20262029_System_Improvement_Contract_RFP.docx

TRI COUNTY ELECTRIC COOPERATIVE, INC.

2862 West US 90 Madison, Florida 32340

REQUEST FOR PROPOSALS NO. 2026-010

2026-2029 System Improvement Contract RFP

ISSUED: October 16, 2026 PROPOSALS DUE: November 13, 2026

Request for Proposals: 2026-2029 System Improvement Contract RFP

Tri-County Electric Cooperative (“TCEC”) is a private nonprofit, member-owned electric cooperative that provides electric service to Madison, Jefferson, Taylor, and portions of Dixie Counties in the Big Bend area of Florida. Within its service territory, TCEC maintains approximately 3,200 miles of distribution power lines.

TCEC is issuing this Request for Proposal (“RFP”) to engage one or more qualified and experienced contractors to perform the work included in the 2026-2029 System Improvement Work Plan. The Services are described in detail in Exhibit A to this RFP.

Some projects will be funded using FEMA financial assistance. All work will be completed in compliance with FEMA’s rules and guidance, as well as Federal laws, regulations, executive orders, and the federal cost principles at 2 C.F.R. Part 200.

The contractor shall provide personnel, equipment, plans, procedures, and other materials and capabilities necessary to perform these operations. Respondents are to have experience in distribution construction using RUS specifications.

All proposals must be emailed, with the subject line as 2026-2029 System Improvement Contract RFP, to TCEC Vice President of Engineering Jeff Brewer at jbrewer@tcec.com by 5:00 PM on November 13, 2026. If you do not receive a response confirming receipt of your proposal, please email Jeff and request a receipt. Further instructions for proposal submission are contained in the RFP.

Table of Contents

General Information Instructions to Respondents Respondents are expected to submit proposals that conform to the requirements of this RFP.

Proposal Submission Respondents must submit one electronic copy of its signed proposal in PDF format via email by 5:00 PM November 13, 2026 to Jeff Brewer at jbrewer@tcec.com, with the subject line 2026-2029 System Improvement Contract RFP, RFP 2060-10. Proposals received by any other means shall not be accepted. Respondents are cautioned that they are responsible for timely delivery of their proposal to TCEC.

All proposals must be typed or written in ink and must be signed in ink by an officer having authority to bind the Respondent. Signatures are required where indicated; failure to do so may be cause for rejection of a proposal. Electronic signatures are permitted. Indefinite, ambiguous, incomplete, and conditional proposals, and proposals that otherwise fail to meet the requirements of this RFP, shall be grounds for rejection.

Costs of proposal preparation, or any other costs incurred to respond to this RFP are the sole responsibility of the Respondent. TCEC assumes no responsibility for any such costs incurred by the Respondent and TCEC bears no responsibility for any costs associated with any administrative or judicial proceedings resulting from the solicitation process.

Timeliness Respondents may submit their Proposals to the above-referenced e-mail address any time prior to the stated deadline. If more than one e-mail containing a Proposal is provided by the same Respondent, the latest received proposal prior to the deadline will be considered the Respondent’s final response. It is the sole responsibility of the Respondent to ensure that its proposal is received by the deadline. Late proposals shall not be considered. TCEC’s refusal to consider a late proposal shall not be the basis for a protest.

Any proposal may be withdrawn until the deadline for the submission of the proposals. Any proposal not so withdrawn shall constitute an irrevocable offer, for a period of 180 days or until one or more of the contracts have been awarded.

Changes; Questions; Interpretations TCEC reserves the right, and has absolute and sole discretion, to cancel or change this RFP at any time prior to execution of a resulting contract. Any changes will be made by Addendum and distributed to registered Respondents. The decision to cancel a solicitation cannot be the basis for a protest.

TCEC also reserves the right, at its sole discretion, to request clarification of information submitted, to request additional information, and to waive any technicality in proposals provided such action is in its best interest. Requests for additional or clarifying information should not be construed by a Respondent as an indication of selection to provide proposed services.

Questions or concerns regarding this RFP must be submitted via e-mail to jbrewer@tcec.com, referencing the RFP name and number in the subject line, by the deadline described in the RFP Timetable. Contact with any other TCEC representative during the solicitation period without TCEC’s express permission will be grounds for disqualification. TCEC will endeavor to respond to Proposers’ questions or concerns by addenda. No oral interpretation of this RFP shall be considered binding.

Respondents shall not direct any queries or statements concerning this RFP to TCEC staff during the selection process, from the time of submission of a proposal until the execution of a contract. Respondents failing to adhere to this requirement may be disqualified.

