Attachment_A_BPA_Ordering_Instructions_-_Police_Uniform_and_Equip.pdf

BEP POLICE UNIFORM AND EQUIPMENT

I. AUTHORITY

A. This Blanket Purchase Agreement (BPA) is established under the authority of Subpart

FAR 13.303, Blanket Purchase Agreements.

B. The purpose of this BPA is to provide uniform and equipment to the Bureau of Engraving and Printing (BEP) police force located in Washington, D.C. Facility (DCF) and Western Currency Facility (WCF). The applicable North American Industry Classification System (NAICS) is 315990, Apparel Accessories and Other Apparel Manufacturing. The size standard is 500 employees.

C. The contractor shall comply with all terms and conditions under this BPA and BPA

Calls "hereafter referred to as Calls" issued against the BPA. The terms and conditions in this BPA apply to all Calls placed pursuant to it. In the event of inconsistency between the provisions of the BPA and Calls, the provisions of this BPA will take precedence.

D. The BPA shall be reviewed by the Contracting Activity at least annually before the anniversary of each ordering period and revised as necessary to conform to the requirements of the Federal Acquisition Regulation and applicable supplements or statutory requirements.

E. The BPA may be modified only by mutual agreement of the parties. Any change shall be effective only through written modification to this Agreement and not by individual orders issued hereunder. Modifications to this Agreement shall have no retroactive effect on orders previously issued.

F. Attachment C, Price Schedule will be incorporated upon award of the agreement. The prices will be reviewed annually or as required to determine whether a reduction is appropriate in accordance with the price reduction provisions of the agreement.

G. Government funds are obligated only to the extent that a duly issued order creates such obligation. In order to provide maximum flexibility for market conditions and other price-influencing factors which may vary from time to time, offerors will be required to submit unit prices for each of the anticipated 5-year duration of the BPA. Each order under the BPA shall be on a Firm-Fixed-Price (FFP) basis. The order proposal cannot be based on prices that exceed the applicable work line item price for that applicable period.

II. BLANKET PURCHASE AGREEMENT LINE ITEM NUMBER STRUCTURE

A. BPA Line Item Numbers will be established on each Call is placed against this BPA.

All pricing shall be in accordance with pricing set forth in the agreement.

B. The prices quoted under this BPA will undergo annual review by the Contracting Officer.

III. PRICING

See Attachment C, Price Schedule for unit prices.

IV. AWARDING CALLS UNDER THE BLANKET PURCHASE AGREEMENT

A. BPA Call: A Call is the contractual instrument issued by the Government to the contractor to order work. The call is issued upon agreement between the Government and the contractor on the performance, performance time, and the price for the work.

The call will be the Notice-To-Proceed. An individual call will be Fixed Price. Order for Supplies or Services Form (Optional Form 347) will be issued for each Calls. BPA Calls may be mailed, emailed, or faxed, whichever is more expeditious. The government reserves the right to issue BPA Calls unilaterally.

Calls placed under this BPA shall contain the following information:

• Date of Call.

• BPA number and BPA Call number.

• Item number and scope of work.

• Delivery or performance date.

• Place of delivery or performance.

• Packaging, packing, and shipping instructions.

• Accounting and appropriation data.

• Any other pertinent information.

B. Modifications to Calls may be required due to increased scope of work or a decreased scope of work. Modifications are issued pursuant to specific standard clauses contained in the basic agreement. All Calls are subject to the terms and conditions of this BPA. In the event of conflict between a Call and this BPA, the BPA shall control.

C. This Blanket Purchase Agreement does not guarantee the contractor issuance of any Calls.

D. Invoices against call orders. A summary invoice shall be submitted for issued calls for all deliveries made, identifying the delivery tickets covered therein, total value, and supported by receipted copies of the delivery ticket items.

V. ORDERING PERIOD

The BPA shall have an ordering period of five years or when the BPA ceiling is reached, whichever occurs first.

VI. AUTHORIZED USERS

Warranted Government BEP Contracting Officers are the only users to place calls under this BPA. This BPA is for BEP use only.

VII. LIMITS

This BPA does not obligate any funds, and it does not authorize any work. The Government is under no obligation to the BPA holder to purchase any specified quantity or dollar value of services. The Government is obligated only to the extent of authorized calls made under the BPA. It is the responsibility of the individual ordering entities under the BPAs to ensure adequate funds are available. Individual call orders shall not exceed $150,000.00 under this

BPA.

VIII. CANCELLATION

This BPA may be unilaterally cancelled by the Contracting Officer if the BPA holder fails to perform in accordance with the terms and conditions of this BPA, any Call established under this BPA, or if deemed in the best interest of the Government.

IX. NOTIFICATION REGARDING ADMINISTRATIVE OR OTHER ISSUES

If at any time during the performance of this BPA, administrative or other issues should arise which will have an adverse impact on timely performance by the BPA Holder or affect the costs or funding, the BPA Holder is required to immediately notify the Contracting Officer identified in this BPA. This notification shall be in writing.

X. BPA TERMS AND CONDITIONS FLOWDOWN

The BPA Holder shall execute binding agreements with its subcontractors, if any, which, as a minimum, establish that:

• BPA Terms and Conditions specified are applicable to all efforts ordered under this BPA.

• If additional clauses are needed, they will be included in the individual Calls.