II_01 Solicitation Amendment 0002 20260218.pdf

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 94

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

See Attached Schedule(s)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

205AE9-26-Q-00010

Office of Procurement Operations-User & Network Services Branch NCFB, 1111 Constitution Ave NW Washington, DC 20224-0002, Attn: Nakia Barriteau, Email: nakia.r.

barriteau@irs.gov

See Block 6

The purpose of this amendment is to answer questions received from industry and update the solicitation accordingly. Changes to the solicitation are in blue text following the Q&A pages.

As a result of this amendment, the quote due date has been extended to NLT Thursday, 12:00 PM Eastern, 5 March 2026.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Nakia Barriteau Contracting Officer

2. AMENDMENT/MODIFICATION NUMBER

0002 02/18/2026 5000218081 x

02/02/2026

205AE9-26-Q-00010

Questions and Answers

# Question Answer

1. Site Access: Will the Government provide existing floor plans or a previous cable plant design for the PR4001 facility to assist with the "comprehensive cable plant planning"?

Yes, IRS has floor plans with Data Drop locations. Please see attached document “City View-Data Drop Floor Plan”.

2. Scheduling: Are there specific "after-hours" or weekend windows required for the network racks refresh to meet the goal of "minimal disruption"?

Yes, upon coordination after hours or weekend hours can be arranged to work on this job.

3. Materials: Regarding the CAT 6A structured cabling, does the IRS have a preferred manufacturer for the components to ensure consistency with existing infrastructure?

There is no brand name requirement associated with this acquisition. Cables can be brand name or equal to Panduit CAT6A cables.

4. Will the Government provide a secure on-site staging area for materials delivered in advance, or is the contractor responsible for off-site warehousing until the installation date?

IRS location has a secure space for materials located on the mezzanine floor, where the job will be performed.

5. What specific security clearance or background investigation level is required for contractor personnel to have unescorted access to the facility?

Contractors will be escorted at all times by IRS personnel.

6. Is the contractor responsible for the removal and disposal of the existing legacy cabling (abandoned cable), or will that be handled by the Government?

Contractor will be responsible for removal and disposal of existing cables following the Federal Government disposal procedures guide.

7. Does the current IDF/MDF (closet) have sufficient power (PDU) and cooling capacity for the new rack configurations, or is the contractor expected to provide power/cooling upgrades as part of the refresh?

No additional power is needed at MDF.

8. Are there any specific Puerto Rico local building codes or IRS-specific physical security standards (e.g., Publication 4812) that exceed standard TIA/EIA cabling requirements?

No

9. Would you be able to provide a floor plan/ drawings of the facility and where the data cables

See response to question 1.

# Question Answer are to be located?

10. • Complete technical specifications

• Drawings and dimensions

• Reference images or product illustrations

See response to question 1.

11. Is this a brand-new contract OR if there is (was) an incumbent performing these services?

This is a new requirement.

12. Would a site visit be possible? Due to the turnaround time for this requirement and reduced staffing, we cannot offer site visits/surveys.

13. Do you have a site contact for a site survey? See response to question 12.

14. Are there pre-scheduled site visit dates for all interested vendors, or can we schedule an individual walkthrough?

See response to question 12.

15. Do we only place the pricing for the materials they are asking for and the total hours?

The hours and staffing quantities referenced in the RFQ are estimates only.

Offerors are responsible for proposing a complete solution, including all labor categories, hours, materials, tools, equipment, planning, testing, documentation, and closeout necessary to meet the SOW requirements. The Government does not prescribe staffing levels or guarantee approval of additional hours beyond the awarded scope. RFQ has been updated to reflect this change.

16. What about other materials we would need but they are not asking for. Such as Velcro, tie wraps, j hooks, brackets for the ladder rack, label cartridges, fluke certification machine, etc?

See response to question 15.

17. It seems all the labor is included on the 993 hours such as time to run the cables, certify them and label them?

See response to question 15.

18. What about the time to make the plans and the as built at the end and the cost associated with that?

See response to question 15.

19. If we go over the 993 hours, then we issue a change order? Is that it?

See response to question 15.

20. Sections 1.0 and 2.0 as shown indicate that design services are to be provided by the contractor, but section 16.0 indicates that design services will be provided by the Government.

Will the Government please advise which is correct and if necessary, update the solicitation documentation for clarity.

The Contractor is fully responsible for all design and installation planning required to perform the work. The Government will provide existing floor plans and reference information only. The Contractor shall verify all conditions in the field and remains responsible for design accuracy and constructability.

21. Do patch panels have to be 48 ports 1U or could they be 2U?

Patch panels shall be 48-port. Form factor (1U vs. 2U) is acceptable as long as functional requirements are met.

22. The PDU model they are requesting has been obsolete for some time now.

Does it have to be an APC brand or can it be another brand with the same specifications?

PDUs are brand name or equal. Alternate manufacturers meeting the same specifications are acceptable.

