Attachment_B_Statement_of_Work.pdf

BUREAU OF ENGRAVING AND PRINTING

STATEMENT OF WORK (SOW)

FOR

BEP POLICE UNIFORM AND EQUIPMENT

A. MISSION:

The Bureau of Engraving .and Printing (BEP) is the world’s premier producer of United States currency. BEP Police Officers have the primary responsibility for protecting life and property, preventing, detecting, and investigating criminal acts, collecting and preserving evidence, making arrests, and enforcing Federal and local laws. The BEP Police remain on duty 24 hours seven (7) days a week and safeguard over 2,000 BEP employees, thousands of visitors and several billion of United States currency and other securities stored in facilities located in Washington, D.C. and Fort Worth, Texas.

B. OBJECTIVE:

BEP Security has a continuous need for BEP Police uniforms, footwear and other ancillary police equipment. Under this requirement, the contractor shall provide and deliver uniforms and equipment to BEP facilities per the Statement of Work (SOW) specifications and any issued BPA call.

The contractor shall provide all labor, materials, management, supervision, warranty, and associated services necessary to supply and deliver the uniforms and equipment per specifications.

It is anticipated that the BEP will issue a single Blanket Purchase Agreements (BPA) with an ordering period of five (5) years. All items required (as listed in Attachment C) shall be brand name or equal/equivalent.

C. SCOPE:

The contractor shall provide all the uniform items and equipment listed in Attachment C, Price Schedule.

1. The contractor shall provide the following items:

• Metal Engraved Name Plates (1 line, golden color, polished, pin back, black letters, 20 characters, size: 2 1/2L x 5/8”H)

• Metal Rank Insignia

• Metal Organizational “BEP” Insignia

• BEP Police Cloth Badges

• BEP Police Cloth Patches

• Cloth Name Tapes (navy/gold, “Velcro”)

• Cloth Rank Insignia (navy/gold, “Velcro”)

Attachment B

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• Cloth Rank Chevrons (navy/gold, “Velcro”)

2. The contractor shall provide the following services:

• Measuring and/or sizing services for uniform pants, shirts, hats, sweaters, coats, shoes, and boots

• Tailoring/hemming/alterations of all uniform items include shirts, pants, sweaters and coats to include sewing on the following:

o Cloth Shoulder Patches o Cloth Badges o Rank Chevrons o Rank Insignia o Name Tapes o Police Patch on Ball Cap o Cloth Badge on Ball Cap o “Velcro” on Name Tapes o “Velcro” on Cloth Shoulder Patches o “Velcro” on Cloth Badges o “Velcro” on Rank Chevrons o “Velcro” on Rank Insignia o “Velcro” on Shirt for the Name Tape, Cloth Shoulder Patch, Cloth Badge, Rank

Chevron and or Rank Insignia

NOTE: Placement diagram for uniform patches, badges, name tapes, chevrons, and insignia will be provided at time of award. BEP will provide the contractor with all items listed, except for the Velcro which will be the responsibility of the contractor to provide.

D. WARRANTY:

The contractor shall provide standard warranty for all equipment. Warranty shall be free from defects in material and workmanship. If any equipment is found to be defective, the contractor shall provide replacement equipment within thirty (30) days at no additional charge.

E. PERIOD OF PERFORMANCE:

The period of performance shall be five (5) years or when the BPA ceiling is reached, whichever occurs first.

F. PLACE OF DELIVERY:

The contractor will be provided access to BEP facilities based on each facility internal policies and procedures. If identification credentials are issued, personnel will fully comply with all requirements. Uniforms and equipment shall be delivered to the following locations:

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Washington, DC Currency Facility: Western Currency Facility:

Bureau of Engraving and Printing Bureau of Engraving and Printing Attn: To Be Determined Upon Award Attn: To Be Determined Upon Award D Street, Between 13th and 14th Streets, SW 9000 Blue Mound Road Washington, DC 20228-0001 Fort Worth, Texas 76131

Any issued BPA Call will also identify the delivery location.

