Attachment_IV_-_PWS.pdf

2031ZA18Q00470 – Disposal, Transportation, and Recycle of Scrap Metals

Attachment IV – Performance Work Statement

PERFORMANCE WORK STATEMENT (PWS)

Disposal, Transportation, and Recycling of Scrap Metals

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide, the transportation and recycling of Bureau of Engraving & Printing (BEP) ferrous and non-ferrous scrap metals. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to provide the transportation and recycling of BEP ferrous and non-ferrous scrap metals.

1.2 Background: BEP’s scrap metals are transported to an outside facility for recycling.

1.3 Objectives: This contract is to provide the BEP a mechanism to utilize the services of a contractor to perform the transportation and recycling of ferrous and non-ferrous scrap metals.

1.4 Scope: The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to provide transportation and recycling of

BEP ferrous and non-ferrous scrap metals.

1.5 Period of Performance: The period of performance shall be for five (5) years. The Period of

Performance reads as follows:

Ordering Period 1-October-2018 - 30-September-2019

Ordering Period I 1-October-2019 – 30-September-2020

Ordering Period II 1-October-2020 – 30-September-2021

Ordering Period III 1-October-2021 – 30-September-2022

Ordering Period IV 1-October-2022 – 30-September-2023

1.6 General Information

1.6.1 Quality Control Plan: Quality Control is the responsibility of the contractor. The

Contractor shall develop and maintain a quality control program to ensure transportation and recycling of services are performed in accordance with the Performance Work Statement (PWS).

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The

QCP shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances;

procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the

Government their quality control documentation. QCP is to be delivered within 30 days after contract award, three copies of a comprehensive written QCP shall be submitted to the CO and

COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: The contractor is not required to perform services on holidays.

New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours 9:00 am and 2:00 pm Monday thru Friday except Federal holidays and the BEP Year-End-

Shutdown (Y.E.S.) between Christmas Day and New Year’s Day; or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons. Occasionally, the Contractor will experience delays accessing the loading dock due to normal BEP operations. There shall be no additional charges to the BEP for these delays. Appointments must be made with the loading dock at least 24 hours in advance for all pickups and deliveries by calling (202) 874-2333. The appointment line is staffed from 8:30 am to 2:30 pm. Monday through Friday. A voice mail message may be left after normal working hours. If the dock is unavailable when the contractor stops by, the contractor shall return later in the day for the required pickup.

1.6.5 Place of Performance: The service is to be provided at the following location:

Bureau of Engraving and Printing (BEP) Annex Building Loading Dock, 14th & D Streets S.W., Washington, DC. 20228.

1.6.6 Type of Contract: The government will award a Firm-Fixed Price, Single or Multiple

Award Blanket Purchase Agreement Contract.

1.6.7 Security Requirements: The Contractor’s personnel will not require a security clearance to make pick-ups and deliveries at the BEP. These employees will not be able to gain entrance to the building, except for the loading dock. The Contractor’s employees shall follow all requests made by any member of the BEP’s Office of Security.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The

Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the

Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The contractor shall provide the following personnel considered key personnel by the government: A contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between

8:00 am to 3:30 pm, Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.11 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The

Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

PART 2

DEFINITIONS & ACRONYMS

2 Definitions and Acronyms:

2.1. Definitions:

2.1.1 Contract Specialist: The official Government representative delegated authority by the

Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable: Anything that can be physically delivered, also may include non-manufactured items such as meeting minutes or reports.

2.1.7 Government-Furnished Property (GFP) Or Government Property (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the

Contractor.

2.1.8 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.10 Quality Assurance: The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 Quality Assurance Specialist: An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control.

Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 Work Week: Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

BEP Bureau of Engraving and Printing

CO Contracting Officer

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

FAR Federal Acquisition Regulation

IPP Invoice Processing Platform

LME London Metal Exchange

OCI Organizational Conflict of Interest

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, transportation and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 Materials: The Contractor shall provide all materials required to perform work under this contract.

