207 60 10 94 PTO AG Tractor December 2023~1.docx

Specification No. 207-60-10

Specification No. 207-60-10

Specification for an Ag Tractor W/Cab & Driving Front Axle (94 PTO Horsepower)

State of Illinois Department of Transportation Bureau of Business Services

Specification for an Agricultural Tractor W/Cab & Driving Front Axle (94 PTO Horsepower) December 2023

This specification covers an agricultural tractor equipped with cab and driving front axle for use in Department of Transportation roadside maintenance and rights-of-way mowing operations. The Department of Transportation is specifying acceptable units by required features and accessories as outlined below.

Each bidder should submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information should be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment may be required to submit prior to award, written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the specification for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this specification with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Successful bidder shall be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment at agency locations. Upon request bidder shall provide a list of service locations.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder should attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to deliver all equipment and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment prior to delivery.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

Tractor:

The tractor shall be described as an agricultural tractor with all season cab and front wheel assist including the features and options as described below.

Engine:

The tractor shall be powered by a 4-cylinder, turbo-charged, with air-to-air after cooling, diesel engine. The engine shall have a published minimum rating of 94 PTO horsepower at rated RPM. The gross horsepower rating of the engine shall be approximately 120 horsepower at rated RPM. The engine shall comply with all current emission standards.

Complies: Yes |_| No |_|

Component:

Diesel engine controls and instrumentation as follows:

· Key operated ignition

· Throttle

· Tachometer

· Fuel gauge

· DEF gauge

· Hour meter – electric direct reading

· Engine coolant temperature gauge or warning light

· Air filter restriction gauge or warning light Complies: Yes |_| No |_| Coolant shall be “long-life” type anti-freeze requiring minimal maintenance.

Complies: Yes |_| No |_| Tractor shall include reversing fan to aid in clearing debris from cooling system, charge air cooler and A/C condenser.

Complies: Yes |_| No |_| Component:

An electric engine block heater shall be included.

Complies: Yes |_| No |_|

The fuel tank capacity shall be approximately 50 gallons to provide for extended periods of operation.

Transmission:

The transmission shall provide the power to the front and rear wheels and be electronic/hydrostatic featuring 24 speeds forward and 24 speeds reverse style transmission electro-hydraulic shifting between ranges, or IDOT approved equal. The transmission shall also feature a left hand, clutch-less reverser.

Complies: Yes |_| No |_| Note: Tractor will be subjected to low speed towing of rotary mowers weighing ±5,000lbs for roadside maintenance. If additional hydraulic coolers or transmission options are needed, they shall be included.

Front wheel assist shall be engaged by the operator, including an engage on-the-go feature.

Operator controlled differential lock in the cab and can be engaged on-the go.

Complies: Yes |_| No |_|

The brakes shall be multi-plate wet disc style.

Complies: Yes |_| No |_|

The tractor shall have hydrostatic power assist steering.

Complies: Yes |_| No |_|

The tractor shall be capable of prolonged operation at very low speeds.

Complies: Yes |_| No |_| A substantial front grille guard shall be provided along with a bracket for the later addition of “suitcase” style weights. Weights will be added later by others.

Complies: Yes |_| No |_| Hydraulics:

The hydraulic system of the tractor shall be the manufacturer’s standard including a minimum of a three (3) section control valve for the operation of wing type mowers and rear mounted remote cylinder control. A minimum of two (2) valve sections must include float, detent position.

Complies: Yes |_| No |_| The three-section valve controls shall be located right side of the operator’s station within easy reach of the operator. IDOT prefers controls as below.

· #1 Left Control - Center Deck

· #2 Middle Control - Left Wing

· #3 Right Control - Right Wing Complies: Yes |_| No |_|

All tractors shall include two (2) mechanical mid-mount, mid-stack SCV’s to accommodate a front loader or optioned accessory. The joystick, switches cables etc. shall only be furnished if the optional loader or accessory is requested.

Complies: Yes |_| No |_| The tractor shall have sufficient flow and pressure to operate the tractor and loader whether the loader is called for or not.

Complies: Yes |_| No |_| PTO & 3-Point Hitch The tractor shall include live, independent rear PTO rated at 540/1000 RPM with reversible shaft. The PTO shall be independent with electro-hydraulic wet disc operator activated control while the tractor is in motion.

Complies: Yes |_| No |_| The 3-point hitch for this tractor shall be a category II with an approximate lift capacity of 7,400 pounds at 24” behind the lift hitch balls.

Complies: Yes |_| No |_| Rigid anti-sway braces or control block shims designed to reduce hitch sway shall be furnished.

Complies: Yes |_| No |_| A swinging drawbar shall also be provided.

Complies: Yes |_| No |_| Operator’s Cab:

The tractor shall be equipped with a permanent weatherproof, Post style cab. It shall be ROPS compliant with OSHA, SAE, and CSA standards for roll-over protection. The cab must be operator accessible from both sides.

Complies: Yes |_| No |_| The cab shall include the following operator options:

· AM/FM radio with weather band and Bluetooth connectivity

· Air-Conditioned w/ manufacturers standard controls

· Heater/defroster w/ manufacturers standard controls

· Premium Air suspension seat with arm rests and adjustable back/lumbar support

· Steering wheel shall include telescoping and tilt

· Grab handles

· Flat floor

· Dual exterior rear-view mirrors

· Sun visor

· Horn

· Water bottle / cup holder

· 12-volt accessory port or USB

· Operator’s manual storage

· Dual, adjustable roof mounted work lights, front and rear

· Amber strobe or high visibility flashing Amber LED light shall be mounted on the left rear corner of the cab roof. Mounting and light subject to IDOT approval.

