2026717 RFP Package - signed.pdf

DATE: July 24, 2026

TO: Consultants

FROM: Holly B. Knight, P.E., Contracts Manager

RE: REQUEST FOR PROPOSALS

One (1) certified professional firm to provide all engineering services required for the preparation of plans and specifications complete for formal advertising and bidding for the construction of:

Palm Beach County Flashing Yellow Arrow Demonstration Project

Engineering Services - FEDERALIZED

Project No.: 2026717

In accordance with the enclosed Palm Beach County Notice (Notice), Prime Consultants interested in the above referenced project are invited to attend a pre-proposal meeting and submit the documentation listed in the attached Notice by the proposal submittal deadline.

NON-MANDATORY PRE-PROPOSAL CONFERENCE

2300 N. Jog Road, Rm. 3W-12, West Palm Beach FL 33411

Thursday, August 6, 2026 at 3pm

Webex Option – https://pbc-gov.webex.com/meet/Eng-RoadwayBids

PROPOSAL SUBMITTAL DEADLINE

delivered no later than 4:00 p.m., August 25, 2026 to Roadway Production 2300 N. Jog Road, Rm. 3W-33

West Palm Beach FL 33411

TENTATIVE DATES (Subject to Change)

Shortlist Committee Meeting: October 8, 2026

Final Selection Committee Meeting: November 2, 2026

The Notice and any updates will be posted to the following website:

https://pbcvssp.pbc.gov/vssprd/Advantage4

Questions may be submitted to Eng-RoadwayBids@pbc.gov

(please include the project number and title in the email subject line)

Engineering and Public Works Department

P.O. Box 21229

West Palm Beach, FL 33416-1229

(561)684-4000

FAX: (561) 684-4050

www.pbc.gov

Palm Beach County Board of County Commissioners

Sara Baxter. Mayor

Marci Woodward, Vice Mayor

Maria G. Marino

Gregg K. Weiss

Joel G. Flores

Maria Sachs

Bobby Powell Jr.

County Administrator

Joseph Abruzzo

“An Equal Opportunity Employer"

Official Electronic Letterhead https://pbc-gov.webex.com/meet/Eng-RoadwayBids https://pbcvssp.pbc.gov/vssprd/Advantage4 mailto:Eng-RoadwayBids@pbc.gov

REQUEST FOR PROPOSALS

Project #2026717 Page 2 of 8 Date: July 24, 2026

SUPPLEMENTAL INFORMATION TO THE NOTICE:

1. Project Details

a. Project Scope (see RFP Attachment J)

b. Anticipated Schedule

i. Shortlist Committee tentatively scheduled for

October 8, 2026.

ii. Selection Committee tentatively scheduled for

November 2, 2026.

iii. Submit Personnel Rates to Palm Beach County within 2 weeks of Selection Committee Meeting

iv. Attend a scope meeting within 2 weeks of Selection

Committee Meeting

v. Submit Draft Scope within 1 week of Scope Meeting

vi. Submit Draft Fees and revised scope within 1 week of receiving comments on draft scope

vii. Complete negotiations within 2 months of scope meeting

viii. Contract award should be no more than 10 months from the selection committee meeting

c. Deliverables – See Attached Scope of Work (RFP

Attachment J)

d. Services Required – See attached Notice

e. Applicable Standards, Specifications, Policies include but may not be limited to the following:

i. Florida Department of Transportation (FDOT)

Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and

Highways, commonly known as the Florida Green

Book;

ii. FDOT Design Manual

iii. FDOT Roadway and Traffic Design Standards, commonly known as the FDOT Index

iv. Palm Beach County Roadway Design Procedures https://discover.pbcgov.org/engineering/roadwaypr oduction/PDF/DesignStandardsFinal.pdf https://discover.pbcgov.org/engineering/roadwayproduction/PDF/DesignStandardsFinal.pdf https://discover.pbcgov.org/engineering/roadwayproduction/PDF/DesignStandardsFinal.pdf

Project #2026717 Page 3 of 8 Date: July 24, 2026

f. Project Funding – Federal Safe Streets and Roads for All

(SS4A) Grant

g. Palm Beach County Project Manager – Melissa Ackert

2. Proposal Submittal Requirements

(All documents shall be on letter size paper only)

a. See Attached for:

i. Items required with Proposal

ii. Submittal Deadline

iii. Submittal Location

iv. Format of Proposal (i.e. hardcopy, electronic, etc)

v. RFP Requirements

vi. Pre-Proposal Conference Information

vii. Additional Details

b. Required Team Summary at end of Letter of Interest -

This table defines your official team and will supersede any conflicting or supplemental information listed elsewhere in the proposal. It will be what is used to assign points and analyze the team for completeness. It is what will be presented to the committees in their summaries.

The last paragraph of the Prime consultant’s Letter of

Interest (LOI) must include a team summary in the format below showing the information that is provided on the prime and sub-consultant questionnaires. Firms’ full Sunbiz registered names should be used on this table. Do not leave blanks or enter “TBD” on this table. The team summary must be signed to confirm the accuracy of the attached information. All information for the team summary shall be derived from the signed Questionnaires, which must accompany the LOI.

The same size (or larger) font as used in the rest of the letter of interest should be used for this table.

