Solicitation Questions and Responses_OCT25.pdf
PDF 78 KB Posted
- Attached to
- BEP IP Camera Transition
- Solicitation number
- 2031ZA26Q00006
About this file
This document contains a set of Q&A responses from the Bureau of Engraving and Printing (BEP) related to a potential procurement. The responses cover technical and procurement details, including BEP's current Milestone XProtect platform (Corporate 2022 R2, SmartWall, Access, and Incident Manager), with plans to upgrade to the 2024 or 2025 version. The minimum order quantity is $1,000, and the anticipated award date is November 2025. Pricing adjustments are subject to review and approval on a case-by-case basis, with no automatic authorization for ceiling increases.
The Q&A also addresses technical specifics such as the existence of a Software License Code (SLC) and details about high-power POE injectors. BEP will provide a federal tax-exempt certificate as an attachment to the solicitation. The responses indicate a structured approach to procurement, with careful consideration of pricing, technical requirements, and vendor interactions, emphasizing that any proposed changes or adjustments will be evaluated against federal acquisition regulations and BEP's internal policies.
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Other files
| File | Type | Posted |
|---|---|---|
| Sales Tax Exempt memo_certificate - NO EXPIRATION signed.pdf | ||
| Pricing Worksheet_BEP IP Camera Transition OCT25.xlsx | XLSX spreadsheet | |
| 2031ZA26Q00006.pdf | ||
| Attachment A Equipment List.xlsx | XLSX spreadsheet | |
| BEP IP Camera Transition SOW.pdf |
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Text version
1. QUESTION: What XProtect platform is BEP using?
RESPONSE: BEP currently uses Milestone XProtect Corporate 2022 R2, Milestone XProtect SmartWall, Milestone XProtect Access, and Milestone XProtect Incident Manager. In the future, we anticipate using the latest version that will work with BEP AI products and Vision (either 2024 or 2025)
2. QUESTION: Does BEP have a Software License Code (SLC)?
RESPONSE: Yes.
3. QUESTION: In regards to pricing, it is subject to manufacturer /supplier price increases, which they inform us in writing. Will this be an acceptable document to provide BEP and will those increases allow us to update our pricing?
RESPONSE: The document you are suggesting may be acceptable to support potential future price adjustments. However, please note that any ceiling increases or price adjustments are not automatically authorized and will be reviewed and approved on a case-by-case basis in accordance with applicable FAR provisions and BEP policies and procedures. Approval is not guaranteed and will depend on the justification and documentation provided at the time of the request.
4. QUESTION: What is the minimum order quantity or delivery schedule for this BPA per location?
RESPONSE: Minimum Order Quantity is $1,000.
5. QUESTION: What is the anticipated award date?
RESPONSE: November 2025
6. QUESTION: May we request a copy of Bureau of Engraving and Printing’s federal tax-exempt certificate (or equivalent documentation showing exemption from state/local sales tax)?
RESPONSE: The certificate will be added as an Attachment to the Solicitation.
7. QUESTION: For the High-power POE injector (class 4) is there a certain part number? Is the AC/DC or just the standard needed? Also, on the Midspan, are switches needed for these?
RESPONSE: There is not a specific part number, standard Class 4 POE Injector.
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