Property of TCEC In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State or Federal Law, this RFP and any communications with respect to it, including but not limited to submitted proposals, may be considered within the public domain by virtue of the TCEC’s intent to submit the resulting costs to various grant programs for Federal and/or State reimbursement. Respondents should specifically identify any information contained in their proposal which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing the applicable exempting law.

RFP Timetable The anticipated schedule for this RFP and contract approval is as follows:

TCEC reserves the right to amend the anticipated schedule as it deems necessary.

All times Eastern unless noted otherwise.

If TCEC determines a Pre-proposal Conference is warranted, it will notify Respondents by issuing an addendum to this RFP indicating the time, date, location, and telephone conference information.

Standards of Conduct / Conflicts of Interest This RFP is subject to TCEC’s policy governing conflicts of interest in procurement and contract administration. Respondents should review this policy, a copy of which will be provided upon request. All Respondents shall submit a signed statement regarding conflicts of interest with their proposal on the form provided herein (Exhibit B).

Disclosure and Disclaimer This RFP is provided without any warranty or representation, express or implied, as to its content, accuracy, or completeness and no Respondent or other party shall have recourse against TCEC if any information herein shall be inaccurate or incomplete. Respondents shall carefully examine all RFP documents and familiarize themselves with all requirements prior to submitting a Proposal. Failure to ascertain the conditions of the work under this RFP shall not relieve the Respondent from the obligation to comply with all provisions and requirements of the RFP.

TCEC may accept or reject proposals, and may accept proposals which deviate from the non-material provisions of this RFP. TCEC may request clarification of information or may request additional information of any Respondent. Following submission of a proposal, each Respondent agrees to promptly deliver any additional details, information, and assurances requested by TCEC.

TCEC may cancel this RFP at any time before contract execution. TCEC will endeavor, but is not required, to send a notice of cancellation to Respondents that submitted a Registration Form. The notice shall identify the solicitation, and, where appropriate, explain that an opportunity will be given to compete on any re-solicitation or any future procurement of similar items.

Any action taken by TCEC in response to proposals submitted to this RFP, including making an award, declining to make any award, withdrawing, or cancelling this RFP, either before or after issuance of the notice of intent to make an award, shall be without any liability or obligation on the part of TCEC or its advisors. Any proposal submitted in response to this RFP is at the sole risk and responsibility of the party submitting such proposal.

TCEC is not responsible for Respondents’ costs to respond to this RFP, including any costs incurred to attend the Pre-Proposal Conference or costs associated with any administrative or judicial proceedings resulting from this solicitation process, if any.

Respondents to this RFP fully acknowledge all the provisions of this Disclosure and agree to be bound by the terms hereof.

Contract Agreement / Compensation The contract will be on a per unit rate basis. If a T&M fee structure is used, there must be a price ceiling that the contractor exceeds at its own risk. This ceiling not-to-exceed amount will be indicated in a Task Release. Under no circumstances will the resulting agreement or any Task Release include a cost-plus-percentage-of-cost (“CPPC”) fee structure and Respondents should not include any CPPC markups in their price proposals. Invoices shall not include CPPC fees and TCEC will reject CPPC fees.

The terms and conditions of the resulting non-exclusive contract will be negotiated with successful Respondent(s). If TCEC and the successful Respondent cannot agree on the terms and conditions of the resulting contract, TCEC reserves the right to terminate negotiations with the successful Respondent and move to the next ranked Respondent to commence negotiations. Negotiations may continue in this process until TCEC is able to enter into a contract with a Respondent that best meets TCEC’s needs.

The contract must include the contract provisions required by 2 C.F.R. § 200.327 (formerly § 200.326) and FEMA guidance. For more information on these provisions visit https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_6-14-2021.pdf.

TCEC reserves the right to award more than one Respondent if it is in its best interests.

1. Insurance Requirements; Safety Precautions; and Limitation of Liability Prior to execution of the Agreement, the selected Respondent shall submit one original certificate of insurance, signed by an authorized representative of the insurance company, demonstrating compliance with the following specifications. Notwithstanding any other provision of this RFP or the Agreement, TCEC shall have no obligation to execute a contract or make any payment to the selected Respondent until all insurance requirements are met. The Certificate of Insurance shall be provided to:

TRI COUNTY ELECTRIC COOPERATIVE, INC.

2862 West US 90

MADISON, FLORIDA 32340

Contractor’s insurance shall be written for the following types and limits and shall be maintained, at its expense, for the life of the Agreement.

