Layout

From the monuments, control data and elevations established by the Government, complete the layout of the work and obtain all measurements that may be required for the execution of the work to the location and limit marks prescribed in the specifications or on the contract drawings, subject to such modifications as the Contracting Officer may require to meet changed conditions or as a result of necessary modifications to the contract work.

1.7.3 Survey

Furnish, at no additional expense, such stakes, templates, platforms, equipment, tools and material, and all labor as may be required in laying out any part of the work from the monuments, control data and elevations

SECTION 01 11 00 Page 4 established by the Government. Maintain and preserve all monuments, stakes and other marks established by the Contracting Officer until authorized to remove them, and if such marks or monuments are destroyed by the Contractor or through his negligence, prior to their authorized removal, they may be replaced by the Contracting Officer, at his discretion, and the expense of replacement will be deducted from any amounts due or to become due the Contractor. The Contracting Officer may require that work be suspended at any time when location and limit marks established by the Contractor are not reasonably adequate to permit checking of the work.

1.8 DAMAGE TO WORK

The responsibility for damage to any part of the permanent work will be as set forth in Clause PERMITS AND RESPONSIBILITIES of Section 00700 CONTRACT CLAUSES in Volume 1. However, if, in the judgment of the Contracting Officer, any part of the permanent work performed by the Contractor is damaged by flood, earthquake, hurricane, or tornado, which damage is not due to the failure of the Contractor to take reasonable precautions or to exercise sound engineering and construction practices in the conduct of the work, the Contractor will make the repairs as ordered by the Contracting Officer and full compensation for such repairs will be made at the applicable contract unit or job prices as fixed and established in the contract. If, in the opinion of the Contracting Officer, there are no contract unit or job prices applicable to any part of such work, an equitable adjustment pursuant to Clause CHANGES of Section 00700 CONTRACT CLAUSES in Volume 1 will be made as full compensation for the repairs of that part of the permanent work for which there are no applicable contract unit or job prices. Except as herein provided, damage to all work (including temporary construction), utilities, materials, equipment and plant must be repaired to the satisfaction of the Contracting Officer at the Contractor's expense, regardless of the cause of such damage.

1.9 EXISTING WORK

In addition to FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.10 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER (31 OCT 1989)

This provision specifies the procedure for the determination of time extensions for unusually severe weather in accordance with the Clause DEFAULT (FIXED-PRICE CONSTRUCTION) of Section 00700 CONTRACT CLAUSES in Volume 1. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

a. The weather experienced at the project site during the contract period must be found to be unusually severe; that is, more severe than the adverse weather anticipated for the project location during any given month.

SECTION 01 11 00 Page 5

b. The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the Contractor.

1.10.1 Contractor Responsibility

The project area may be affected by stormy, windy and/or rainy weather, including thunderstorms, during any time of the year. Obtain information concerning rain, wind and wave conditions that could influence safety, hauling and placement operations prior to submitting a proposal or bid.

a. Research the project site conditions and incorporate potential adverse weather delays into their schedule prior to submitting a proposal or bid. Develop a schedule of monthly anticipated adverse weather based on the equipment to be used to complete the project and determine the conditions that would cause them to cease operations using the sources provided in Section 00 33 50 WEATHER, WATER STAGE AND TIDE DATA. The Contractor's progress schedule must reflect these anticipated adverse weather delays in all weather dependent activities.

b. Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the contract, the Contractor will record on the daily CQC report the occurrence of adverse weather and unusually severe weather with the purpose to note impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the Contractor's schedule to be considered "unusually severe weather".

c. The number of actual adverse weather delay days will include days impacted by actual adverse weather, be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated for adverse weather by the Contractor, the Contracting Officer may convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work days that should have been anticipated for the conditions at the project location.