23. Should we standardize everything to Cat 6A to maintain the project category?

Yes. All new cabling shall be CAT 6A.

24. Can the government clarify if the intended labor requirement is 8 technicians working a combined total of 993 hours or 993 hours per technician?

See response to question 15.

25. Can the government clarify if the intended labor requirement is 8 technicians working a combined total of 993 hours or 993 hours per technician?

See response to question 15.

26. Can the government confirm how this was scoped for 8 technicians?

See response to question 15.

27. CLIN 0002 specifies "Category 6A UTP T568-A blue color-coded connection jacks Panduit. Can the government confirm if Panduit specifically required or will alternate manufacturers be accepted?

See response to question 3 and 29.

28. Can the government confirm if CLIN 0005 Patch Panels should be Category 6 or Category 6A to maintain consistency with the Category 6A structured cabling system?

Patch panels shall be Category 6A to maintain system consistency.

29. CLIN 0001 specifies "Category 6A UTP 1 Gig up to 550Mhz 1000Ft Plenum Blue”. Can the government confirm if there is a specific cable manufacturer required?

This is not a brand name requirement. See updated RFQ.

30. CLIN 0007 specifies "Vertical Wire Management Panduit High Capacity NetRunner”. Is Panduit NetRunner specifically required or are alternate manufacturers acceptable?

See response to question 29.

31. CLIN 0009 specifies "Ladder Rack Hubbell 10Ft”.

Is Hubbell brand specifically required are alternate manufacturers acceptable?

Ladder rack components are brand name or equal in accordance with FAR 11.104.

32. For CLINs specifying brand names (Panduit, Hubbell, APC), should contractors interpret these as: Brand name or equal" per FAR 11.104 -allowing alternates meeting the same salient physical, functional, and performance characteristics.

Yes, this is a brand name or equal to requirement. Offerors are responsible for proposing a complete solution, including all labor categories, hours, materials, tools, equipment, planning, testing, documentation, and closeout necessary to meet the SOW requirements.

33. The SOW requires 25-year material warranties Do all materials need to be from the same manufacturer to ensure warranty compatibility (e.g., all Panduit end-to-end solution), or may materials be mixed manufacturers as long as each carries the required warranty?

All materials do not need to be from the same manufacturer as long as each carries the required warranty.

34. The SOW states work should begin "immediately after contract award.” Can the government confirm expected contract award date and expected project start date?

Contract award date varies based on a number of factors. The period of performance for this requirement has been updated in the SOW and RFQ.

35. Section 2.0 requires submission of a detailed

Design and Installation Plan for Government approval. What is the expected Government review and approval timeline for submitted design plans?

Design and installation plans will be reviewed by the Government as expeditiously as possible. Contractors shall allow sufficient time in their schedules for Government review and approval prior to installation.

36. Are there any blackout periods when work cannot be performed?

No standing blackout periods are identified. Coordination will occur as needed.

37. Section 4 of the security clauses requires contractor personnel to be "approved for interim staff-like access (at a minimum)" before starting work. Can the government confirm typical IRS Personnel Security processing timeline?

This timeline varies based on the individual.

38. The SOW states "all Contractors will be escorted by IRS staff" and work hours are 8:30 AM - 4:30 PM Monday-Friday. Will IRS escorts be continuously available during these hours, or should contractors anticipate potential delays waiting for escorts?

Contractor personnel will be escorted at all times while onsite. Escort availability during normal and after-hours work will be coordinated by the COR. Contractors shall plan work schedules accordingly.

39. The SOW requires "refresh and organize MDF network equipment racks.” Will contractors be removing/disposing of old equipment (old patch panels, cable management, PDUs), or will IRS handle disposal of existing equipment?

The Contractor is responsible for removal and disposal of all abandoned cabling and associated telecommunications materials installed or removed as part of this requirement, including patch panels, cable management components, and related hardware, in accordance with Federal disposal procedures.

40. Are existing cable pathways (conduit, cable trays, J-hooks) adequate for the new CAT 6A cable installation, or should contractors anticipate installing new pathways?

Existing pathways may be used where adequate. The Contractor is responsible for providing and installing any additional pathways required to complete the installation as proposed.

41. The SOW states business hours are Monday-Friday

8:30 AM - 4:30 PM. Is any after-hours or weekend work anticipated to avoid disrupting operations (particularly for MDF rack work)?

Could be coordinated with local Telecom. After-hours or weekend work may be authorized upon coordination to minimize operational disruption.

42. Has the Government already completed asbestos assessments for the work areas specified in this SOW (MDF room, 5th Floor IDF, alarm panel locations)?

Asbestos clearance will be coordinated through the Building Delegation process prior to the start of work. The Contractor shall not begin work in any area until clearance is confirmed.

43. Will the Government provide secure on-site storage for contractor tools, materials, and equipment?

Yes. IRS has a secure on-site staging area located on the mezzanine floor.

Coordinate with local Telecom for storage.

44. Are 993 hours the maximum (not-to-exceed) hours to be quoted for labor?

See response to question 15.