Project #2026717 Page 4 of 8 Date: July 24, 2026

The Fee Considered Total $ reflects the total prior work awarded to the firm by PBC, and is derived from the total in the

Questionnaire.

C = CCNA Certified

C/SBE = CCNA Certified and SBE certified with

Palm Beach County OSBD

C/S = CCNA Certified and M/WBE certified with the State of Florida

3. Accuracy - The completeness and accuracy of information submitted is the responsibility of the prime consultant.

4. Office of the Inspector General (http://pbcgov.com/oig/) - Palm

Beach County has established the Office of the Inspector General, Ordinance R2009-049, as may be amended. The Inspector

General’s authority includes but is not limited to the power to review past, present and proposed County contracts, transactions, accounts and records, to require the production of records, and audit, investigate, monitor, and inspect the activities of the contractor, its officers, agents, employees, and lobbyists in order to ensure compliance with contract specifications and detect corruption and fraud. All contractors and parties doing business with the County and receiving County funds shall fully cooperate with the Inspector

General including receiving access to records relating to Bid or any

Prime/Sub-

Consultant

C/SBE

or C

Service

Provided (Category #)

Participation (For this Project)

Fee

Considered

Total $ *

Prime, Inc.

(>50%)

C/XX # % $$$$$$$

Sub-consultant #1

C/SBE # % $$$$$$$

Sub-consultant #2 C/S # % $$$$$$$

Total Participation for the Team 100% $$$$$$$$

By signing below, signatory confirms that the above information matches the information on the attached questionnaires.

Print (Name and Title) Signature http://pbcgov.com/oig/

Project #2026717 Page 5 of 8 Date: July 24, 2026 resulting contract.

This manual also includes the evaluation criteria as well as committee memberships.

5. Unrequested Services - Sub-Consultants providing services that were not requested in the Notice may be disregarded (for the unrequested services only).

6. CCNA Certification – Consultants proposing to provide CCNA services without the accompanying Palm Beach County CCNA certification may be disregarded (for the uncertified service only).

Applications must be submitted and considered “significantly complete” prior to the RFP deadline for it to be considered for a proposal submittal.

CCNA Certification Application and Instructions can be found at https://discover.pbcgov.org/engineering/roadwayproduction/Pages

/CCNA.aspx

A listing of CCNA Certified Firms can be found under “Links” at https://discover.pbcgov.org/engineering/roadwayproduction/Pages

/Roadway-Publications.aspx

7. Communication with Engineering Department Staff– No oral interpretation of this RFP shall be issued or considered binding.

Any interpretation, clarification, correction, or change to this RFP will be made only via Update or Addendum and posted to the VSS website listed in the advertisement.

8. Updates/Addenda - As they are issued, all Updates and Addenda to this RFP will be posted under the applicable solicitation on the

County’s on-line Vendor Self Service (VSS). Interpretations, corrections or changes made in any other manner will not be binding, and proposers shall not rely upon such interpretations, corrections or changes. It is the sole responsibility of the proposer to routinely check VSS for any updates or addenda that may have been issued prior to the deadline for receipt of proposals. The

County shall not be responsible for the completeness of any RFP package not downloaded from VSS.

https://discover.pbcgov.org/engineering/roadwayproduction/Pages/CCNA.aspx https://discover.pbcgov.org/engineering/roadwayproduction/Pages/CCNA.aspx https://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx https://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx

Project #2026717 Page 6 of 8 Date: July 24, 2026

9. Contract Required – The selected consultant will be expected to execute the County’s contract for consulting/professional services.

a. Sample Contract (see RFP Attachment I)

b. Palm Beach County Policy on CCNA Contract Multipliers http://www.pbcgov.com/publicaffairs/ppm/pdf/cw-f-066.pdf

c. Palm Beach County Policy on Electronic Signatures http://www.pbcgov.com/publicaffairs/ppm/pdf/CW-R-010.pdf

10. Clarification of Responses – A response to this RFP does not constitute a bid, therefore Palm Beach County retains the right to contact any/all proposers after submittal in order to obtain supplemental information and/or clarification in either oral or written form.

11. Selection Results and Notification from Owner, with recommended awards, will be posted at the location where

Proposals were received, for review by interested parties prior to submission through the appropriate approval process to the Board of County Commissioners for approval of award, and will remain posted for a period of five (5) business days. After posting, any actual or prospective bidder or proposer who is aggrieved in connection with the pending award or other element of the process leading to the award of a contract may protest to the Director of

Procurement. The protest shall be submitted within five (5) business days after posting of the award recommendation. The protest must be in writing and must identify the protestor and the solicitation and shall include a factual summary of the basis of the protest and shall include a protest bond in the amount of: (1) one thousand five hundred dollars ($1,500.00) for solicitations less than one million dollars ($1,000,000.00); (2) three thousand dollars

($3,000.00) for solicitations one million dollars ($1,000,000.00) to less than five million dollars ($5,000,000.00); or (3) five thousand dollars ($5,000.00) for solicitations five million dollars

($5,000,000.00) or greater, which bond shall be remitted in the form of a money order, certified check, a cashier’s check, or a bank check payable to Palm Beach County. Such protest is considered filed when it is received and date/time stamped by the Department of

Procurement. The date/time stamp of the Procurement Department http://www.pbcgov.com/publicaffairs/ppm/pdf/cw-f-066.pdf http://www.pbcgov.com/publicaffairs/ppm/pdf/CW-R-010.pdf

Project #2026717 Page 7 of 8 Date: July 24, 2026 shall control when determining whether the protest was received by the Director of Procurement within the time frame specified for the notice of protest. Neither the Director of Procurement nor a special master shall consider any issue not submitted in writing within the time frame specified for the notice of protest.