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION (NOT APPLICABLE)

-- End of Section --

SECTION 01 11 00 Page 6

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 22 00

MEASUREMENT AND PAYMENT

PART 1 GENERAL

1.1 SUMMARY

1.1.1 Reference

1.2 RESIDENT MANAGEMENT SYSTEM (RMS)

1.2.1 Definition

1.2.2 Instructions

1.3 SUBMITTALS

1.4 JOB PAYMENT ITEMS

1.4.1 Mobilization and Demobilization (Line Item 0001)

1.4.2 Environmental Species Monitoring (Line Item 0016)

1.4.3 Turbidity Monitoring (Line Item 0017)

1.4.4 Mobilization and Demobilization for Sea Turtle Trawl Sweeping

(Line Item 0018)

1.4.5 Construction/Vibration Controls and Monitoring at North Beach

Disposal Area (D/A-NB) (Line Item 0023)

1.4.6 Construction/Vibration Controls and Monitoring at Fort Clinch

Disposal Area (D/A-F) (Line Item 0024)

1.5 UNIT PRICE PAYMENT ITEMS

1.5.1 Excavation, Unclassified (Line Items 0002, 0003, 0004, 0005, 0006, 0007, 0008, 0009, 0010, 0011, 0012, 0013, 0014 and 0015)

1.5.1.1 Payment

1.5.1.2 Measurement

1.5.1.3 Unit of Measure

1.5.2 Sea Turtle/Sturgeon Trawl Sweeping and Relocation (Line Item

0019)

1.5.2.1 Payment

1.5.2.2 Measurement

1.5.2.3 Unit of Measure

1.5.3 Sea Turtle Non-Capture Trawl Sweeping (Line Item 0020)

1.5.3.1 Payment

1.5.3.2 Measurement

1.5.3.3 Unit of Measure

1.5.4 Beach Tilling at North Beach Disposal Area (D/A-NB) (Line Item

0021)

1.5.4.1 Payment

1.5.4.2 Measurement

1.5.4.3 Unit of Measure

1.5.5 Beach Tilling at Fort Clinch Disposal Area (D/A-F) (Line Item

0022)

1.5.5.1 Payment

1.5.5.2 Measurement

1.5.5.3 Unit of Measure

1.5.6 Remediation of Noncompliant Material (Line Item 0025)

1.5.6.1 Payment

1.5.6.2 Measurement

SECTION 01 22 00 Page 1

1.5.6.3 Unit of Measure

1.5.7 Screening of Unacceptable Material (Line Item 0026)

1.5.7.1 Payment

1.5.7.2 Measurement

1.5.7.3 Unit of Measure

1.5.8 Removal and Disposal of Unacceptable Material (Line Item 0027)

1.5.8.1 Payment

1.5.8.2 Measurement

1.5.8.3 Unit of Measure

1.5.9 Standby Time (Line Item 0028)

1.5.9.1 Payment

1.5.9.2 Measurement

1.5.9.3 Unit of Measure

1.5.10 Partnering Regroup (Line Item 0029)

1.5.10.1 Payment

1.5.10.2 Measurement

1.5.10.3 Unit of Measure

1.5.11 Fort Clinch Pre-Placement Debris Removal (Line Item 0030)

1.5.11.1 Payment

1.5.11.2 Measurement

1.5.11.3 Unit of Measure

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION

3.1 PAYMENT PROCEDURES

3.1.1 Requesting Progress Payment

3.1.2 Options and Modification CLINS

-- End of Section Table of Contents --

SECTION 01 22 00 Page 2

SECTION 01 22 00

MEASUREMENT AND PAYMENT

PART 1 GENERAL

1.1 SUMMARY

This section describes how Line Items will be measured and paid for when making progress payments. Work to be measured is described in specification sections listed for each Line Item. Measurement procedures for payment, required quantity survey or procurement documentation and payment restrictions are described in applicable specification sections.

Allocate costs for work not specifically mentioned to the Line Item most closely associated with work involved. Unless there is a specific Line Item for administrative costs, such as Quality Control and Safety, allocate such costs proportionally across all Line Items.

1.1.1 Reference

The publication listed below forms a part of this specification to the extent referenced. This publication is referred to in the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 1110-2-1003 (2013) Hydrographic Surveying

1.2 RESIDENT MANAGEMENT SYSTEM (RMS)

1.2.1 Definition

The terms "Contract Line Item Number (CLIN)" and "Line Item" are interchangeable herein (e.g.: CLIN 0001 is Line Item 0001). The term "CLIN" is a contracting term used in the Resident Management System (RMS) payment data base.