· Operating rear window – approximate 70-degree opening

· Front and rear window wipers and washers with intermittent or timed control

· Vandal protection package if available.

Complies: Yes |_| No |_|

The cab shall have two (2) doors and provide 360-degree visibility.

Complies: Yes |_| No |_|

The tractor shall be furnished with front and rear fenders with extensions to minimize splashing.

The cab shall include a factory or aftermarket interior wide angle convex mirror approximately 16”x6” for rear wide-angle vision.

A lockable toolbox shall be provided and secured to the tractor or other approved location. Factory or aftermarket is acceptable.

A slow-moving vehicle emblem shall be mounted in a visible location at the rear of the tractor.

Complies: Yes |_| No |_|

The tractor shall include vandal-proof security provisions for the cab, batteries, engine coolant, oil, hydraulic fluid and fuel supply if available.

Complies: Yes |_| No |_| Not available |_| Tires:

This tractor is to be used to perform mowing functions on the uneven terrain of State rights-of-way. The Department is concerned with maintaining a low sidewall, extra wide profile to provide stability for operation on slopes, right of ways and provide low ground pressure. The type and style of tread as well as front and rear wheel style, diameters and widths will be discussed and agreed to with the prospective awarded bidder. Only standard configurations and sizes to provide the desired profile will be chosen.

Note: P.A.V.T. style wheels are not acceptable.

Front tires shall be as recommended by the manufacturer.

Rear tires shall be as recommended by the manufacturer.

Tractor Testing:

The tractor model proposed with this bid must meet the OCED Standard Codes for the official testing of agricultural and forestry tractors. Testing shall be done by an accredited OECD testing facility. If the model proposed is new and untested, a statement of expected compliance will be accepted from the manufacturer pending the performance of the test.

Complies: Yes |_| No |_|

Finish:

All exterior surfaces normally painted or powder coated shall be manufacturer’s standard color.

Additional Options:

The following optional equipment shall be furnished only when specifically called for in the line item description of the BID.

Optional Front Loader, Hydraulics and Controls:

The tractor shall be furnished with a front loader equipped with a heavy-duty, round back, high volume bucket.

Complies: Yes |_| No |_| The loader shall include quick attach features where possible to ease removal and reinstallation without the use of tools.

Complies: Yes |_| No |_| The loader bucket shall be ±85” wide.

Complies: Yes |_| No |_|

The bucket shall have an approximate lift capacity at the pivot pin of ±5,900 pounds.

Optional Rotary Broom:

The broom attachment shall be powered by the tractor’s hydraulic system. The operator shall be capable of turning the broom on/off and controlling the left/right angle of the broom from within the cab. The broom system shall be designed as a quick attach or detach system.

Complies: Yes |_| No |_| Note: The tractor’s rear PTO shall remain operable for other attachments.

The broom shall be a minimum of 7'-0" in operating width. Broom mounting shall utilize factory loader quick attach bucket mount.

The brush shall be poly/wire type and the diameter shall be +26".

The broom shall have a protective top cover or hood to prevent debris from damaging the frontend of the tractor.

The broom shall be capable of a ±30° left and right rotating angle.

Complies: Yes |_| No |_| The lifting and left-to-right swing of the broom shall be controlled by the operator from the cab, using the existing tractor furnished hydraulic controls.

Complies: Yes |_| No |_| Markers shall be mounted at the right and left edge of the sweeper. They shall be of sufficient length to be visible to the operator during sweeping operations.

Complies: Yes |_| No |_| Caster gauge wheel kit shall be included to set sweep height for specific operations.

Complies: Yes |_| No |_| Optional Transmission: Add Creeper Option This transmission shall include a “creeper” gear to provide operator controlled low speed operation.

Complies: Yes |_| No |_| Optional CVT Transmission: In “lieu of” 24 speed transmission.

The tractor will include CVT style transmission.

Complies: Yes |_| No |_| Optional Wide Wheel and Tire Package:

Trelleborg TM1000 Progressive Traction, Goodyear/Titan LSW Tires or equal on extra wide rim package. Complete set, front and rear with extended fender flair package. All tires mounted and ready for use. This package creates a wider footprint, shorter sidewall tire for low ground pressure and increased traction.

Complies: Yes |_| No |_|

Warranty:

Full coverage warranty for a minimum 24 months shall be provided. The warranty shall be the standard maximum coverage warranty offered with no additional charges. The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Complies: Yes |_| No |_|

Preparation:

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation approval.

Complies: Yes |_| No |_| The unit shall be delivered oiled, greased, serviced and ready for operation.

Complies: Yes |_| No |_| General:

Three copies of all operator’s manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| One set of service manuals shall be provided to each delivery location.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Educational Instruction:

Instruction must be performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the machine shall be provided upon delivery or scheduled thereafter. The instruction shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

Complies: Yes |_| No |_|

Note: This is not a sales call. Instruction not meeting IDOT expectations will generate a “Complaint-to-Vendor” filing that would affect award recommendations for future quotations.

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: |_| Yes |_| No Repair Parts and Service:

Since continuous operation of this tractor is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be able to render prompt parts and service to the State of Illinois.

The vendor or manufacturer of the unit considered for award shall, at the request of the IDOT, demonstrate equal or similar equipment within the receiving District in the State of Illinois in the presence of authorized State personnel to prove out any features which may be in question.

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification

b) Descriptive Literature