BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

ENGINEERING AND PUBLIC WORKS DEPARTMENT

Project Name: Palm Beach County Flashing Yellow Arrow Demonstration

Project Engineering Services - FEDERALIZED

Project Number: 2026717

UPDATE NO. 1

Date of Issuance: August 19, 2026

SEE UPDATED NOTICE & UPDATED ATTACHMENT J

RFP DUE DATE POSTPONED TO SEPTEMBER 8, 2026

AT THE SAME TIME AND LOCATION

SEE UPDATED NOTICE FOR

ADDITIONAL CCNA CERTIFICATION CATEGORY REQUIRED OF TEAM

POINTS OF CLARIFICATION:

1. Will a professional surveyor be needed for the project and if so, will the required CCNA categories be updated?

RESPONSE: No. The plans required can use existing aerials in lieu of a signed and sealed topographic survey. See attached updated Attachment J which removed the references to survey.

2. Will the design plans referenced on Page 4 of 7 of Attachment J require topographic survey or will the County provide the existing conditions layer?

RESPONSE: See response to Item #1 above.

3. On page 7 of the RFP package, there is a green highlighted note asking if a page limit should be implemented. Is there a limit?

RESPONSE: Although there is no official page limitation for the letters of interest, it is requested that they not exceed 4 pages.

4. NOTE: Any survey need referenced in the RFP document should be interpreted to mean inventory of existing traffic signal components and not a signed and sealed topographic survey of the site.

Project Number: 2026717

RFP UPDATE NO. 1

5. NOTE: CCNA certification category 3.06 has been added to the RFP. See attached updated

Notice.

6. NOTE: Any firm proposing to provide a CCNA service must be CCNA Certified with

Palm Beach County for that service to be eligible to provide that service under a CCNA contract. See RFP package for more details on CCNA certification requirements.

Signed: ____________________________________________________________________

PALM BEACH COUNTY NOTICE - UPDATED

REQUEST FOR PROPOSALS

PROFESSIONAL CONSULTING SERVICES

PALM BEACH COUNTY FLASHING YELLOW ARROW DEMONSTRATION

PROJECT ENGINEERING SERVICES – FEDERALIZED

PROJECT # 2026717

Pursuant to the Brooks Act, 40 USC 1101, Florida Statutes 287.055 and County PPM# CW-O- 048, notice is hereby given that Palm Beach County requires professional services for the following project:

To provide engineering services for Palm Beach County (COUNTY) that meet the requirements of the United States Department of Transportation (USDOT) Safe Streets and Roads for All (SS4A) demonstration grant agreement between the USDOT and COUNTY.

The design services include the development of design plans and associated engineering documents required for the implementation of flashing yellow arrow (FYA) at 28 signalized intersections in Palm Beach County. The design services also include a before and after evaluation of the benefits and impacts of FYA and recommendations for implementing FYA.

The Request for Proposals (RFP) may be downloaded from the County’s on-line Vendor Self- Service (VSS) system at:

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

Consultants interested in this project are required to furnish one bound hardcopy and one electronic version (PDF format on a USB flash drive) of their proposal no later than 4:00 P.M., September 8, 2026.

The proposals should be sent to:

Holly B. Knight, P.E., Contracts Section Manager Engineering and Public Works Department, Roadway Production Division

2300 N. Jog Road, Room 3W-33 West Palm Beach, FL 33411-2745

This Project will be funded in whole or in part with federal funds. Firms submitting proposals must be familiar with the detailed federal requirements applicable to projects funded with federal grants which are described in detail in the RFP.

Note: In accordance with Palm Beach County Code 2-351 through 2-358, "Cone of Silence" hereby applies and shall be in effect as of the deadline to submit the proposal, bid, or other response

Hknight Highlight

Hknight Highlight to a competitive solicitation, and is defined as the prohibition on any communication, except for written correspondence, regarding a particular Request for Proposal, Request for Qualification, bid, or any other competitive solicitation between any person or person's representative seeking an award from such competitive solicitation, and/or any County Commissioner or Commissioner's staff, or any employee authorized to act on behalf of the Commission to award a particular contract and shall terminate at the time the Board, or a County Department authorized to act on behalf of the Board, awards or approves a contract, rejects all bids or responses, or otherwise takes action which end the solicitation.