A. Workers’ Compensation & Employer’s Liability

1. Coverage A – Statutory

2. Coverage B – Employer’s Liability

3. Waiver of Subrogation in favor of Tri County Electric Cooperative where permitted by law.

B. Commercial General Liability

1. Combined Single Limit: $1,000,000 Each Occurrence; $2,000,000 Aggregate

2. Coverage Required: Premises-Operations; Explosion; Collapse Underground; Products/Completed Operations; Independent Contractors; Blanket Contractual Liability; Broad Form Property Damage; Personal Injury Liability

3. Coverage shall include per project aggregate endorsement.

4. Primary Additional Insurance: The following wording must appear on the certificate. We will not accept an endorsement attached to the certificate.

TCEC and the United States of America are additional insureds under Contractor’s general liability policy. Coverage under such policy shall be primary with TCEC and any TCEC insurance policies, or loss coverage, being in excess over the Contractor’s coverage.

C. Commercial Automobile Liability

1. Combined Single Limit $1,000,000 Each Occurrence

2. Coverage Required: All owned automobiles, non-owned automobiles, and hired automobiles.

If Contractor does not own any vehicles, the certificate must show Hired and Non-Owned Automobile Liability and must attach a letter stating that Contractor does not own any vehicles.

F. The foregoing policies shall contain a provision that coverages afforded under the policies will not be cancelled or not renewed until at least thirty (30) days written notice has been given to TCEC.

G. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting TCEC’s interest shall not be effective (1) for such period as the laws of the State of Florida prescribe, or (2) until thirty (30) days after the insurer or the Contractor gives written notice to TCEC, whichever period is longer.

The Contractor shall take reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to, its employees on the job, and others. The Contractor shall comply with all applicable provisions of federal, state, and local safety laws, insurance requirements, standard industry practices, the requirements of the operations, and the awarded contract. The Contractor, directly or through its subcontractors, shall erect and properly maintain at all times, as required by the conditions and progress of the work, necessary safeguards for safety and protection of the public, including securing areas, posting danger signs, placards, labels, or posting other forms of warnings against hazards. When use of hazardous materials or equipment or unusual methods are necessary for execution of the work, or when the work includes the cleanup, remediation and/or removal of bio-solids, biohazards waste, or any hazardous or toxic materials, trash, debris, refuse, or waste, the contractor, its subcontractor(s) and their employees shall be trained and certified as required in the proper handling, use and care of equipment, materials and hazardous operations, and shall exercise utmost care and perform such activities under the supervision of properly qualified and or competent personnel.

The Contractor shall promptly remedy damage and loss to property caused in whole or in part by the Contractor, its subcontractors of every tier, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable.

Record Retention Requirements The Contractor shall maintain adequate records to justify all charges, expenses, and costs incurred in performing the Services for at least ten years after completion of the Agreement resulting from this RFP. TCEC may reject any invoice that is not adequately substantiated.

TCEC shall have access to all records, documents, and information collected and/or maintained during performance of the Services. This information shall be made accessible to TCEC at the Contractor’s local place of business for purposes of inspection, reproduction, and audit, without restriction. If records are unavailable locally, it shall be the Contractor’s responsibility to ensure that all required records are provided to TCEC at the Contractor’s expense.

The Contractor will be required to allow FEMA, or any other associated State or Federal agency, to audit and/or review all documents related to the work awarded under this RFP.

Subcontracting If the Contractor intends to subcontract any portion of the work under the awarded contract in excess of $10,000, it is encouraged to take the below steps to the extent such steps are consistent with Federal law and Executive Orders:

(1) Placing qualified small and minority businesses and women’s business enterprises on solicitation lists;

(2) Assuring that small and minority businesses, and women’s business enterprises are solicited whenever they are potential sources;

(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation;

(4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises; and

(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

TCEC will not require Contractor to take actions inconsistent with existing law and Executive Orders. Additionally, regardless of the amount of the subcontract, Contractor must not subcontract with any party that is debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and activities. SAM exclusions can be accessed at www.sam.gov.

TCEC reserves the right to request and review information in conjunction with its determination regarding a subcontract request. All subcontractors are subject to the same requirements of this solicitation as the awarded contractor.

Bonding Respondents must provide a bid guarantee, in the form of a bid bond, certified check, or other negotiable instrument, equivalent to five percent of the total proposal cost as indicated in the Price Proposal Form.

TCEC also reserves the right to require a performance bond and a payment bond, each of which must be in the amount of one hundred percent (100%) of the not-to-exceed amount indicated in the Task Release or, if none, the estimated total cost of the Services to be performed under the Task Release.

