Attachment 1 - Statement of Work Automatic Parking Solution Revised 02102026.pdf

Statement of Work (SOW)

Automated Parking Solution

SECTION I: Background

1.1 This project involves the installation and configuration of the following equipment(s) and technology below at the Bureau of Engraving and Printing (BEP) District of Columbia Facility (DCF) solely for the purpose of providing real-time parking space occupancy data to BEP parking managers and end-users by way of a mobile application and web-based portal, to enhance the BEP’s parking management program:

Installation and programming of 120 above ground, flush mount, or inground parking sensors, and/or a combination of the three. License Plate Readers (LPR’s), cameras and payment tracking are not required.

Establishment of a Software as a Service (SaaS) parking management platform that can be accessed through a web-based portal and mobile application.

Installation of three (2) compact electronic parking guidance or electronic signages at the DCF’s vehicle parking entrances.

Establishment of a separate gateway/network solely for parking equipment communications, monitoring, maintenance, data gathering, and data dissemination.

Establishment of a free parking navigation application that can be accessed via mobile/phone (iOS and Android) and a mobile compatible web-browser for BEP end-users.

1.2 The scope of work includes the design, supply, installation, programming, testing, and maintenance of the necessary hardware and software system for parking sensors, electronic signage, and web-based portal or mobile application.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

The objective of the Automated Parking Guidance System (APGS) project at the DCF facility include:

Improve parking operations by providing accurate, real-time parking availability data through a mobile application and web-based portal.

Provide a centralized management system for monitoring and reporting parking utilization.

Ensuring reliability and ease of maintenance for the hardware and software being utilized.

Reduce the time, carbon emission(s) and eliminate or reduce the stress associated with automobiles when driving around to find a suitable/available parking space.

The contractor shall provide the design, network architecture and connectivity, equipment delivery and installation, assembly, hardware and software programming, and hardware and software testing for all individual parking sensors, parking guidance or signages, applicable head-end components, gateway/base station(s) network connectivity, deployment of a cloud-hosted SaaS web-based management tool, and end-user mobile application with an easy to use and understandable graphical user interface for the BEP DCF. The contractor shall provide all the personnel, hardware, SaaS, and expertise necessary to off-load, assemble, install, and connect all components required to make the APGS operational.

2.2 Scope of the Product, Service, or Outcome.

The contractor shall provide all labor, materials, expertise, management, supervision, and transportation to achieve the following:

APGS Design and Planning

Design of the APGS to propose the type of hardware and network architecture that can be effectively utilized by the BEP. The contractor shall consider and factor the following:

The terrain and obstructions of the parking area being observed or monitored.

The connectivity for power.

The availability of, and limited space at vehicle entrance points for electronic signage.

The availability and security of, and limited space for any head-end equipment and equipment mounting.

Real-Time Availability Detection and Display

Install and program equipment(s) that can accurately detect and display available parking spaces using:

Parking sensors that can be surface mounted or concealed in-ground directly on the parking space being monitored.

A free, dedicated, and secured mobile application (iOS and Android) and web browser (mobile compatible) interface that does not require any Personal Identifiable Information (PII).

Automated electronic directional guidance or signages shall specify directional arrows or abbreviation of BEP Police posts and integrate real-time sensor data to show real-time parking availability or number of vacant spaces. Signage for number of occupied spaces is not necessary.

Graphical User Interface (GUI):

Mobile application and web-based portal for parking searches shall conveniently display the BEP’s real-time parking availability on a map.

Parking search and filter options (e.g., by zone, destination, specific spot, etc.).

Management Features

Security:

The contractor cloud-hosted SaaS web-based portal and mobile application shall be at a minimum, secured with a strong authentication/password requirement and have an option for multi-factor authentication.

Enforce role-based permissions.

Encrypt web traffic with Transport Layer Security (TLS) or Secure Socket

Layer (SSL).

Monitoring Dashboard:

Provide real-time overview of the BEP parking facility occupancy and availability, Customizable views by zone or parking area.

Parking reservation features.

A GUI that is easy to use and understand.

Filtering option to see availability by parking space type (e.g., Accessible, Reserved, etc.).

Reporting and Analytics:

Generate usage statistics, including peak hours, turnover rates, duration of stay, and comparison reports.

