2026_Pavement_Preservation-_Asphalt_Rejuvenator.pdf

IFB #26055

Greenville County Issue Date: December 12, 2025

Procurement Services Division Opening Date: December 30, 2025

2026 PAVEMENT PRESERVATION-

ASPHALT REJUVENATOR

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https:// procurement.opengov.com/portal/greenvillecounty/greenvillecounty

Robert Brewer, NIGP-CPP, CPPO, CPPB

Procurement Services Division Director https://secure.procurenow.com/portal/%7bproject.government.code%7d

Greenville County

2026 Pavement Preservation- Asphalt Rejuvenator

I. Public Notice II. Introduction

III. Scope of Work IV. Instructions to Offerors V. General Information

VI. Insurance VII. Evaluation Phases

VIII. Bonds IX. Terms and Conditions X. Sample Contract

XI. Vendor Questionnaire XII. Pricing Proposal

Attachments:

A - Sample Construction Agreement

B - COG Sub W9

C - Project Bid Sheet for IFB 26055 2026 Pavement Preservation- Asphalt

Rejuvenator rev 1

D - Reclamite_Standard_Specification and Determining Percent Light

Transmittance on Asphalt Rejuvenating Agent

Title: 2026 Pavement Preservation- Asphalt Rejuvenator

1. Public Notice

Greenville County is soliciting sealed bids in response to 2026 Pavement Preservation- Asphalt

Rejuvenator, subject to the conditions and all provisions set forth herein and attached. Sealed bids will be received through the County’s online procurement Portal located at https://procurement.opengov.com/portal/greenvillecounty until Tuesday, December 30, 2025, 3:00 pm, then publicly opened. The service must be furnished as described and specified herein and submitted to

Greenville County.

All inquiries regarding this bid shall be submitted no later than Friday, December 19, 2025, 2:00 pm via the County’s online procurement Portal, located at https://procurement.opengov.com/portal/greenvillecounty. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the County’s online procurement Portal. Offerors may also click “Follow” on this IFB to receive an email notification when answers are posted. It is the responsibility of the Offeror to check the website for answers to inquiries.

https://secure.procurenow.com/portal/greenvillecounty

2. Introduction

2.1. Summary

Greenville County is soliciting sealed competitive bids from qualified contractors for its 2026 Pavement

Preservation Project in order to extend the life of selected pavements. The project consists of the application of 152,053 square yards of asphalt rejuvenating agent as detailed in the special provisions.

The work includes two separate bid items: 149,911 SY for roadways and 2,142 SY for a recreational trail.

The project will treat primarily two-lane residential roads. A road list is provided in the special provisions. Bidders must provide separate unit prices for each item. The winning contractor shall provide all materials and labor, including rock dust application and removal, needed to complete the project as specified. It is the contractor's responsibility to review the site conditions and special provisions prior to bidding on the work.

2.2. Contact Information

Anthony Dawson

Buyer

301 University Ridge, Suite N-2400

Greenville, SC 29601

Email: adawson@greenvillecounty.org

Phone: (864) 467-4954

Department:

ENGINEERING

2.3. Timeline

Release Project Date December 12, 2025

Question Submission Deadline December 19, 2025, 2:00pm

Bid Submission Deadline December 30, 2025, 3:00pm

Review of Bids January 5 - January 7

Tentative Date of Award January 7, 2026

Contract Negotiations January 9 - January 14

Issue Notice to Proceed January 14, 2026 mailto:adawson@greenvillecounty.org tel:(864)467-4954

3. Scope of Work

3.1. Project Overview

This project shall be constructed in accordance with:- SC Department of Transportation Standard Specifications for Highway Construction, 2025 Edition- Current Supplemental Specifications- These special provisions.

Note: All references to SCDOT or "the Department" shall mean Greenville County. References to Resident Construction Engineer (RCE) shall mean County Engineer or their representative.

3.2. Asphalt Rejuvenator Specifications

A. Scope:

This work shall consist of furnishing all labor, material, and equipment necessary to perform all operations for the application of an asphalt rejuvenating agent to asphaltic concrete surface courses. The rejuvenation of surface courses shall be by spray application of a maltene based cationic rejuvenating agent composed of petroleum oils and resins emulsified with water. All work shall be in accordance with the specifications, the applicable drawings, and subject to the terms and conditions of this contract.

B. Material Specifications:

The asphalt rejuvenating agent shall be an emulsion composed of a petroleum resin oil base uniformly emulsified with water. Each bidder must submit with his bid a certified statement from the asphalt rejuvenator manufacturer showing that the asphalt rejuvenating emulsion conforms to the required physical and chemical requirements, including light transmittance testing per the standard procedure.

After the rejuvenating emulsion has penetrated a light coating of dry rock dust, or other aggregate approved by the Engineer, shall be applied to the surface in sufficient amount to protect the traveling public as required by the Engineer. The rock dust or other approved aggregate shall be swept and removed from the streets and properly disposed of at the Contractor’s expense within 24 hours of application. All material and work associated with the application of rock dust shall be included in the price for asphalt rejuvenator.