Additional information pertaining to this notice can be obtained from:

https://pbcvssp.pbc.gov/vssprd/Advantage4 or by emailing ENG-RoadwayBids@pbc.gov

Proposers are invited to attend a Non-Mandatory Pre-Proposal Conference to be held on Thursday, August 6, 2026 at 3 p.m. at the Vista Center, Conference Room 3W-12, 2300 N. Jog Rd, W. Palm Beach, FL 33411. Webex Option – https://pbc-gov.webex.com/meet/Eng- RoadwayBids. Attendance at this pre-proposal conference is strongly recommended and encouraged.

Responses will be evaluated based on the selection criteria set out in the RFP.

Prior to submission of a proposal, any firm or individual, as prime consultant or as a sub-consultant, desiring to provide architectural, engineering, landscape architectural, or surveying and mapping professional services to Palm Beach County must first be CCNA certified in categories of 3.06 Traffic Operations Design and 3.07 Traffic Control Systems Analysis, Design and Implementation by the County’s Engineering and Public Works Department as qualified pursuant to law and in accordance with the most recent administrative procedures for awarding of design professional consulting contracts adopted by Palm Beach County.

Information regarding the design consultant certification process may be obtained at:

http://discover.pbcgov.org/engineering/roadwayproduction/Pages/CCNA.aspx

Proposer must register in the County’s Vendor Self Service (VSS) at https://pbcvssp.pbc.gov/vssprd/Advantage4 in order to be awarded a County contract. If proposer intends to use subconsultants, proposer must also ensure that all subconsultants are registered as vendors in VSS.

Firms shall not add or delete team members, or adjust team participation after the proposal due date.

Hknight Highlight

The County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the regulations, hereby notifies all proposers that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this request and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Any proposer may protest a notification of recommended award by submitting a written protest and bond to the Director of the Palm Beach County Procurement Department, 50 South Military Trail, West Palm Beach, FL 33415 within five (5) business days after the posting of the notification of recommended award by the Department

After the notification of recommended award has been posted, any unsuccessful proposer may request a debriefing from the Roadway Production Division at Engineering and Public Works Department, Roadway Production Division, 2300 N. Jog Road, Room 3W-33, West Palm Beach, FL 33411-2745.

Palm Beach County reserves the right to reject any or all responses; to waive any or all informalities and/or irregularities; to re-advertise with either an identical or revised scope, or to cancel the solicitation in its entirety.

This Notice given this 26 day of July, 2026.

Palm Beach County Engineering and Public Works Department David L. Ricks, P.E., County Engineer

Publish: The Palm Beach Post Sunday: July 26, 2026 Sunday: August 2, 2026

RFP Attachment J – UPDATED 8/19/26

Palm Beach County Flashing Yellow Arrow Demonstration Project Engineering Services -

FEDERALIZED

Scope of Work

Introduction:

Palm Beach County (COUNTY) received a Planning and Demonstration grant as part of the United States

Department of Transportation (USDOT) Federal Highway Administration (FHWA) Safe Streets and Roads for All (SS4A) grant program to design, construct and evaluate Flashing Yellow Arrows (FYA) at 28 signalized intersections (DEMONSTRATION PROJECT).

In accordance with the grant agreement between the COUNTY and the USDOT (RFP Attachment K)

(GRANT AGREEMENT), the DEMONSTRATION PROJECT is separated in three phases.

1. Pre-National Environmental Protection Act (NEPA): per the GRANT AGREEMENT this phase encompasses a few activities for the selected CONSULTANT (CONSULTANT) to complete, as follows:

a. Complete the FHWA Florida Division Categorical Exclusion Checklist and FHWA Florida

Division Section 106 Checklist.

b. Perform Demonstration Activity Evaluation (before and after safety evaluation).

c. Update the adopted Palm Beach County Safety Action Plan (PLAN)

2. Design of Demonstration Activities: Final design of FYA at 28 intersections. During this phase the

CONSULTANT will develop draft and final design plans.

3. Construction of Demonstration Activities: Implement FYA at 28 intersections. (not included in this scope of work)

This scope of work is for the first two phases as the Construction of Demonstration Activities will be handled through a separate contract.

This scope of work between COUNTY and the CONSULTANT defines all tasks, assumptions, schedule and deliverables to complete the project in approximately a 34-month period after the Notice to Proceed

(NTP).

