Consolidated List of Questions - 2043FY-26-Q-00012_4.06.26.pdf
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- Solicitation number
- 2043FY-26-Q-00012
About this file
This document is a consolidated list of questions and answers for a federal contract opportunity (2043FY-26-Q-00012) for presort mail services at the IRS National Distribution Center in Bloomington, Illinois.
The incumbent contractor is Quicksilver Mailing Services LLC under contract number 205AE9-21-P-00093, a Firm Fixed Price contract with a base period from March 1, 2021 through February 28, 2022, followed by four one-year option periods extending through February 28, 2026, with a current two-month extension through April 30, 2026. The contractor is responsible for picking up mail from the IRS NDC and depositing it with USPS within two business days (Monday-Friday, excluding federal holidays), with flexibility to select any USPS induction point. Base year estimated volumes are 609,308 letters and 92,309 postcards, with projected annual declines of 1.25 percent for letters and 8.0 percent for postcards in option years. Special mailings occur 4-8 times annually with volumes between 10,000-35,000 additional pieces and can be accommodated within normal operations. The contractor must provide and maintain its own facility at no government cost and supply postage, which is the contractor's responsibility to front and invoice monthly based on actual costs reported weekly to the Contracting Officer Representative. Personnel do not require background investigations or facility badges as they access only the mail room. Mail trays are typically USPS-owned, with one full pallet each of MM and EMM trays in rotation, increasing to three pallets during large special jobs. The updated pricing structure is referenced in Amendment 0002, and federal wage determinations are available on SAM.gov. The incumbent pricing structure and total contract value are proprietary information.
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2043FY-26-Q-00012 1st Class Mail
Consolidated list of Questions
1. The name of the incumbent contractor currently performing presort mail services at the IRS NDC in Bloomington, IL.
Answer: Quicksilver Mailing Services LLC.
2. The current contract number (PIID) is associated with these services.
Answer: 205AE9-21-P-00093
3. The current contract’s period of performance (base and option periods).
Answer:
Base: 03/01/2021-02/28/2022
Option 1: 03/01/2022 – 02/28/2023
Option 2: 03/01/2023 – 02/28/2024
Option 3: 03/01/2024 – 02/28/2025
Option 4: 03/01/2025 – 02/28/2026
We are currently in a FAR 52.217-8 two-month extension POP 03/01/2026 – 04/30/2026
4. The current contract’s total awarded value.
Answer: Please refer to USASpending.gov.
5. The Line Item Table (CLINs 0001–4001) lists a quantity of 1 (Job) with no unit of measure tied to mail piece volume. Historical data shows significant annual volume fluctuations across the 3 years provided. Please confirm the required pricing format for the Volume 2 submission: Should offerors provide a single, all-inclusive annual firm-fixed price per CLIN, or a per-piece rate to be applied to actual monthly volumes processed?
Answer: See Amendment 0002 for updated pricing structure
6. Will the IRS provide pre-funded postage accounts (e.g., USPS Permit Imprint or meter funds) for the contractor to utilize, or is the contractor expected to front the actual postage costs and invoice the Government for reimbursement?
Answer: Per Statement of Work (SOW), Page 6, the contractor shall apply postage, presort, and delivery to the Post Office. Per SOW page 8, the contractor shall report on a weekly basis the total amount of actual postage to the Contracting Officer Representative (COR), which will be used for monthly invoicing/billing.
7. Does the contractor's pickup and delivery personnel require any background investigations, security clearances, or IRS facility access badging prior to the contract start date of May 1, 2026? If so, what is the anticipated processing timeline and who initiates the request?
Answer: Contractor personnel are not required to undergo background investigations, obtain security clearances, or receive badging, as they do not physically access the main facility. (Only the Mail Room.)
8. The solicitation states the contractor will pick up the mail from the IRS National
Distribution Center in Bloomington, IL and deposit it with USPS within 2 business days.
Can you please confirm whether the mail must be deposited with USPS in Bloomington, IL, or if deposit in another city is acceptable?
Answer: No, the mail does not need to be deposited with USPS in Bloomington, IL.
Deposit in another city is acceptable, provided all required timeframes are met. The city of deposit is not a determining factor.
9. Please confirm who will be responsible for postage cost under this requirement.
Answer: Postage costs are included and covered under the terms of the contract.
10. If postage will be handled under a permit, please confirm whether it will be processed under EPS or another postage payment method.
Answer: Postage will be handled according to the statement of work pg. 6 under Contractors Furnished Equipment/Property and terms of the contract.
11. Please confirm the incumbent contractor, current contract number, contract type, and period of performance, and whether the incumbent performed the same IMb marking, presort, pickup frequency, and USPS induction requirements described in the SOW.