3.3. Schedule of Values

Spec Reference # Description Unit Total

Quantity

Percentage

4000000 Asphalt Rejuvenator (Roadways) SY 149,911 98.4%

4000001 Asphalt Rejuvenator (Recreational Trail) SY 2,142 1.6%

Total 100%

3.4. Project Schedule

A full project schedule shall be submitted to Greenville County, no less than 7 days before the pre-construction conference. The schedule shall include road names or geographic areas and anticipated dates when work will occur in those areas. The schedule should also include all pertinent major activities and durations, including which crews will be performing each activity, if working with more than one crew.

Once the work has commenced, the contractor shall submit to Greenville County and other key stakeholders, as deemed necessary by the county, via email a 4-week look ahead schedule at least every two weeks until the work is complete. Each 4-week look ahead schedule shall be updated with current planned activities and contain all the information referenced above.

Failure to provide the overall schedule and/or 4-week look ahead schedules within the required timeframe may result in payments being withheld until issue is corrected.

3.5. Project Location(s)

Road Name Road ID CCDist From To Inventory Length (Miles)

PAVILION TRAIL Trail (Loop) 0.4

CLAIRBORNE DR M0163 18 W MCELHANEY RD ROSEMONT DR 0.1

ROSEMONT DR M0164 18 CUL-DE-SAC CUL-DE-SAC 0.2

SILVER MEADOW LN M0182 18 N SILVER RIDGE DR CUL-DE-SAC 0.2

S SILVER BEECH LN M0183 18 N SILVER RIDGE DR CUL-DE-SAC 0.1

N SILVER VIEW LN M0184 18 N SILVER RIDGE DR CUL-DE-SAC 0.1

BIRCHBARK DR K0148 19 PARKDALE DR CUL-DE-SAC 0.2

NOTCHWOOD DR K0149 19 BIRCHBARK DR CUL-DE-SAC 0.1

BLUFFSIDE DR K0150 19 NOTCHWOOD DR CUL-DE-SAC 0.2

NOTCHWOOD CT K0152 19 BIRCHBARK DR CUL-DE-SAC 0.1

GRAY FOX SQ J0538 20 STRANGE RD CROWNDALE DR 0.7

CROWNDALE DR J0539 20 STRANGE RD GRAY FOX SQ 0.3

CANE CREEK CT J0541 20 GRAY FOX SQ CUL DE SAC 0

NEWINGTON GRN J0542 20 GRAY FOX SQ DEAD END 0.1

GRAY FOX CT J0543 20 GRAY FOX SQ DEAD END 0

STONECUTTER LN J0544 20 GRAY FOX SQ DEAD END 0.1

CAVENDISH CLOSE J0545 20 GRAY FOX SQ DEAD END 0.1

BELGRAVE CLOSE J0546 20 KIMBRELL RD DEAD END 0.1

CROWNDALE CT J0548 20 STRANGE RD CUL DE SAC 0.1

ASHLEY LN J0847 20 SPRING VIEW LN CUL DE SAC 0.1

GELSEMIUM PL H0173 21 GARLINGTON RD CUL DE SAC 0.2

E HYPERICUM LN H0174 21 W HYPERICUM LN CUL DE SAC 0.2

W HYPERICUM LN H0175 21 E HYPERICUM LN CUL DE SAC 0.1

ANDROMEDA CT H0176 21 W HYPERICUM LN CUL DE SAC 0

PERIWINKLE CT H0177 21 GELSEMIUM PL CUL DE SAC 0

WOODSTOCK LN J0280 21 PHILIPS LN BURLINGTON AVE 0.2

BURLINGTON AVE J0281 21 PADDOCK LN DEAD END 0.2

DENMARK DR J0282 21 BURLINGTON AVE WOODSTOCK LN 0.1

NORFOLK AVE J0283 21 WOODSTOCK LN PADDOCK LN 0.1

DOWNING PL J0284 21 PADDOCK LN CUL-DE-SAC 0

AMBERGATE CT J0285 21 WOODSTOCK LN DEAD END 0

PADDOCK LN J0286 21 LONGSTREET DR PHILLIPS LN 0.3

BIRCHLEAF LN J0966 21 BOILING SPRINGS RD CUL-DE-SAC 0.2

RIVERTON CT J0967 21 BIRCHLEAF LN CUL-DE-SAC 0.1

JADE TREE CT J0968 21 BIRCHLEAF LN CUL-DE-SAC 0.1

LYNCHESTER RD J0113 22 HALIFAX DR DEAD END 0.4

DOVERDALE RD J0115 22 HALIFAX DR LYNCHESTER RD 0.3

LYNCHESTER LN J0116 22 LYNCHESTER RD DEAD END 0

DOVERDALE CT J0117 22 DOVERDALE RD DEAD END 0

MARYLAND AVE I0287 25 LYNHURST DR TEMPLEWOOD DR 0.3

LYNHURST DR I0288 25 TEMPLEWOOD DR S FLORIDA AVE 0.4

BROWNWOOD DR I0291 25 WELCOME AVE MARYLAND AVE 0.3

KONDROS CIR I0377 25 BOLING RD BOLING RD 0.9

ROBERTS FARM RD G0338 27 CDS CDS 0.4

ADAMS FARM RD G0339 27 ROBERTS FARM RD SQUIRES CREEK RD 0.1

LANDRIDGE CT G0381 27 LAKE LENNOX DR CUL-DE-SAC 0

YARDLEY CT G0421 27 LAKE LENNOX DR CUL-DE-SAC 0.1

MANORWOOD CT G0627 27 LAKE LENNOX DR CUL-DE-SAC 0.1

STONEY RIDGE DR F0179 28 NORTH MOORE RD BANNERBROOK DR 0.2

BANNERBROOK DR F0180 28 STONEY RIDGE DR CDS N & S 0.3

BEECHWOOD DR G0116 28 N E MAIN ST/417 BEECHWOOD DR 0.4

DECATUR ST G0119 28 N E MAIN ST/417 DALEWOOD DR 0.2

LEE ST G0122 28 OLD LAURENS RD DECATUR ST 0.1

Total 53 9.6

3.6. Agency Project Manager

Greenville County will manage the construction of this project. The Project Manager (PM) will be the primary contact for Greenville County in all matters pertaining to this project.

3.7. Contractor's Designated Project Manager

The contractor shall appoint a single Project Manager for this contract who will be the primary contractor representative for the duration of the project. The Project Manager shall be available at all times during the project in the event of an emergency that requires immediate action. The Project

Manager shall have experience and technical knowledge about each work item in the project and be able to make decisions in the field on behalf of the contractor. The Project Manager’s contact information shall be shared with all Greenville County personnel on the project as well as any relevant consultants hired by Greenville County

3.8. Construction Delays