4.3 Equipment: The contractor shall provide all equipment required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services: The Contractor shall provide transportation and recycling of ferrous and non-ferrous scrap metals to an outside facility for recycling. Ferrous and non-ferrous scrap metals are separated and stored in different containers. When enough ferrous or non-ferrous scrap metals has accumulated then the BEP will make arrangements with the contractor for a pick-up.

5.2 Material Pick-up: The contractor shall pick-up all ferrous and non-ferrous scrap metals at the

BEP Annex building loading dock within five (5) working days of receiving notification. The ferrous and non-ferrous scrap metals are non-hazardous and do not require EPA special handling.

5.3: Ferrous and Non-ferrous Scrap Metals Transportation: Safe and expeditious transport of ferrous and non-ferrous scrap metals to a contractor’s facility. The contractor shall ensure that all containers are securely sealed during the transit.

5.4: Equipment: The contractor shall provide the following to the BEP:

5.4.1: Roll-off Dumpster: The contractor shall be responsible for providing a thirty (30) yard roll-off dumpster (no holes) onsite to hold ferrous scrap metals (e.g., iron, steel, cast iron, etc.)

The contractor shall deliver the initial scrap metal dumpster within five (5) working days after award of the contract. Contractor shall pick-up the ferrous scrap metal dumpster secured

(covered) when notified and replace with an empty metal dumpster within two (2) hours after removal.

5.4.2: Recycle carts: The contractor shall provide at least four (4) recycle carts to hold non-ferrous scrap metals (e.g., aluminum, brass, copper, copper wires, etc.) to the BEP; (types:

Plastic or Canvas) approximately L= 44 inches, W=30 inches, H = 32 inches in size. The contractor shall deliver the initial recycle carts within five (5) working days after award of the contract. Contractor shall pick-up the non-ferrous scrap metal carts when notified and replace with an empty cart within two (2) hours after removal.

5.5: Scheduling and Coordination: The COR will provide either in writing or by telephone a minimum of five (5) working days in advance the availability of various quantities of scrap metals to be picked up for recycling. The contractor shall pick up material within five (5) working days of receiving notification.

5.6: Loading Dock Restrictions: The maximum allowable height for vehicles entering the BEP

Annex Loading Dock is 12 foot 6 inches. The maximum allowable trailer length shall not exceed 42 feet, vehicles exceeding these limitations will not be granted access. BEP Police

Officers reserve the right to measure truck heights prior to loading dock access. No special licensing required for transport. Local department of transportation licenses for commercial trucking and drivers will suffice.

5.7: Invoicing: The contractor shall provide weight tickets (gross and tare) for each shipment to the COR. The Contractor shall use IPP (Invoice Processing Platform), the BEP’s electronic invoicing system. Nonetheless, the Government reserves the right to request a hard copy of the invoice:

Ferrous scrap metals: The contractor shall submit weight tickets (gross and tare) with the monthly invoices. Weights to be verified by the contractor upon receipt at contractor’s facility.

Non-Ferrous scrap metals: The contractor shall submit weight tickets and summary statement (gross and tare) containing itemized list of all the non-ferrous scrap metals and its sale prices picked-up for recycling (e.g., nickel trims, nickel grinding, nickel chrome, aluminum, copper, brass, etc). Weights to be verified by the contractor upon receipt at contractor’s facility.

5.8: Pricing/Payments:

Ferrous scrap metals: The contractor shall be responsible for recycling and payment for all ferrous scrap metals that includes but not limited to: scrap iron, steel, cast iron, and other ferrous scrap metals. Recycled quantities/ weights of different commodities will vary from time to time. BEP cannot guarantee any minimum amounts. The contractor shall agree to purchase and pay the BEP for each ton of ferrous scrap metal picked up by the contractor. The contractor shall bid their price based on the http://www.kitcometals.com/ daily price as a percentage of http://www.kitcometals.com/

Scrap Metal Price. Rebates shall be paid at the pre-agreed percentage of the current http://www.kitcometals.com/ Scrap Metal Price market rate. The vendor shall pay the

BEP within fifteen (15) calendar days after removal of scrap metal based on the prices stated for the day the scrap metal is removed.