DEMONSTRATION PROJECT Objectives:

While FYA for left and right turns is included in the MUTCD, implemented nationally and locally in

Florida, implementation has primarily focused on FYA for left turns. The COUNTY’s Engineering &

Public Works Department, Traffic Division (TRAFFIC DIVISION) began implementing FYA for left turns in 2019 and after successfully demonstrating the benefits, have adopted FYA for left turns in its standards.

Through the DEMONSTRATION PROJECT, the TRAFFIC DIVISION will implement FYA for left turn and right turns and conduct a before after evaluation of the safety benefits and impacts under a variety of scenarios of traffic operations comparing the permissive movements before to the FYA operation. Scenarios include during peak periods, off peak periods, when the pedestrian phase is activated (arrow will be red), in congested areas, suburban areas, pedestrian crossings in the vicinity of schools, and where/when FYA is applied for both left turns and right turns. The FYA for right turn phase will also be studied to evaluate the benefits when compared to a right turn on red movement.

The evaluation will provide recommendations to the TRAFFIC DIVISION regarding the use of FYA for right turns and left turns, including the criteria for implementing the FYA for existing and new signalized intersections for right turns and the types of intersections that should be prioritized for FYA for right turns.

The recommendations will be used to update the recommendations in the PLAN.

Scope of Work:

The CONSULTANT shall ensure that the services provided and the Contract Documents, defined herein, are completed in accordance with all requirements of the SS4A program and within the budget as further described in RFP Attachment K.

A description of the CONSULTANT’s approach to successfully complete each task and achieve the project objectives must be included in the proposal. The CONSULTANT’s experience in successfully completing traffic signal design and safety studies is a prerequisite. CONSULTANT is expected to fully understand the requirements of the Fiscal Year 2024 SS4A Notice of Funding Opportunity (NOFO) parameters, FHWA safe system approach, FHWA grant stipulations, NEPA requirements, benefit-safety analysis using

Highway Safety Manual (HSM) methods, equity analysis, and be knowledgeable of Palm Beach County’s design specifications, comprehensive plan, and traffic safety issues specific to underserved communities

(CCRT). All tasks should be completed within 20 months from the NTP.

Task 1. Project Initiation, CONSULTANT PM and Schedule

The first task after the NTP is a kick-off meeting and follow-up meeting to finalize the work schedule, identify critical milestones, agree on technical methodology and budget assignment to key tasks, and define

COUNTY and CONSULTANT responsibilities and delivery times. CONSULTANT’s proposal must designate a single person to serve as project manager (PM) and single point of contact throughout the contract duration. CONSULTANT PM may not be changed without written approval by the COUNTY PM.

CONSULTANT PM is responsible for overall project management including ensuring adequate resources for their team and subconsultants to complete the individual tasks on time and budget, perform quality control, and ensure conformity to federal SS4A requirements. The Kick-off meeting will also establish the

QA/QC process for all submittals.

CONSULTANT PM will set up monthly progress meetings and submit progress reports and updated task schedule. The monthly progress meetings will be held in person or virtually.

CONSULTANT PM will develop, maintain and update throughout the life of the contract a detailed schedule for all tasks, subtasks, subconsultant tasks, data collection, milestones, critical path, draft and final deliverables and review periods using Microsoft Project or any other approved system.

CONSULTANT PM will coordinate and communicate frequently (minimum twice a month) with

COUNTY PM to ensure work is proceeding on time and budget and needed resources are available to complete each task. CONSULTANT PM will submit a monthly progress report and invoices in a form acceptable to COUNTY PM and consistent with FHWA SS4A reporting requirements. Invoices will include a mandatory progress report with an update of actual versus planned schedule and budget, as well as any issue and status of critical path tasks. The monthly invoices and progress report are due within 10 business days following the end of each month.

COUNTY shall retain ownership and all rights related to data collected, reports, presentations, figures, maps, GIS and electronic files delivered by CONSULTANT consistent with the scope of service.

Deliverables:

Project Management Plan & QA/QC process

Detailed task schedule in Microsoft Project, or equivalent, draft and final

Monthly Invoices & Progress Reports

Task 2. NEPA Requirements

CONSULTANT is responsible for following NEPA requirements and to coordinate with the FHWA Florida

Division Office for NEPA approval. CONSULTANT shall collect the required information and complete the required documentation in order to obtain NEPA approval for the DEMONSTRATION PROJECT, including but may not be limited to the Categorical Exclusion Checklist, the Section 106 Checklist, and other requirements outlined in the Florida Department of Transportation (FDOT) PD&E Manual.