Evaluation and Award TCEC’s Evaluation Committee of three or more members will evaluate and rank the most advantageous proposals in accordance with the criteria in this RFP. The Evaluation Committee may choose to conduct formal presentations/interviews with any or all Respondents prior to making an Award.

Proposals failing to comply with the submission requirements, or those unresponsive to any part of this RFP, may be disqualified. The selected Respondent will be notified in writing with an intent to award letter. TCEC reserves its right to award the contract to other than the lowest priced offeror.

As part of the evaluation process, TCEC may investigate references, including but not limited to, a record check of consumer affairs complaints. Submission of a proposal in response to this RFP constitutes acknowledgment of the investigation process and consent to TCEC’s investigation.

While TCEC allows Respondents to specify any desired variances to the RFP terms, conditions, and specifications, TCEC will consider the number and extent of variances specified in determining the Respondent whose proposal is most advantageous to TCEC.

Evaluation Criteria and Scoring The evaluation of the proposals will be conducted in accordance with the following provisions. Scoring is based on a 100-point scale. The following guidelines will be used for the evaluations (with associated weighting). To be considered “Qualified,” a Respondent must receive a minimum 70 points.

Cost Effectiveness

1. Price proposal

2. Approach to ensuring reimbursement of FEMA-eligible costs

Technical Approach

1. Narrative description outlining the method of operation

2. Contingencies / requirements of TCEC

3. Capacity for multiple contractual obligations

Experience and Qualification

1. Experience with similar entities

2. Experience with FEMA requirements

3. Staff qualifications and subject knowledge

4. Evidence of experience and skill

Similar Projects and References

1. Prior experience with three similar projects

2. References from at least three entities for similar projects or work

TCEC will not consider any proposals submitted by parties that are debarred, suspended, or otherwise excluded from participation in Federal assistance programs and activities.

Proposal Format Proposals shall be in a clear, concise format, on 8 1/2" x 11" paper, in English. Each tabbed set shall contain all the information required herein to be considered for award. Omission of required data may result in disqualification. Any other information thought to be relevant, but not applicable to the enumerated sections, should be provided as an appendix to the proposal.

Only one proposal may be submitted by each Respondent. Failure to submit the required documentation in the format identified below may cause the proposal to be rejected. Signatures are required where indicated; failure to do so may be cause for rejection of proposal. Electronic signatures are permitted for proposals submitted via email.

1. Table of Contents A. Letter of Transmittal (not to exceed two pages) This letter will summarize in a brief and concise manner the following:

· General summary of Respondent’s business operation; how long in business; general approach to tasks and projects; and, why the Respondent should be selected.

· Respondent’s understanding of the scope of services, evidenced by previous experience, references, and other relevant information.

· Respondent’s authorized agent’s signature and agent’s title or authority.

· If more than one firm is named on the Letter of Transmittal, a legal document showing the firms’ relationship shall be submitted showing the legality of such. TCEC may request any other additional information necessary to verify Respondent’s status. TCEC will not consider submittals that identify a joint partnership to be formed.

C. Addenda (unlimited pages) This section shall include a statement acknowledging receipt of each addendum issued by TCEC. Each Respondent is responsible obtaining addenda.

D. Proof of Licenses (unlimited pages) Respondents shall provide proof of required licenses for the firm and scope of services to be performed. This shall include:

· Proof of all applicable licenses for goods and/or services to be rendered;

· Statement or proof of required insurance;

· Proof of Respondent’s Business Tax Receipt (as applicable); and

· Other Proof of Specific Qualifications.

E. Cost Effectiveness (unlimited pages) Respondents are to provide a price proposal as identified in Exhibit C of the RFP.

F. Technical Approach (unlimited pages) Provide a narrative description of intended methods of performing the work with an organizational chart related to the work. In addition, the Respondent shall describe its ability to handle its various contractual obligations, including the Respondent’s resources (personnel, equipment, etc.). Respondent shall also identify the proportion of personnel that are employees versus independent contractors or subcontractors and, likewise, the proportion of equipment that is owned versus leased, rented, or subcontracted.

G. Successful Experience and Qualification of Staff (limited to two pages plus resumes) Provide a summary of work performed for non-profit cooperatives, including any services provided in response to a disaster or emergency, if any, and other experience that demonstrates their understanding of electric cooperative operations and facilities. Information regarding dedicated staff and current workload should be provided. Resumes (not exceeding two pages per person) of key personnel should be included as well as the company safety record for the previous three years.