12. Digital Accessibility Compliance - The County is a public entity subject to Title II of the Americans with Disabilities Act (ADA) and applicable federal accessibility regulations. All websites, web-based applications, digital services, electronic documents, multimedia, and other electronic content created, developed, provided, submitted, maintained, or delivered under this contract that may be electronically displayed, accessed, distributed, or made available to the public by the County shall conform to the Web Content

Accessibility Guidelines (WCAG) 2.1, Level AA, or any successor standard adopted by the U.S. Department of Justice.

All electronic documents submitted to the County, including but not limited to PDFs, reports, forms, presentations, and public-facing materials, shall be provided in an accessible format compliant with the applicable accessibility standard at the time of delivery.

Sincerely, Holly B. Knight, P.E., Contracts Section Manager

Attachments:

• Palm Beach County Notice

• RFP

1. General

2. Scope

3. Criteria for Shortlisting and Final Selection

4. Federal Representations and Certs

5. Terms and Conditions

6. Proposal Submission Requirements

7. Award of Contract

8. Lobbying

9. RFP Attachments

A. Proposal Cert Form

B. Consultant Responsibility Disclosure

Project #2026717 Page 8 of 8 Date: July 24, 2026

C. Conflict of Interest Disclosure

D. Prime Questionnaire

E. Subconsultant Questionnaire

F. Summary of Questionnaires

G. Required Federal Certifications

H. Federal Representations, Certs, Clauses

I. Sample Contract

J. Scope of Work

K. Grant Agreement e.c. David L. Ricks, P.E., County Engineer Joanne M. Keller, P.E., Deputy County Engineer Steven B. Carrier, P.E., Assistant County Engineer Kathleen O. Farrell P.E., Assistant Director, Roadway Production Motasem Al-Turk, P.E., Director, Traffic Division Melissa Ackert, P.E., Assistant Director, Traffic Division Terry Newton, Small Business Development Specialist III, OSBD n:\roadway\ccna\2026\2026717 ss4a\2 - rfp ads and forms\6 - ccna rfp package cover letter.docx

PALM BEACH COUNTYNOTICE

PROFESSIONAL CONSULTING SERVICES

PALM BEACH COUNTY FLASHING YELLOW ARROW DEMONSTRATION

PROJECT ENGINEERING SERVICES – FEDERALIZED

PROJECT # 2026717

Pursuant to the Brooks Act, 40 USC 1101, Florida Statutes 287.055 and County PPM# CW-O-

048, notice is hereby given that Palm Beach County requires professional services for the following project:

To provide engineering services for Palm Beach County (COUNTY) that meet the requirements of the United States Department of Transportation (USDOT) Safe Streets and

Roads for All (SS4A) demonstration grant agreement between the USDOT and COUNTY.

The design services include the development of design plans and associated engineering documents required for the implementation of flashing yellow arrow (FYA) at 28 signalized intersections in Palm Beach County. The design services also include a before and after evaluation of the benefits and impacts of FYA and recommendations for implementing FYA.

The Request for Proposals (RFP) may be downloaded from the County’s on-line Vendor Self-

Service (VSS) system at:

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

Consultants interested in this project are required to furnish one bound hardcopy and one electronic version (PDF format on a USB flash drive) of their proposal no later than 4:00

P.M., August 25, 2026.

The proposals should be sent to:

Holly B. Knight, P.E., Contracts Section Manager

Engineering and Public Works Department, Roadway Production Division

2300 N. Jog Road, Room 3W-33

West Palm Beach, FL 33411-2745

This Project will be funded in whole or in part with federal funds. Firms submitting proposals must be familiar with the detailed federal requirements applicable to projects funded with federal grants which are described in detail in the RFP.

Note: In accordance with Palm Beach County Code 2-351 through 2-358, "Cone of Silence" hereby applies and shall be in effect as of the deadline to submit the proposal, bid, or other response https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService to a competitive solicitation, and is defined as the prohibition on any communication, except for written correspondence, regarding a particular Request for Proposal, Request for Qualification, bid, or any other competitive solicitation between any person or person's representative seeking an award from such competitive solicitation, and/or any County Commissioner or Commissioner's staff, or any employee authorized to act on behalf of the Commission to award a particular contract and shall terminate at the time the Board, or a County Department authorized to act on behalf of the Board, awards or approves a contract, rejects all bids or responses, or otherwise takes action which end the solicitation.