45. Are 8 technicians the minimum staffing requirement, or may staffing levels vary as long as total hours are met?

See response to question 15.

46. 1. Section II – Schedule of Supplies and Services lists supply details that differ from those in Section 1.3 – Scope of Work. Please confirm which specification is correct for the following items:

a. Modular HD Category 6 Patch Panels, T568-A, 48 ports for MDF and IDF racks (Qty. 8) are listed in Section II; however, no patch panels are listed in Section 1.3 – Scope of Work.

b. CAT 6A Patch Cords, 10 ft (612 for MDF/IDF and 660 for workstations) – Qty. 600 are listed in

See response to question 15.

# Question Answer Section II, while Section 1.3 specifies 5 ft CAT 6 Patch Cord (Blue) – Qty. 300 and 7 ft CAT 6 Patch Cord (Blue) – Qty. 300.

c. Rack grounding is not listed in Section II, whereas Rack Grounding (Qty. 2) is listed in Section 1.3 – Scope of Work.

d. One-gang recessed faceplates for workstations (Qty. 300) are listed in Section II, but are not listed in Section 1.3 – Scope of Work.

e. Back Accessories Materials are not listed in Section II but are included in Section 1.3 – Scope of Work.

47. Could the government please confirm if the level of effort for demolition? Is it assumed that there is approximately 300 cables that need to be removed?

See response to question 15.

48. Using the "City View- Data Drop Floorplan" there are approximately 244 icons for drops and Wifi locations. Is the 300 cable drop locations a hard figure and if so could the additional locations be clarified?

Any additional data drop will be identified as spare to be used in the future as necessary.

49. Are these 6A cable drops dual cable drops or single cable drops?

All workstations use single cable drop.

50. The material list referenced in Section III SOW under section 1.3 differs from Section II schedule of Supplies and Services. Can the government clarify the differences in amounts of patch cords

See response to question 15.

# Question Answer and lengths and amounts of face/wall plates for accurate quoting under Volume II for FFP?

51. Please clarify whether this Project is Firm Fixed Price or T&M? Please also clarify whether the Government REQUIRES 8 Technicians, and if the 993 hours is per Technician or total, and if both numbers are mandatory.

This will be a Firm Fixed Price contract. Offerors shall propose their own technical solution including labor categories, materials, and hours. See updated

RFQ.

52. On 2.0 Design/Installation Plan section you are requesting the contractor to develop a plan with:

a. Structured rack layouts showing patch panels, switches, and power distribution units (PDUs).

On Section II - Schedule of Supplies and Services you are requesting:

a. 8 Patch Panels

b. 6 Vertical Wire Management

c. 16 Horizontal Wire Management

Can you provide details about how many network racks units and switches do you have on MDF and IDF and how many Patch Panels/ Vertical Wire Management / Horizontal Wire Management are going to be installed on each rack unit?

Network Racks – 2 Network Switches 48 ports – 6 Network Router – 1 Network VG – 1

53. Please confirm whether the use of slim patch cords is a requirement or an acceptable option?

Slim patch cords are a requirement as defined in SOW section 1.2.

# Question Answer

54. The scope requests a cable drop from the MDF to the 5th floor.

Please confirm whether this run is less than 90 meters point-to-point, in compliance with structured cabling standards?

Yes, it is complying.

55. "Attachment 1 – Initial Staffing Plan (Proposal Deliverable)" from page 83 of the solicitation document is required for the RFP response?

Yes.

56. Please clarify whether the Government actually requires successful Bidder to provide this quantity of CAT6A Cable, or only the installed quantity required for a complete and compliant installation.

See response to question 15.

57. Please clarify whether the Government actually requires Bidders to provide this quantity of CAT6A Jacks or only the installed quantity required for a complete and compliant installation.

See response to question 15.

58. Please clarify the quantity and length of patch cords required.

See response to question 15.

59. Please clarify what size is required and whether this Item pricing should include necessary installation, support and grounding hardware.

See response to question 15.

60. Please clarify where Bidders are to show the price for other materials and equipment that will be required.

The price for all goods/services associated with this requirement are to be proposed in accordance with the updated RFQ under CLIN 0001.

# Question Answer

61. Please clarify where Bidders should show the price for travel expenses.

See response to question 61.

62. Please clarify whether these Floor Plans are required to be provided with our Proposal, or upon completion of the work (as-Built). If the Government requires these Floor Plans with our Proposals, please provide a CAD Floorplan of all existing Telecommunication Rooms and areas.

The only requirement is an (as-Built) floor plan upon completion of the work.

63. Please advise whether the Government will consider extensions to the Period of Performance (POP) for delays resulting from excessive material lead times, Government actions, or other factors outside the contractor’s reasonable control.

Yes, the Government will examine the need for PoP extensions on a case-by-case basis.

64. Would the Government consider revising the requirement to identify all proposed employees by name and permit bidders to submit qualifications, experience, and certifications for Key Personnel only?