The contractor shall communicate all construction delays immediately in writing to the County Engineer or their representative. The County Engineer may grant extensions on the contract for delays caused by circumstance outside the contractors control such as weather or unforeseen conditions. All extensions shall be in writing.

3.9. Traffic Control

Traffic control shall be fully provided by the contractor and shall adhere to the SCDOT standard specifications, SCDOT Standard Drawings, the latest edition of the MUTCD, and the following additional requirements:

Unless otherwise approved by the County Engineer or their representative, roads shall remain open to local traffic at all times during construction of this project. The contractor must make every effort to reduce delays to local traffic with the exception of requests that will reduce quality of install materials, increase the project cost, compromise safety, or cause significant delays to the project. The County

Engineer or their representative has the final say in what is considered a reasonable timeframe. It is the contractor’s responsibility to communicate with and instruct local traffic when it is safe to pass.

Residents and businesses must be granted access to their property via existing driveway aprons at all times except when the apron is actively being worked on or has not built up strength yet to support traffic.

All road closures must be approved by the County Engineer or their representative. Should the contractor deem it necessary to close a road to all traffic during a construction operation, they must submit a detour plan at least 2 weeks before the road closure is planned to take place. The County

Engineer or their representative must approve the closure and detour plan in writing.

Failure to set up and operate an approved traffic control operation is grounds for suspension of work operations until the issue is corrected to the satisfaction of the County Engineer or their representative.

The contractor is responsible for notifying the media, the school district, and emergency services of any road or lane closures.

The contractor shall only use traffic control devices on the SCDOT approved products list unless given permission to do otherwise. The county may grant the use of other traffic control devices on a case by case basis. Requests to use non-approved products must be made in writing at least two weeks prior to any planned use of that product.

When the project requires the use of permanent construction signs, the signs must be removed within 2 weeks of installation of the final paving or surface treatment. The two-week timeline shall apply separately for each road on the contract. Temporary constructions signs must be removed the same day of substantial completion of paving or surface treatment.

3.10. Protection of Existing Facilities

It is the contractor’s responsibility to protect all existing utilities and stormwater infrastructure during each phase of this projects. During surface treatment projects, the contractor must protect all valve and manhole covers from damage or covering of any material. Valves and manholes must be accessible and easily locatable by the utility companies at all times during this project. Care should be taken to not overspray material on concrete, brick, or other features that are to remain in place after the completion of this project. It is the contractor’s responsibility to supply all materials needed to protect said facilities. The county engineer or their representative may require specific items to be covered and protected for the duration of the project. Costs associate with protection of existing facilities shall be included in the contractor’s unit bid prices for the applicable work item.

3.11. Pollution Prevention Plan

The contractor shall submit to County Engineer or there representative a Pollution Prevention Plan detailing all measures that will be taken to prevent construction materials from polluting the environment around the worksite. This plan shall include detailed descriptions of materials used and action plans in the event of an accidental spills or other related scenarios. The plan shall be submitted prior to the Pre-Construction Conference for review and acceptance by the County Engineer or their representative.

3.12. Staging Areas

The contractor is responsible for obtaining all necessary staging areas for materials and equipment related to the project. Should the County Engineer or their representative permit the contractor to use

County Maintenance Facilities as staging areas, the contractor shall return the affected areas to their original condition or better, upon completion of the work. The contractor shall not store any materials within the road right-of-way unless given specific permission to do so. The county shall not be liable for any damages or claims related to staging areas the contractor obtains on private property.