Additional information pertaining to this notice can be obtained from:

https://pbcvssp.pbc.gov/vssprd/Advantage4 or by emailing

ENG-RoadwayBids@pbc.gov

Proposers are invited to attend a Non-Mandatory Pre-Proposal Conference to be held on

Thursday, August 6, 2026 at 3 p.m. at the Vista Center, Conference Room 3W-12, 2300 N. Jog

Rd, W. Palm Beach, FL 33411. Webex Option – https://pbc-gov.webex.com/meet/Eng-

RoadwayBids. Attendance at this pre-proposal conference is strongly recommended and encouraged.

Responses will be evaluated based on the selection criteria set out in the RFP.

Prior to submission of a proposal, any firm or individual, as prime consultant or as a sub-consultant, desiring to provide architectural, engineering, landscape architectural, or surveying and mapping professional services to Palm Beach County must first be CCNA certified in category

3.07 Traffic Control Systems Analysis, Design and Implementation by the County’s

Engineering and Public Works Department as qualified pursuant to law and in accordance with the most recent administrative procedures for awarding of design professional consulting contracts adopted by Palm Beach County.

Information regarding the design consultant certification process may be obtained at:

http://discover.pbcgov.org/engineering/roadwayproduction/Pages/CCNA.aspx

Proposer must register in the County’s Vendor Self Service (VSS) at https://pbcvssp.pbc.gov/vssprd/Advantage4 in order to be awarded a County contract. If proposer intends to use subconsultants, proposer must also ensure that all subconsultants are registered as vendors in VSS.

Firms shall not add or delete team members, or adjust team participation after the proposal due date.

mailto:ENG-RoadwayBids@pbc.gov https://pbc-gov.webex.com/meet/Eng-RoadwayBids https://pbc-gov.webex.com/meet/Eng-RoadwayBids

The County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the regulations, hereby notifies all proposers that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this request and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Any proposer may protest a notification of recommended award by submitting a written protest and bond to the Director of the Palm Beach County Procurement Department, 50 South Military

Trail, West Palm Beach, FL 33415 within five (5) business days after the posting of the notification of recommended award by the Department

After the notification of recommended award has been posted, any unsuccessful proposer may request a debriefing from the Roadway Production Division at Engineering and Public Works

Department, Roadway Production Division, 2300 N. Jog Road, Room 3W-33, West Palm Beach, FL 33411-2745.

Palm Beach County reserves the right to reject any or all responses; to waive any or all informalities and/or irregularities; to re-advertise with either an identical or revised scope, or to cancel the solicitation in its entirety.

This Notice given this 26 day of July, 2026.

Palm Beach County Engineering and Public Works Department

David L. Ricks, P.E., County Engineer

Publish: The Palm Beach Post

Sunday: July 26, 2026

Sunday: August 2, 2026

RFP/ Page 1

REQUEST FOR PROPOSALS - PROFESSIONAL CONSULTING SERVICES

PROJECT ENGINEERING SERVICES – FEDERALIZED

TABLE OF CONTENTS

Section 1 – General

Section 2 - Scope of Work

Section 3 - Criteria for Shortlisting and Final Selection of Firms

Section 4 - Federal Representations and Certifications

Section 5 - Terms and Conditions

Section 6 - Proposal Submission Requirements

Section 7 - Award of Contract

Section 8 - Lobbying

ATTACHMENTS

Attachment A – Proposal Certification Form

Attachment B – Consultant Responsibility Disclosure Form

Attachment C – Conflict of Interest Disclosure Form

Attachment D – Prime Consultant Qualification Questionnaire

Attachment E – Subconsultant Qualification Questionnaire

Attachment F – Summary of Consultant and Subconsultants Questionnaires

Attachment G – Required Federal Certifications

Attachment H – Federal Representations, Certifications and Contract Clauses

Attachment I – Sample Contract

Attachment J – Palm Beach County Flashing Yellow Arrow Demonstration Project

Engineering Services Scope of Work

Attachment K – 2024 Safe Streets and Roads for All (SS4A) Grant Program Agreement

RFP/ Page 2

SECTION 1. GENERAL

A. Project Description. Palm Beach County is seeking proposals from qualified firms to provide professional services for the Safe Streets and Roads for All (SS4A) Flashing Yellow Arrow (FYA)

Demonstration project that meets the requirements of the SS4A grant agreement between the

USDOT and COUNTY. The professional services include the development of engineering plans and associated engineering documents, a before and after evaluation of the FYA improvements and updates to the adopted Palm Beach County SS4A Safety Action Plan (Plan).

B. Federal Funding. This Project will be funded in whole or in part with federal funds. Firms submitting proposals must be familiar with the detailed federal requirements described in this RFP.

C. CCNA Certification. The Proposer and each of its subconsultants who are providing architectural, engineering, landscape architectural or surveying and mapping services must be certified by the County’s Engineering and Public Works Department prior to the proposal due date.

See Section 5.E. hereof for more information on CCNA certification.

D. Non-Mandatory Pre-Proposal Conference. Proposers are invited to attend a non-mandatory pre-proposal conference to be held on August 6, 2026 at 3:00 P.M. at the following location: 2300

N. Jog Road, Rm. 3W-12, West Palm Beach, Fl 33411. Attendance at this pre-proposal conference is strongly recommended and encouraged.