Capable of exporting historical data into Excel or PDF.

System Alerts:

Provide alerts for outages, sensor maintenance, software or firmware updates, or unusual activity.

System and Equipment Maintenance:

Provide immediate support (based on the maintenance agreement) for system and equipment maintenance in cases where the APGS hardware, software, and/or web and mobile application malfunctions, becomes inoperable, or is providing the wrong data/information.

Provide daily system and equipment checks (e.g., sensor, gateway connection, etc.).

Assess, repair, or replace equipment(s) that are malfunctioning or not working based on the warranty of the equipment or material, or maintenance agreement.

Assess and repair any system outages, web-based platform outages, web browser and mobile application issues or outages.

SECTION III: Technical Requirements/Tasks/Outcomes

The contractor shall provide all labor, materials, expertise, management, supervision, and transportation to achieve the following:

3.1 System Design and Planning

Perform a site survey of the DCF BEP parking areas (physically, web-based, or BEP provided drawing(s)) to determine the type of equipment/device and system architecture the BEP can utilize/employ to achieve the desired outcome of the BEP.

Design a customized Automated Parking Guidance System solution that optimizes the following:

Installing above ground, flush mount, or inground sensors, or combination of the three. Note: No drilling, installation, or mounting of any equipment can occur on the exterior wall(s) of the BEP building.

Installing electronic signages with directional arrows or area location (e.g. Upper Deck Parking, BM-9, and BM-12) and number of available space(s) signage.

Connecting all APGS equipment to a standalone secured network (Cellular, Internet, LoRaWan, etc.).

Connecting all APGS equipment to a reliable power supply using Power over Ethernet (PoE), battery(s), or hardwired connection.

Provide a detailed documentation, including system and network architecture diagrams, installation plans, and equipment technical specifications.

3.2 Hardware Installation

Provide and install vehicle detection sensors, that at a minimum, can 99% accurately detect or identify an available parking space and vehicle presence on all individual BEP DCF parking spaces equipped or monitored by the APGS device. Parking sensors being used must have a minimum of IP65 or NEMA 4 rating.

The contractor shall adhere to the following:

Sensors shall have a 99% accuracy of detecting vehicles and empty parking space(s) during normal and inclement weather conditions.

The device shall be able to monitor all 120 BEP parking spaces 24-hours a day, 7-days a week, and 365-days a year.

Sensors must be designed to be highly durable, reliable, and “ruggedized” to endure the rigors of daily use in demanding environments. This includes at a minimum, being able to withstand significant mechanical stress (e.g., driven over by a vehicle of varying weights, driven over in a high traffic area, etc.), exposure to harsh weather conditions and temperatures, prolonged contact with dirt, debris, and various vehicle fluid (e.g., oil, coolant, etc.).

Sensor data (e.g., number of parked vehicles, parking status, etc.)

shall be encrypted from end-to-end and shall be protected from any forms of data theft, privacy leaks, and cybercrimes. All data collected from the BEP APGS shall be anonymous. Data captured by the sensors shall not be shared with any third party (individual or company) and will not be used for any type of training by the contractor without the express written consent/permission of the BEP.

Above ground, flush mount, or inground sensors and its hardware(s) (e.g., nuts, bolt, screws, etc.), shall be properly installed and should not cause any damage to any vehicles (e.g. punctured tire(s), etc.)

while parked or being parked in the BEP.

Provide and install three (2) compact, energy-efficient electronic signage with directional arrows or area location and capable of displaying real-time parking space availability at Police Posts 1-M-13, BM-9, and BM-12. Signage placement shall not impede or partially impede pedestrian sidewalk and vehicular traffic but can be clearly viewed when approaching the vehicle entrance. Signage being used shall use LED lighting and at a minimum, be enclosed in an IP65 or NEMA 4 rated enclosure.

Ensure that all components are powered and connected to a secured gateway/network. All power connections, cabinets, cabling, wires, junction boxes, and equipment hardware(s) (nuts, bolts, screws, etc.) shall be protected from the weather, tampering, and vandalism. At a minimum, hardened conduit and junction boxes shall be used for exposed cabling and wires. Provide back-up power/uninterrupted power supply for uninterrupted operation if available or optional (e.g., stand-by battery pack for, gateway device, etc.).