3.13. Operating Hours

The contractor shall not perform any work on the project after sundown or before the sunrise. There must be adequate lighting on the project at all times when work is occurring. The contractor shall not perform any major operations before 9:00am or between 4:00pm and 6:30pm which may cause delays to commuter. Exceptions may be made in areas that do not receive heavy traffic and are not near a school. What is considered as not receiving heavy traffic or near a school is at the discretion of the

County Engineer or their representative. Greenville County reserves the right to prohibit work during certain high traffic volume holiday periods. These restrictions, if any, will be communicated to the contracture during the pre-construction conference.

3.14. Cleaning

The contractor is expected to keep the site in a clean and tidy manner. Cleaning is expected to take place daily during an operation. Cleaning may include mud that is tracked into the roadway from the construction site or other debris build up as required by the County inspector.

3.15. Claims

All claims related to the project shall be resolved by the contractor through the contractors claims department. Greenville County shall not be liable for claims or complaints against work or actions performed by the contractor on this project. The contractor shall inform the county of all claims and complaints made related to the project.

3.16. Procedure for Determining Percent Light Transmittance on Asphalt Rejuvenating Agent

See attachment D https://procurement.opengov.com/governments/864/projects/219905/builder/create/document-editor?activeSection=6

4. Instructions to Offerors

4.1. Pre-Bid Meeting

A Pre-Bid meeting is not scheduled for this project.

4.2. Pricing

Pricing must be based upon payment in thirty (30) days.

Unit pricing will govern over extended pricing https://procurement.opengov.com/governments/864/projects/219905/builder/create/document-editor?activeSection=6, unless stated otherwise. Pricing shall include packing. Unless indicated by

County, pricing must be firm.

Lump sum pricing must be all inclusive. If a bid sheet is attached to this IFB, and there are other charges not listed on the bid sheet, those charges must be listed in a lump sum. A break down list of pricing can be uploaded with the response. The County reserves the right to ask for any breakdowns of the pricing.

Pricing Requirements:

A. Complete the Proposal Form & Bid Tab - Click Attachment C to access and fill out all required fields in the proposal form & Bid Tab

B. Complete the Electronic Lump Sum Pricing Proposal - Provide your total project cost as a single lump sum amount in the designated pricing section.

C. Ensure Completeness - Both the proposal form and bid tab and lump sum pricing must be completed for your bid to be considered responsive.

4.3. Bonding

Bonding will be required for this project. See Bonds section for the requirements.

4.4. Submission Procedures and Requirements

A. All submissions must be received by Tuesday, December 30, 2025 at 3:00 pm. Submissions will not be accepted after the deadline. There will be no exceptions. Responders submitting proposals shall be responsible for all cost of preparing such bids. Information requested and not received at time of submission may disqualify the bid.

B. Responders to this solicitation shall closely examine the specific requirements noted herein and the attached Terms and Conditions. Facsimile transmittals, emails, hard copies or offers communicated by telephone will not be accepted or considered.

C. License and Permits – The Contractor shall obtain all applicable licenses and permits, and promptly pay all taxes required by the State of South Carolina, and/or Greenville County.

https://procurement.opengov.com/governments/864/projects/219905/builder/create/document-editor?activeSection=6 https://procurement.opengov.com/governments/864/projects/219905/builder/create/document-editor?activeSection=6 https://procurement.opengov.com/governments/864/projects/188395/builder/create/document-editor?activeSection=6 https://procurement.opengov.com/governments/864/projects/219905/builder/create/document-editor?activeSection=8 https://procurement.opengov.com/portal/greenvillecounty/projects/219905/document?section=2066605

a. Company background and information.

b. Experience with similar scope and size of project.

c. References with contact information for recent clients.

d. Current licenses and certifications required for this type of work.

e. Sample Certificate of insurance meeting the requirements.

f. Completed and signed Bid Proposal and Bid Tab forms located in the Attachments "C";

and pricing proposal lump sum.

g. Bid Bond Requirements: Submit ONE of the following prior to bid opening: Original hard copy delivered to Procurement Services, OR Surety 2000 electronic version submitted through the OpenGov system. Deviations from these requirements may result in bid rejection. Submission Requirements: Required submissions include:

4.5. Statement of Qualifications

Vendor shall include the following with their response:

A. Company Information - Basic company details, years in business, location

B. Relevant Experience - Similar projects completed

C. References - Contact information for recent clients

D. Licensing/Certifications - Required trade licenses, certifications

E. Sample Certificate of Insurance meeting the requirements

F. Bid Bond Requirements: Submit ONE of the following prior to bid opening: Original hard copy delivered to Procurement Services, OR Surety 2000 electronic version submitted through the OpenGov system. Deviations from these requirements may result in bid rejection.

4.6. Inquiries and Addenda

Offerors shall submit all inquiries regarding this bid via the County’s online procurement portal, located at https://procurement.opengov.com/portal/greenvillecounty. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the County’s online procurement portal. Offerors may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries. The County will not be responsible for or bound by any oral instructions made by any employee(s) of the County in regard to this IFB.

https://procurement.opengov.com/governments/864/projects/219905/builder/create/document-editor?activeSection=6 https://procurement.opengov.com/governments/864/projects/219905/builder/create/document-editor?activeSection=8

Addenda Notification: This IFB represents the most definite statement Greenville County will make concerning information upon which proposals are to be based. Offerors are required to register for an account via the County’s online procurement portal hosted by OpenGov. Once you have completed the registration, you will receive addenda notifications to your email by clicking “Follow” on this project.