Non-Ferrous scrap metals: The contractor shall agree to purchase and pay the BEP for all non-ferrous scrap metals removed including but not limited to: 1) Copper (#1, #2) scrap aluminum, aluminum cans, aluminum copper coils, aluminum radiators, aluminum turnings, scrap brass, brass shells, clean brass turnings, etc.); 2) Nickel trims/trees

(93.29%); 3) Nickel grindings (14%); 4) Nickel chrome (58.3%); and 5) Nickel shreds

(90%). The contractor is required to bid their price the http://www.kitcometals.com/ daily price as a percentage of http://www.kitcometals.com/ Scrap Metal Price market rate.

Rebates shall be paid at the pre-agreed percentage of the current http://www.kitcometals.com/ Scrap Metal Price market rate. The vendor shall pay the

BEP within fifteen (15) calendar days after removal of scrap metal based on the prices stated for the day the scrap metal is removed.

The contractor shall make all payments to the following address:

Bureau of Engraving & Printing

Office of Financial Management

14th & C Streets, S.W.

http://www.kitcometals.com/ http://www.kitcometals.com/ http://www.kitcometals.com/ http://www.kitcometals.com/ http://www.kitcometals.com/ http://www.kitcometals.com/

Washington DC, 20228-0001

Room: 302-28-A

Attn: Tiyonna White

Tel: (202) 874-2313

Email: Tiyonna.White@bep.gov

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1 Applicable State and Local Regulations. The transportation and recycling of scrap metal is not subject to regulations as hazardous waste under the Federal Resource Conservation and

Recovery Act (RCRA) Regulations, 40 CFR Part 260 et seq. State and Local Regulations.

PART 7 – ATTACHMENT/TECHNICAL EXHIBIT LISTING

TECHNICAL EXHIBIT 1: PERFORMANCE REQUIREMENT SUMMARY

The Contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable level of work required for each requirement. These thresholds are critical to mission success.

Performance

Objective

Performance Standard Performance

Threshold

Method of

Surveillance

Incentive/

Disincentive

PRS# 1. The contractor shall provide Scrap metal dumpster

IAW 5.4.1 of

PWS.

The contractor shall provide a thirty (30) yard roll-off dumpster to hold ferrous scrap metals and replace within two (2) hours after removal

Zero deviation Periodic

Inspection

Positive or

Negative CPARS assessment mailto:Tiyonna.White@bep.gov

PRS# 2. The contractor shall provide recycle carts IAW 5.4.2 of

PWS.

The contractor shall provide at least four (4) plastic or canvas recycle carts, with minimum sizes: L=44 in; W=30 in;

and H=32 in.

Zero deviation Periodic

Inspection

Positive or

Negative CPARS assessment

PRS#3. The contractor shall provide documentation for

Invoicing IAW 5.7 of PWS.

Contractor shall provide weight tickets and summary statements of all scrap metals with the invoices

Zero deviation 100% inspection

Non- payment if invoice with supporting documents not provided

TECHNICAL EXHIBIT 2 – DELIVERABLES

This Technical exhibit lists any reports or documentation that is required as deliverable to include the frequency, number of copies, medium/format and who/where it is to be submitted.

A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Quality Control Plan

IAW 1.6.1 of PWS

Contractor shall submit a comprehensive QCP to

COR/CO within 30 days after contract award.

PDF/ MS

Word/Email

Microsoft Word

2003 (or higher) format

CO

COR

Provide Scrap metal dumpster, IAW 5.4.1 of PWS

Within 2 hours of removal of previous scrap dumpster

N/A Physical delivery COR

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Provide Recycle

Carts, IAW 5.4.2 of

PWS

Within 2 hours of removal of previous recycle cart

N/A Physical delivery COR

Pick-up materials

IAW 5.5 of PWS

Within 5 working days of notification

N/A Physical delivery of services

Monthly invoices & documentation

IAW 5.7 of PWS

15th of every month 1 PDF/ MS

Word/Email

Microsoft Word

2003 (or higher) format