H. Similar Projects and References (unlimited pages) Respondents shall provide a minimum of three similar projects on the form provided (see Exhibit D) and include whether the project was completed on time and within budget.

Respondents shall provide a minimum of three references on the forms provided (see Exhibit E) demonstrating their experience and/or skill with similar projects. Prior experience and skill with other rural electric cooperatives is desirable. Respondents are responsible for verifying correct phone numbers and contact information provided. Failure to provide accurate information may result in the reference not being obtained or considered.

I. Default, Termination, Litigation, Debarment, etc. (unlimited pages) Respondents should provide a summary of any default, termination, litigation, or debarment against or which named the Respondent in the past five (5) years which is related to the goods and/or services sought in this RFP or that Respondent otherwise provides in the regular course of business. The summary shall state the nature of the default, termination, litigation, or debarment and a brief description of the outcome or projected outcome, and the monetary amount involved. If none, state as such.

Respondents must also sign and return the Certification Regarding Debarment, Suspension and Other Responsibility Matters and the Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements attached hereto as Exhibits F and G, respectively.

J. Appendix – Other Relevant and Supporting Documentation (optional).

Respondent must submit all other exhibits not identified above in this section.

K. Required Forms (Provided for Reference; No Section “K” Required in Proposal Submission) Respondents must submit the following forms with their proposals. Failure to provide the following forms will negatively impact a proposal’s scoring.

· Conflict/Non-Conflict of Interest Statement (attached hereto as Exhibit B)

· Price Proposal Form (attached hereto as Exhibit C)

· Similar Projects Form (Exhibit D)

· References (attached hereto as Exhibit E)

· Certification Regarding Debarment, Suspension and Other Responsibility Matters (attached hereto as Exhibit F)

· Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements (attached hereto as Exhibit G) Representations by Submittal of Proposals By submitting a proposal, the Respondent warrants, represents and declares that:

(1) The person(s) designated as principal(s) of the Respondent is (are) named and that no other person(s) other than the person(s) mentioned has (have) any interest in the proposal or in the resulting contract.

(2) The proposal is made without connection, coordination, or cooperation with any other persons, company, firm, or party submitting another proposal, and that the proposal submitted is, in all respects, fair and in good faith without collusion or fraud.

(3) The Respondent understands and agrees to all elements of the proposal unless otherwise indicated or negotiated, and that the proposal may become part of any contract entered into between TCEC and the Respondent.

(4) By signing and submitting a proposal, Respondent certifies that Respondent and any parent corporations, affiliates, subsidiaries, members, shareholders, partners, officers, directors, or executives thereof are not presently debarred, proposed for debarment, or declared ineligible to bid or participate in any federal, state, or local government agency projects.

(5) Respondent recognizes and agrees that TCEC will not be responsible or liable in any way for any losses that the Respondent may suffer from the disclosure or submittal of proposal information to third parties.

(6) The Respondent has not participated in developing or drafting this RFP.

Protests All decisions of TCEC with respect to this RFP and resulting contract award will be final and not subject to challenge or protest.

Exhibits This RFP consists of the following exhibits (which are incorporated herein by reference):

END OF RFP – RFP EXHIBITS FOLLOW

Exhibit A: Scope of Services Contractor to perform construction projects to primary electrical distribution system at several locations throughout its territory in Madison, Jefferson, Taylor and Dixie Counties, Florida. COOPERATIVE reserves the right to perform some or all of the work in-house. Scope of work includes installing new and/or replacing utility poles, secondary poles, stringing new and/or replacing overhead conductors or installing new and/or replacing underground cables in conduit, installing new and/or replacing both overhead and pad-mounted transformers, installing new meter installations, picking up and dropping off utility debris and work incidental thereto.

Cooperative’s primary voltage is 14,400GY/24,940 Volts and 7,200GY/12,470 Volts.

Additional Details on Scope of Work:

INSTALL Units: New construction unit prices include the furnishing of all labor for installing construction units on existing or new lines, and all labor and transportation of materials to the job site from Cooperative’s warehouse in the execution of this Contract as approved by the Engineer.

RETIRE Units: Removal construction units include the furnishing of all labor for the removal of existing units of construction from existing lines, disassembling into material items, and all labor and transportation for the returning of all materials to the warehouse of Cooperative in an orderly manner or transporting elsewhere to the site of the Project for reuse in execution of this Contract as approved by the Engineer. The unit removal prices shall include all material and labor required to reinstall in accordance with specifications any conductors temporarily detached. The Contractor will reinstall at its own expense any other units removed by Contractor for its own convenience.