1.2.2 Instructions

See Section 01 45 00 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM) for more information on CLINs, schedule of values of pay activities and construction schedule, and payment procedures. The Contractor mode user manual with in-depth instructions can be downloaded from the RMS web site indicated in Section 01 45 00 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE

(RMS CM).

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Transmit submittal items in accordance with Section 01 33 00 SUBMITTAL PROCEDURES. Submit the following preconstruction submittal items no later than 30 calendar

SECTION 01 22 00 Page 3 days after Notice to Proceed:

SD-01 Preconstruction Submittals

Schedule of Values ; G, RO

SD-07 Certificates

Request for Progress Payment ; G, RO

1.4 JOB PAYMENT ITEMS

Payment items for the work of this contract for which contract lump sum payments will be made are listed in the LINE ITEMS AND PRICING SCHEDULE with the unit "JOB" and described below. All costs for items of work, which are not specifically mentioned to be included in a particular job or unit price payment item, shall be included in the listed job item most closely associated with the work involved. The job price and payment made for each item listed shall constitute full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

Progress payments for job CLINs will be made in accordance with the Payments Under Fixed-Price Construction Contracts clause of Section 00700 CONTRACT CLAUSES in Volume 1. Submit Schedule of Values for Government approval with the baseline schedule submittal (see Section 01 32 01 PROJECT SCHEDULE). Include a list of pay activities to breakdown bid for each job CLIN as part of the RMS Schedule. Schedule of Values will become basis for CLIN and Pay Activity data in the RMS payment data base. An unbalanced Schedule of Values and Pay Activity Schedule will be returned for revision. If this contract contains either the Continuing Contracts clause or the Continuing Contracts (Alternate) clause, the Contractor should take into account the amount reserved for contract payments when preparing the construction schedule.

1.4.1 Mobilization and Demobilization (Line Item 0001)

Payment will be made for costs associated with or incidental to the mobilization, demobilization, and establishment of initial project management and coordination. See Clause PAYMENT FOR MOBILIZATION of Section 00700 CONTRACT CLAUSES in Volume 1.

1.4.2 Environmental Species Monitoring (Line Item 0016)

Payment will be made for costs associated with or incidental to environmental monitoring of species. See Section 01 57 20 ENVIRONMENTAL

PROTECTION.

1.4.3 Turbidity Monitoring (Line Item 0017)

Payment will be made for costs associated with or incidental to obtaining, analyzing, and reporting the results of monitoring for turbidity. See Section 01 57 25 TURBIDITY AND DISPOSAL MONITORING.

SECTION 01 22 00 Page 4

1.4.4 Mobilization and Demobilization for Sea Turtle Trawl Sweeping (Line Item 0018)

Payment will be made for costs associated with or incidental to mobilization and demobilization for sea turtle trawling and relocation (For Hopper Dredges Only). See Clause PAYMENT FOR MOBILIZATION AND DEMOBILIZATION of Section 00700 CONTRACT CLAUSES in Volume 1. Also, see Section 01 57 20 ENVIRONMENTAL PROTECTION.

1.4.5 Construction/Vibration Controls and Monitoring at North Beach Disposal Area (D/A-NB) (Line Item 0023)

Payment will be made for costs associated with or incidental to the protection of existing structures from construction activities and monitoring at D/A-NB. See Section 02 22 13 VIBRATION MONITORING

REQUIREMENTS FOR EXISTING STRUCTURES.

1.4.6 Construction/Vibration Controls and Monitoring at Fort Clinch Disposal Area (D/A-F) (Line Item 0024)

Payment will be made for costs associated with or incidental to the protection of existing structures from construction activities and monitoring at D/A-F. See Section 02 22 13 VIBRATION MONITORING

REQUIREMENTS FOR EXISTING STRUCTURES.

1.5 UNIT PRICE PAYMENT ITEMS

Payment items for the work of this contract on which the contract unit price payments will be made are listed in the LINE ITEMS AND PRICING SCHEDULE and described below. The unit price and payment made for each item listed shall constitute full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for each of the unit price items.

Each Unit Price CLIN may be a single pay activity item or may be broken down into pay activities with smaller quantities equal to CLIN total.

Contract unit price multiplied by agreed quantity is full compensation.