No, this is a Treasury requirement in accordance with Department of the Treasury Acquisition Procedures (DTAP) 1037.71 - Contractor Staffing Plan and Workforce Reporting Requirements.

65. Will the government permit completion of columns 1, 2, 3, 4, 5, 9 and 10 (i.e., no PII information) until contract award and to keep the proposal outside of CUI restrictions initially?

See response to question 64.

66. Will the Government please confirm whether sales or use tax is required on materials or labor, or both, and at what rate?

No, refer to FAR 52.229-3.

67. Please define “refresh” in paragraphs 1.1.6, 1.2 last bullet, and 4.0 (pages 6 and 7 of the solicitation), in

Refresh means to update (patch cords. patch panels, wire management) and organize, in this case, the Network Racks.

# Question Answer terms of specific actions and/or materials you require.

68. Please define “back accessory materials” in Table 1.3.

Line removed from SOW.

69. The design/floor plan that is required as part of paragraph 2.0 – will a simple drawing be acceptable?

For this design project stage, a simple drawing will be acceptable. It is just for planning purposes.

70. Do you require BAA - compliant cables and/or other materials?

No.

71. Do you require performance/payment bonds? No.

72. The SOW paragraph 1.3 is slightly different from Section II Schedule of Services. Can the government confirm whether it wants 300 @ 5' slim patch cords and 300 @ 7' slim Patch cords or if it wants 600 @ 10' Patch cords?

See response to question 15.

73. The SOW paragraph 1.3 is slightly different from Section II Schedule of Services. Can the government confirm that it wants 300 single data port faceplates AND 300 one gang recessed faceplates for workstations?

See response to question 15.

74. The SOW paragraph 1.3 is slightly different from Section II Schedule of Services. Can the government confirm what it wants regarding "back accessories materials"?

The RFQ has been updated to address the difference in quantities noted in the SOW and the RFQ. Regarding back accessories, see response to question 68.

# Question Answer

75. APC AP8961 is being discontinued, would the government prefer the APDU9961 to better modernize its network?

This is not a brand name requirement. See updated RFQ.

76. Please provide the appropriate Wage Determination.

See attachment 3.

77. Please clarify the boundary between contractor authority and government approval for operational decisions under this section. Which actions require prior authorization?

Any additional actions or change approvals require prior government authorization.

78. Please confirm required format, submission frequency, and acceptance criteria for listed deliverables. Are government templates preferred?

No specific template is required for deliverables list.

79. The SOW references performance expectations but does not define measurable criteria. Please clarify benchmarks for satisfactory performance.

Performance should be based on best practices following all the industry standards and regulations. See SOW section 3.0. QASP also incorporated.

80. Please clarify required reporting timeline and escalation authority for operational incidents.

Any operational incident or change approvals require prior government authorization.

81. Please confirm whether the contractor is expected or authorized to conduct on-site visits to inspect and verify actual work performance. If so, please clarify any coordination requirements, approval procedures, and site access limitations.

On-site inspections can be performed at any time as long as the contractor is escorted by IRS personnel.

82. The SOW does not appear to specify technical requirements for data center rack infrastructure.

Please clarify expected rack dimensions, mounting standards, load capacity, power requirements, and

Network racks at data center (MDF) are already installed and operational.

# Question Answer compatibility expectations for contractor-installed equipment.

83. The SOW does not appear to specify conduit installation standards. Please clarify required conduit type, sizing, routing requirements, fill capacity limits, and applicable building or safety codes that must be followed.

No conduit installation is required at SOW.

84. The SOW does not appear to specify structured cabling standards. Please clarify required cable categories, shielding requirements, termination standards, labeling expectations, and testing/certification criteria.

Cable Cat6A – 23-28 AWG copper, 10 Gigabit Ethernet Speed, Plenum, Shielded

(F/UTP).

85. Are the CAT 6A patch panels intended to be factory-loaded panels, or modular panels with field-installed keystone/jack modules?

Cat6A Loaded patch panels required.

86. The SOW references 300 CAT 6A cables and 600 CAT 6A keystones/jacks; however, the Government-furnished drawings depict approximately 231 workstation (WAO) drops and 7 wireless access point (WAP) drops, plus additional inter-space runs between MDF/IDF locations described in the SOW.

Can the Government please confirm the total number of data drops/cable runs to be installed under this requirement?

Any additional data drop will be identified as spare to be used in the future as necessary.

87. Is the Government’s intent that 300 of the 600 CAT 6A keystones/jacks are to be used for

Any additional data drop will be identified as spare to be used in the future as necessary.

# Question Answer termination at modular patch panels, with the remaining keystones used at work area outlets?

88. If the confirmed installed drop count is less than the quantities listed in the SOW, should any excess materials be considered spares/flex material, or is installation of the full quantity required regardless of final drop count?

Any additional data drop will be identified as spare to be used in the future as necessary.

89. Section II of the SOW specifies 600 CAT 6A patch cords, 10 ft; however, Section III, paragraph 1.3 references 300 x 5 ft patch cords and 300 x 7 ft patch cords.