Ensure that all applicable hardware and software are included on the applicable Federal Approve Product List (APL).

Maintain cleanliness of the work area. Contractor shall clear the installation area of all trash, spare parts, dust, and debris produced by the hardware installation.

3.3 Network Connectivity

Establish a secure, and reliable network, that will be used for transmission between sensors, electronic signage(s), cloud server(s), web portal, and mobile application only. Network connectivity, data traffic between the APGS equipment (e.g., sensors, signage, etc.) and web-based portal/mobile application, as well as data hosting through cloud servers will be managed and maintained by the contractor based on the maintenance agreement or agreed upon monthly/annual subscription.

Establish or create a BEP specific account/profile in the contractor hosted cloud server as part of the Software as a Service agreement/subscription. Contractor shall be responsible for hosting and maintaining the parking software, including the underlying infrastructure, middleware, security, updates (e.g., security patches, software, firmware, etc.), parking analytics, and parking application data.

Any data produced/transmitted, collected by the BEP and all its end-users to any server hosted and maintained by the contractor, shall be encrypted, and shall be protected from any forms of data theft, privacy leaks, and cybercrimes.

Any data collected within the BEP’s DCF facility through the installed parking sensors will only be used for the sole purpose of the BEP’s parking space availability program, which includes the detection of parked vehicles and available parking spaces; specific layout/plan/design of the BEP DCF facility parking areas, to include building(s)/facility(s) adjacent to the parking areas that are not available through any open source (e.g. Google Maps, Bing Maps, etc.); and layout/plan/placement/design of the BEP DCF security equipment(s) and procedure(s).

APGS equipment data transmission shall be at a minimum, have an Advanced Encryption Standard (AES) 128.

3.4 Integration

Integrate the APGS equipment with a contractor cloud-hosted web-based platform management portal for real-time monitoring, data visualization, and reporting. At a minimum, the platform shall have the following capabilities:

Real-time data of available BEP parking space(s).

Generate occupancy and parking space turnover reports shall be available in Excel and PDF formats.

Generate a site summary for the total number of parking usage per hour, per day, per week, per month, and per year.

Contractor maintained mobile application shall be available for BEP end-users to view available and occupied parking spaces in real-time.

Contractor maintained end-user web-based portal shall display the same data as the mobile application for parking availability and occupied spaces in real-time and shall be accessible using a computer (desktop/laptop) and be compatible with a mobile/phone browser.

3.5 Testing and Commissioning

The contractor shall provide all labor, materials, expertise, management, supervision, and transportation to achieve the following:

Conduct functional testing of all automatic parking sensors, electronic signages, and components of the APGS.

Perform system integration testing to ensure seamless data flow and performance.

Provide a final system demonstration to verify operational readiness of all sensors with 99% accuracy.

3.6 Training and Documentation

The contractor shall provide all labor, materials, management, supervision, and transportation to achieve the following:

Train designated BEP personnel(s) on the operation and maintenance of the APGS, its management portal, and end-user application.

Provide a detailed user’s manual, maintenance guides, and troubleshooting procedures.

3.7 Maintenance and Support

Include a comprehensive maintenance plan base period, as well as four (4) option years, which shall include daily equipment and system inspections/diagnostics, necessary software, firmware, and security updates. The contractor shall ensure that contractor personnel performing remote inspections/diagnostics, over the air software and security updates are cleared by the BEP Office of Security (OS) and have a Non-Disclosure Agreement (NDA) on file with the BEP OS if deemed applicable.

Provide a support line with an immediate response time (no longer than 4-hours) during the life of the maintenance plan.

Downtime of SaaS, application (mobile and web) associated with the parking guidance will not last more than 24-hours. Maintenance down period for the application and management portal shall be communicated a week in advance prior to the maintenance being performed.

Ensure availability of replacement parts and prompt repair services (no longer than 2-business days) during the warranty period of the device.

Downtime/outage for any equipment associated with the parking guidance shall not last more than 2-business days.

Standard manufacturer device warranty for all APGS devices (e.g., sensors, base station/end unit, etc.) shall be a minimum of one (1) year with an option to extend up to two (2) option years.