CONSULTANT is responsible for completing these forms and including all supporting documentation based on the scope of work and potential impacts. NEPA must be completed prior to Final Design. The extent of activities that are permissible before NEPA is complete are those activities constituting

“preliminary design” as specified in FHWA Order 6640.1A

(https://www.fhwa.dot.gov/legsregs/directives/orders/66401a.cfm [fhwa.dot.gov]).

NEPA documentation, draft and final

Task 3. Engineering Design & Contract Documents

The CONSULTANT shall conduct a field review to provide inventory of the existing signal system, and collect existing condition information. The CONSULTANT shall provide a set of contract documents for the construction contract Request for Proposal including plans, specifications, supporting engineering analysis, calculations and other technical documents in accordance with COUNTY policy, procedures, and requirements to install flashing FYA for left and right turns at 28 signalized intersections in COUNTY

(CONTRACT DOCUMENTS). These CONTRACT DOCUMENTS will be used by the County and its

Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project.

CONSULTANT will develop a complete set of plans following COUNTY policies and requirements. The

CONSULTANT shall prepare intermediate and final design packages in accordance with the following standards:

• Palm Beach County Roadway Design Procedures (January 2019)

• Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and

Highways, commonly known as the Florida Greenbook (2023)

• Palm Beach County Typical for Pavement Markings, Signing & Geometrics (No. T-P-21)

• Palm Beach County Traffic Signal Installation Standards and Details 2024 (Latest Edition)

• FDOT Design Manual (Current Edition)

• Manual on Uniform Traffic Control Devices (MUTCD) (Latest Edition)

The contract plans submittal plans will include, at a minimum:

• Key Sheet https://urldefense.com/v3/__https:/www.fhwa.dot.gov/legsregs/directives/orders/66401a.cfm__;!!COIdcu9TKnUF_QTdrw!c2xQrNX7L7B-7bNtsnY5y7MOJrj6_gZJwmSAwY4S8eq5955ECWS97LXRBZkdfxRa8uVExuDjKD9AIm-fVeSRCNKv-A$

• Project layout sheet

• Device summary tables

• General notes and legend

• Plan sheets

• Detail sheets for installations

• Diagrams showing how the FYA for left turns and right turns are programmed and wired in the controller cabinet

• Power and communication details

• Structure details, as needed (see optional services below)

• Temporary Traffic Control plans

CONSULTANT shall identify any equipment and or system restrictions, if any, for implementing FYA for right turns, left turns and any combination.

CONSULTANT will provide submittals for review at 65%, 96%, and 100% final plans. The deliverables will include PDF and electronic files. The CONSULTANT will provide a construction cost estimate at

65%, 96%, 100% final submittals. The final deliverables will include 4 hardcopies (with one set signed and sealed by a Professional Engineer licensed with the State of Florida Board of Professional Engineers) fully permitted set of plans, PDF, and CADD files ready for construction.

CONSULTANT is responsible for all utility coordination, if any, miscellaneous structures analysis, and environmental permitting.. CONSULTANT is responsible for completing the right of way (ROW) certification required by FHWA. This includes completing the required ROW Verification Checklist and completing the ROW Certification form for FHWA approval.

Inventory and recommendations for installation technical memo

65%, 96%, and 100% final plans

Engineer Cost Estimate with each plan submittal

ROW Verification Checklist and ROW Certification

4 hardcopies with one set signed and sealed, PDF and CADD files for the 100% plans

Task 4. Operational Design

The CONSULTANT shall conduct a comprehensive field review of the existing traffic signal systems at the identified intersections. The review shall include an inventory of existing signal equipment, operational characteristics, phasing configurations, and field conditions necessary to support the implementation of

Flashing Yellow Arrow (FYA) operations.

The CONSULTANT shall prepare the required engineering documentation, analyses, and operational procedures for inclusion in the construction contract Request for Proposal (RFP). The CONTRACT

DOCUMENTS shall be developed in accordance with COUNTY policies, procedures, standards, and requirements for the implementation of flashing FYA operations for both left-turn and right-turn movements at twenty-eight (28) signalized intersections.

Scope of Services

• Perform field reviews and collect inventory at all project intersections, including type of operation, controller, MMUs, vehicle and pedestrian signal displays, detection systems, overhead signing, and associated signal infrastructure.

• Coordinate with COUNTY Traffic division personnel to verify existing equipment, operational constraints, and implementation requirements.

