Amendment 001.pdf

Amendment 001 Department of the Treasury, Bureau of the Fiscal Service

Division of Procurement

DATE: October 11, 2024

FROM: Kaitlyn Eaton, Contract Specialist

SUBJECT: RFQ: 20342325Q00002 – AFRH-G Dental Supplies and Equipment

Amendment 001

The purpose of this amendment is:

1. To provide the Government’s answer to vendor questions.

2. To provide an updated Attachment A – Dental Supply List to clarify the Gov’t needs.

Please find vendor submitted questions below with the Government’s response to the questions.

1. Will the Government accept alternative brands from Patterson Dental as the manufacturer? (Are "Equals" acceptable, or must we provide the exact specified items?)

The Government Response:

Patterson Dental part numbers are for reference. We will accept alternative brands.

2. Could you please provide detailed specifications for the dental instruments, equipment, and supplies required? Are there specific manufacturers or models that are preferred or acceptable?

Currently everything is being purchased at Benco or Henry Schein

3. Is there a list of required items or a specific quantity for each dental supply or instrument?

See Attachment A, highlighted items are purchased regularly.

4. Could you please update Attachment A to provide the actual manufacturer and manufacturer part number for all items?

Patterson Dental part numbers are for reference, we will accept equal alternative.

5. Are there any specific packaging, labeling, or safety requirements for the dental products?

None other than the manufacturer labels.

6. What is the preferred schedule or timeline for delivery of the items over the base and option periods?

The Government Response:

See PWS section 4. The Contractor shall provide an online system allowing for ordering of Dental Supplies as needed.

7. Are there any particular service or maintenance requirements for the dental equipment being supplied?

No.

8. Is there a warranty requirement for the equipment? If yes, for how long and what should it cover?

No warranty other than the manufacturer warranty.

9. Could you clarify the evaluation criteria for selecting the awardee? Beyond pricing, what other factors will be considered for awarding this contract?

The Government Response:

See solicitation page 24. Award will be made in accordance with the solicitation/PWS to the offeror with the lowest-priced, technically acceptable offer with no adverse past performance.

10. How will technical compliance be evaluated?

See solicitation page 24. Technical acceptability will be determined by comparing quotations with the requirements of this solicitation.

11. Are there any specific certifications or licenses the vendor must have to be eligible for this contract?

No, vendors must be eligible to make dental purchases on Benco and Henry Schein.

12. Is prior experience in supplying dental supplies to government entities required or considered a benefit?

13. Are there any specific reporting requirements for the delivery of products or regular updates?

No, vendors are required to provide tracking information on orders.

14. Can you provide details on the invoicing process and any documentation required to submit invoices?

All invoices are made via IPP. ipp.gov

15. Are there any performance metrics or key performance indicators (KPIs) the awarded vendor needs to meet throughout the contract period?

See section 10 on the PWS https://www.ipp.gov/

16. Can you provide more information on how the option periods will be exercised? Is the exercise of these options dependent on the vendor’s performance?

The Government Response:

See clause 52.217-9 on page 5 of the solicitation.

Also see Required Services section on page 14.

17. Are there any specific documents or forms that must be included in the proposal aside from the formal quote?

18. Should vendors submit a detailed breakdown of pricing for each item or a lump-sum quote?

Each item in Attachment A shall be priced.

19. As this is a total small business set-aside, are there any specific set-aside conditions we need to meet or demonstrate?

No, vendors will verified in SAM.gov of their socioeconomic status.

20. Is this solicitation "All or none," or will partial bids be accepted?

All, no partial bids will be accepted.

21. Can you provide any information on the previous awardee for this solicitation, if available?

The previous awardee was Avens Development Services, LLC, award # 20342320C00005.

22. Is this solicitation under a MAS (Multiple Award Schedule), or is it a single award opportunity?

The Government Response:

This is a single-award opportunity. Please state all contract vehicles available to meet this requirement in your proposal, including any GWAC or GSA MAS.

23. What is the maximum or minimum order quantity set for the duration of the contract.

Are orders made as needed?

Refer to Attachment A far right column.

24. Are there penalties for late deliveries or failure to meet supply requirements?

See PWS on page 17 of the solicitation.

25. Is there a preferred shipping method or carrier specified by the Armed Forces

Retirement home (AFRH)?

26. What is the payment schedule (net 10, net 30, upon delivery)? Is this a question that I need to direct to Accounts Payable?

Typically, Net30 Prompt Pay

27. Is a 1449 required with submission of proposal/quote?

28. How soon after the start of the year will items be ordered?

Mid- late January 2025.

29. Is there an expectation or requirement for the contractor to provide an on-site representative? If yes, what are the requirements??

No, the vendor will receive orders online.