E. Non-Discrimination Assurance. The County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the regulations, hereby notifies all proposers that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this request and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

SECTION 2. SCOPE OF WORK

The consultant will provide to County professional consulting services for the project. The anticipated work may include, but is not limited to, the requirements described in Attachment J, Palm Beach County Flashing Yellow Arrow Demonstration Project Engineering Services

Scope of Work

SECTION 3. CRITERIA FOR SHORTLISTING AND FINAL SELECTION OF FIRMS

A. Responsiveness Review. County staff will review each proposal to determine if the proposal is responsive to the RFP. Proposals determined to be non-responsive will be rejected without being evaluated by the Selection Committee(s). A responsive proposal is one which has been signed, has been submitted by the specified submission time, and has provided the information required to be submitted with the proposal. While poor formatting, poor documentation, and/or incomplete or unclear information may not be cause to reject a proposal without evaluation, such substandard submissions may adversely impact the evaluation of a proposal. Proposers who fail

RFP/ Page 3 to comply with all of the required and/or desired elements of this RFP, do so at their own risk.

During the responsiveness review, County staff will also calculate the points allocable to responsive firms for volume of previous work for consideration by the selection committees.

B. Short List Committee. A Short List Committee will review and evaluate a firm’s proposal based upon the criteria set out below. At least three firms will be short listed based on their qualifications. In the event of a tie score for the last available short list position, the tied firms will be included in the short list. County staff will notify the Respondents of the results of the Short

List Committee and invite the shortlisted firms to present to the Final Selection Committee. For shortlisted firms, the points allocated to a firm for volume of previous work will roll over to Final

Selection.

If less than 3 firms respond to the RFP or less than 3 firms are found responsive, the Department

Director may readvertise; or if the Department Director determines that additional responses would not be received from a re-advertisement or because of time constraints, the Department Director may submit the responsive proposals to the Final Selection Committee for evaluation without the need to call a shortlist committee.

C. Final Selection Committee. The short listed firms will make presentations to and be interviewed by a Final Selection Committee. The final selection committee will evaluate a firm’s proposal and presentation based on the criteria set out below.

D. Scoring. Each criteria will be scored and then the scores awarded for all criteria will be added to achieve the total points awarded to each firm by each committee member. Using the total points awarded to each firm, each committee member will rank each firm with the highest point total ranked 1, the next highest point total ranked 2, etc. The rankings of each firm will be combined from all the committee members to determine the total ranking score for a firm, with the lowest point total ranked 1, the next lowest point total ranked 2, etc. in order to determine the most highly qualified firm.

E. Evaluation Criteria. Pursuant to the Brooks Act, 40 USC 1101, Florida Statutes 287.055 and

County PPM # CW-O-048, proposals that are determined to be responsive to this RFP, will be evaluated by the County’s selection committees based on the following criteria:

CRITERIA POINT VALUE

FINAL

SELECTION

SHORT-

LIST

1. Ability, knowledge of design criteria and past performance of firm and the designated project team to satisfy the requirements of the project.

Areas of Consideration in the Evaluation:

Professional qualifications of proposed project team to perform subject work; Demonstrated knowledge of criteria for similar projects; Demonstrated past performance of the firm and project team in completing similar projects.

35 50

2. Approach to the project, understanding of the project and quality of the presentation/written response, including meeting time requirements.

35 20

RFP/ Page 4

Areas of consideration in the evaluation:

Demonstrated understanding of the project and County’s goals and objectives; Demonstrated innovation in project approach;

Demonstrated ideas for cost -effectiveness; Quality and clarity of presentation/written response to the public announcement;

Demonstrated ability to meet schedule requirements.

3. Volume of previous work awarded or funded by the County over the past 4 years (The firm with the most work receives the lowest score)

10 10

F. Team Member Changes. Proposers should not add or delete team members or adjust team participation after the proposal due date.

SECTION 4. FEDERAL REPRESENTATIONS AND CERTIFICATIONS

The Contract to be awarded under this RFP is funded in whole or in part with federal funds.

Therefore, all activities related to this Project are subject to the applicable Federal Representations, Certifications and Contract Clauses attached hereto and incorporated herein as Attachment H (the

Federal Requirements). By submitting a proposal in response to this RFP, Consultant certifies, represents and warrants that it will comply with the Federal Requirements, if awarded the contract.

Proposers should be aware that since this solicitation is for a federally funded contract, the

County’s local preferences and the County’s Equal Business Opportunity Program do not apply to the contract or any subconsultant contracts. However, the selected Proposer is required to take affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used as subconsultants when possible.

SECTION 5. TERMS AND CONDITIONS

A. Costs of Preparation; Ownership of Documents. Costs of preparation of a response to this

RFP are solely those of the Respondent, and the County assumes no responsibility for any such costs incurred by the Respondent. All responses shall become the property of Palm Beach County.

B. Due Diligence of Proposer; Non-Responsive Proposals. Due care and diligence has been exercised in the preparation of this RFP, and all information contained herein is believed to be substantially correct. However, the responsibility for determining the full extent of the services rests solely with those making responses. Failure of any Respondent to comply with this RFP may render the proposal non-responsive and ineligible from further consideration.

