2027-002 - RFP - EDWARD T. HALL AQUATIC CENTER COMPETITION POOL RENEWAL Q&A.pdf

Mailing Address: 150 Main Street, Prince Frederick, Maryland 20678 Maryland Relay for Impaired Hearing or Speech: 1-800-735-2258

2027-002 EDWARD T. HALL AQUATIC CENTER

COMPETITION POOL RENEWAL

Questions and Answers

No. Question Answer 1 What is the estimated construction budget?

Bidders are expected to submit their best and most competitive offer at the time of submission, based on the requirements outlined in the bid documents.

2 Do you have Union Requirements? There are no specific union labor requirements associated with this solicitation. Bidders remain responsible for complying with all applicable federal, state, and local labor laws.

3 Is the completion date considered an absolute deadline?

Yes, the deadline for completion is October 20, 2026.

4 If unforeseen substrate conditions are discovered after demolition, will contract time extensions be considered?

If unsatisfactory conditions of the substrate or any other material are discovered during demolition, the impact on timeline will be discussed at that time with the Project Manager.

5 Are there any milestone dates that cannot be modified?

Milestone dates shall not be modified. The deadline for completion is October 20, 2026.

6 Will the HVAC work be complete prior to the pool contractor mobilizing?

The scaffolding that is currently throughout the area will be removed by September 15, 2026. HVAC Contractors will still be working within the Aquatic Center, but the Pool Contractor will have access to the entire pool surface.

7 Will any other contractors be working in the natatorium during pool demolition and resurfacing?

HVAC Contractors and Electrical Contractors will still be working throughout the natatorium.

8 Who will coordinate activities between contractors?

The Project Manager in conjunction with the Department of Public Works Capital Projects Supervisor will be responsible for coordinating all activities between contractors.

9 Will HVAC equipment and ductwork be protected by the HVAC contractor or is this entirely the responsibility of the pool contractor?

Please refer to section 6.B on page 30 of the RFP titled Site Protection and Environmental Controls that outlines the minimum site protections required by Calvert County Government.

Please also refer to section 14.A.2 on page 40 of the RFP that states “The Contractor’s plan for controlling dust, silica, debris, humidity, temperature, ventilation, material storage, and other conditions that may affect the facility or the completed work” as part of the Contractor’s Technical Proposal submittal.

10 Will HVAC systems be shut down during plaster removal?

The HVAC system will be shut down during plaster removal.

11 What acceptance standard will be used to determine satisfactory cleanup upon completion?

The Contractor shall achieve 100% satisfactory completion of final cleanup requirements, including removal of temporary protections, equipment, waste, residue, labels, stains, and unused materials, and cleaning of the pool deck, gutter, coping, tile, fittings, equipment areas, and adjacent affected surfaces. Final inspection shall confirm that surfaces are clean, free of construction-related debris and residue, and undamaged by cleaning products or methods.

12 How will hidden structural deficiencies be handled if discovered?

If deficiencies are discovered during demolition, the impact on timeline and price, if any, will be discussed at that time with the Project Manager.

13 Will repairs beyond the anticipated scope be considered change-order work (potential tile marker damage from scaffold)?

Yes, any repairs beyond what is currently within the scope of work would be considered a necessary change order.

14 What documentation will the County require before authorizing additional repairs?

If additional repairs are needed, there will be a request for documentation of the deficiency, review of documentation with Project Manager and the Department of Public Works Capital Projects Supervisor, a cost estimate, an updated scope of work and a formal contract modification.

15 Who has final authority to determine that the shell is acceptable for new plaster installation?

Per Section 6.E on page 31 of the RFP titled Substrate Inspection, Testing, and Acceptance, “after demolition and cleaning, the Contractor, County, finish manufacturer’s representative, and County-designated consultant shall jointly inspect the exposed shell before repairs or covering work proceeds.”

16 Will the finish manufacturer's representative participate in that determination?

Yes, please refer to the answer above for question 15.

17 What level of incidental damage, if any, is considered acceptable during plaster removal?

Refer to page 19, clause on Care & Protection of Work.

Notwithstanding, industry standard best practices shall be followed to protest the surfaces during plaster removal. If damage were to occur, the level of incidental damage would be discussed at that point in time with the Project Manager.