Ultimately, it is sole responsibility of each proposer to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenvillecounty. No addenda will be issued later than five

(5) working days prior to the date for receipt for proposals except an addendum which, if necessary, postpones the date for receipt of proposals or cancels this IFB. Vendors shall acknowledge receipt of all addenda

5. General Information

A. Proprietary Information – The County of Greenville is a public body and governed by the South

Carolina Freedom of Information Act. Documents submitted to the County relating to this

Solicitation are subject to requirements of the Freedom of Information Act and may be deemed public records.

B. Errors and Omissions – The Responder will not be allowed to take advantage of any errors or omissions in the Invitation for Bids. Where errors or omissions appear in the IFB, the Responder shall promptly notify the County of Greenville in writing of such error or omission it discovers.

Any significant error, omission and/or inconsistency in the specifications are to be reported as soon as possible but no later than five (5) days before such time the response is to be submitted.

C. Withdrawal of Proposal – An official representative of a Responder may withdraw a

Responder’s response at any time prior to the bid submission deadline. Acceptable proof establishing that he/she is the representative of the Responder must be provided.

D. Non-Endorsement – If the County awards a contract, the successful Responder shall not issue any news release or other statement relating to the award or servicing of the agreement which state or imply the County of Greenville’s endorsement of the successful Responder’s services.

6. Insurance

6.1. Insurance Requirements

The contractor is responsible for and must have all required insurance listed below and shall not commence work under the associated contract until it has obtained all insurance required, and the

County has approved such insurance in writing, nor shall the Contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.

A. THE COUNTY SHALL BE NAMED AS “ADDITIONAL INSURED” FOR ITS INTERESTon all policies of insurance except Worker’s Compensation, Automobile Liability, and Professional Errors and

Omissions, as regards ongoing operations, products and completed operations, and this shall be noted on the face of the Certificate of Insurance. As a part of the certificate of insurance requirement the contractor shall also include acknowledgement and acceptance of the wavier of subrogation provision granted to Greenville County. This acknowledgement and acceptance should be included in the same section of the Certificate of Insurance that evidences the

“Additional Insured” provision.

B. Certificates for all such policies of insurance shall be provided by the Contractor's insurance agent or broker to the County within 10 working days from the date of Notice of Award.

C. All Certificates of Insurance submitted shall provide on the face of the certificate reference to

County's IFB #26055.

D. Contractor will provide County a minimum of 30 days advance notice in the event the insurance policies (or an insurance policy) are canceled. Subcontractors approved to perform work on this project are subject to all of the requirements in this Section.

E. Contractor agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies:

1. Comprehensive General Liability:

a. $1,000,000 per occurrence - combined single limit /

b. $2,000,000 general aggregate, to include products and completed operations.

2. Automobile Liability:

a. $1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired)

3. Statutory Worker's Compensation:

a. Coverage A - State of SC

b. Coverage B - Employers liability

i. $1,000,000 Each Accident

ii. $1,000,000 Disease, Per Employee

iii. $1,000,000 Disease, Policy Limit

c. Policies shall contain a waiver of subrogation in favor of and/or that applies to

Greenville County, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the contractor.

No deviation from this coverage’s will be accepted unless, in the County’s sole discretion, it is more advantageous to the County, i.e., $1,000,000 - a $2,000,000 or $5,000,000 limit would be acceptable.

7. Evaluation Phases

The bids will be evaluated on the following criteria. Greenville County reserves the right to interview responders or have demonstrations to this IFB at its discretion. Greenville County will not be responsible for any costs associated with interviews of responders or demonstrations.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Responsiveness to solicitation Pass / Fail 1 (1% of Total)

2. Bid Pricing 0-100 Points 99 (99% of Total)

8. Bonds

8.1. Bid Bond:

This project requires a Bid Bond and a Performance/Payment Bond. Proposers shall submit with their proposal, a Bid Bond in the amount of 5% of the bid price. This bond may be in the form of Bid Bond from the American Institute of Architects (AIA), electronically through Surety 2000, Certified Check, Cashier’s or Bank Money Order of any national or state bank and shall be made payable to Greenville

County. Proposals submitted without being accompanied by any of the foregoing as required, may be considered informal and may be rejected. Any proposal accompanied by a bid bond not properly executed in the opinion of the County Attorney, may be rejected. The bond will be forfeited to the

County by the successful bidder as liquidated damages in case a proposal award is made to that bidder and the contract and bond are not promptly and properly executed.