DESCRIPTIVE Units: Descriptive construction units are used ONLY to describe the type or size of equipment included in other construction units. For example, the Descriptive construction unit "10KVA" is always used with a G or VG construction unit and is included ONLY to indicate what size transformer to use with the G or VG unit. DESCRIPTIVE Units have no costs associated with them.

The following special notes apply to specific INSTALL construction units:

· Poles: A pole construction unit consists of one pole in place. It does not include a pole top construction unit or other construction units attached to the pole. A Descriptive unit will accompany the pole construction unit to indicate the pole’s class. (Example: The construction unit “35 POLE” will be accompanied by the descriptive unit “CLASS 5” to indicate a 35-foot-long class 5 wood pole.)

· Guying: A guying construction unit generally consists of the guy wire, guy marker, guy strain insulator (where necessary), hardware, and jumpers, as indicated on the applicable drawing.

· Anchors: An anchor construction unit generally consists of the anchor with rod complete, ready for attaching the guy wire, as indicated on the applicable drawing.

· Grounding: A grounding construction unit generally consists of the conductor, ground rod, connectors, hardware, and clamps, as indicated on the applicable RUS drawing.

· Overhead, Secondary: A secondary construction unit generally consists of the insulator(s) and hardware needed to support the secondary conductors or cable, as indicated on the applicable drawing. It does not include the secondary conductor or cable, or the insulators or hardware needed to support service conductors or cable. Tree trimming necessary for installing secondaries on poles not carrying primary line is included with the secondary construction assembly unit and shall be performed in accordance with the directions of the Engineer.

· Overhead, Service: A service construction unit generally consists of the insulator(s) and hardware needed to support the service conductors or cable, as indicated on the applicable drawing. It does not include the service conductor or cable, or the insulators or hardware needed to support secondary conductors or cable. Tree trimming necessary for installing services on poles not carrying primary line is included with the service construction assembly unit and shall be performed in accordance with the directions of the Engineer. The service shall be connected to the secondary of the transformer and 2 feet of conductor or cable shall be left for connecting to the consumer's service entrance.

· Overhead, Conductor: A conductor construction unit consists of 1,000 feet of conductor or cable for primaries, secondaries or services, and includes tie wires, sleeves for splicing, connectors, and armor rods with clips or armor wire where necessary. In computing the compensation to the Respondent for conductor construction assembly units, only the horizontal distance between conductor supports or pole stakes shall be used. The conductor or cable sizes and types listed are the manufacturer's designation.

· Overhead, Miscellaneous: A miscellaneous construction unit consists of an additional unit needed in the Project for new line construction but not otherwise listed in the Proposal.

· Overhead, Neutral: A neutral construction unit generally consists of the insulator(s) and hardware needed to support the neutral conductor, as indicated on the drawing.

· Metering: A metering construction unit generally consists of the meter(s), current and potential transformer(s), surge arrester(s), cutout(s), switch(es), supports, hardware, jumpers, and wiring, as indicated on the applicable drawing.

· Underground, Cable: An underground cable construction unit consists of 1,000 feet of cable for underground primaries, secondaries or services. It does not include the conduit, plowing, trenching and backfilling, or the termination of the primary cable which are provided for in other assembly units. It includes the termination, connection and sealing of secondary and service cables and conductors as shown in the specifications and construction drawings, and all primary, secondary and service cable splices (buried cable may be spliced only when and where permitted by COOPERATIVE). In computing the compensation to the Respondent for underground cable assembly units, only the distance between stakes, paralleling the cable shall be used. The number of units so computed will include all cable installed in place in all specified trenches, risers, conduits, crossings, manholes, transformers, terminal housings, and meter boxes. The conductor or cables listed are the manufacturer’s designation of type, size, voltage rating, and material.

· Underground, Secondary: An underground secondary and service construction unit consists of one secondary or service cable terminal housing mounted in place. It includes the power pedestal, stake (when required), mounting hardware, safety signs, directional marker, housing identification marking and the cable identification tags. It does not include the cable terminations, ground rod, or pad.

· Underground, Miscellaneous: A miscellaneous underground construction unit consists of an additional unit needed in the Project for new construction but not otherwise listed in the Proposal. This part includes the miscellaneous construction units as shown on the respective underground construction drawings. Where miscellaneous units consist of or include a primary cable termination, the unit includes the preparation of the cable to accommodate the termination, the stress cone and the connection of the cable to the terminal equipment. Pad construction assembly units are in this part and include the site preparation, bedding, drainable material when specified, cable slot, backfilling, tamping and the pad in place.