• Develop and document FYA operational concepts and phasing plans for each intersection.

• Program and configure Flashing Yellow Arrow operations for left-turn and right-turn movements within the ATC Commander controller and associated Malfunction Management Units (MMUs).

• Develop controller databases, logic, and operational parameters required to support FYA implementation.

• Demonstrate FYA operations under various signal timing and phasing scenarios, including standard operations, protected-permissive operations, pedestrian interactions, preemption, priority, and other special operational conditions using cabinet testing and TS2 simulation equipment.

• Prepare detailed cabinet testing procedures and acceptance testing protocols for use by the

Contractor, CEI Consultant, and COUNTY staff.

• Develop operational testing scenarios and verification checklists to validate proper controller and

MMU operation under all applicable field conditions.

• Prepare signal timing sheets and supporting engineering analyses in accordance with COUNTY standards.

Deliverables

• Provide list of types of operation and signal overhead wiring status.

• Controller and MMU Configuration Documentation.

• Signal Timing Sheets and Phasing Diagrams.

• Cabinet Testing Procedures and Acceptance Testing checklist.

• TS2 Simulation and Operational Scenario Test Plans.

• Demonstrate COUNTY-approved Flashing Yellow Arrow (FYA) operations for both right-turn and left-turn movements under various signal phasing and operational scenarios for all applicable signal operation types.

Task 5: Post Design

The CONSULTANT shall be the engineer of record (EOR) during construction of the DEMONSTRATION

PROJECT. This includes shop drawing review and coordination, request for information (RFI) services and coordination, installation conflicts review and coordination, and as built development from CEI redlines.

Deliverables:

Shop drawing review and approval

Responses to RFI

As built plans

Task 5: DEMONSTRATION PROJECT Evaluation

The CONSULTANT shall conduct a before after study evaluating the safety benefits and impacts of the

DEMONSTRATION PROJECT and provide recommendations for the criteria for future installations of

FYA for left and right turns at existing and new signalized intersections (EVALUATION). The

EVALUATION shall consider a variety of scenarios of traffic operations, including during peak periods, off peak periods, in congested areas, suburban areas and crosswalks in the vicinity of schools. Because pedestrians and other vulnerable users are involved in the highest fatality and severe injury related crashes, the evaluation will also consider the benefits and impacts when FYA is applied for both left turns and right turns, focusing on the conflicting movements between motorists and vulnerable users and pedestrians using the crosswalks. Additionally, the following scenarios will also be assessed:

• When to skip the FYA for left turn and right turns and provide a red arrow, eliminating the potential conflict between pedestrians and vehicles considering peak pedestrian use times and time of day crash trends. The solid red arrow phase and FYA for right turns is anticipated to draw more attention to the potential of a pedestrian within the path of a turning vehicle. (approve by the

County)

• FYA for right turn phase benefits when compared to a right turn on red movement.

• FYA for left turn benefits when skipping the FYA for left turns where there is a left turn crash pattern.

The consultant shall develop an EVALUATION procedure including the performance measures to be used for the COUNTY’s approval. As a minimum, the EVALUATION shall include the frequency and rate of fatal and serious injury crashes for vehicle, ped and bike related crashes associated with the FYA movements. Secondary measures to be included in the evaluation shall include travel time and delay measures. The before period shall cover a 3 year period before the DEMONSTRATION PROJECT is implemented. The after period in the evaluation shall cover the first 6 months of implementation and provide the initial findings and recommendations, including recommendations for continued monitoring.

The CONSULTANT shall acquire data for the EVALUATION from 3rd parties sources including crowd sourced safety and travel time data, Signal Four Analytics and use the COUNTY’s data, including crash records and reports and COUNTY volume counts.

The CONSULTANT shall complete the approved EVALUATION procedure and submit a draft and final report to the COUNTY documenting the benefits, impacts and recommendations. The CONSULTANT shall use the approved findings to update the PLAN.

EVALUATION procedure

Draft and final report documenting the findings including safety benefits, impacts and recommendations for implementing FYA

Draft and Final PLAN

Task 6 Structural Analysis (Optional Service)

Existing traffic signal structures are to be used. Provide structural analysis for the existing signal structures where needed and as approved by the COUNTY. Provide as needed and as directed by the COUNTY for up to 28 intersections.

Structural analysis report

Standard Mast Arm Data Table Plan Sheet(s)

Concrete Strain Pole Schedule Plan Sheet(s)