Answer: Contract Type is Firm Fixed Price. See Questions #1, #2, and #3 above. The incumbent performed according to the requirements in the statement of work.
12. To ensure competitive and realistic pricing, please provide the incumbent’s pricing structure, including per-piece rates, minimum monthly charges, fuel surcharges, accessorial fees, and any special-mailing pricing.
Answer: The incumbent pricing structure is proprietary information.
13. The solicitation provides monthly historical volumes. To support accurate pricing, please provide:
a. annual totals for 2022–2024, and
Answer: Proprietary to the incumbent and the Government
b. the Government’s estimated annual volumes for the base and option years.
Answer: Based on historical data, the estimated volumes are as follows:
Base year: Estimate of 609,308 letters and 92,309 postcards.
Option years: Letter volumes are projected to decline by 1.25 percent, and postcard volumes are projected to decline by 8.0 percent.
14. The SOW references 4–8 special mailings per year with 10,000–35,000 additional pieces.
Please confirm:
a. Based on historical the expected frequency for FY26–FY27, Answer: See SOW page 2- special needs. Historical frequency has been 4-8 times a year.
b. Based on historical the volume ranges, and
Answer: See SOW page 2- special needs, increased between 10,000-35,000 in volume.
c. whether special mailings require additional pickup days or extended hours beyond the baseline schedule.
Answer: Special mailings can be part of the normal day-to-day pick-up operations, as long as it continues to follow all terms and conditions of the contract.
d. are they handling any classified information?
Answer: No, special mailings do not involve classified information.
15. Please identify the required USPS entry facility for depositing mail or confirm whether the contractor may select the induction point as long as the 2-business-day requirement is met.
Answer: The contractor may select the induction point as long as the 2-business-day requirement is met
16. For the requirement to deposit mail with USPS within 2 business days of pickup, please clarify:
a. whether weekends and Federal holidays are excluded, and
Answer: Yes. The requirement is based on a standard Monday through Friday workweek.
Weekends (Saturday and Sunday) and Federal holidays are excluded. See SOW page 6- Operating Hours.
b. whether the timing is measured from pickup timestamp, end of business day, or another defined cutoff.
Answer: Unless otherwise specified in the contract, the timing is measured from the end of the business day on which the mail is picked up.
17. Please confirm:
a. whether trays are IRS-owned or USPS-owned, Answer: Mail trays are typically owned and supplied by the United States Postal Service
(USPS).
b. the typical number of trays in rotation, and
Answer: A full pallet of both MM and EMM empty trays along with corresponding sleeves (with increases up to Three pallets each during large Special jobs).
c. whether additional trays for special mailings are Government-provided.
Answer: No
18. To ensure accurate transportation pricing, please provide:
a. estimated miles per pickup run (round trip) from the NDC, Answer: Address of the NDC is provided on page 1 of the Statement of Work. Estimated miles per pick up will vary based on the proposed contractor’s facility.
b. estimated miles per USPS induction run (round trip), Answer: Address of the NDC is provided on page 1 of the Statement of Work. Estimated miles per USPS induction run will vary based on the proposed contractor’s facility.
c. baseline pickups per week and peak pickups per week, and
Answer: See SOW page 3 for a monthly historical breakdown.
d. baseline induction trips per week and peak induction trips per week.
Answer: See SOW page 3 for a monthly historical breakdown. No baseline induction or peak induction information can be provided.
19. To ensure accurate pricing and avoid over- or under-estimation, please provide the Government’s Independent Government Cost Estimate (IGCE) or estimated annual contract value.
Answer: The IGCE is internal to the Government
20. The solicitation states the contractor will pick up the mail from the IRS National Distribution Center in Bloomington, IL and deposit it with USPS within 2 business days.
Can you please confirm whether the mail must be deposited with USPS in Bloomington, IL, or if deposit in another city is acceptable?
Answer: See Statement of Work Pg 2 Deposit mail into USPS Mail Stream
21. Is there any incumbent/recompete or is this a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.
Answer: See question #2 above
22. How many staff presently manage the contract
Answer: Proprietary to the incumbent and the Government
23. Who is the present incumbent
Answer: See question #1 above
24. Is a dedicated vehicle required
Answer: No. A dedicated vehicle is not required, provided the contractor meets the requirement to pick up and process mail within the specified 2 business days, in accordance with the SOW.
25. When you say contractor to provide the Facility, is it our responsibility to find and lease out an office
Answer: Yes. As stated on page 6 of the SOW, it is the contractor’s responsibility to provide and maintain a facility at their own location.
26. Can you provide the Federal Wage Determination for this location
Answer: See SAM.gov
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