Attachment 0004 - Questions and Answers.pdf

Questions and Answers - WCF Perimeter Microwave Intrusion Detection

1. How soon can we get a copy of the Plans that the Microwave guy had at the site?

o Contact: Jeff Drews

Regional Manager, Federal / Military / Nuclear Systems Southwest Microwave, Inc.

9055 South McKemy Street | Tempe, Arizona 85284 USA Direct: 480-763-3757 | Mobile: 602-373-8063 Email: jeffd@southwestmicrowave.com

2. How soon will the Microwave guy have his BOM and Pricing?

o See #1

3. Will we have Access Cards & Parking Passes to come & go as needed?

o Visitor Badges and parking passes will be provided and contractors may come and go as needed during normal working hours.

4. Who will provide for Underground Utility Location & Marking?

o BEP, COR will have CAD file and maps will be provided on site.

5. Does the Facility have preferred Contractors for Trenching, etc.?

o No.

6. What is the Part # for the Milestone SLA?

o No Longer Needed, removed from Contract.

7. A description of the current integrations that are at this location I know that we saw some good examples, but I believe it would be good to still submit this question in order to get a good description from BEP.

o Specs have changed and integration will be using existing 1 for 1 swap on alarm boards.

8. Can BEP provide a specification for the required new rigid PVC conduit?

o In ground PVC conduit from enclosure to enclosure will be reused. New conduit from microwave heads to enclosure will be installed using ¾” armored liquid tight flex.

9. Can BEP provide a specification for the paint required for the existing MW poles?

o A product recommendation from the contractor should be submitted for review by BEP Environmental.

10. Will contractor badges be issued for the project duration or will the contractor installation forces need to check in/out each working day?

o See #3

11. Can BEP provide a specification for the NEMA 4x enclosures?

o NEMA 4X - 8”wide X 10”height X 4” depth

12. BEP indicated at the walk-through that space will be allocated for a contractor-supplied storage trailer. Will power be available as well?

o Some basic power will be provided but contractor should be prepared with generator power.

13. Is the fence grounded?

o No Longer Needed, removed from Contract.

14. Has the outer fence been inspected for any existing condition issues that might affect performance of the Fence IDS?

tel:480-763-3757 tel:602-373-8063 mailto:jeffd@southwestmicrowave.com o No Longer Needed, removed from Contract.

15. What is the depth of the concrete under the inner perimeter fence?

o No Longer Needed, removed from Contract.

16. What is the depth of the 4’ x 4’ duct bank in between the inner and outer perimeter fences?

o No Longer Needed, removed from Contract.

17. The PWS calls for an interface with both the Milestone VMS and the Hirsch Velocity PACS:a. Milestone interface utilizes a license so no questions there. However, the tie to the Hirsch system could be either hardwired (via SWM outputs to inputs to the

MX panels) or soft via a custom SWM/Velocity interface written by Hirsch IGS

(professional services) or soft via Milestone to Velocity (already done according to Hirsch) or a combination of hardwired and software interface. Can BEP please clarify which methodology should be applied.

o No Longer Needed, removed from Contract. See #7

18. During the walk-through, BEP mentioned that the existing/new MW system must be fully functional by the end of the day during the swap process. BEP also indicated that all new cables are to be used requiring the removal of the existing cable, pulling the new cable and then connecting, powering up and aligning the new MW units. In addition, the SOW requires that the existing poles are to be painted which requires a minimum of 24 hours to dry.

o This requirement will be adjusted to fit reasonable needs and can account for longer downtimes with redundant systems. Contractor should be able to provide a timeline to expect zone to be up and operational.

19. Is there a mitigation procedure to accommodate an extended swap period per array pair?

o See #18

20. How should we address a damaged conduit or other unknown field condition o Contractor should contact COR to address problem and recommended solutions.

Cases will be handled on site and case by case.

21. Is the design created by Southwest Microwave to be distributed to the bidders?

o See #1

22. Can the design be altered providing it has the same proposed coverage?

o The fence portion has been omitted upgrading the exiting microwaves can have proposals submitted for change to the design as long as no extra cost is incurred by the Government or agreed upon before work has started.

23. Is a material list with quantities to be provided?

o Yes See #1.

24. What are the clearance requirements to allow a person on site to work the project?

o Names will be submitted to the COR and put on a visitor access list for a visitor badge.

