20260529PRF86~2.pdf

Commonwealth of Massachusetts Statewide Contract PRF86: Advertising, Marketing and Event Planning Services

Departmental Statement of Work (SOW)

*End date Not to exceed Feb. 28, 2031 per the terms of Statewide Contract PRF86 **The effective start date of this Engagement or Amendment shall be the latest date this document has been executed by an authorized signatory of the Vendor, the Department or a later Engagement or Amendment start date specified above.

Category/Categories of Services Needed

☐ PRF86 Category I-Web-Based, Social & Emerging Media ☐ PRF86 Category II- Creative Services ☐ PRF86 Category III-Marketing Services ☐ PRF86 Category IV-Event Planning & Event Support ☐ PRF86 Category V- Integrated Marketing Services

PRF86 COMMBUYS Bid #__________________________________________________

OR bid description: _______________________________________________________

Vendor Name: _____________________________________________________________

Scope of Services ☐ See Narrative Below ☐ See Attachment

☐ New Procurement (see pages 2 and 4) ☐ Continuation of Existing Procurement or Amendment (see pages 3 and 4)

**The effective start date of this Engagement or Amendment shall be the latest date this document has been executed by an authorized signatory of the Vendor, the Department or a later Engagement or Amendment start date specified above.

☐ New Procurement

Dates of Service Anticipated Start Date: _______________ End* Date: _______________

Budget Total Budget for Engagement: $____________________________________________

Travel Reimbursement (Choose One) ☐ Allowed (Budget Attached) ☐ Allowed (at approved State rate) ☐ Not Allowed

Pricing

Fixed Price (Choose One)

☐ Budget attached for duration less than or equal to 12 months.

☐ Budget attached for duration greater than 12 months.

• A line-item budget which must justify the rate with deliverables and milestones for the entire duration must be attached.

• Expenditures must be made in accordance with the approved budget for this engagement and the terms and conditions of the procuring agency’s RFR and contract. Payments will be made upon the submission of invoices that are complete and that include appropriate documentation in accordance with the terms of the service scope and governing contract. If travel reimbursement is allowed, the details must be outlined in the budget.

Rate Project

☐ Detailed description of project with anticipated hours and negotiated pay rates for each resource used in the project. Rates may not exceed ceiling rates in COMMBUYS.

**The effective start date of this Engagement or Amendment shall be the latest date this document has been executed by an authorized signatory of the Vendor, the Department or a later Engagement or Amendment start date specified above.

☐ Continuation of Existing Procurement

Dates of Service Original Start Date: _______________ Current End* Date: _______________ New End* Date: _______________ Anticipated Effective Date of Amendment: _______________

Budget Current Total Budget for Engagement: $______________________________________ Amended (+ or -) Budget for Engagement: $___________________________________

New Total Budget for Engagement: $______________________________________

Travel Reimbursement (Choose One) ☐ Allowed (Budget Attached) ☐ Allowed (at approved State rate) ☐ Not Allowed

Pricing

Fixed Price (Choose One)

☐ Budget attached for duration less than or equal to 12 months.

☐ Budget attached for duration greater than 12 months.

• A line-item budget which must justify the rate with deliverables and milestones for the entire duration must be attached.

• Expenditures must be made in accordance with the approved budget for this engagement and the terms and conditions of the procuring agency’s RFR and contract. Payments will be made upon the submission of invoices that are complete and that include appropriate documentation in accordance with the terms of the service scope and governing contract. If travel reimbursement is allowed, the details must be outlined in the budget.

Rate Project

☐ Detailed description of project with anticipated hours and negotiated pay rates for each resource used in the project. Rates may not exceed ceiling rates in COMMBUYS.

**The effective start date of this Engagement or Amendment shall be the latest date this document has been executed by an authorized signatory of the Vendor, the Department or a later Engagement or Amendment start date specified above.

Terms and Conditions

All terms and conditions contained within the PRF86 Request for Response apply to this engagement.

Funding Funding for this engagement is subject to the appropriation of funds by the Massachusetts Legislature, the Federal Government or the requesting public entity or eligible entity for the year(s) in which services are delivered.

Changes to Scope and/or Terms Any changes to this engagement must be agreed upon in writing in advance by both parties.

Termination The Department, upon prior written notice, may terminate this engagement without cause and without penalty, or may terminate or suspend an engagement if the vendor breaches any material term or condition or fails to perform or fulfill any material obligation required by this engagement, or in the event of an elimination of an appropriation or absence of sufficient funds for the purposes of an engagement, or in the event of an unforeseen public emergency mandating immediate department action.

Vendor Authorizing Signature Department Authorizing Signature

Authorized Vendor Signature Authorizing Department Signature

Print Name Print Name

Title Title

Date** Date**