18 If existing tile becomes loose due to existing substrate conditions rather than contractor negligence, how will repairs be handled?

Please refer to the answer for question 14.

19 Please clarify whether any work by other contractors is scheduled to occur concurrently within the natatorium during the pool renovation.

If so:

Who will be responsible for coordinating schedules?

How will delays caused by other contractors be addressed?

HVAC Contractors and potentially Electricians will be working concurrently within the natatorium at the same time as the Pool Contractor. The Project Manager and the Department of Public Works Capital Projects Supervisor are responsible for coordinating schedules.

The type of HVAC and electrical work taking place at this point should not impact the pool. If a potential conflict in work schedules were to take pace, the timeline impact would be discussed with The Project Manager and the Department of Public Works Capital Projects Supervisor.

20 The specifications require protection of adjacent construction and building systems. Please clarify the extent of the pool contractor's responsibility regarding:

Newly installed HVAC equipment Existing ductwork Electrical equipment Building finishes Damage resulting from activities of other contractors

Please refer to section 6.B on page 30 of the RFP titled Site Protection and Environmental Controls that outlines the minimum site protections required by Calvert County Government.

Please also refer to section 14.A.2 on page 40 of the RFP that states “The Contractor’s plan for controlling dust, silica, debris, humidity, temperature, ventilation, material storage, and other conditions that may affect the facility or the completed work” as part of the Contractor’s Technical Proposal submittal.

21 The solicitation states that award will be made to the "lowest responsible bidder."

Please clarify whether the County's determination of responsibility includes consideration of:

Relevant aquatic construction experience Qualifications of proposed subcontractors Project management capabilities Ability to meet administrative requirements Similar public project experience

Please refer to section 14 on page 40 of the RFP that outlines the Technical Proposal requirements that will be evaluated to determine who the lowest responsible bidder will be. Additionally, please refer to section E on page 4 of the RFP that details the points/weight of each requirement.

22 Please provide clarification regarding the anticipated administrative requirements during construction, including:

Frequency of progress meetings Daily reporting requirements Required project documentation Submittal expectations Anticipated review times for submittals and change requests

Progress meetings shall be the milestone checkpoints/progress reviews detailed throughout the Scope of Work, such as section 6.E on page 31 of the RFP that states “After demolition and cleaning, the Contractor, County, finish manufacturer’s representative, and County-designated consultant shall jointly inspect the exposed shell before repairs or covering work proceeds.”

Recurring progress meetings outside of these milestone checkpoints and daily reporting are not required within this RFP. Submittals may be required throughout the duration of the project for items that pop up, such as deficiencies discovered during demolition.

Expectations and timeline impacted would be discussed and clarified then between the Pool Contractor, Project Manager, and the Department of Public Works Capital Projects Supervisor.

23 If silica dust or demolition debris is later discovered within newly installed HVAC equipment or ductwork, how will responsibility be determined if multiple contractors have been working within the facility?

As part of the standard inspection process, daily photos are completed throughout the entire HVAC project. Ductwork has been fully covered throughout the construction period and may still be sealed during plaster demolition. Calvert County Government recognizes that there will be multiple contractors working within the area at the same time and inspections will be taking place to ensure best practices are being utilized by all contractors.

24 If the project completion date is affected by unforeseen substrate conditions, owner-directed changes, inspection delays, manufacturer-required repairs, or coordination with other contractors, what provisions exist for adjustment of the contract time?

Any potential modification to extend the timeline shall be discussed with the Project Manager, and the Department of Public Works Capital Projects Supervisor.

25 What is the maximum duration that the County is willing/able to allow for?

The timeline is currently September 15, 2026, through October 20, 2026.

26 Is the County willing to fully replace lane and target tile instead?

No, the County is not willing to fully replace lane and target tiles.

27 Please provide total number of linear feet for tile racing lines, cross-course lines, end-wall targets, and other submerged tile.

Please refer to Attachments 1 and 2 (Pool Schematics).

28 Please provide total number of linear feet for expansion joint tile & caulk.

Please refer to Attachments 1 and 2 (Pool Schematics).

29 Is this job subject to Davis Bacon/prevailing wage/certified pay requirement?

No, this project is not subject to Davis Bacon/prevailing wage/certified pay requirement.