The following special notes apply to specific RETIRE construction units:

· Poles. All poles of the same height, regardless of pole class, are designated by the same unit. Thus, a (R) 30 POLE signifies the removal of a 30-foot wood pole of any class. The Contractor is not required under this unit to remove from the pole any ground wire or pole numbering attached to the pole. This unit includes the refilling and tamping of holes in a workmanlike manner unless they are to be reused.

· Conductor. The conductor removal/retire construction unit covers the removal of 1,000 feet of conductor or cable and reeling or coiling it in a workmanlike manner in such a way that it can be reused by the Contractor or COOPERATIVE. COOPERATIVE will furnish to the Contractor reels if it is to be returned to COOPERATIVE's warehouse on reels. The Contractor will retain possession of all jumpers, tie wire, armor rods, connectors, and other conductor accessories removed. These items will not be returned to COOPERATIVE. The removal unit for each size of conductor or cable is shown by the prefix (R) followed by the conductor or cable type; thus, an (R) 4 ACSR signifies the removal unit for 1,000 feet of 4 ACSR conductor.

· Guys. A guying removal/retire construction unit generally consists of the guy wire, guy marker, guy strain insulator (where necessary), hardware, and jumpers, as indicated on the applicable drawing.

· Anchors. An anchor removal/retire construction unit consists of removing the anchor. An (R) “F” Unit signifies the removal of any anchor with the exception of F2-14 and F2- 14X. If the rod cannot be unscrewed, the end of the rod shall either be cut off or bent down so that the top of the rod will be at least 18 inches below grade.

· Secondary Units. The unit for removal of secondary assemblies includes, in addition to the removal of the construction assembly itself, all necessary handling such as untying, re-sagging, and re-tying of secondary conductor or cables where existing secondary conductor or cable is to be reused. In addition, the unit for removal of the secondary construction assembly includes the handling or holding of any conductor at tap lines where such is involved, and the reinstalling of such tap conductor in accordance with the specifications.

· Service Units. The unit for removal of service assemblies includes, in addition to the removal of the construction assembly itself, all necessary handling such as untying, re- sagging, and retying of service conductor or cable where existing service conductor or cable is to be reused.

Prices shall be proposed on a per unit basis and cover the cost of any necessary labor and equipment. Notwithstanding any contrary language in the descriptions above or in the price proposal spreadsheet, materials will be supplied by Cooperative.

If certain costs or expenses are not included in the attached spreadsheet, specify the nature of these costs or expenses and provide an estimated dollar value that contractor reasonably expects to be incurred.

Exhibit B: Conflict/Non-Conflict of Interest Statement

CHECK ONE

[ ] To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other clients, contracts, or property interest for this project.

OR

[ ] The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

Litigation Statement

CHECK ONE

Failure to check the appropriate boxes above may result in disqualification of your proposal. Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past litigation and/or judgments, may result in disqualification of your proposal.

Signed, as to both statements:

Company Name Authorized Signature

Name (Print or Type) Title

Exhibit C: Price Proposal Unless otherwise noted in this Scope of Services, all services performed under the Contract shall be paid in accordance with this Price Proposal. An authorized firm representative must complete this form in its entirety. Prices entered herein shall not be subject to withdrawal or escalation by Respondent. Before contract award, TCEC reserves the right to hold proposals for a period not to exceed 90 days after the proposal deadline stated in this RFP. Work quantities are not guaranteed by TCEC.

Federal procurement regulations prohibit cost-plus-percentage-of-cost contracting.

Proposer:

By:

Date:

The contract will be a per unit cost contract, however, TCEC reserves the right to issue Task Orders under the contract on a time and materials basis, if appropriate and agreed by the Parties, in writing.

UNIT COST SCHEDULE

Unit Prices, unless otherwise indicated, shall include all labor (operators, laborers, supervisors), equipment, and materials including but not limited to: supplies, equipment maintenance, repairs, repair parts, fuels, lubricants, cellular phones, transportation, and housing, if required, necessary to accomplish the project.

Bids must be submitted using the excel spreadsheet titled “2026-2029 System Improvement Contract RFP Bid Submission”.

Appropriate units should be entered into the following tabs within the spreadsheet to complete the bid document:

· System Improvement Construction

· System Improvement Retirement

· Pole Replacement Construction

· Pole Replacement Retirement Unit bid pricing must be inserted into columns:

· 2026 Labor Unit Price, 2027 Labor Unit Price, 2028 Labor Unit Price, and 2029 Labor Unit Price

Exhibit D: Similar Projects Form

List three (3) similar projects successfully completed in the past five (5) years by the individual, firm, or project manager assigned to the project. Attached additional sheets if necessary.