25. What is the length of time to receive clearance to work on site?

o Should not expect any delays other than 24 hour notice of individuals that require access to the site.

26. What is the expected daily processing time to access the facility for those on a visitor’s badge?

o Unknown as the amount of visitors changes daily but expect no more that 30 minutes.

27. What storage area is to be provided for material?

o Contractor will be provided an area on the grounds that a container maybe brought in to store materials.

28. What staging area is to be provided for assembly?

o Same as the storage area, other areas maybe provided but coordination with the COR must be done first.

29. Who is to provide IT related equipment; such as, laptops, PCs, switches, data transmitters/receivers, etc.?

o Contractor shall provide its own laptop with required installation and tuning software mentioned in the PWS. No direct connection to the BEP network will be done at anytime.

30. Who is to install and program any IT related equipment?

o N/A Fence portion removed, Specs have changed and integration will be using existing 1 for 1 swap on alarm boards.

31. What conduit is to be removed and disposed of (RFP 1.2.1)?

o Conduit from microwave heads to enclosure on the poles.

32. Is RFP Section 5.2 of the RFP referencing POE to be removed?

o Removed

33. How long is the burn in period (RFP 1.3)?

o Refer to Southwest Microwaves certification process.

34. How many contractor personnel are required for the burn in period?

o Determined by the contractor.

35. What software and licenses are to be provided (RFP Technical Exhibit 1)?

o No longer a requirement

36. Other than the currently existing, are any self-standing enclosures to be erected? And, if so, how many and what size?

o None

37. Unless there is no other manufacturer option for enclosure material, what material is required for outside enclosures (ABS plastic, steel, aluminum, stainless steel)?

o Stainless steel

38. What type of paint is to be used on the microware poles (Direct-To-Metal, enamel, acrylic)?

o See #9

39. Are the existing raceways suitable for reinsertion of wiring?

o Expected to be yes but exact conditions are unknown.

40. Do conduit connections to outside enclosures require a seal tight connection; such as, Meyers hubs?

o Yes Meyers Hubs are the expected connection type.

41. What type of cable terminations are required for landings on terminal strips (none, fork, ring)?

o Terminations will be Fork.

42. Are the cables to be used required to be rated for wet locations?

o Cables shall be Twisted shielded pair for wet locations. For further details refer to

Southwest microwave manufacture recommendations.

43. Is there a labeling scheme for the cables?

o Will be provided on site. Both ends will be required to be labeled.

44. Is the flex conduit to be used required to be armored?

o Flex will be ¾” armored liquid tight flex.

45. Are installed enclosures to be tampered?

o Yes as existing enclosures are tampered.

46. Are wireless sensors allowed to be used on the short fencing between entrance and exit lanes?

o N/A

47. Are the wireless receivers required to be on the security UPS system? If so, where is the power to be landed? Are the lead-in wires required to be in conduit?

o N/A

48. Since the wireless receivers are alarmed separately from the Fence Detection System, where are the alarm points to be landed? Are the lead-in wires required to be in conduit?

49. Where are the power supplies for the Fence Detection System to be located?

50. Do the power supplies require a separate enclosure?

o N/A

51. Where is the Fence Detection System to be interfaced with the Bureau network?

o N/A

52. Are there existing vacant wireways to connect processors and tie-in to the BEP network available?

53. If wireways are not available, which are need to be installed by the contractor?

54. What obstacles must be bored under for the Fence Detection System?

o N/A

55. If any, how many and what is the distance and the depth required?

o N/A

56. If boring is required, will accurate architectural drawings be provided; detailing utilities, other underground pathways, and obstacles?

57. What are the underground raceways to be composed of; such as plastibonded GRC, PVC, GRC, EMT, etc.?

o PVC ridged.

58. Are any conduit/cable runs required into the main building?

o No.

59. Is the existing fencing the Fence Detection System is to be installed upon in a stable condition for this application (tautness of fabric, security of cross members, stabilization of posts in cement to an adequate depth, appropriate grounding, etc.)?

o N/A

60. How long is the Bureau Acceptance Testing expected to last?

o See #33, BEP will test each zone as it comes back online. The amount of time required to test each zone will be determined by a number of factors such as weather, holidays and personnel availability.

61. Is there an existing interface between the Hirsch and Milestone systems?