1.5.1 Excavation, Unclassified (Line Items 0002, 0003, 0004, 0005, 0006, 0007, 0008, 0009, 0010, 0011, 0012, 0013, 0014 and 0015)

1.5.1.1 Payment

a. Payment will be made for costs associated with or incidental to excavation, transportation, and disposal of materials, providing and maintaining access to the work site(s) and disposal area(s), noise control, and debris removal, installation, operation or maintenance of the electronic tracking system for surveillance of all dredging and disposal activities, escarpment removal, bird monitoring and monitoring sea turtle nesting. See Sections 35 20 23 DREDGING and 01 57 20 ENVIRONMENTAL

PROTECTION.

b. Insofar as consistent with the paragraph CONTINUITY OF WORK of Section 35 20 23 DREDGING, monthly partial payments will be based on the approximate quantities determined by soundings or sweepings performed by the Contractor behind the dredge. The term "area designated by the Contracting Officer" as used in CONTINUITY OF WORK paragraph is defined as

SECTION 01 22 00 Page 5

"acceptance section".

c. Hydrographic surveys for final measurement and payment, for channel clearance will be made by the Government. All surveys will be performed in accordance with USACE EM 1110-2-1003 . Survey frequencies will be the same as survey notes indicated in the drawings and will remain consistent throughout the contract.

1.5.1.2 Measurement

a. The maps and/or drawings already prepared (clause CONTRACT DRAWINGS, MAPS, AND SPECIFICATIONS of Section 00700 CONTRACT CLAUSES in Volume 1) are believed to represent accurately average existing conditions, but the depths shown thereon may be verified and corrected by soundings taken before dredging. Once quantities within a specified reach or section have been determined through the use of In-place measurement, they will not be reopened except on evidence of collusion, fraud, or obvious error.

b. The total amount of material removed, and to be paid for under the contract will be measured by the cubic yard in place. The volume computed shall be between the bottom surface shown by the soundings taken within 3 weeks before dredging and the bottom surface shown by the soundings taken within 3 weeks after the work specified in each acceptance section indicated on the drawings has been completed. The Contractor shall give 10 days advance notice, in writing, to the Contracting Officer's Representative of the need for a pre-dredging survey or after-dredging survey for final acceptance for each acceptance section. The quantity shall include the volume within the limits of the side slopes described in subparagraph "Side Slopes" of paragraph REQUIRED DEPTH, ALLOWABLE OVERDEPTH, AND SIDE SLOPES of Section 35 20 23 DREDGING, less any deductions that may be required for misplaced material described in subparagraph "Misplaced Materials" of paragraph DISPOSAL OF EXCAVATED MATERIAL of Section 35 20 23 DREDGING.

1.5.1.3 Unit of Measure

Cubic Yard.

1.5.2 Sea Turtle/Sturgeon Trawl Sweeping and Relocation (Line Item 0019)

1.5.2.1 Payment

Payment will be made for costs associated with or incidental to Sea Turtle/Sturgeon Trawl Sweeping and Relocation. These prices shall include costs for furnishing labor, equipment, fuel, oil, materials, and supplies required for trawl sweeping to relocate sea turtles and sturgeon from in the vicinity of the dredge, and shall include the costs of reporting as specified. See Section 01 57 20 ENVIRONMENTAL PROTECTION.

1.5.2.2 Measurement

Sea Turtle/Sturgeon Trawl Sweeping and Relocation will be measured for payment based upon the duration of performance on a daily basis. A day of trawl sweeping is defined as 24 hours of continuous trawling. The Contractor shall conduct trawl sweeping as described in Section 01 57 20

ENVIRONMENTAL PROTECTION.

SECTION 01 22 00 Page 6

1.5.2.3 Unit of Measure

Day.

1.5.3 Sea Turtle Non-Capture Trawl Sweeping (Line Item 0020)

1.5.3.1 Payment

Payment will be made for costs associated with or incidental to Sea Turtle Non-Capture Trawl Sweeping. These prices shall include costs for furnishing labor, equipment, fuel, oil, materials, and supplies required for trawl sweeping to clear sea turtles from in the vicinity of the dredge, and shall include the costs of reporting as specified. See Section 01 57 20 ENVIRONMENTAL PROTECTION.

