Court Reporting QA Matrix_Amend 0001.xlsx
XLSX spreadsheet 49 KB Posted
- Attached to
- Court Reporting Federal contract opportunity
- Solicitation number
- 2031JW26R00003
About this file
This is a Questions and Answers worksheet addressing vendor inquiries related to RFQ #2031JW26R00003 for court reporting services issued by the Department of the Treasury Office of the Comptroller of the Currency. The solicitation is a 100% Woman-Owned Small Business (WOSB) set-aside with a current contract value of $1,440,875.00 under contract number 2031JW21C00006, with the incumbent being Diversified Reporting Services, Inc.
The Q&A document clarifies key service delivery requirements and pricing expectations. The Government anticipates approximately 45-46 proceedings annually with an average duration of under 1.5 days, using the California Court Reporter's Association standard of 250 pages per 8-hour day for transcript estimation. Services include both digital and stenographic court reporting, with less than 10% of proceedings historically requiring stenographic reporters or legal videography services, to be determined case-by-case. Virtual proceedings via Teams or Zoom are anticipated, though the percentage is unknown; the Government will not provide video recordings for vendor synchronization, and video recording will be determined case-by-case. Vendors must propose fixed prices for base and option periods, including any escalation or COLA considerations, with adjustments only permitted under FAR clause 52.222-43 for prevailing wage adjustments. Deliverables include ASCII transcripts, electronic transcript versions suitable for transcript management software, and compliance with specific data security standards outlined in solicitation section 21.4. Both AAERT (American Association of Electronic Reporters and Transcribers) and court reporter certification are acceptable, and vendors must submit encrypted staffing plans using internal employee IDs rather than government-issued PIV numbers.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Att_E_Certificate of Data Destruction_Amend 0001.pdf | ||
| 2031JW26R00003_SF 30 Amend 0001.pdf | ||
| Att_A_Non-Disclosure Agreement_Amend 0001.pdf | ||
| Att_B_SF901 CUI Coversheet_Amend 0001.pdf | ||
| 2031JW26R00003_CR Re-compete_RFQ Body_Amend 0001.docx | DOCX document | |
| Att_C_Sample_.txt_File_Amend 0001.pdf | ||
| Att_B_SF901 CUI Coversheet.pdf | ||
| Att_E_Certificate of Data Destruction.pdf | ||
| Att_D_508 Compliant Docs.pdf | ||
| Att_G_Monthly Workforce Report Required Template.docx | DOCX document | |
| Att_H_Past Performance Survey_Court Reporting.docx | DOCX document | |
| Att_F_Initial Staffing Plan Required Template.docx | DOCX document | |
| 2031JW26R00003_Court Reporting SF 1449 RFQ.pdf | ||
| Att_C_Sample_.txt_File.pdf | ||
| Att_A_Non-Disclosure Agreement.pdf |
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Text version
Court Reporting Q&A Worksheet
| Q&A WORKSHEET | ||||||
| QUESTIONS AND ANSWERS WORKSHEET FOR OCC COURT REPORTING RFQ (#2031JW26R00003) | ||||||
| # | DOCUMENT/ | |||||
| ATTACHMENT | PAGE # | SECTION | INDUSTRY'S QUESTIONS/COMMENTS | GOVERNMENT'S ANSWERS | ||
| 1 | RFQ | Who is the incumbent ? | Diversified Reporting Services, Inc. | |||
| 2 | RFQ | What is the contract number? | 2031JW21C00006 | |||
| 3 | RFQ | What is the contract value? | $1,440,875.00 | |||
| 4 | RFQ | Given the 100% WOSB set-aside, can the Government clarify the requirements for a WOSB-led Joint Venture? | Requirements to be eligible as a WOSB joint venture can be found at 13 CFR 127.506. | |||
| 5 | RFQ | How many proceedings were held in the last 12 months? | 46 | |||
| 6 | RFQ | Is there a specific level of security clearance required? | No | |||
| 7 | RFQ | Will the Government evaluate the past performance of proposed subcontractors or teaming partners in addition to the Prime contractor’s experience? | The Government will evaluate past performance and experience in accordance with the evaluation factors stated in the RFQ and, as specifically required under 13 C.F.R. § 125.8(e) for joint ventures, the Government will consider the past performance of the joint venture and each of its underlying partners. | |||
| 8 | RFQ | Will the Agency consider changing the set-aside for this requirement from WOSB to a Small Business set aside? | No | |||
| 9 | RFQ | Can the Government provide historical data regarding the number of proceedings conducted per state/region over the last 24 months to help offerors accurately price the nationwide requirement? | The Government will not be providing this information. Past case locations are not indicative of future case locations. | |||
| 10 | RFQ | What percentage of proceedings are expected to be held remote versus in-person? | Unknown at this time | |||
| 11 | RFQ | Given the sensitive nature of the transcripts, are there specific NIST or CMMC compliance standards required for the contractor’s internal servers where electronic transcripts will be stored? | See solicitation section 21.4 and its subparagraphs | |||
| 12 | RFQ | 18 | 5.1 | Will OCC accept certification from AAERT (American Association of Electronic Reporters and Transcribers) as well? | Yes | |
| 13 | RFQ | 20 | 6.6 | Virtual court reporting (Teams, Zoom, etc) is not the same as videography services. For virtual court reporting (Teams, Zoom, etc) will the OCC enable video recording by the platform (Teams, Zoom, etc) and then provide that video copy to the vendor to then synchronize to the transcript? | No, OCC will not provide a recorded Teams or Zoom video to the vendor to synchronize | |
| 14 | RFQ | 20 | 6.6 | If there is a virtual court reporting service without a videographer, is the vendor responsible for enabling the virtual platform (Teams, Zoom, etc) to record the proceeding and then responsible for synchronizing the video to the transcript? | No, synchronization between video and transcript is only required when vendor provides Videography services | |