G. LOCATION OF PERFORMANCE:

Uniforms and equipment shall be delivered to either the BEP Washington, DC and/or Western Currency Facility. The delivery location for each location is listed below. Any issued BPA Call will also identify the delivery location.

For services (i.e., fitting, alternations, hemming), the following shall apply. Contractor shall provide:

• Onsite by a qualified company representative;

• Onsite by a qualified local vendor selected by the company; or

• Offsite at a local vendor site that are qualified to provide these services. Qualified Off-site vendor shall be located within fifty (50) miles of either facility

When a call that includes uniforms is issued, the contractor shall contact the COR within three

(3) business days to schedule appointments with officers for fitting and sizing. After fitting and sizing, the contractor shall deliver uniforms to the BEP within fourteen (14) days. For calls that include equipment, the contractor shall deliver all equipment to the BEP within thirty (30) after receipt of the BPA call. If there are any delays or backordered items, the contractor shall notify the COR immediately with an estimated delivery timeframe.

H. CONTRACTOR RESPONSIBILITIES:

1. Personnel information: Contractor shall provide the Contracting Officer Representative

(COR) a complete list of all contractors and subcontractors (if applicable) personnel who will be picking-up and dropping-off items or performing services on-site. The contractor personnel shall have a form of I.D. (such as driver's license) to authenticate their identity.

The contractor shall provide the Government a primary point of contact along with a back-up point of contact for the duration of the effort. Both individuals shall have the authority to act on behalf of the contractor and be responsible for all matters regarding the contract.

2. Scheduling: Scheduling and coordinating with the COR the specific dates and times for performance of the work. Note: This will also be identified in the issued BPA Calls.

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3. Keeping the COR abreast of the on-going status of performance and notifying them of any concerns or issues that may arise during performance/delivery.

I. INSPECTION AND ACCEPTANCE:

The BEP reserves the right to perform any inspections and tests on all uniforms and equipment.

J. ON-SITE WORK RESTRICTIONS

When performing services at the place of installation such work must be performed without:

1. Interfering with Government business;

2. Unduly restricting traffic;

3. Causing unsafe conditions for employees and visitors; and

4. Adversely affecting the operation of BEP Facility.

5. Non-compliance with security regulations.

**Failure to adhere to this requirement can be considered grounds for termination.**

K. DELIVERABLE SCHEDULE

The contractor shall adhere to all deliverable schedules as stated in the issued Calls. Contractor shall notify the designed COR to schedule deliveries.

L. BUILDING PASS

The BEP shall ensure that the contractor has proper Identification/Building Pass during their service visit. Visitor security badges shall be worn above the waist, clearly visible, with front side forward at all times. BEP personnel shall escort contractor/visitor at all times during service call visit. Upon departure, BEP personnel will ensure that all BEP issued identification/building pass are returned to Office of Security personnel daily.

M. SECURITY

While on-site at BEP Washington D.C. and Fort Worth, Texas Facility contractor personnel will be given a visitors security badge and escorted by Government authorized personnel.

Visitor

N. ACCESS TO GOVERNMENT FACILITIES

The BEP is a secure facility and all instruction of the BEP Police must be obeyed. Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure. During the life of the contract, access to the Government facility for the contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The

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Government reserves the right to require the contractor's employees to sign in and/or sign out of the Government facility.

The BEP will not provide parking for the BEP Washington D.C. Facility. Limited parking is available for contractor personnel at the Fort Worth, TX facility pending availability.

All vehicles entering the facility are subject to inspection.

O. DELIVERABLES

Contractor shall provide the following deliverables:

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Officer fitting and sizing

Within three (3) business days of receipt of BPA call or list from COR

N/A N/A COR will provide list to contractor

Uniform delivery Within 14 days after fitting and sizing

N/A N/A COR

Equipment 30 days after receipt of BPA call

N/A N/A COR

Summary Invoice

(BPA Ordering Instructions, Section V, D)

Submitted with invoice 1 PDF/ MS Word/Email Microsoft Word 2003 (or higher) format; or hard copy

COR and IPP.gov