Can the Government confirm the correct patch cord lengths and quantities to be provided?

Please refer to SOW Section 1.3.

90. Is a scaled drawing available for the PR4001 facility to assist contractors in estimating horizontal and vertical pathway distances?

No drawings are available.

91. Are there any known concerns with proposed cable routes exceeding the 100-meter (328 ft) maximum channel length for CAT 6A installations?

There should be no cable routes that exceed the 328 ft maximum.

92. For cable runs traversing multiple floors, is there existing pathway infrastructure (e.g., conduit, sleeves, shafts) intended for use, or should contractors assume new pathways will be required?

Contractor will use existing pathways (conduits) at the building.

93. Can the Government confirm the ceiling type on the main project floor (e.g., drop ceiling, hard ceiling, open deck)?

Drop ceiling

# Question Answer

94. Is there existing cable support infrastructure on the main project floor (e.g., J-hooks, D-rings, cable tray, conduit) that may be reused?

There are existing cable trays and J-hooks.

95. If new pathway infrastructure is required, does the Government have a preferred pathway type (J-hooks, D-rings, cable tray, conduit), or may contractors propose industry-standard solutions consistent with TIA/BICSI best practices?

If necessary, the government will prefer cable trays but there are existing cable trays and J-hooks in place.

** END OF QUESTIONS **

TABLE OF CONTENTS

SECTION

I. General Information II. Schedule of Supplies and Services III. Statement of Work (SOW) IV. Federal Acquisition Regulation (FAR) Clause and Internal Revenue

Service Acquisition Procedures (IRSAP) Clauses V. Attachments VI. Instructions to Prepare Quotation VII. Evaluation Factors for Award

SECTION I – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1.0 This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07 effective 10 August 2022.

2.0 This procurement is solicited as a small business set-aside. The associated NAICS code is 238210, Electrical Contractors and Other Wiring Installation Contractors.

3.0 The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

SECTION II – SCHEDULE OF SUPPLIES AND SERVICES

1.0 TYPE OF CONTRACT

It is the intent of the Internal Revenue Service (IRS) to award one Firm Fixed Price (FFP) Purchase Order.

Award will be made after evaluation of quotes based on the criteria as stated in Section L and Section M of this RFQ.

2.0 CLIN STRUCTURE

CLIN DESCRIPTION TYPE QTY UNIT OF UNIT PRICE TOTAL

AMOUNT

0001 City View - IRA Network Modernization

FFP 1 EA

Total Contract Value $

3.0 CONTRACTOR’S QUOTE

Performance of this Order by the Contractor shall be conducted and performed in accordance with the detailed obligations to which the Contractor committed itself in the submitted Technical and Price Quote in response to the solicitation. All proposed rates and labor categories submitted in the Quote are bound by the award and shall not be deviated unless approved in writing by the Contracting Officer. All rates and labor categories performed by the Contractor shall be at the lowest achievable labor category as to not jeopardize quality of the services performed.

4.0 PERIOD OF PERFORMANCE

The period of performance is expected to be 4-8 weeks after date of award. Hard dates will be defined in the award.

SECTION III – STATEMENT OF WORK (SOW)

PR4001 IRA Modernization Project

Carr 165 City View Plaza, Guaynabo PR 00968

SC 5000218081

BACKGROUND

The City View Plaza (PR4001) modernization project is a critical initiative supporting the Internal Revenue Service’s (IRS) efforts to enhance the telecommunications infrastructure at the PR4001 Post of Duty. This project aims to improve operational efficiency, scalability, and compliance with federal standards.

SCOPE

This requirement is for contractor support to upgrade Data Cabling to comply with industry standards at IRS Building PR4001, Puerto Rico.

1.0 SCOPE OF WORK

1.1 Unless otherwise specified herein, the contractor shall provide the following services:

1. Comprehensive cable plant planning and design review.

2. Selection and procurement of components.

3. Development of installation designs and specifications.

4. Accurate cost estimates for all project phases.

5. Phased project scheduling to ensure minimal disruption.

6. Installation of CAT 6A structured cabling systems over the drop ceiling and network racks refresh at MDF Room.

7. Detailed testing and documentation of all installed systems.

1.2 Vendor shall provide the following key deliverables:

• 300 CAT 6A cable drop installation that includes:

o Run 3 CAT 6A network data cables from GRANITE FlexEdge Router (located at MDF room) to:

Mezzanine Floor Alarm Panel 1st Floor Alarm Panel 5th Floor Alarm Panel o Add 6 new data drops at 5th Floor IDF Room 1 data drop at NTEU Office-Room 518 2 Access Point data drops at Small Conference Room- Room 519 3 floor data drops at Small Conference Room- Room 519 o Refresh and organize MDF network equipment racks with:

Patch Panels Slim Patch cords Vertical and Horizonal cable management 6 New PDUs 20AMP

1.3 The contractor shall provide the following materials in the quantities noted below:

Materials Quantity CAT 6A CABLE BLUE- Shielded, Plenum 94

CAT 6A JACKS 600

5’ CAT6 PATCH CORD BLUE 300

7’ CAT6 PATCH CORD BLUE 300

PATCH PANEL- 48 PORT 8

HORZONTAL CABLE MGMT 16

VERTICAL CABLE MANAGEMENT 6

RACK GROUNDING 2

LADDER RACK 2

WALL PLATE 300

APC RACK PDU 6

2.0 DESIGN/INSTALLATION PLAN

The contractor shall develop a detailed design and installation plan for Government approval. This plan must include:

• Floor plans for MDF, and associated telecommunications areas.

