2027-WCSU-ITB-001_Aug_24_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) document issued by Western Connecticut State University for a complete roof replacement project at Pinney Residence Hall on the university's Westside Campus in Danbury, Connecticut. The project encompasses removal and replacement of the existing EPDM roofing system, sheet metal flashing, trim, roof drains, and roof hatches across approximately 33,248 square feet of roof area, with installation of new fully adhered 0.090 EPDM membrane and polyisocyanurate insulation at varying thicknesses. The bidding period runs from August 20, 2026 at 2:30 p.m. EDT through October 6, 2026 at 2:00 p.m. EDT, with vendor questions accepted through September 8, 2026 at 4:00 p.m. EDT. A mandatory pre-bid site visit is scheduled for September 1, 2026 at 10:30 a.m. at Pinney Residence Hall, 4 Grasso Drive. The apparent lowest qualified bidder must attend a pre-award meeting within five days of notification. All work must be completed by July 7, 2027. Sealed bids should be submitted to Timothy Keith, Contract Compliance & Procurement Specialist, at University Hall Room 008, 182 White Street, Danbury, CT 06810, with public bid opening at 2:00 p.m. on October 6, 2026.

The project is funded with $1,300,000 in state funding and is subject to Connecticut Department of Labor prevailing wage rate requirements and state contract compliance regulations. Bidders must submit a 10% bid bond at time of bidding, with performance bonds and labor and material payment bonds each equal to 100% of the contract value required upon award. Payment terms are Net 45 Days with Free On Board Destination delivery. The project includes Small Business Enterprise (SBE) and Minority Business Enterprise (MBE) spending allocation goals of 1.85% ($24,111) and 0.93% ($12,056) respectively, with the selected contractor required to demonstrate good faith effort to meet these goals. Bids are held firm for 90 calendar days following opening. Contract execution requires approval by the State of Connecticut Attorney General's Office before work commences. Bidders must comply with Connecticut General Statutes Section 4b-93 regarding subcontractor identification and Section 4b-94 regarding bidder competency determinations. Contact for inquiries is Timothy Keith at 203-837-8625 or Keitht@wcsu.edu.