3.8 Deliverables:

SOW

Paragr aph

Deliverable Due Date Deliverable Recipient Deliverable Format

3.1 Site Survey Report

Upon request for quote

COR

PDF of detailed site assessment and recommendations.

3.1 System Design Documentation

Upon submittal of quote

COR

PDF of complete design plan and specifications.

3.2 Hardware

Installation 30 days upon payment

COR

All physical components installed.

3.3 Site Clean Up

Upon completion of hardware installation

COR

Contractor shall clean up the area of all spare parts, trash, dust, and debris produced by the hardware installation.

3.4 Network

Connectivity 1 day upon completion of

COR

Automated parking guidance sensors and guidance systems

3.9 Special Delivery Instructions.

The contractor shall deliver all equipment freight on board to the BEP DCF. All customs and delivery costs shall be borne by the Contractor.

The following DELIVERY information must be provided when scheduling delivery appointments:

1. Name of supplier/manufacturer,

2. Contract/purchase order #,

3. Total number of items,

4. Total weight,

5. And date and time of delivery.

Deliveries to the Washington D.C. Annex Building – (LOADING DOCK on “D” STREET SW, BETWEEN 13th and 14th STREET SW):

hardware installation should be communicating with each other via a dedicated secured network.

3.5 Integration

1 day upon completion of hardware installation

COR

Equipment and software should be able to capture and produce the data via a web-based or mobile application.

3.6 Testing and

commissioning

1 day upon completion of network connectivity and integration

COR

Onsite testing of the system with the BEP Physical Security Branch and government acceptance.

3.7 Training and

Documentation

1 day upon completion of testing and commissioning

COR

Onsite training for designated BEP personnel. Turnover of all applicable user’s manual, guides, and procedures.

3.8 Maintenance and

Support Plan

1 day upon completion of training and documentation

COR

Turnover of a detailed maintenance support plan.

Vendors must call the appointment hotline at (202) 874-2333, twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is staffed from 06:30 am to 02:15 pm ET, Monday to Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issues, please contact Shipping and Receiving at (817) 847-3831 or (817) 847-3822.

3.10 Performance/ Delivery Period.

The delivery period is 60 days after award.

3.11 Place/ Location of Performance/ Delivery.

The site of the project is the Bureau of Engraving and Printing (BEP) Eastern Currency Facility (ECF) located at 14th & C Street, S.W., Washington, D.C.

3.12 Travel Requirements.

In accordance with FAR 31.205-46(a), Costs incurred by Contractor personnel on official company business for transportation may be based on mileage rates, actual costs incurred, or on a combination thereof, provided the method used results in a reasonable charge. Costs incurred by Contractor personnel on official company business for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in Federal Travel Regulation. Documentation to support actual costs incurred shall be in accordance with the Contractor’s established practices, subject to FAR 31.205-46(a)(7), and provided that a receipt is required for each expenditure of $75.00 or more. The Government will reimburse Contractor travel under a designated Contract CLIN. For Emergency Repair Requests, the Contractor shall obtain prior written approval from the CO before making any travel arrangements.

3.13 Special Requirements.

The contractor shall provide all labor and materials for the installation of the automated parking guidance system. The contractor shall perform the installation between the hours of 07:00 am and 03:30 pm, Monday through Friday, unless approved by the Contracting Officer Representative (COR) in advance.

3.13.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in

Contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

3.13.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract.

This Contract requires access into a Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination.

Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission and must maintain the level of security required for the life of the Contract.

3.13.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

3.13.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

3.13.5 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

SECTION IV: Applicable Documents

4.2 N/A

SECTION V: Requirements for Handling Sensitive, Classified, and/or Proprietary Information

5.1 The contractor and its assigned personnel shall sign a Non-Disclosure Agreement (NDA) from the OS prior to starting any work related to this project.

SECTION VI: Government Furnished Resources and Information

6.1 Site Information: Government will provide Maps, schematics and/or blueprints of the installation area.

6.2 Access to Facilities: Government will provide permission(s) and access to the physical locations where the installation will occur. Contractor(s) shall adhere to the BEP’s access control procedures while in the premises. Badge(s) issued to the contractor(s) to access the BEP facilities, shall be surrendered after the completion of the project.

6.3 Existing Utilities Data: Government will provide information about existing electrical connections/lines that may affect the installation.

End of Document