• Cable labeling and testing schemes in accordance with ANSI/TIA/EIA-606-B standards.

• Structured rack layouts showing patch panels, switches, and power distribution units

(PDUs).

Change Control:

Any deviations from the approved design shall be documented, estimated, and submitted for written approval by the Government. Verbal approvals for urgent changes must be followed by written confirmation.

3.0 SPECIFICATIONS

The installation must comply with the following standards and regulations:

• ANSI/TIA/EIA-568-C.2: Telecommunications Cabling Standard

• ANSI/TIA-942: Data Center Infrastructure Standards

• ANSI/TIA-607-C: Bonding and Grounding Requirements

• ANSI/BICSI 002: Best Practices for Data Center Design

IRS Compliance Requirements for Network Rooms:

Clearance Standards:

• Front clearance: 36 inches

• Rear clearance: 24 inches

• Side clearance: 24 inches (if applicable)

• Cable management: Use J-hooks and secure cables with Velcro straps to prevent stress and maintain flexibility Fire Safety: Contractor shall implement fire-stopping measures with non-mechanical materials approved by local fire authorities (if applicable).

4.0 NETWORK RACK MODERNIZATION

The contractor shall refresh and organize MDF network equipment racks with:

• Patch Panels

• Slim Patch cords

• Vertical and Horizonal cable management

• 6 New PDUs 20AMP

Contractor will work on the existing installed network racks that contains ITRS network equipment: (6) 48 Ports Network Switches, (1) Network Router and (1) Network VG.

5.0 TESTING

Testing shall adhere to EIA/TIA-568-C standards, including:

• Continuity and wire map validation

• Near-End Crosstalk (NEXT) and attenuation measurements

• Fiber testing for power loss and continuity in compliance with ANSI/TIA/EIA-526-

14A A comprehensive test report shall document results, including any corrections for failed tests.

6.0 SAFETY

6.1 Delegated Buildings - Wall, Floor or Ceiling Permeation:

In IRS delegated buildings, the Building Delegation section must be contacted for approval prior to the start of the project to ensure there is no asbestos containing material present in the area prior to the start of work. The Building Delegation Manager will provide a written statement about status of asbestos containing or other hazardous materials at the designated work site. The project will not proceed until hazard(s) have been eliminated from the area. Contract personnel must have received Asbestos Awareness training by the employer prior to arriving on the worksite regardless of asbestos clearance. An email from the property manager is required to be sent to the EHS Review Team that contains a statement stating that the project area(s) is/are free from any known hazards.

6.2 General Safety:

The contractor shall know and understand which regulations and standards promulgated by the Occupational Health and Safety Administration apply to them and their sub-contractors, as well as any local or state health and safety regulations. Sub-contractors who have less than 10 employees are not exempt from OSHA regulations and standards while working on a federal contract.

6.3 Working at Heights (over 4 feet off ground)

If ladders are to be used to reach ceilings to pull wires, contractors and subcontractors shall be trained in ladder safety per 29 CFR 1910.23 and use the appropriate non-conductive ladders for any work involving electrical devices. The contractor shall not leave a ladder to climb onto any structures, in the ceiling spaces or anywhere else, that are not meant for human occupancy. The contractor shall ensure they provide the necessary equipment for their employees and subcontractors to work at heights safely and in compliance with 29 CFR 1910.28 and 1910 Subpart F.

7.0 GREEN PURCHASING AND BIO-BASED PREFERRED

When acquiring goods and services, the contractor shall acquire green products including bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products. The Contractor shall use paper of at least 30 percent post-consumer fiber content. When acquiring an electronic product to meet facility requirements, the contractor shall purchase Electronic Product Environmental Assessment Tool (EPEAT)-registered electronic products, unless there is no EPEAT standard for such product.

The contractor shall give preference to the purchase of:

• Recycled content products designated in EPA’s comprehensive procurement guidelines.

• Energy Star® products identified by DOE and EPA, as well as FEMP-designated energy-efficient products.

• Water-efficient products, including those meeting EPA’s Water Sense standards.

• Energy from renewable sources.

• Biobased products designated by the U.S. Department of Agriculture in the Bio Preferred program.

• Environmentally preferable products and services, including EPEAT-registered electronic products.

• Alternative fuel vehicles and alternative fuels required by EPAct.