1. Instructions for Bond through AIA: The Original (hard- copy) Signed-Bid Bond must be delivered to the Procurement Services Office by the Bid Due Date/Time specified. The Bid Bond must be submitted in a sealed-envelope to: Greenville County Procurement Services Division; 301 University Ridge, Suite N-

2400; Greenville, SC, 29601. The following information must be included, on the outside of the envelope:

A. “Bid Bond” (labeled)

B. Bid Number

C. Company Name

2. Instructions for Surety2000:

The County has an account with an online Bid Security program called Surety2000. This is a fee-based program that bidders can use to obtain an electronically issued, verified and legal bid bond which can be used for bidding purposes. No bid bond can be created by the bonding agent on the site without the

Surety being fully aware of that bond. Only agents appointed directly by the Surety can issue bid bonds on the site.

If your company chooses to use Surety2000 to obtain the bid bond, please access Surety2000 at www.surety2000.com. Complete the necessary steps to log in to the site and obtain the bid bond.

Bond Identifier: IFB #26055

USE THIS CODE WHEN ACCESSING SURETY2000

Once an official bid bond is issued, use the space below to input your company's E-Bond Serial Number.

The number will look something like this: SNJ5185268

This number will then be used at the bid opening to verify your company's bid bond.

If you are not using this method for Bid Security submission please write "N/A" in the field provided.

Please note that the County is not responsible for late submissions and no consideration will be made for bid security received after the date and time stipulated in the Notice to Bidders even if you have electronically submitted your bid on time.

If the original bid security is not able to be verified by the date and time stipulated in the Notice to

Bidders, your submission will be rejected.

If required per solicitation and after proposals are awarded, the Procurement Services Division will return immediately all checks, except that of the successful bidder. The check of the successful bidder will be returned upon compliance with the performance and payment bond requirements.

If required per solicitation, the successful bidder, within fifteen (15) working days after acceptance of the bidder’s offer by the County, shall furnish a satisfactory performance and payment bonds in the amount of the total bid price. The performance and payment bonds must be received by the county prior to issuance of an executed contract and Notice to Proceed. The fifteen (15) working days may be extended upon written approval by the Procurement Director. A copy of the written approval shall be transmitted to the successful bidder stating the terms of any extension. In the event that the bidder fails to deliver to the County Procurement Services Division the performance and payment bonds in said period of fifteen (15) working days after acceptance of the bidder’s offer by the County, then the bid bond of the bidder shall be retained by the County in its entirety and the award will be withdrawn from the bidder. The successful bidder shall have as surety a corporate surety authorized to act as surety in

South Carolina. The Performance and Payment Bonds will insure that the successful bidder will promptly make payments to all persons supplying labor or materials to the bidder; and shall guarantee to indemnify and save the County, its officers, divisions, and employees harmless from all costs, damages, and expenses growing out of or by reason of the successful bidder’s failure to comply and perform the work and complete the contract in accordance with the specifications in the matter of making, furnishing and/or delivering said work or supplies. The Performance and Payment Bonds will be in effect for one year after completion of the contract.

If bonding is required per the solicitation, the bonding company must have an agent available to meet with County officials to clarify and explain the County’s responsibility in maintaining the integrity of the bond.

8.2. Return of Bid Bond:

After bids are awarded, the Procurement Services Division will return immediately all checks, except that of the successful bidder. The check of the successful bidder will be returned upon compliance with the performance and payment bond requirements.

8.3. Performance and Payment Bond:

The successful bidder, within fifteen (15) working days after acceptance of the bidder’s offer by the

County, shall furnish a satisfactory performance and payment bonds in the amount of the total bid price.

The performance and payment bonds must be received by the county prior to issuance of an executed contract and Notice to Proceed. The fifteen (15) working days may be extended upon written approval by the Procurement Director. A copy of the written approval shall be transmitted to the successful bidder stating the terms of any extension. In the event that the bidder fails to deliver to the County

Procurement Services Division the performance and payment bonds in said period of fifteen (15) working days after acceptance of the bidder’s offer by the County, then the bid bond of the bidder shall be retained by the County in its entirety and the award will be withdrawn from the bidder. The successful bidder shall have as surety a corporate surety authorized to act as surety in South Carolina.

The Performance and Payment Bonds will insure that the successful bidder will promptly make payments to all persons supplying labor or materials to the bidder; and shall guarantee to indemnify and save the County, its officers, divisions, and employees harmless from all costs, damages, and expenses growing out of or by reason of the successful bidder’s failure to comply and perform the work and complete the contract in accordance with the specifications in the matter of making, furnishing and/or delivering said work or supplies. The Performance and Payment Bonds will be in effect for one year after completion of the contract.

8.4. Availability of Bonding Agency:

The bonding company must have an agent available to meet with County officials to clarify and explain the County’s responsibility in maintaining the integrity of the bond.

9. Terms and Conditions

9.1. Safety, Health, and Security

Contractor shall be solely responsible for its activities, that of its employees on the site and activities of its consultants, contractors and/or subcontractors for maintaining a safe job site. Contractor’s activities and activities of its consultants, contractors and/or subcontractors shall comply with all local, state, and federal safety regulations and their enforcement agencies. Contractor shall at all times conduct its operations under this Contract in a manner to avoid risk of endangerment to the health and safety of persons and property. The Contractor shall have sole responsibility for implementing its safety and health programs, taking all safety and health precautions necessary and continuously inspecting all equipment, materials and work to prevent, discover, determine and correct any conditions which might result in personal injury, equipment damage or damage to property or the public. Contractor’s safety, health and security programs shall be in compliance with all regulatory requirements and shall furnish accident, incident, injury, and other records and reports required by the Occupational Safety and Health

Administration, State and Local laws, or by the County.