C. Rejection of Responses/Waiver of Irregularities. Palm Beach County reserves the right to reject any or all responses to the Request for Proposal; to waive any or all informalities and/or irregularities; to cancel this solicitation and re-advertise with either an identical or revised scope, or to cancel the solicitation in its entirety.

D. Clarification of Responses. A response to this RFP does not constitute a bid, therefore Palm

Beach County retains the right to contact any/all proposers after submittal in order to obtain supplemental information and/or clarification in either oral or written form.

RFP/ Page 5

E. Design Consultant Certification. Prior to the proposal due date, any firm or individual desiring to provide design professional services to Palm Beach County (including subconsultants) must first be certified by the County as qualified pursuant to law and the most recent administrative procedures for awarding of design consulting contracts adopted by Palm Beach County. Primes and subconsultants providing architectural, engineering, landscape architectural or surveying and mapping services must be certified by the County’s Engineering and Public Works Department prior to the proposal due date. Information regarding the design consultant certification process may be obtained from Holly Knight, at (561) 684-4150, hknight@pbcgov.org or at:

F. County Standard Contract Required. The selected consultant will be required to execute the

County’s standard consulting contract for Professional Services without deviation or modification.

A sample contract is attached as Attachment I.

G. Professional Liability Insurance Required. The selected consultant must provide professional liability insurance in the minimum amount of $1,000,000 each occurrence and

$2,000,000 per aggregate.

H. Reserved.

I. Inspector General. Palm Beach County has established the Office of the Inspector General in

Palm Beach County Code, Section 2-421 – 2-440, as may be amended. The Inspector General’s authority includes but is not limited to the power to review past, present and proposed County contracts, transactions, accounts and records, to require the production of records, and audit, investigate, monitor, and inspect the activities of the contractor, its officers, agents, employees, and lobbyists in order to ensure compliance with contract specifications and detect corruption and fraud. All consultants and parties doing business with the County and receiving County funds shall fully cooperate with the Inspector General including receiving access to records relating to this

RFP or any resulting contract.

J. Public Entities Crimes/Convicted Bidder List. As provided in Florida Statute 287.133(2)(a), a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in F.S.287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submitting a proposal or entering into any resulting contract or performing any work in furtherance thereof, the consultant certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform under any resulting contract have not been placed on the convicted vendor list maintained by the State of Florida

Department of Management Services within the 36 months immediately preceding the date hereof.

This notice is required by F.S. 287.133 (3) (a).

RFP/ Page 6

K. Non-Discrimination. The County is committed to assuring equal opportunity in the award of contracts and complies with all laws prohibiting discrimination. Pursuant to Palm Beach County

Resolution R2025-078, as may be amended, the Proposer warrants and represents that throughout the term of any resulting Contract, including any renewals thereof, if applicable, all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, or genetic information. Failure to meet this requirement shall be considered default of the Contract.

L. VSS Registration Required. Proposer must register in the County’s Vendor Self Service (“VSS”) at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. If Proposer intends to use subconsultants, Proposer must also ensure that all subconsultants are registered as vendors in VSS. All subconsultant agreements must include a contractual provision requiring that the subconsultant register in VSS. County will not finalize a contract award until a consultant has certified that the consultant and all of its subconsultants are registered in VSS.

M. Prohibition against Considering Social, Political or Ideological Interests in Government

Contracting - F.S. 287.05701. Proposers are hereby notified of the provisions of section

287.05701, Florida Statutes, as amended, that the County will not request documentation of or consider a Proposer’s social, political, or ideological interests when determining if the Proposer is a responsible Proposer. Proposers are further notified that the County's governing body may not give preference to a Proposer based on the Proposer’s social, political, or ideological interests.

N. Disclosure of Foreign Gifts and Contracts with Foreign Countries of Concern. Pursuant to

F.S. 286.101, as may be amended, by entering into a contract or performing any work in furtherance thereof, the proposer certifies that it has disclosed any current or prior interest of, any contract with, or any grant or gift received from a foreign country of concern where such interest, contract, or grant or gift has a value of $50,000 or more and such interest existed at any time or such contract or grant or gift was received or in force at any time during the previous five (5) years.

SECTION 6. PROPOSAL SUBMISSION REQUIREMENTS

A. Questions. Questions concerning this RFP are to sent to ENG-RoadwayBids@pbc.gov no later than August 18, 2026 at 3 p.m. Include the words “PBC Flashing Yellow Arrow RFP - 2026717” in the subject line of any e-mail regarding this project.

B. Supplements to RFP. No oral interpretation of this RFP will be binding. The County will be bound by information and statements only when such statements are written and executed under the authority of County staff. Any interpretation, clarification, correction, or change to this RFP will be made only by Supplement. As they are issued, all Supplements to this RFP will be posted under the applicable solicitation on the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. Interpretations, corrections or changes made in any other manner will not be binding, and Proposers must not rely upon such interpretations, corrections or changes. It is the sole responsibility of the proposer to routinely check VSS for any Supplements that may have been issued prior to the deadline for receipt of proposals. The County is not responsible for the completeness of any RFP package not downloaded https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService mailto:ENG-RoadwayBids@pbc.gov https://pbcvssp.co.palm/

RFP/ Page 7 from VSS.