• Products with low or no toxic or hazardous constituents’ non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program.

Biobased products are commercial or industrial products that are composed in whole, or in significant part, of biological products or renewable domestic agricultural materials or forestry materials. To the greatest extent feasible, the Contractor shall use “Green” products and services.

8.0 WARRANTY

The contractor shall provide:

• A 1-year workmanship warranty, covering installation defects.

• A 25-year material warranty, covering all installed components and cabling.

9.0 DOCUMENTATION

• The contractor shall submit the following documents within 30 days of project completion:

o As-built diagrams, including labeled rack and cable layouts.

o Comprehensive testing reports for all systems.

o Warranty documentation for materials and workmanship.

10.0 INVOICING

The contractor shall submit proper invoicing. The vendor shall be required to invoice using the Invoice Processing Platform at: http://www.ipp.gov with a “Cc:” to the COR Bradley Gloyd Bradley.S.Gloyd@irs.gov and Site Representative Jorge Miranda, Jorge.J.Miranda@irs.gov .

10.1 Invoice Review and Disputes

The COR or Alternate COR will review all invoices for accuracy upon receipt. If there are discrepancies with invoices submitted, the COR will notify the Beckley Finance Center for a corrected invoice.

If there is a dispute with an invoice or statement, the Beckley Finance Center will immediately contact the Contractor’s Customer Service Department to resolve the dispute. The contractor shall have 30 days or one billing cycle to make the correction.

The IRS COR assignment for this contract may be changed at any time by the Government without prior notice to the contractor. However, the contractor will be notified of the change in writing or via email. The COR for this contract is:

COR Contact Information Primary IRS COR Bradley Gloyd Email Bradley.S.Gloyd@irs.gov Desk Phone 681-260-3475

11.0 PROGRAM POINTS OF CONTACT (POC)

Pedro Colon IT Network Specialist (TELECOM) User & Network Services Enterprise Field Operations Puerto Rico Telecom Phone:787-522-1999 Email: pedro.j.colon@irs.gov

Jonathan Cardona IT Network Manager (Puerto Rico TELECOM) User & Network Services, Enterprise Field Operations, Puerto Rico Phone: 202-717-7463 Email: jonathan.cordona@irs.gov http://www.ipp.gov/ mailto:Bradley.S.Gloyd@irs.gov mailto:Jorge.J.Miranda@irs.gov

12.0 OBSERVANCE OF LEGAL HOLIDAYS

• New Year’s Day 1st day of January

• Dr. Martin Luther King, Jr.’s Birthday 3rd Monday of January

• Presidents Day 3rd Monday of February

• Memorial Day Last Monday of May

• Juneteenth National Independence Day 19th day of June

• Independence Day 4th day of July

• Labor Day 1st Monday of September

• Columbus Day 2nd Monday of October

• Veterans Day 11th day of November

• Thanksgiving Day 4th Thursday of November

• Christmas Day 25th day of December

In addition to the days designated as holidays, the Government observes the following days:

• Any day designated by Federal Statute

• Any day designated by Executive Order

• Any day designated by the President’s Proclamation

13.0 BUSINESS HOURS

The contractor may have access to the building Monday – Friday, 8:30 am – 4:30 pm local time, except Federal holidays or any other day(s) designated by Federal Statute, Executive Order or Presidential Proclamation. Should access outside these timeframes be required, the contractor shall coordinate with the Site Coordinator or COR accordingly.

14.0 STAFF-LIKE ACCESS

Staff-like access is not required, and all Contractors will be escorted by IRS staff.

15.0 GOVERNMENT FURNISHED PROPERTY

Government property will not be furnished under this contract.

16.0 GOVERNMENT FURNISHED INFORMATION

Floor plans and designs will be furnished to the contractor in performance of work under this contract.

17.0 PLACE OF PERFORMANCE

The place of performance for this requirement is PR4001 City View Plaza, PR.

18.0 PERIOD OF PERFORMANCE

The period of performance is expected to be 4-8 weeks after date of award. Hard dates will be defined in the task order award.

Immediately after contract award, the contractor should be prepared to start installation as coordinated between the contractor and the Site Representative. Unless otherwise coordinated with the Site Representative, the contractor shall complete the work required herein by no later than the PoP end date. If it appears that date cannot be met, the contractor shall reach out to the Site Representative and Contracting Officer no later than the PoP end date, to request an extension. The contractor shall not proceed past the end date of the contract without express authorization (generally, a signed modification) from the Contracting Officer.

19.0 CONTRACT ADMINISTRATION

The Contracting Officer, in accordance with Subpart 1.6 of the Federal Acquisition Regulation, is the only person authorized to make or approve any changes in any of the requirements of this contract, and notwithstanding any clauses contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

The Contracting Officer will also serve as the Contract Specialist and is the primary point of contact during administration of the contract. The CO will resolve any issues that arise under the contract.

