203 60 07 46 PTO HP Utility Tractor July 2024.docx

Specification No. 203-60-07

Specification No. 203-60-07

Specification for a Utility Tractor

State of Illinois Department of Transportation Bureau of Business Services

Specification for a Utility Tractor (46 PTO Horsepower)

July 2024

This specification and covers a utility tractor for use in Department of Transportation roadside landscape maintenance operations. The Department of Transportation is specifying acceptable units by required features and accessories as outlined below.

Each bidder should submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information should be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the specification for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this specification with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed With This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Successful bidder shall be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment at agency locations. Upon request bidder shall provide a list of service locations.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder should attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to deliver all equipment and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment prior to delivery.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification, please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

Tractor:

The tractor shall be described as a utility tractor with front wheel assist and the features and options as described below.

Engine:

The tractor shall be powered by a turbo charged, charge air cooled, diesel engine with a minimum gross horsepower rating of 56 and a PTO rating 46 horsepower at 540 rpm. The engine shall comply with all current emission standards.

Complies: Yes |_| No |_|

Component:

Diesel engine controls and instrumentation as follows:

· Key operated ignition w/water and weather-proof starter switch including neutral safety switch.

· Throttle

· Tachometer

· Fuel gauge

· Hour meter – electric direct reading

· Engine coolant temperature gauge or warning light

· Air filter restriction gauge or warning light Complies: Yes |_| No |_|

Coolant shall be “long-life” type anti-freeze requiring minimal maintenance.

Complies: Yes |_| No |_|

An electric engine block heater shall be included.

Complies: Yes |_| No |_|

The fuel tank capacity shall meet engine size provided and provide for extended periods of operation.

The transmission shall provide the power to the front wheels and be electronic/hydrostatic featuring a minimum 3 speeds forward and 3 reverse with 3-ranges, High-Medium-Low.

Complies: Yes |_| No |_|

Front wheel assist shall be engaged by the operator.

Operator controlled differential lock controlled in the cab.

Complies: Yes |_| No |_|

The brakes shall be multi-plate wet disc style.

Complies: Yes |_| No |_|

The tractor shall have hydrostatic power assist steering.

Complies: Yes |_| No |_|

The tractor shall be capable of prolonged operation at very low speeds.

Complies: Yes |_| No |_|

The tractor shall include middle PTO rated at 2,000 RPM, and rear PTO rated at 540 RPM. Both PTOs shall be live with multiple wet disc operator activated control to select the function while the tractor is in motion.

Complies: Yes |_| No |_|

The PTOs shall be configured to operate individually or at the same time as controlled by the operator.

Complies: Yes |_| No |_|

The 3-point hitch for this tractor shall be a category I/II with a lift capacity at the lift point of 3,850 pounds and 2,975 pounds at 24”.

Complies: Yes |_| No |_|

The tractor shall be furnished with front and rear fenders with extensions to minimize splashing and debris from striking the cab.

The tractor shall include a front weight bracket and six (6) suitcase type weights for ballast.

Complies: Yes |_| No |_|

Cab:

The tractor shall be equipped with a permanent weatherproof, 4-Post style cab. It shall be ROPS compliant with OSHA, SAE, and CSA standards for roll-over protection.

Complies: Yes |_| No |_|

The cab shall provide a noise rating of 80 dBA.

Complies: Yes |_| No |_|

The cab shall include the following operator options:

· AM/FM radio with weather band & blue tooth capabilities

· 12-volt power point / USB socket

· Air Conditioner/heat/defrost.

· Front and rear window wipers and washers

· Premium suspension seat with arm rests and adjustable back support

· Tilt steering wheel

· Flat floor

· Dual exterior rear view mirrors

· Convex interior rear-view mirror

· Dome light, on/off with doors

· Sun visor

· Operator’s manual storage

· Dual, adjustable roof mounted work lights, front and rear

· Operating/tilt rear window

· Cruise control Complies: Yes |_| No |_|

The cab shall have two (2) doors and provide 360-degree visibility.

Complies: Yes |_| No |_| Tires:

This tractor is to be used to perform a variety of landscape functions at rest areas and highway right-of-way sites. The type and style of tread will be discussed and agreed to with the prospective awarded bidder. Only manufacturer’s standard configurations complying with the sizes specified will be chosen.

Front tires shall be ±10-18.5 type R4/R14 Hybrid

Rear tires shall be ±17.5L-24 type R4/R14 Hybrid.

Finish:

All exterior surfaces normally painted, or powder coated shall be manufacturer’s standard color.

General:

The vendor shall furnish the unit in first class operating condition with all lubrication completed and the unit ready for operation.

Two (2) copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery.

Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Educational Instruction:

One session of instruction by qualified factory and dealer personnel covering operation and maintenance of the unit shall be provided at each delivery location.

Complies: Yes |_| No |_| Requirements Covering Items Detailed Above:

All equipment cataloged as standard, or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No |_| Not required Repair Parts and Service:

Since continuous operation of this tractor is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be able to render prompt parts and service to the State of Illinois.

Warranties, Coverage and Duration:

Full coverage warranty on all components for a minimum 12 months shall be provided. Attach a copy of your warranty with the bid.

Complies: Yes |_| No |_|

The vendor or manufacturer of the unit considered for award shall, at the request of IDOT, demonstrate this or similar equipment at an IDOT location and in the presence of authorized IDOT personnel to prove out any features in question.

If No to any portion, please explain:

Complies: Yes |_| No |_|

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification

b) Descriptive Literature