C. Proposal Submission – Date and Time. Consultants interested in this project are required to furnish one (1) hardcopy of their proposal and a copy on electronic media (USB flash drive). The time and location are listed in the RFP Notice.

The time and date for receipt of responses will be scrupulously observed. The respondent assumes full responsibility for timely delivery at the location designated for receipt of responses. The time/date stamp clock in the lobby area at the above address serves as the official authority to determine timeliness of the response. Responses received after the specified time and date will not be opened or considered.

D. PROPOSAL CONTENTS. Proposals should be compiled and tabbed in the order listed below, should include a Table of Contents and hard copies should be bound or placed in a three ring binder. A complete proposal should include the following information; failure to submit the listed information or to completely fill out any of the forms may result in the rejection of the proposal or a reduction in points:

[do we want to put a page limit on the LOI or Narrative?]

1) Table of Contents

2) Letter of Interest (including Team Summary Chart)

3) Proposal Certification Form (Attachment A)

4) A team organizational chart clearly indicating each subconsultant, its role in the project, and key personnel of the consultant (and subconsultants, if applicable) assigned to the project. Provide a resume for each of the key personnel also identifying projects of a similar nature (preferably federally funded projects) in which the staff member has been involved and his/her role.

5) GSA 330 Standard Form, Part I and II, for each member of the team. Include full legal name of prime and each subconsultant.

6) Five (5) verifiable references for projects of a similar nature (preferably federally funded projects) completed in the last ten (10) years.

7) Narrative describing project approach. Include in this narrative a description of the consultant’s approach to successfully complete each task in the scope of work attached hereto as Attachment J and a description of how the consultant will achieve the project objectives, as well as an overview of technical methodology, data needs and use of any systems required. In its project approach, consultant should also designate a project manager who will serve as the single point of contact. The project approach narrative should also describe the consultant’s procedures to perform the analysis within the specified time, including a description of any proposed system and other crash reporting systems to be used, any supplemental data collection, and/or the use of commercial safety software/subconsultants.

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8) Consultant Responsibility Disclosure Form (Attachment B)

9) Conflict of Interest Disclosure Form for each member of the team (Attachment C)

10) Completed Consultant Questionnaire (Attachment D)

11) Completed Subconsultant Questionnaire for each subconsultant (Attachment E)

12) Completed Summary of Questionnaires (Attachment F)

13) Copies of DBE certificates for firms that are certified as DBEs

14) Required Federal Certifications Signed by Proposer (Attachment G)

Word versions of the required forms can be downloaded from the County’s on-line Vendor Self-

Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. Or, Proposer can request fillable pdfs or Word versions of many of these required forms by emailing

ENG-RoadwayBids@pbc.gov or by phone (561) 684-4150. Include the words “Palm Beach

County Safety Action Plan” in the subject line of the e-mail.

SECTION 7. AWARD OF CONTRACT

A. Notification of Recommended Award. Proposers will be notified of the recommended award by email and the Notification will be posted for 5 business days at the location where proposals are received.

B. Right of Appeal/Protest. Any Proposer may appeal/protest a final selection by submitting a written protest to the Procurement Department Director within five (5) business days after the posting of the Notice of Intent to Award by the Department. Protests must be submitted in writing, must identify the protestor and the solicitation, must describe the grounds for the protest, and must be addressed to the Procurement Department Director via hand delivery or mail to 50 South

Military Trail, West Palm Beach, FL 33415. A protest is considered filed when it is received by the Procurement Department Director. Failure to file a protest within five (5) business days of the posting of the Notice of Intent to Award constitutes a waiver of the Proposer’s right to protest.

C. Negotiations. The County will conduct negotiations with the highest ranked Respondent.

However, if an agreement is not reached with the top ranked Respondent, negotiations will be terminated and the County will move to the second ranked Respondent to attempt to reach agreement. If an agreement cannot be reached with the second ranked Respondent, the County will move to the third ranked Respondent.

E. Disclosure of Ownership Interests. Pursuant to a directive by the Board of County

Commissioners, the recommended awardee must submit a Disclosure of Ownership Interests

Affidavit (DOIA). Disclosure does not apply to nonprofit corporations, government agencies, or to an individual’s or entity’s interest in any entity registered with the Federal Securities Exchange https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

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Commission or registered pursuant to Chapter 517, Florida Statutes, whose interest is for sale to the general public. Prior to contract award, the recommended awardee will be required to submit a completed DOIA. If the recommended awardee fails to submit a completed DOIA in a timely manner, the County, at its sole discretion, may elect to cancel the recommended award. A copy of the DOIA is available upon request.

F. Cancelation of RFP and/or Recommended Award. The County reserves the right to cancel this RFP and/ or the recommended award of any Contract at any time before the execution of said

Contract by all parties without any liability against the County. The Proposer, by submitting its

Proposal, expressly waives any claim to damages, of any kind whatsoever, in the event the County exercises its rights provided for in this subsection.

SECTION 8. LOBBYING

Proposers are advised that the “Palm Beach County Lobbyist Registration Ordinance” prohibits a proposer or anyone representing the proposer from communicating with any Commissioner or

Commissioner’s staff regarding its proposal, i.e. a “Cone of Silence”.

