2031ZB25RFI00056.pdf

Request for Information 2031ZB25RFI00056 Page 1 of 4

1. SOURCES SOUGHT/RFI:

THIS REQUEST FOR INFORMATION (RFI) IS RELEASED PURSUANT TO FEDERAL

ACQUISITION REGULATION (FAR) PART 10, MARKET RESEARCH.

This RFI/Sources Sought is issued solely for information and planning purposes only and shall not be construed as either a solicitation or the obligation on the part of Government. This is NOT a solicitation for proposals, proposal abstracts or quotations. This notice is for market research purposes only.

No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests.

Respondents will NOT be notified of the results of the analysis. All data received in response to this Sources Sought synopsis that is marked or designated as corporate or proprietary information will be fully protected from release outside the Government. The Government shall not be liable for or suffer any consequential damages for any proprietary information not properly identified. Proprietary information will be safeguarded in accordance with all applicable Government regulations. All documentation shall become the property of the Government and will not be returned.

2. DESCRIPTION:

The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. Banknote currency manufacturing occurs at BEP’s Washington, DC Currency Facility (DCF) located in Washington, DC, and Western Currency Facility (WCF) located in Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB).

The Internal Revenue Service (IRS) on behalf of the BEP is seeking sources that can provide a warehouse management system solution. The BEP is seeking suppliers to provide an end-to-end automation system for the Western Currency Facility to include integration of barcodes scanners to streamline date entry and inventory management, deployment of Robotic Process Automation (RPA) to automate manual or repetitive task and ensure seamless integration between downstream and upstream applications.

WAREHOUSE MANAGEMENT SYSTEM

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3. TECHNICAL CAPABILITIES/FUNCTIONALITIES

Technical/Product Information to minimally include:

A. The system shall create Shipment Record, Federal Reserve Vault (FRV) Currency Shipment Schedule, Pick List, and Federal Reserve Note (FRN) Receipt for Shipment for Federal Reserve Bank (FRB) for a shipment at once, including the shipping bill sheet, FRB Vault order sheet for FRB receipt. Pick list is internal jargon for an inventory that shows available product in First-In- First-Out (FIFO) format.

B. Smart Shipment Generation: Based on order receipt, the system shall generate shipment details with considerations on FIFO, bank ID, shipment quantity, etc. Inputs would be the bank/quantity requested by the customer.

C. The system shall include an inventory tracking system to incorporate Cash Pak numbers in BEP’s Manufacturing Execution System (MES). Current solution is comprised of several systems, including Oracle eBusiness Suite R12.2.12 which is the system of record for inventory data.

Vendor’s system must be compatible with currency BEP systems.

D. The system shall assign digital and physical location identifiers for the management of the inventory location.

E. The system shall assign put away locations and allow for manual assignment by operation if necessary.

F. The system shall track all Cash Paks/Federal Reserve Vault Inventory entering the vault, staging, and or shipment areas.

G. The system shall include capability to review process status in the Quality Assurance Release Process Salesforce application. Perform transactions in accordance with process status updates:

Released, hold, move processes to applicable storage area hold locators in MES/ Bureau of Engraving and Printing Network (BEN).

1. Transfer released processes, in accordance with MES/BEN monthly FRB delivery requirements, to applicable MES/BEN virtual warehouse.

2. Update Web Currency Ordering System (COS) to reflect processes available for shipment.

H. The system shall track all finished goods which will include work from such currency printing sections as Large Examining and Printing Equipment (LEPE), Non-sequential Large Examining and Printing Equipment (ns-LEPE), Single Note Inspection (SNI), Inspection Finishing Systems (IFS), and Currency Overprinting Processing Equipment (COPE).

I. Tracking should include capabilities of identifying nonsequential skids as well as partial skids and full process.

J. The system shall track inventory for low serial number/public sales work (Notes sent to Office of External Relations).

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K. The system shall provide digital tracking of vault inventory capacity at each physical location.

L. The system shall allow users to view real-time information regarding the capacity utilization.

M. The system shall enable users to identify the exact physical location of a specific skid within the vault and provide detailed information on the contents of that skid. The system shall have the capabilities to verify shipments, currency shipments schedule, and Bill of Lading.

N. The system shall be compatible with standard inventory management equipment such as barcode scanners, RFID readers, label printers, and mobile devices. (Specific models and configuration will be determined upon system selection

O. The system shall support integration with these devices for efficient data entry and retrieval process.

P. Additional requirements for consideration:

1. Visual indicator to aid in retrieval of product for a shipment. An example is a green light in front of the different location indicating that this product needs to be pulled for a specified shipment. Green is also the active pickup location, yellow will be the next pickup.

2. A favorable system would allow for multiple control levels. For example, the BEP could go one step further on this concept and require the supervisor to input how many people he has working, and the system auto generates an efficient retrieval route based on the shipment and number of personnel working.

3. The system shall have a generic fault tolerant system or a high-level design for a “enterprise” grade solution.

4. The system shall have a backup/recovery procedure.

5. Warranties offered

4. RFI SUBMISSION INFORMATION:

The IRS is requesting vendors to submit the following information and answers to items below.

Company Information:

1. Company name.

2. Company address.

3. Company points of contact, phone, and email address.

4. Company Unique Entity Identifier (UEI) Number and list related North American Industry

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Classification System (NAICS) Code that you offer as it relates to this project.

5. Please identify any GSA Contracts and SINs that you company hold that are relevant to this requirement.

6. Please indicate if your company is a small or large business. If you are a large business, are there small business subcontracting opportunities?

System Solution Related Information

1. VMS Specifications:

• Equipment

• Equipment country of origin

• Features

• Capabilities

• Software

• Functionalities

• Ideal implementation schedule

• Does VMS include apps, tablets, works with smartphones?

2. What are examples of metrics currently used to assess the effectiveness of your system(s)?

3. Is there an industry standard for this type of system?

4. Price:

• Type of commercial pricing/estimates offered

• Pricing structure (i.e., based on square footage, # of systems)

• Can you provide a rough estimate?

5. What information would you need to know in a solicitation?

6. What is a realistic RFQ/RFQ preparation response time should the Government issue a solicitation?

Responses shall not exceed 15 pages. You may provide brochures and literature, but please include a response to the questions above. Advertisement or any other type of extraneous, graphic literature or documents that are not relevant or essential in demonstrating the company’s ability to provide a VMS solutions is not acceptable.

Responses shall be submitted to gladys.m.wilks@irs.gov no later than 8:00p.m. (Eastern) on 4 April 2025.

No Proprietary, classified, confidential, or sensitive information should be included in your response.

The Government reserves the right to use any non-proprietary technical information in any resultant solicitation. Not responding to this notice does not preclude participation in any future solicitation if one is issued.

mailto:gladys.m.wilks@irs.gov