2027_Rural_Regulated_Drain_and_or_Ditches_Maintenance_Contract.pdf

Invitation for Bids (“IFB”) for

2027 Rural Regulated Drain and or Ditches Maintenance Contract

Hamilton County Surveyor's Office

Hamilton County, Indiana

IFB # DBRUR27

IFB Issue Date October 30, 2026

1st Advertisement 11/02/2026

2nd Advertisement 11/16/2026

Deadline for Questions November 19, 2026, 12:00pm

Bid Deadline/Public Bid Opening November 23, 2026, 9:00am

Commissioners Courtroom in the Government and Judicial Center, One Hamilton County

Square, Noblesville, Indiana

Table Of Contents

1. Scope of Work/Purchase Description

2. Evaluation Criteria

3. Submission Instructions

4. IFB Timeline

5. Bid Submittal

6. Terms and Conditions

7. Appendix

Attachments:

A - Rural Project Manual

1. Scope of Work/Purchase Description

1.1 Scope

Please see the Attachments section for specifications and attachments.

2. Evaluation Criteria

The evaluation of bids shall be based on the requirements described in this IFB. In accordance with IC 5-22-7-4, the County will only use criteria specified in this IFB during bid evaluation.

As outlined In: Notice to Bidders, Instructions to Bidders, General Provisions. Specifications and Special

Instructions.

a.

3. Submission Instructions

All bids must be submitted through the County's OpenGov Procurement portal before 9:00 am on Monday, November 23, 20269:00 am on Monday, November 23, 2026.

Bids submitted after the deadline will be rejected.

See Attached Notice to Bidders

NOTICE TO BIDDERS

Notice is hereby given that the Drainage Board of Hamilton County, Indiana will, on the 23rd day of

November, 2026, in Government and Judicial Center in the City of Noblesville, Hamilton County, Indiana, at

9:00 AM, receive BIDS for furnishing of all labor, equipment and materials necessary for the maintenance of all

RURAL REGULATED drains and or ditches under the jurisdiction of said Board for the calendar year of 2027, and will award a contract to the most responsive and responsible bidder according to specifications and proposal on file in the office of said Board and may accept more than one bidder.

Bidders shall submit bids on a unit price basis, furnish financial statements and bidder’s bond.

The right is reserved to reject any or all BIDS.

1. Proposals must be submitted electronically via Hamilton County’s eProcurement portal found on the

County’s website at https://www.hamiltoncounty.in.gov/2130/Bid-Opportunities-and-Solicitation. There is no cost to the contractor in submitting proposals through the eProcurement portal. Submission will be accepted up to the start time of the public meeting listed above. The County’s eProcurement portal will not allow any proposals to be submitted after the bid notice time.

2. If you would like a hard copy of the bid package, please contact the Surveyor’s Office at 317-776-8495 to pay a $15 fee. You will still need to enter your bid into the eProcurement portal. Bids will not be accepted without the $500 Surety Bond or Certified Check in the amount of $500.

https://www.hamiltoncounty.in.gov/2130/Bid-Opportunities-and-Solicitation

3. It is preferred that a physical copy of your $500 Surety Bond or Certified Check be delivered to the

Surveyor’s Office by 4:00 P.M. on the Friday before the Drainage Boards meeting for the bid opening.

THE SURVEYOR’S OFFICE IS LOCATED AT:

9615 East 148th Street, Suite 109

Noblesville, IN 46060

If it’s not received at the Surveyor’s Office by then, you must bring it to the 9:00 A.M. meeting before your bid will be allowed to be included in the bid opening. The bid opening will be held in the Commissioners

Courtroom in the Government and Judicial Center, One Hamilton County Square, Noblesville, Indiana.

THE HAMILTON COUNTY DRAINAGE BOARD REQUIRES A COMPLETE DAILY LOG OF EACH

WORK ORDER/CLAIM TURNED IN.

Dated this 26th day of October 2026.

Hamilton County Drainage Board

Attest: Margaret Hobbs

Executive Secretary

4. IFB Timeline

Please review the IFB timeline below. Dates may be modified or amended at the discretion of the County, which will post an addendum to this IFB notifying prospective bidders of any change.

IFB Issue Date: October 30, 2026

1st Advertisement: 11/02/2026

2nd Advertisement: 11/16/2026

Deadline for Questions: November 19, 2026, 12:00pm

Bid Deadline/Public Bid Opening: November 23, 2026, 9:00am

Commissioners Courtroom in the

Government and Judicial Center, One

Hamilton County Square, Noblesville, Indiana

5. Bid Submittal

5.1 Bidder Documents

Respondent Submittal with Pricing*

Upload a copy of your bid proposal with pricing.

*Response required

5.2 Bid Security/Financial Responsibility

I confirm that I will provide a physical surety in the amount of $500 prior to the public bid opening.*

☐ Please confirm

*Response required

6. Terms and Conditions

• The County reserves the right to reject all bids and shall make a decision they believe is in the best interests of the County’s residence. The County reserves the right to assemble a team to review the bids received.

• Pursuant to IC 5-22-18-2, the County reserves the right to cancel or reject this IFB in whole or in part.

• The County does require a Bidder to submit a certified check/bid bond or other evidence of financial responsibility with its bid.

• All Bidders will be accorded fair and equal treatment with respect to any opportunity for discussion and revision of bids. The County may enter into discussion with Bidders to clarify and assure a full understanding of bids.

• Hamilton County, Indiana, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42

USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office the Secretary, Part 21, Non-Discrimination in Federally Assisted Programs of the

Department of Transportation issued pursuant to such Act, hereby notifies all Bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

• The County may refuse to disclose the contents of bids during discussions with eligible Bidders.

• Bidders shall not contact Hamilton County Board of Commissioners or any other voting body. All correspondence and questions for this IFB should be handled through the IFB Contact.

7. Appendix

The following attachments are attached and incorporated fully herein to this IFB.

Attachment A: 01_Rural Project Manual