Contracting Officer: Nakia Barriteau Email: Nakia.R.Barriteau@irs.gov

COR: Bradley Gloyd Email: Bradley.S.Gloyd@irs.gov

Site Representative: Jorge Miranda Email: jorge.j.miranda@irs.gov Phone: (787) 622-8831

Quality Assurance Surveillance Plan (QASP) This Quality Assurance Surveillance Plan (QASP) defines the Government’s approach for monitoring and evaluating contractor performance to ensure all services and deliverables meet the requirements, standards, and outcomes defined in the IRA Modernization – City View Plaza Statement of Work (SOW). The QASP focuses on performance-based surveillance to ensure quality, compliance, and timely execution.

Roles and Responsibilities Government Roles

• Contracting Officer (CO): Overall contract authority and enforcement.

• Contracting Officer’s Representative (COR): Primary oversight of contractor performance and quality.

• Technical POC (Telecom): Provides technical validation and acceptance of deliverables.

Performance Objectives and Quality Standards

Performance Area

Objective Quality Standard

Project Management

Effective planning and coordination

Approved design, schedule, and change control documentation

Cabling Installation

Proper CAT 6A installation ANSI/TIA/EIA-568-C.2 compliance mailto:Nakia.R.Barriteau@irs.gov mailto:Bradley.S.Gloyd@irs.gov mailto:jorge.j.miranda@irs.gov

Performance Area

Objective Quality Standard

Rack Modernization

Organized, labeled, and grounded racks

ANSI/TIA-942 and TIA-607-C compliance

Testing & Certification

Verified network performance 100% pass rate or documented corrective action

Safety & Compliance

Safe execution of work OSHA and IRS safety requirements met

Documentation Complete and accurate closeout Delivered within 30 days of completion

Surveillance Methods

The Government will apply the following surveillance methods:

• Periodic Inspections: Visual inspections of cable runs, racks, labeling, grounding, and firestopping.

• Technical Reviews: Review of design plans, test reports, and as-built documentation.

• Performance Sampling: Random sampling of installed drops, patch panels, and labeling accuracy.

• Meetings & Status Updates: Progress meetings and issue tracking.

• Deliverable Acceptance Reviews: Formal review and approval of submitted deliverables.

Performance Metrics and Acceptance Criteria

Task Acceptance Criteria Surveillance Method Frequency

Design & Installation Plan

Government approval obtained Document review Once

CAT 6A Cable Installation Installed per standards; properly labeled On-site inspection Ongoing

Rack Refresh & PDUs

Proper cable management and grounding Visual inspection Ongoing

Testing & Certification

Complete test results, no unresolved failures Report review Once

Task Acceptance Criteria Surveillance Method Frequency

Safety Compliance

No violations or incidents Observation & reports Continuous

As-Built Documentation Accurate, complete, and submitted on time Document review Once

Deficiency Identification and Corrective Action

• Deficiencies will be documented by the POC or COR.

• The contractor must submit a Corrective Action Plan (CAP) within the timeframe specified by the Government.

• Re-inspection or re-testing will be required for corrected work.

• Repeated or unresolved deficiencies may result in contractual remedies.

Change Control Surveillance

• All design or scope changes must be submitted in writing.

• Verbal approvals (if granted) must be confirmed in writing.

• Surveillance includes verification that only approved changes are implemented.

Safety and Environmental Compliance Monitoring

The Government will verify:

• Asbestos clearance documentation prior to work.

• OSHA compliance, including ladder and fall protection requirements.

• Proper firestopping and non-mechanical materials usage.

• Adherence to green procurement and EPEAT requirements.

Documentation and Deliverables Surveillance

The following will be reviewed for accuracy and completeness:

• As-built diagrams

• Cable test reports

• Warranty documentation

• Equipment and materials compliance with SOW specifications

Acceptance occurs only after all required documentation is approved.

Performance Rating and Contract Closeout

• Contractor performance will be assessed against QASP metrics.

• Successful completion requires meeting all quality standards with no open deficiencies.

• Final acceptance is contingent upon delivery and approval of all closeout documentation.

SECTION IV - Federal Acquisition Regulation (FAR) Clause and Internal Revenue Service Acquisition Procedures (IRSAP) Clauses

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address:

www.acquisition.gov (End of Clause)

CLAUSE

NUMBER

TITLE DATE

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management – Registration OCT 2025

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems NOV 2021

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities

DEC 2023

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

NOV 2023

52.219-6 Notice of Small Business Set-Aside NOV 2020

52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020

52.224-1 Privacy Act Notification APR 1984

52.224-2 Privacy Act APR 1984

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications

JUN 2020

52.232-18 Availability of Funds APR 1984

52.232-23 Assignment of Claims MAY 2014 http://www.acquisition.gov/

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

52.233-1 Disputes MAY 2014

52.233-3 Protest after Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-3 Continuity of Services JAN 1991

52.243-1 Changes-Fixed Price ALT II OCT 2025

CLAUSES INCORPORATED BY FULL TEXT

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (OCT 2025)

(a) The Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made…