2027 General AE Questionnaire.pdf

Version 10/26

Questionnaire for Professional Services Department of Technology, Management and Budget

2027 Indefinite-Scope Indefinite-Delivery – Request for Qualifications General Professional Architecture and Engineering Services

Various Locations, Michigan

INSTRUCTIONS: Firms shall complete the following information in the form provided. A separate sheet may be used if additional space is needed; please key the continuation paragraphs to the questionnaire. Answer questions completely and concisely to streamline the review process.

ARTICLE 1: BUSINESS ORGANIZATION

1. Full Name: Click or tap here to enter text.

Address: Click or tap here to enter text.

Telephone: Click or tap here to enter text.

Website: Click or tap here to enter text. E-Mail: Click or tap here to enter text.

SIGMA Vendor ID: Click or tap here to enter text.

If applicable, state the branch office(s), partnering organization or other subordinate element(s) that will perform, or assist in performing, the work: Click or tap here to enter text.

If awarded a contract and / or subsequent assignment(s), state the specific SIGMA business address which you would like associated for all communication (Contracts, Contract Order, Contract Modifications and Payments)? Click or tap here to enter text.

Please list all person(s) authorized to receive and sign a resulting contract and / or subsequent assignment(s). Please include persons name, title, address, email and phone number. Click or tap here to enter text.

2. Check the appropriate status:

Individual firm Association Partnership Corporation, or Combination – Explain: Click or tap here to enter text.

If you operate as a corporation, include the state in which you are incorporated and the date of incorporation: Click or tap here to enter text.

Include a brief history of the Professional’s firm: Click or tap here to enter text.

3. Provide an organization chart depicting key personnel and their roles for a typical assigned project. Include generic supporting staff positions.

4. Has there been a recent change in organizational structure (e.g., management team) or control (e.g. merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change affected your company. Click or tap here to enter text.

5. Provide a four year rate schedule per position.

ARTICLE 2: PROJECT TYPES AND SERVICES OFFERED

Identify ALL project types and professional services for which your firm is exceptionally qualified and experienced.

Provide attachments illustrating a minimum of three examples, with references, of successful projects performed in the last five years for each item checked. Identification of specialties will not exclude selected firms from project types but will assist the DCD Project Directors in matching firms with projects.

☐ ADA facility assessment and remodeling

☐ Bridges – trail, pedestrian, and vehicular

☐ Building and structure additions

☐ Building envelope investigation, repair, upgrade

☐ Civil engineering site services: SESC and stormwater management

☐ Correctional facilities

☐ Door and window replacement

☐ Electrical Engineering

☐ Elevators

☐ Fire and security alarm systems

☐ General architectural and/or engineering design

☐ Historical Preservation

☐ HVAC equipment and controls replacement, upgrade, selection

☐ Interior remodeling and renovation

☐ Laboratory facilities

☐ Landscape architecture

☐ Locks, Dams, Water Diking Systems and

Water Control Structures

☐ Marine work - boat launch facilities, docks, harbors

☐ Parking and paving

☐ Roof repair, restoration and/or replacement design

☐ Structural investigation and assessment

☐ Toilet and/or shower room remodeling or design.

☐ Trail design and development

☐ Wastewater and water supply systems

☐ Water supply systems

ARTICLE 3: PROJECT LOCATION

Identify the regions where your firm can most efficiently provide services. Assignments may vary from the regions checked, depending on the specialties and services required.

☐ Western Upper Peninsula (west of Marquette) ☐ Eastern Upper Peninsula (east of Marquette) ☐ Northern Lower Peninsula (north of Grayling) ☐ Saginaw Bay area (east of 127, north of I-69 and M 57, south of Grayling) ☐ Western Lower Peninsula (west of 127, north of Muskegon, south of Grayling) ☐ Central Lower Peninsula (east of Battle Creek, west of Chelsea, south of M 46 and M 57) ☐ Southwestern Lower Peninsula (west of Battle Creek, south of Muskegon) ☐ Southeastern Lower Peninsula (east of Chelsea, south of I-69)

ARTICLE 4: CONTRACT UNDERSTANDING

The following items should be addressed on the assumption that your firm is awarded an Indefinite-Scope, Indefinite-Delivery contract. (See attached sample contract).

4.1 Is it understood that your firm may be requested to respond to small projects (less than

$25,000) as well as larger projects?

Yes ☐ No ☐

4.2 Is it understood that there is no guarantee of any work under this contract?

4.3 Is it understood that your firm will be required to execute the attached standard State of

Michigan contract language for professional services?

4.4 Is it clearly understood that professional liability insurance is required at the time of execution of the ISID contract? (See Article 5 of the attached Sample Contract.)

4.5 Is it understood that your firm must comply with State of Michigan law as it applies to your services?

4.6 Is your firm familiar with Design and Construction’s MICHSpec and DCSpec contracts and the enforcement of such?

If yes, explain: Click or tap here to enter text.

4.7 Does your firm have prior experience working with the State of Michigan?

ARTICLE 5: CAPACITY AND QUALITY

5.1 Briefly describe your firm’s methods and procedures for quality control for your deliverables and services.

Click or tap here to enter text.

5.2 Has your firm been involved in claims or suits associated with professional services errors and/or omissions?

5.3 Will there be a key person who is assigned to a project for its duration?

5.4 Please present your understanding of the relationship between your firm, the DTMB

Design and Construction Division, and the State Agency for whom a project will be completed.

5.5 Describe your approach if a bidder proposes a substitution of a specified material during bidding.

5.6 Describe your approach if a contractor proposes a substitution of a specified material or detail with shop drawing submittals or in construction.

5.7 How will your firm provide consistent and continuous communication pertaining to project activities and project status to the State of Michigan during the progress of projects?

5.8 Describe your method of estimating construction costs and demonstrate the validity of that method.

5.9 Describe your approach to minimizing construction cost over-runs.

5.10 What portion of the assigned work will be performed with your staff and what portion will be provided by sub-consultants?

Click or tap here to enter text. %

5.11 On a typical project, what would be your response time, from the time your firm received a project assignment to starting investigation and design work? A typical project might be one involving several disciplines and in the neighborhood of a $35,000 fee.

5.12 How do you assess whether a construction bidder is responsive and responsible?

5.13 Describe your experience with similar open-ended contracts.

5.14 Describe your methodology for obtaining information about the existence and condition of an existing, facility’s components and systems. For a typical small project, what do you feel is the minimum percentage of time that should be devoted to verifying existing conditions and why?

5.15 Describe your approach to a construction contractor’s request for additional compensation for a change in the project scope.

5.16 In the past 4 years, has your firm had assignments through MiDEAL through this DTMB

General Professional Architecture and Engineering Services contract? If so, what is the approximate total value of services your firm has been awarded through MiDEAL?

Questionnaire for Professional Services