The “Cone of Silence” is in effect from the date/time of the deadline for submission of the proposal, and terminates at the time that the Board of County Commissioners (“Board”), or a County

Department authorized to act on behalf of the Board, awards or approves a contract, rejects all proposals, or otherwise takes action which ends the solicitation process.

The exceptions to the “Cone of Silence” specifically include contract negotiations during any public meeting; contract negotiations between any County Employee and the intended awardee;

public presentations made to the Board; or any written correspondence at any time with any

Employee, County Commissioners, or Advisory Board Member or selection committee member, unless specifically prohibited by the applicable competitive solicitation process.

Violations of this section of the Ordinance are punishable by a fine of $250.00 per violation.

RFP Attachment A/ Page 1

Certification Form

RFP ATTACHMENT A

PROPOSAL CERTIFICATION FORM

PROFESSIONAL SERVICES FOR

PROJECT ENGINEERING SERVICES - FEDERALIZED

(Proposer must complete, sign and return with proposal)

I hereby certify that I am submitting my company’s proposal and understand that by virtue of executing and returning with this proposal this Proposal Certification Form, I certify that all information is correct and I understand the contents and accept the conditions of the Request for

Proposal and this Proposal Certification Form.

Acknowledgment of Supplements:

Proposer has checked the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfServicehttps://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService for any Supplements to this RFP that may have been issued prior to the deadline for receipt of proposals and understands all supplements issued by the County.

The Proposer acknowledges the following supplement(s):

Supplement # dated Supplement # dated

PROPOSER (firm name):

PRINT NAME OF AUTHORIZED REPRESENTATIVE: ______

SIGNATURE OF AUTHORIZED REPRESENTATIVE: __________________

TITLE: _________ DATE: __________________

https://pbcvssp.co.palm/ https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

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Responsibility Disclosure

RFP ATTACHMENT B

CONSULTANT RESPONSIBILITY DISCLOSURE FORM

BEFORE COMPLETING THIS FORM, READ

EACH QUESTION CAREFULLY AND ANSWER COMPLETELY

(This disclosure must be completed, signed and returned with proposal)

CONSULTANT RESPONSIBILITY DISCLOSURE

Entity Name: ___________________________________________________________________________________

Entity Address: _________________________________________________________________________________

City ____________________________________________ State __________ Zip ________-______

Phone Number (______) ______-________

E-MAIL: _____________________________

Contact Name: ______________________ Title __________________

Entity Classification: Corporation _____ , Partnership ___ Sole Proprietorship _____ , Other _____(please explain)

(If Corporation, State where incorporated _____ , Date of Incorporation ____/____/______) ________________

All applicants answer this:

1. How many years has your organization been operating under your present business name? ____________

2. List all previous business names of your organization:

3. How many years’ experience has your organization had as a:

Design Consultant _____________

4. Enter your Federal Employer Identification Number (FEIN): __________________________

Dunn & Bradstreet Number (D&B): ____________________________________

The term “affiliate” means a predecessor or successor of a firm under the same, or substantially the same, control or a group of business entities which are connected or associated so that one entity controls or has the power to control each of the other business entities. The term “affiliate” includes the officers, directors, and shareholders active in management. The ownership by one business entity of a controlling interest in another business entity or a pooling of income among business entities is evidence that one business entity is an affiliate of another.

PLEASE COMPLETE QUESTIONS 5 and 6 USING THE ABOVE DEFINITION OF “AFFILIATE”.

5. Has the firm, an affiliate, an officer, a director, an agent, an employee or a member of your firm, or that of an affiliate, ever been indicted, had criminal information filed against it, pled guilty, pled no contest, or been convicted of any act prohibited by state or federal criminal law which involves fraud, bribery, collusion, conspiracy, violation of state or federal antitrust laws, or material misrepresentation committed in any federal or state jurisdiction with respect to any public contract?

Yes ______ No ______ If yes, please explain in detail _________________________________________

6. Please state whether your firm or any of your affiliates are presently or have ever been barred or suspended from bidding, proposing or contracting on any public contract(s)?

Yes ______ No ______ If yes, please explain in detail _________________________________________

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7. Within the past 10 years, has your firm failed to successfully complete any work awarded to you?

Yes ______ No ______ If yes, please explain in detail _________________________________________

8. Has your firm or any of its owners, officers and directors ever filed for protection of the bankruptcy court, have pending any petition in bankruptcy court or made an assignment for the benefit of creditors?

Yes ______ No ______ If yes, please explain in detail _________________________________________

9. Total number of full time, regular employees in your company: ___________ If this number has changed in the past 2 years, please explain ______________________________________________________________________________

10. Consultant hereby represents and warrants that, if selected, the firm has sufficient staff and financial resources to complete the Project.

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RFP Attachment B/ Page 3

CERTIFICATION

I, the undersigned authority, hereby certify that the information submitted herewith, including any attachment hereto, is true and accurate to the best of my knowledge and belief under perjury of law.

By:

(Print)

(Signature)

Title:

Date:

STATE OF FLORIDA

COUNTY OF PALM BEACH

The foregoing instrument was acknowledged before me by means of ___ physical presence OR ___ online notarization, this day of , 20 , by , who is personally known to me or who has produced as identification and who did not take an oath.

Notary Public

RFP…