9.2. Response Opening and Award:

Responses shall be publicly opened and only the names of the offerors disclosed at the opening. For

IFBs, the name of the responder as well as the price will be disclosed. However, no decision will be made until Procurement Services and the user Division have had ample time to review each response. Award will be made at the earliest possible date. The County reserves the right to award in whole or in part, by item, group of items, geographic area or by section where such action serves the County’s best interest.

The contract will be awarded to the response that meets the requirements and criteria set forth in the

Solicitation. No response may be withdrawn for a period of sixty (60) days after the opening date.

Submissions will not be accepted after the deadline. There will be no exceptions. By submission of a response, you are guaranteeing that all goods and services meet the requirement of the solicitation during the contract period.

9.3. Rights Reserved by Greenville County:

Greenville County reserves the right to reject any and all responses, any portion thereof, and waive any technicalities. Accordingly, the right is reserved to make awards in the best interest of the County.

Integrity, reputation, experience and past performance will be heavily weighed in response evaluation.

This solicitation does not commit the County of Greenville to award a contract, to pay any costs incurred in the preparation of the response, or to procure or contract for goods or services listed herein.

9.4. Responders Qualification:

Responders must, upon request of the County, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. The County reserves the right to make the final determination as to the responder’s ability to provide the products or services requested herein.

9.5. Responders Responsibility:

Each responder shall be fully acquainted with the conditions relating to the scope and restrictions attending the execution of the work under the conditions of this response. It is expected that this will sometimes require on-site observation. The failure or omission of a responder to be acquainted with existing conditions shall in no way relieve the responder of any obligations with respect to this response or to any contract as a result of this response.

9.6. References:

The County requires responders to list at least three (3) references including their company name, name of contact, address, telephone number, and email address of contact person with whom the responder has performed or provided similar work, service or product. The reference may be contacted to fill out a short questionnaire on the work with that company. If the reference does not complete the questionnaire by the time requested, the County may ask the responder to give an alternate reference.

The County may also as for additional references if needed.

The County asks that responders do not list County representatives or departments as a reference.

9.7. Waiver:

The County reserves the right to waive any Instructions to Responders, General or Special Terms and

Conditions, specifications, or technicalities when it is deemed to be in the best interest of the County to do so.

9.8. Rejection:

Greenville County reserves the right to reject any response that contains prices for individual items or services that are inconsistent or unrealistic when compared to pricing of like responses; or ambiguous responses which are uncertain as to terms, delivery, quantity, or compliance with specifications may be rejected or otherwise disregarded if such action is in the best interest of the County.

9.9. Response Signature and Solicitation Alterations:

The responder shall sign his response correctly or the response may be rejected. If the response shows any omissions, alteration of form, unauthorized additions, a conditional response or any irregularities of any kind, the response may be rejected.

9.10. Specification Changes, Additions and Deletions:

Responders are required to register for an account via the County’s online procurement portal hosted by OpenGov. Once responder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each responder to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenvillecounty

The County of Greenville shall not be responsible for any verbal information given by any employees of the County of Greenville in regard to this proposal.

9.11. Response Changes:

Responses, amendments thereto or withdrawal requests received after the advertised time for response opening, shall be void regardless of when they were submitted.

9.12. Response Price:

The price presented as a result of these specifications shall be for the contract period. The response shall be acceptable for sixty (60) days from the date of opening. All prices and notations shall be printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the response. Erasures or use of typewriter correction fluids may be cause for rejection. No response shall be altered or amended after specified time for opening.

9.13. Federal, State and Local Laws:

The contractor assumes full responsibility and liability for compliance with any and all local, state and federal laws and regulations applicable to the contractor and its employees including, but not limited to, compliance with the EEO guidelines, the Occupational Safety and Health Act of 1970, and minimum wage guidelines.

9.14. Tie Bids:

In the case of tie bids, the County reserves the right to make the award based on the factors outlined in

Section 7-305(9) of the Greenville County Code of Ordinance (Chapter 7, Article VIII), or in what it considers to be in the best interest of the County.

9.15. Deduction and Holdbacks:

In addition to the County’s right of termination, the County shall be entitled to full reimbursement for any costs incurred by the County by reason of the contractor’s failure to perform or to satisfactorily perform its responsibilities and duties. Such costs may include, but are not limited to, the cost of using the County’s employees or employees of any other entity to perform the obligations of the contract. The

County may obtain any such reimbursement by deduction from payments otherwise due to the contractor or by any other proper and lawful means. All deductions from any money due the contractor are to be as liquidated damages and not as a penalty. It is the County’s intent to give the contractor a reasonable opportunity whenever practicable, to correct any such failure to perform or satisfactorily perform its responsibilities and duties. In no circumstances shall any uncorrected situation extend for more than five days. The County will make the following deductions from the contract sum in the event that the contractor fails to perform any of the required work within the required time limits in the event the County carries out the work using its forces or another contractor.