30 Is the County willing to remove the liquidated damages provision?

No, the County is not willing to remove the liquidated damage clause.

31 Please confirm or revise the intended construction milestones and final completion date. How flexible the county is on timing ?

The construction milestones and final completion date remain unchanged. The County has a strict deadline for completion of October 20, 2026.

32 Will the County extend the demolition and construction period?

No, the County will not extend the demolition and construction period.

33 Please clarify the required dust-control standard during mechanical demolition. Will the contractor be required to provide full containment, negative-air equipment, HEPA

Please refer to section 6.B on page 30 of the RFP titled Site Protection and Environmental Controls. This section outlines the dust control standard that the County is requiring, such as “Provide temporary barriers, covers, ventilation, negative-air or dust-filtration, wet-cutting systems, air-quality monitoring, or protection of the building’s HVAC system?

collection equipment, and high-efficiency particulate air filtration as necessary to prevent migration of silica dust and debris through the aquatic center. Dry grinding or chipping without effective point-of-operation dust collection is prohibited.”

34 May wet demolition or misting be used to control silica dust? If so, please identify the approved location and method for collecting and disposing of demolition water and slurry.

Please see answer to question 33 above.

35 Will the County isolate or shut down the HVAC system serving the pool area during demolition, or must HVAC isolation and protection be included in the contractor’s scope?

The County will shut down the HVAC system during plaster demolition. Although the HVAC will be shut down during plaster demolition, the County is still requiring the Contractor to provide their plan for dust and debris control within their Technical Proposal per section 14.A.2 on page 40 of the RFP titled Require Technical Proposal Components.

36 Please confirm the permitted working hours and whether evening, overnight, weekend, or extended shifts will be allowed.

Weekend, evenings, and extended shifts will be allowed at the Project Manager’s discretion and shall be discussed and approved by the Project Manager in advance. Overnight shifts would be dependent on the type of work occurring and shall be discussed with the Project Manager.

37 Please also identify any noise, vibration, access, or operational restrictions that could affect demolition production.

There are no noise, vibration, access or operations restrictions.

38 If existing lane or target tiles are found to be loose, hollow, deteriorated, or damaged beneath the surrounding plaster, will their repair or replacement be handled as a change order? Please also confirm whether matching replacement tile is available from the County.

Yes, if determination is made to replace or repair the existing lane or target tiles then this would be considered a change order. The County does not have the tile on hand, but the tile should be readily available.

39 Please confirm that concealed cracks, spalls, exposed reinforcing steel, voids, leaks, or structural deficiencies discovered after finish removal are excluded from the Base Bid and will be handled through an approved change order.

Yes, concealed cracks, spalls, exposed reinforcing steel, voids, leaks, or structural deficiencies discovered after finish removal are excluded from the Base Bid. If any work that is not currently within the Base Bid is determined to be needed, then a change order will be needed.

40 What turnaround time should the contractor anticipate for County or third-party inspections, pull-off test acceptance, shell-repair approvals, and concealed-condition authorizations? Will delays

Per section 6.L on page 36 of the RFP, the Contractor shall notify the County at least forty-eight (48) hours before each hold point. Approvals and any third-party inspections will be completed within two (2) days. Any potential delays that may impact the completion date of associated with these required approvals extend the contract completion date?

October 20, 2026, shall be discussed with the Project Manager.

41 Please provide the expected pool-filling duration and confirm whether filling time is included in the contractor’s construction period.

Filling the pool is not a requirement of this RFP and should not be included in the Contractor’s base bid or construction timeline. Calvert County Government is responsible for filling the pool as fast as required per the Contractor’s 28-day start up guidance.

Per section 6.K on page 35 of the RFP titled Filling, Startup and Water Balance, filling duration depends on the 28-day start up plan and further depends on other factors that would be impacted by the 28-day start up plan.

42 Please also confirm the exact point at which responsibility transfers from the contractor to County staff for the 28-day startup process.

Once Calvert County Government has provided final acceptance, the responsibility will immediately shift to Calvert County Government for implementation of the 28-day start up plan.

CONTRACTOR’S LEGAL BUSINESS NAME: _____________________________________________________

AUTHORIZED SIGNATURE: ________________________________________ DATE: ____________________