20260721_PCMiler_JA_26-46 fully redacted.pdf

This is a Justification and Approval (J&A) document for a sole source procurement by the United States Transportation Command (USTRANSCOM) Directorate of Acquisition.

USTRANSCOM seeks to award a firm-fixed price sole source contract to Trimble MAPS for a one-year base period and four one-year option periods for a renewed PCMiler software license in support of the Defense Table of Official Distances (DTOD) program. DTOD is an automated, worldwide distance-calculating system used by the Department of War to calculate distances for temporary duty (TDY) travel vouchers, permanent change of station (PCS) movements, freight shipments, and personal property relocations for all DoD agencies and employees. The Federal Register mandated DTOD as the standard source for distance calculations government-wide. PCMiler is proprietary software manufactured exclusively by Trimble MAPS that provides the required distance calculations and allows DTOD customers to query data from multiple historical DTOD versions for auditing purposes. The software supports compliance with Defense Travel Regulation (DTR) and Joint Travel Regulation (JTR) requirements.

The contracting officer has determined the anticipated price is fair and reasonable based on analysis of past awards. Market research has not revealed any viable alternative vendors capable of providing the specialized software required by DTOD, and no other responsible sources exist that could integrate a substitute into the DTOD program at a cost competition would recoup. USTRANSCOM will perform continuous market surveillance and monitor Trimble's distribution model to identify alternative commercial GIS and mileage-calculation technologies, while the DTOD Program Office will assess feasibility of transitioning to a modular, open-architecture system utilizing standard APIs to mitigate future vendor lock-in. A Notice of Intent to Sole Source will be posted to SAM.gov.