2026-QQ-835_Requirements_Services_Cattlemen_Monument_Signs.pdf
PDF 257 KB Posted
- Attached to
- Cattlemen Monument Signs
- Solicitation number
- 2026-QQ-835
- Issued by
- Sarasota County, Florida
About this file
Summary of Quick Quote Requirements Document for Cattlemen Monument Signs
This is a Quick Quote Requirements form for Services issued by Sarasota County, Florida for the design, engineering, permitting, fabrication, site preparation, and installation of two monument signs. The project requires bidders to provide a minimum of three references demonstrating relevant experience with similar services. Work shall commence within 10 days of receipt of a County Purchase Order and must be completed within 70 days of that receipt date, though the County reserves the right to modify this schedule. Bidders are responsible for scheduling deliveries to minimize interruption to daily County operations and for any property damage caused during performance. All materials provided must be warranted for one year or the standard manufacturer warranty, whichever is greater.
The successful bidder will be paid upon completion of work and invoicing shall follow the General Terms and Conditions of Purchase Orders. A contingency of up to 10 percent of the total bid price may be allowed for unforeseen circumstances, subject to County written approval, with any unused contingency funds not paid in final payment. The County reserves the right to request clarifications from any offeror. Bidders may propose alternate products if they provide the manufacturer name, model number, and supporting information demonstrating equivalency to prescribed specifications; alternates must be submitted to the specified contact by the deadline noted in the solicitation. No specific licenses or certifications are listed as required, and proof of insurance is not required, though the successful bidder must provide a Certificate of Insurance meeting attached requirements.
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FORM_QUICK QUOTE REQUIREMENTS-SERVICES Rev. 8-15-2025
QUICK QUOTE REQUIREMENTS (SERVICES)
1. SCOPE REQUIREMENTS
A. See attachment A Specifications _Cattlemen Monument Signs
2. EXPERIENCE Not Applicable if checked
A. Bidder must provide a minimum of 3 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.
B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.
C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.
D. Failure of references to verify required experience may result in Bidder being declared non-responsible.
3. LICENSES/CERTIFICATIONS Not Applicable if checked
Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.
Required Licenses:
Required Certifications:
Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.
Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.
4. ALTERNATES Alternate Products not acceptable if checked
A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.
B. To be considered, alternates must be submitted to the Contact listed in OpenGov
Procurement no later than at .
5. INSURANCE REQUIREMENTS Proof of Insurance not required if checked
Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.
6. PROJECT DURATION Not Applicable if checked
A. Work shall begin within 10 days after receipt of a County Purchase Order and shall be completed no more than 70 days after receipt of a County Purchase Order.
B. The County reserves the right to modify this schedule at their discretion. Any modifications shall be communicated to the Contractor in writing.
7. BIDDER’S RESPONSIBILITIES Not Applicable if checked
A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.
B. Bidder is responsible for any damage to County or third-party property caused by the
Bidder or their employees. Restoration shall be made to the County’s satisfaction.
8. GENERAL TERMS AND CONDITIONS Not Applicable if checked
Successful Bidder will be required to comply with the General Terms and Conditions of
Purchase Orders attached to this Quick Quote.
9. WARRANTY Not Applicable if checked
Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.
10. CONTINGENCY Not Applicable if checked
If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.
11. INVOICING AND PAYMENT (check applicable payment method)
A. Successful Bidder(s) shall be paid:
Upon completion of work
In equal monthly installments
Upon completion of each deliverable
Other:
B. Invoicing and payment shall be as described in the General Terms and Conditions of
Purchase Orders.
12. RESERVED RIGHTS
The County reserves the right to request clarifications or additional information from any offeror.
13. QUESTIONS & ADDENDA
A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.
B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The
County shall not be responsible for oral interpretations or representations made by
County employees, representatives, or third parties.
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