1.5.3.2 Measurement

Sea Turtle Non-Capture Trawl Sweeping will be measured for payment based upon the duration of performance on a daily basis. A day of trawl sweeping is defined as 24 hours of continuous trawling. The Contractor shall conduct trawl sweeping as described in Section 01 57 20

ENVIRONMENTAL PROTECTION.

1.5.3.3 Unit of Measure

Day.

1.5.4 Beach Tilling at North Beach Disposal Area (D/A-NB) (Line Item 0021)

1.5.4.1 Payment

Payment will be made for costs associated with or incidental to Beach Tilling only. See Sections 01 57 20 ENVIRONMENTAL PROTECTION and 35 20 23

DREDGING.

1.5.4.2 Measurement

Measurement will be by the acre tilled.

1.5.4.3 Unit of Measure

Acre.

1.5.5 Beach Tilling at Fort Clinch Disposal Area (D/A-F) (Line Item 0022)

1.5.5.1 Payment

Payment will be made for costs associated with or incidental to Beach Tilling only. See Sections 01 57 20 ENVIRONMENTAL PROTECTION and 35 20 23

DREDGING.

1.5.5.2 Measurement

Measurement will be by the acre tilled.

1.5.5.3 Unit of Measure

Acre.

SECTION 01 22 00 Page 7

1.5.6 Remediation of Noncompliant Material (Line Item 0025)

1.5.6.1 Payment

Payment will be made for costs associated with or incidental to remediation of noncompliant beach disposal material determined by the Contracting Officer to have originated in the beach quality dredge area.

Remediation procedures for noncompliant material are indicated in QUALITY CONTROL FOR BEACH PLACEMENT OF SAND of Section 35 20 23 DREDGING. No payment will be made for remediation of noncompliant material resulting from over-excavation or excavation outside limits of dredging.

1.5.6.2 Measurement

Remediation will be measured for payment by the acre of noncompliant material blended with adjacent material or dispersed among the fill template in 10,000 square foot segments.

1.5.6.3 Unit of Measure

Acre.

1.5.7 Screening of Unacceptable Material (Line Item 0026)

1.5.7.1 Payment

Payment will be made for costs associated with or incidental to screening of unacceptable material as determined by the Contracting Officer to have originated in the beach quality dredge area. Screening of unacceptable material shall be of the Contractor's design to ensure the quality of beach placement of sand as specified in paragraph QUALITY CONTROL FOR BEACH PLACEMENT OF SAND of Section 35 20 23 DREDGING. No payment will be made for screening of unacceptable material resulting from overexcavation or excavation outside the limits of the borrow area.

1.5.7.2 Measurement

Screening of unacceptable material will be measured for payment by the volume screened. The estimated volume in Section 00010A LINE ITEMS AND PRICING SCHEDULE assumes the area to be screened is 10,000 square feet with 2.7-foot depth of cut.

1.5.7.3 Unit of Measure

Cubic Yard.

1.5.8 Removal and Disposal of Unacceptable Material (Line Item 0027)

1.5.8.1 Payment

Payment will be made for costs associated with or incidental to removal of in place unacceptable material after it has been screened from the beach fill placement area and determined by the Contracting Officer to have originated in the borrow area. Removal procedures for unacceptable material shall be of the Contractor's own design and ensure the quality of material placed. No payment will be made for remediation of unacceptable material resulting from overexcavation or excavation outside the limits of the borrow area.

SECTION 01 22 00 Page 8

1.5.8.2 Measurement

Removal of unacceptable material will be measured for payment by the volume of trucking and disposal.

1.5.8.3 Unit of Measure

Cubic Yard.

1.5.9 Standby Time (Line Item 0028)

1.5.9.1 Payment

Payment will be made for costs associated with or incidental to standby of dredge plant only upon implementation of this line item. Standby time is defined as when the dredge plant is not in operation at the direction of the Contracting Officer. Standby time shall be utilized only due to endangered species concerns, differing site conditions, security operations or other conditions as determined by the Contracting Officer.

Requirements for work stoppages, delays, or other impacts associated with compliance with Section 01 57 20 ENVIRONMENTAL PROTECTION are not paid for under this line item. Standby time is not afforded for delays caused by adverse weather conditions or improper operational procedures. Payment will only be made for actual standby time required by the Contracting Officer. No standby time shall be paid for the unscheduled drill described in Section 35 20 23 DREDGING.