A. For use of County’s forces – actual cost involved.

B. For use of another contractor – the amount charged by said contractor.

The County reserves the right to hold back and/or withhold part of complete payments for unsatisfactory work, deficiencies, etc. until said defects are satisfactorily corrected or cleared.

9.16. Quality:

Unless otherwise indicated in this solicitation it is understood and agreed that any items offered or shipped on this solicitation shall be new and in first class condition unless otherwise indicated herein.

9.17. Affirmative Action - Small, Disadvantaged and Minority Businesses (SDMB):

A. Vendors submitting responses are encouraged to solicit small, disadvantaged and minority businesses participation in fulfilling their contract. Indicate in your response any SDMB areas of involvement for monitoring purposes.

B. The successful vendor will take affirmative action in complying with all Federal and State requirements concerning fair employment and treatment of all employees, without regard or discrimination by reason of race, color, religion, age, sex, national origin or physical handicap.

9.18. Default:

In case of default by vendor the County may procure the item or services from other sources and may recover the loss occasioned thereby from any unpaid balance due the vendor or by proceeding against the vendor’s performance bond, if any, and/or by suit against vendor.

9.19. Termination for Cause:

Any awarded contract is subject to termination for failure to comply with the specifications, terms and conditions by the County or the contractor upon written notice by registered mail. Such termination will be effective not less than ten (10) days nor more than sixty (60) days after receipt of such notice from the County nor less than thirty (30) days nor more than sixty (60) days after receipt by the County from the contractor. Receipt of notice by one party to terminate the contract will nullify any subsequent reciprocal notice by the receiving party prior to the announced termination date. In the event of termination, the County shall be responsible to pay the contractor only for work satisfactorily completed upon the effective date of termination and shall not be responsible for any other charges.

9.20. Termination for Convenience:

Greenville County may terminate for convenience any contract resulting from this solicitation by providing sixty (60) calendar days advance written notice to the vendor.

9.21. Non-Appropriation:

Any contract entered into by the County resulting from this solicitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year.

9.22. Incorporation of Bid into Contract:

The terms, conditions, and specifications of this bid and the selected firm’s response are to be incorporated, in total, into the contract.

9.23. S.C. Law Clause:

Upon award of contract under this response, the person, partnership, association or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business with this State. Notwithstanding the fact that applicable statutes may exempt or exclude the successful bidder from requirements that it be authorized and/or licensed to do business in this State, by submission of this signed response, the responder understands and agrees to be bound to the jurisdiction and process of the courts of the State of South Carolina, as to all matters and conflicts or future conflicts under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the

State.

9.24. Illegal Immigration Reform Act Compliance:

By submitting an offer, Contractor certifies that it will comply with the applicable requirements of Title

8, Chapter 14 of the South Carolina Code of Laws (originally enacted as Section 3 of The South Carolina

Illegal Immigration Reform Act , 2008 S.C. Act No. 280) and agrees to provide upon request any documentation required to establish either: (a) the applicability of Title 8, Chapter 14 to Contractor and any subcontractors or sub-subcontractors; or (b) the compliance with Title 8, Chapter 14 by Contractor and any subcontractor or sub-subcontractor. Pursuant to Section 8-14-60, “A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both.” Contractor agrees to include in any contracts with its subcontractors language requiring the subcontractors to (a) comply with the applicable requirements of

Title 8, Chapter 14, and (b) include in any contracts with the sub-subcontractors language requiring the sub- subcontractor to comply with the applicable requirements of Title 8, Chapter 14. In the event any contractor, subcontractor and/or sub-subcontractor is found not to be in compliance with the SC

Immigration Reform Act [hereinafter "The Act"], the contractor agrees to fully indemnify the County for any loss suffered by the County as a result of such contractor, subcontractor or sub-subcontractor's failure to comply with the Act.

9.25. Assignment Clause:

Successful responder will be required to give the County ninety (90) days’ notice in the event of a change in the ownership of this contract. The County is under no obligation to continue this contract with an assignee. No contract or its provisions may be assigned, sublet, or transferred without the written consent of the County.

9.26. Indemnification:

The contractor agrees to defend, indemnify and save harmless the County of Greenville and all County officers, agents and employees from any and all claims, suits, actions, legal proceedings, damages, costs, expenses & attorney fees of every name and description, arising out of or resulting from the use of any materials furnished by the contractor, or any work done in the performance of the contract arising out of a willful or negligent act or omission of the provider, its officers, agents and employees; provided that such liability is not attributable to a willful or negligent act or omission on the part of the County, its officers, agents and employees.

9.27. Deviations from Specifications:

Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful responder will be held responsible therefore. Deviations must be explained in detail on separate attached sheets(s). The listing of deviations, if any, is required but will not be construed as waiving any requirements of the specifications. Deviations found in the evaluation of the response and not listed may be cause for rejection. Responders offering substitute or equal items must provide information sufficient enough to determine acceptability of item offered.

9.28. Minor Deviations:

The County reserves the right to negotiate minor deviations…