| 15 | RFQ | 20 | 6.6 | Will all virtual court reporting services require the platform (Teams, Zoom, etc) to enable video recording regardless of whether an actual videographer is present? | OCC will determine whether recording is necessary case by case | |
| 16 | RFQ | 20 | 6.10 | Will there be a separate line item (CLIN) added for vendors to submit pricing for this service? | Synchronizing between OCC-provided video and transcript is not a requirement, therefore there will not be a separate CLIN established | |
| 17 | RFQ | 54 | Addendum A - Service Pricing | Will OCC consider allowing vendors to increase pricing after base year to incorporate COLA? | Vendors are responsible for proposing prices for the base and option periods, including any anticipated escalation or COLA considerations, at its own discretion. This is predominantly a fixed-price effort; therefore, the vendor's cost experience will not drive a post-award contract price adjustment. The only exception to this is found in FAR clause 52.222-43 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR |
STANDARDS—PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION
CONTRACTS) (DEVIATION APR 2026)"
| 18 | Attachment F | 1 | Does contractor need to fill this out and submit with proposal? | Yes |
| 19 | Attachment F | 1 | Where can we find PIV numbers for employees? | A PIV number or credential is generally not known until issued by the Government if required. The PIV is a Federal Smart ID card issued to Contractors for access to Federal facilities, systems, and applications, which will not be necessary under this eventual contract. In this case for the initial staffing plan, vendors should use its internal Employee Unique ID (i.e. internal employee ID, HR ID, or payroll/personnel ID) to populate Attachment F. |
Quoters should encrypt/password protect this document before submission and send the password in a separate e-mail to the same e-mail addresses to which you sent your quotation.
| 20 | Attachment C | Attachment C Sample Text file has time stamps on every line. Is this a requirement for all text files? Or is this sample for when the videographer's video file is synchronized with the transcript? | Time stamps are only required when synchronized with a video file | ||
| 21 | RFQ | 26 | 11.5.1 | What is the difference between the ASCII required as a deliverable under Section 11.5.1 and the "Electronic transcript version with page and line numbers suitable for use in transcript management software. See PWS for details" listed in Addendum A - Service Pricing with Qty 50 and Unit Each? | This item in Addendum A refers to Section 11.6.1 in the PWS |
| 22 | RFQ | 26-27 | 11.5.1 & 11.6.1 | What is the difference between the ASCII deliverable from 11.5.1 and the ASCII deliverable from 11.6.1? Can the vendor bill additional for 11.6.1 under Addendum A - Service Pricing? |
| Government will not always require Section 11.6.1. Technical requirements identified in Section 11.6.2.1 are not required if Government does not request a transcript in a format to load into Transcription Software. | |||||
| 23 | RFQ | 54 | Addendum A - Service Pricing | There are no Clins for Late Cancellation and Minimum per Day. Will OCC consider adding those to the Service Pricing table? | Addendum A updated to add "Late Cancelation" to Digital - Appearance Fee and Steno - Appearance Fee. Results are Digital - Appearance or Late Cancelation Fee and Steno - Appearance or Late Cancelation Fee. |
Minimum per Day and Attendance Fee are synonymous
| 24 | RFQ | Could the Government please provide the approximate percentage of proceedings conducted virtually versus in person during the previous contract period? | This number would not be indicitive of the future frequency of virtual and in-person proceedings as the last 5 years included a fully-remote posture. |
| 25 | RFQ | Could the Government please provide the approximate percentage of proceedings during the previous contract period that required stenographic court reporters versus digital court reporters? | Less than 10%, OCC will determine whether this service is necessary case by case |
| 26 | RFQ | Could the Government please provide the approximate percentage of proceedings during the previous contract period that required legal videography services, as well as any estimated frequency or anticipated need for videographers under this requirement? | Less than 10%, OCC will determine whether videography is necessary case by case |
| 27 | RFQ | Could the Government please identify the cities and states where proceedings were held during the previous contract period, or alternatively provide the primary geographic areas of performance anticipated under this requirement? | The Government will not be providing this information. Past case locations are not indicative of future case locations. |
| 28 | RFQ | Could the Government please provide the anticipated average duration of proceedings, as well as the approximate annual number of proceedings conducted under the previous contract period? | Average duration: under 1.5 days |
Average annual number: approximately 45
| 29 | RFQ | Could the Government please clarify whether proceedings are anticipated to occur concurrently in multiple locations, requiring multiple court reporters at the same time? | Government cannot predict; historically there have been instances of multiple simultaneous cases requiring court reporting services |
| 30 | RFQ | Could the Government please provide any available historical data regarding transcript volume, estimated transcript page counts, or other estimated quantities relevant to pricing and staffing under this requirement? | We use the California Court Reporter's Association number to estimate that a full day of testimony (8 hours) averages 250 pages. |
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