1.5.9.2 Measurement

Standby time, when exercised by the Contracting Officer, will be measured for payment by each hour, or part thereof, that the plant is not in operation. Standby time will not be provided for the initial 24-hour period following an endangered or threatened species take. Standby time will not be provided for the required temporary cessation of work due to the presence of endangered or threatened species in proximity to equipment as identified within Section 01 57 20 ENVIRONMENTAL PROTECTION.

1.5.9.3 Unit of Measure

Hour.

1.5.10 Partnering Regroup (Line Item 0029)

1.5.10.1 Payment

Payment will be made for costs associated with or incidental to conducting a partnering regroup. See Section 01 30 00 ADMINISTRATIVE PROCEDURES.

The initial partnering meeting will not be paid for under this line item as it is a distributed cost mandatory administrative action.

1.5.10.2 Measurement

The basis for payment will be for the completion of each partnering regroup meeting and Government receipt of all completed work products.

1.5.10.3 Unit of Measure

Each.

SECTION 01 22 00 Page 9

1.5.11 Fort Clinch Pre-Placement Debris Removal (Line Item 0030)

1.5.11.1 Payment

Payment will be made for costs associated with or incidental to removal, transportation, and disposal of debris encountered during pre-placement activities within the Fort Clinch Disposal Area (D/A-F). The Contractor shall make every effort to reduce the volume of debris and minimize the amount of sand removed. Debris not considered for this payment include any generated construction debris, waste materials, packaging material and the like. The Contractor shall maintain a separate container for disposal of debris from the "Debris Container" as described in Specification Section 01 50 02 TEMPORARY CONSTRUCTION FACILITIES. All methods of removal, handling and the disposal site shall be approved by the Contracting Officer.

1.5.11.2 Measurement

Debris removal will be measured for payment by the volume of material removed.

1.5.11.3 Unit of Measure

Cubic Yard.

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION

3.1 PAYMENT PROCEDURES

Upon receiving initial Resident Management System import file, go to "Pay Activities" and establish a link between bid breakdown schedule of values of "Pay Activities" to contract CLINs using "Schedule Activities" data entry page.

3.1.1 Requesting Progress Payment

For progress payments, ensure "Activity Schedule", "Feature Schedule", submittal register, and punchlists are all up to date. Use "Progress Payments" to "request Activity Earnings" for both "Activity Earnings" data entry page and "Other Earning". Provide hard copies of supporting invoices and quantity measurements to support all requested earnings.

Ensure that sum of payment activities do not exceed contract award CLIN funding amounts, or "unbalanced" CLINs error will prevent processing the payment. Submit a request for progress payment monthly in accordance with Clause 52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS of Section 00700 CONTRACT CLAUSES. In addition to the items listed in Clause 52.232-5(b)(1), submit the following in the request for progress payment:

a. Approved construction schedule.

b. Up-to-date payroll records.

c. Current submittal register.

d. Professional Land Surveyor Report and supporting data for quantity survey.

e. QA/QC deficiency tracking list.

f. Progress surveys.

g. Environmental reports.

SECTION 01 22 00 Page 10

Once the complete pay application package is received to include the Contractor's signed ENG 93, the 14 calendar days will commence.

3.1.2 Options and Modification CLINS

When additional work is added by modification, existing CLINs funding amounts must be updated, or new CLINs for modification will be created.

If contract has option CLINs not yet awarded, option CLINs will appear as zero dollar CLINs until option is awarded by modification. No payment may be requested for Options or Modification CLINs until contract modification has been funded and signed.