Completed Project #1 Agency/company:

Current contact person at agency/company:

Telephone: ______________ Fax: _________________ E-mail:

Address of agency/company:

Name of project:

Description:

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year) Name(s) of assigned personnel:

Project manager:

Others:

Completed Project #2 Agency/company:

Current contact person at agency/company:

Telephone: ______________ Fax: _________________ E-mail:

Address of agency/company:

Name of project:

Description:

(cont’d)

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year) Name(s) of assigned personnel:

Project manager:

Others:

Completed Project #3 Agency/company:

Current contact person at agency/company:

Telephone: ______________ Fax: _________________ E-mail:

Address of agency/company:

Name of project:

Description:

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year) Name(s) of assigned personnel:

Project manager:

Others:

Exhibit E: References List three references for whom you have provided similar projects successfully completed in the past five years. Attached additional sheets if necessary.

Completed Project #1 Agency/company:

Current contact person at agency/company:

Telephone: _______________________________ E-mail:

Address of agency/company:

Name of project:

Description:

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year) Name(s) of assigned personnel:

Project manager:

Others:

Agency/company:

Current contact person at agency/company:

Telephone: _______________________________ E-mail:

Address of agency/company:

Name of project:

Description:

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year)

Completed Project #2 (cont’d)

Name(s) of assigned personnel:

Project manager:

Others:

Completed Project #3 Agency/company:

Current contact person at agency/company:

Telephone: _______________________________ E-mail:

Address of agency/company:

Name of project:

Description:

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year) Name(s) of assigned personnel:

Project manager:

Others:

Exhibit F: Certification Regarding Debarment, Suspension, and Other Responsibility Matters “Non-federal entities and contractors are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities.” (2 CFR 200.212) This certification is required by regulations implementing Executive Order 12549, Debarment and Suspension, for all lower-tier transactions meeting the threshold and tier requirements. (2 CFR 180.300) Terms Defined

· Nonprocurement Transaction: A transaction under federal non-procurement programs, which can be either a primary covered transaction or a lower-tier covered transaction. (2 CFR 180.970)

· Lower-Tier Covered Transaction: (1) Any transaction between a participant and a person other than a procurement contract for goods or services, regardless of type, under a primary covered transaction; (2) any procurement contract for goods or services between a participant and a person, regardless of type, expected to equal or exceed $25,000; (3) any procurement contract for goods or services between a participant and a person under a covered transaction, regardless of amount

· Participant: Any person who submits a proposal for or who enters into a covered transaction, including an agent or representative of a participant. (2 CFR 180.980)

· Principal: An officer, director, owner, partner, principal investigator, or other person within a participant with management or supervisory responsibilities related to a covered transaction; or a consultant or other person, whether or not employed by the participant or paid with federal funds, who (1) is in a position to handle federal funds; (2) is in a position to influence or control the use of those funds; or (3) occupies a technical or professional position capable of substantially influencing the development or outcome of an activity required to perform the covered transaction. (2 CFR 180.995)

· System for Award Management (SAM) Exclusions: The list maintained and disseminated by the General Services Administration (GSA) containing names and other information about persons who are ineligible. (2 CFR 180.945).

· Debarment: Action taken by a debarring official to exclude a person from participating in covered transactions and transactions covered under the Federal Acquisition Regulation (48 CFR chapter 1). A person so excluded is debarred. (2 CFR 180.925)

· Suspension: Action taken by a suspending official that immediately prohibits a person from participating in covered transactions and transactions covered under the Federal Acquisition Regulation (48 CFR chapter 1) for a temporary period, pending completion of an agency investigation and any judicial or administrative proceedings that may ensue. A person so excluded is suspended. (2 CFR 180.1015)

· Ineligible or Ineligibility: A person or commodity is prohibited from covered transactions because of an exclusion or disqualification. (2 CFR 180.960)

· Person: Any individual, corporation, partnership, association, unit of government, or legal entity, however organized. (2 CFR 180.985)

· Proposal: A solicited or unsolicited bid, application, request, invitation to consider, or similar communication by or on behalf of a person seeking to participate or to receive a benefit, directly or indirectly, in or under a covered transaction.

· Voluntary Exclusion: A person’s agreement to be excluded under the terms of a settlement between the person and one or more agencies. Voluntary exclusion must have governmentwide effect. (2 CFR 180.1020)

· Voluntarily Excluded: The status of a person who has agreed to a voluntary…