20262034_E1_Response_Log_and_Abstract.pdf

This Response Log and Abstract document details the proposal submissions received by the City of Eugene, Oregon Parks and Open Space Division for Request for Proposals (RFP) 20262034 regarding the Alton Baker Park Comprehensive Plan. Five proposals were received by the April 15, 2026 closing deadline at 3:00 PM, submitted by RANGE MIG, Inc., ABLE Studio, Walker Macy, Cameron McCarthy Landscape Architecture & Planning, and one unnamed respondent. All five submissions included signed standard proposal forms and written proposals. The procurement solicits comprehensive planning consulting services for the 413-acre Alton Baker Park facility, which encompasses the developed West Alton Baker Park (136 acres), the Whilamut Natural Area (237 acres), and an additional 40 acres owned by Willamalane Parks and Recreation District. A non-mandatory pre-proposal meeting was held on March 31, 2026, with proposals evaluated on project team qualifications (15 points), team staffing (15 points), project experience (30 points), and understanding of and approach to the project (40 points). The contract term extends through April 15, 2027, with renewal options available for up to four additional one-year terms by mutual agreement.

Four of the five respondents submitted Certification of Business Inclusions (COBID) documentation identifying themselves as Women Business Enterprises (WBE), with one bidder also certified as a Disadvantaged Business Enterprise (DBE) and Emerging Small Business (ESB). The procurement includes approximately $475,000 in available funding, with $150,000 specifically designated for Canoe Canal waterway planning. Compensation will be structured through monthly progress payments based on invoices and deliverables as detailed in the executed contract's Exhibit C. Key deliverables include a draft existing conditions and site analysis report due 60 days after contract execution, comprehensive community engagement documentation, and a final comprehensive plan featuring written documents, spatially explicit maps, and detailed appendices containing project lists, cost estimates, and technical analyses. The City reserves the right to terminate the contract at any time with seven days' notice.