-- End of Section --

SECTION 01 22 00 Page 11

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 30 00

ADMINISTRATIVE PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

1.2 SUBMITTALS

1.3 PROJECT COORDINATION

1.3.1 Resident Management System (RMS)

1.3.2 Coordination with Other Contracts

1.3.2.1 Adjacent Contractor

1.4 PROJECT MEETINGS

1.5 PRECONSTRUCTION CONFERENCE

1.5.1 Preconstruction Conference Minutes and Phone

1.5.2 Preconstruction Conference Submittals

1.5.2.1 Other Division 01 Submittals

1.5.2.2 Divisions 02 through 48 Submittals

1.5.3 Joint Risk Register

1.5.4 List of Subcontractors

1.6 PARTNERING

1.6.1 Initial Partnering Meeting

1.6.1.1 Contractor Responsibility

1.6.1.2 Tasks and Deliverables

1.6.2 Partnering Regroups

1.6.2.1 Contractor Responsibility

1.6.2.2 Tasks and Deliverables

1.6.3 Cancellation of Partnering Meeting or Regroup

1.7 NOTICE TO PROCEED

1.8 COORDINATION MEETING

1.9 PROGRESS MEETINGS

1.9.1 Progress Meeting Participants

1.10 CONTRACTOR PERFORMANCE EVALUATIONS

1.10.1 Training

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION

3.1 GENERAL MEETING REQUIREMENTS

3.2 PROGRESS MEETING AGENDA

3.3 SIGNATURE AUTHORITY

3.4 DRUG-FREE WORK PLACE RECORD

3.5 ELECTRONIC SOFTWARE FOR DAVIS-BACON ACT PAYROLL RECORDS

-- End of Section Table of Contents --

SECTION 01 30 00 Page 1

SECTION 01 30 00

ADMINISTRATIVE PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

Manage project and coordinate activities of own employees, subcontractors, suppliers and offsite fabricators. Use computers, E-mail, and Internet resources for administrative work. Notify Contracting Officer of important meetings, schedule events and activities. Furnish labor and materials and equipment required to plan and execute project management functions and coordination. Coordinate activities and manage resources to construct project conforming to contract, on time and within budget.

Related Sections are 01 32 01 PROJECT SCHEDULE, and 01 45 05

DREDGING/BEACH FILL PLACEMENT - CONTRACTOR QUALITY CONTROL.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Transmit submittal items in accordance with Section 01 33 00 SUBMITTAL PROCEDURES.

SD-01 Preconstruction Submittals

Draft Joint Risk Register

List of Subcontractors

SD-07 Certificates

Partnering Meeting(s) Written Synopsis ; G, RO

Signature Authority

Drug-Free Work Place Record

1.3 PROJECT COORDINATION

1.3.1 Resident Management System (RMS)

Use Corps of Engineers' Resident Management System for construction information management. See Section 01 45 00 RESIDENT MANAGEMENT SYSTEM

CONTRACTOR MODE (RMS CM).

1.3.2 Coordination with Other Contracts

1.3.2.1 Adjacent Contractor

An active construction near project site may impact Contractor work in Fernandina Harbor and will utilize the same ODMDS location as this project. Coordinate activities to avoid impact to adjacent Contractors

SECTION 01 30 00 Page 2 and prevent problems from adjacent contract.

1.4 PROJECT MEETINGS

Contracting Officer requires following types of project meetings:

-- Preconstruction Conference -- Partnering Meeting -- Partnering Regroup Meetings -- Coordination Meeting -- Preparatory and Initial Phase meeting for each feature of work -- Project Progress Meetings

Project meetings are described in detail in subparts below.

1.5 PRECONSTRUCTION CONFERENCE

Contracting Officer will conduct a Preconstruction Conference for this project in accordance with Clause PRECONSTRUCTION CONFERENCE of Section 00700 CONTRACT CLAUSES in Volume 1. Preconstruction Conference will be held within 30 to 60 calendar days after Notice to Proceed (NTP) acknowledgment. (Refer to subparagraph PRECONSTRUCTION CONFERENCE SUBMITTALS below.) Contracting Officer will notify Contractor of time, place, and agenda. Notify key subcontractors and suppliers to attend.

Contracting Officer will discuss contract ground rules and general issues including:

-- Lines of Contracting Officer authority -- Lines of Contractor authority -- 00700 Contract Clauses -- 00800 Special Contract Requirements -- Contract Administration -- Progress Payment -- Correspondence Procedures -- Project Schedule -- Submittal Register -- Labor requirements -- General Site Safety -- FDEP Permit Requirements -- Joint Risk Management Processes

1.5.1 Preconstruction Conference Minutes and Phone

Contracting Officer will take detailed minutes of Preconstruction Conference discussions and may use an audio or video tape. Copies of typed minutes will be provided to the Contractor to review for accuracy, sign and return. Signed minutes become part of the contract file.