2026_Landscaping_Materials_Supply.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pennsauken

2026-BID-05

2026 LANDSCAPING MATERIALS SUPPLY

RELEASE DATE: March 20, 2026

RESPONSE DEADLINE: April 8, 2026, 10:00 am

Please refer to the project timeline in this document for all important deadlines.

#2026-BID-05

Title: 2026 Landscaping Materials Supply

Table Of Contents

1. NOTICE TO BIDDERS

2. GENERAL INSTRUCTIONS TO BIDDERS

3. BID FORM INSTRUCTIONS

4. OBLIGATION OF BIDDER

5. MANDATORY AFFIRMATIVE ACTION LANGUAGE

6. REQUIREMENTS OF P.L. 1977, C.33 as amended by P.L. 2016, c.43)

7. AWARDING OF CONTRACT

8. VENDOR QUALIFICATIONS

9. CONTRACT PERIOD

10. BID PRICES

11. SPECIFICATION EXCEPTIONS TO BE LISTED

12. PURCHASE ORDER REQUIREMENTS

13. INTENT OF SPECIFICATIONS

14. TERMINATION OF CONTRACT

15. NEW JERSEY BUSINESS REGISTRATION REQUIREMENTS

16. AMERICAN GOODS AND PRODUCTS

17. ERRORS AND CHANGES

18. Withdrawal of Bids

19. Americans with Disabilities Act of 1990

20. DISCLOSURE OF CONTRIBUTIONS

21. HOLD HARMLESS CLAUSE

22. PROHIBITED VENDORS

23. SCOPE OF WORK

24. BID PROPOSAL

25. BID DOCUMENT SUBMISSION CHECKLIST

26. VENDOR QUESTIONNAIRE

27. ATTACHMENTS & EXHIBITS

1. NOTICE TO BIDDERS

1. PROPOSALS: Sealed bids for the following: 2026 Landscaping Materials Supply for the Township of

Pennsauken will be received at 10:00 am on Wednesday, April 8, 2026 at which time bids will be opened via the OpenGov Procurement Portal. Bids will not be accepted after the specified time. All proposals shall be submitted through the https://procurement.opengov.com/portal/pennsauken. Bids will be publicly posted on the OpenGov eProcurement portal.

The Township Committee and its Solicitor will be the sole discretionary body for consideration or rejection of the proposals.

2. SPECIFICATIONS: Specification and Form of Bid for “2026 Landscaping Materials Supply” can be downloaded from https://procurement.opengov.com/portal/pennsauken.

3. AFFIRMATIVE ACTION REGULATIONS: Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 et seq.

Sinead Rider

Purchasing Agent

Township of Pennsauken

2. GENERAL INSTRUCTIONS TO BIDDERS

Time and place for acceptance of bids: All proposals will be auto opened by the OpenGov site on Wednesday, April 8, 2026, at 10:00 am prevailing time and responses will be published shortly thereafter. Bids will not be accepted after the specified time.

3. BID FORM INSTRUCTIONS

All bids must be submitted on the form of proposal supplied by the Township. If any type of discount is offered for prompt payment of bills or other consideration, such may be set forth on the form of proposal.

4. OBLIGATION OF BIDDER

At the time of the opening of bids, each bidder will be presumed to have read and to be thoroughly familiar with the contents of the Notice to Bidders, the General Information and the Specifications of the material and/or service to be supplied. The failure or omission of any bidder to receive or examine any form, instrument, or document shall in no way relieve the bidder from any obligation in respect of that bid.

Any challenge to the bid specifications shall be presented in writing to Sinead Rider, Purchasing Agent, Township of Pennsauken, 2400 Merchantville Ave, Pennsauken, NJ 08110 within three (3) business days prior to the bid opening and shall be clearly marked on the outside “Bid Challenge”. Any challenge filed thereafter shall have no effect on bid award.

5. MANDATORY AFFIRMATIVE ACTION LANGUAGE

P.L. 1975 c.127 (N.J.A.C.17:27)

During the performance of this contract, the contractor agrees to comply with all the requirements of N.J.S.A.

10:5-31 et seq and N.J.A.C. 17:27 in accordance with the attached document.

After notification of award, but prior to signing the contract, the contractor shall submit to the Purchasing Agent and the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (division) an initial project workforce report (Form AA201) provided.

The contractor shall also submit a copy of the Monthly Project Workforce Report once a month thereafter for the duration of the contract to the Division and to the Purchasing Agent.

6. REQUIREMENTS OF P.L. 1977, C.33 as amended by P.L. 2016, c.43)

If bidder is a corporation or partnership, there must accompany its bid, a statement setting forth the names and addresses of all stockholders in the corporation or partnership who own ten percent (10%), or more of its stock, of any class, or of all individual partners in the partnership who own a ten percent (10%) or greater interest therein. If one or more stockholders or partnership, the stockholders holding ten percent (10%) or more of that corporation’s stock, or the individual partner owning ten percent (10%), or greater interest in that partnership, must be set forth as aforesaid.

All bidders shall comply with the act relating to a disclosure statement to conflict of interest as per P.L., 1977, c.33, and shall submit the completed and signed disclosure statement as attached. Failure to submit this information may be cause for the rejection of the bid, at the option of the Township.

7. AWARDING OF CONTRACT

The Township Committee will award the contract to the lowest qualified responsible bidder but reserves the right to reject any and all proposals and to waive any immaterial informality as may be permitted by law.

This award of contract shall not be binding upon the Township of Pennsauken until the contract, in accordance with the specifications, is actually executed by the successful bidder and by the proper officers of the Township of Pennsauken.

The Township shall award the contract or reject all bids within sixty (60) days except that the bids of any bidders who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. No bids may be withdrawn during this 60 day period, except as provided for herein.

The inability of any vendor to bid on all items listed under each category on which that party is bidding may preclude consideration of the bid. The contract shall be awarded to that agency which provides the lowest overall bid, considering all items are bid or otherwise calculated in for award purposes. Bids shall be reviewed to determine any unbalanced bidding. Unbalanced bidding shall be cause for rejection.

8. VENDOR QUALIFICATIONS

All bidders shall provide certification demonstrating its ability to perform this contract. Certification shall be provided within the OpenGov Procurement Portal and shall attest the contractor will have available resources, equipment, experience and capability to undertake and perform the work described in this specification.

9. CONTRACT PERIOD

The contract period shall be for 1 Year with option to renew for 1 year from the date first appearing thereon unless otherwise specified by law.

In accordance with 40A:11-15 of the Local Public Contracts Law the Township reserves the right to extend this contract, when mutually agreed upon between the Township and the contractor, for not more than one-additional year period. Any change in price shall not exceed the change in the index rate for the 12 months preceding the most recent quarterly calculation available at the time of the contract renewal. The contract extension shall be awarded by resolution of the governing body only upon a finding by the governing body that the services are being performed in an effective and efficient manner, and no extension shall be granted so that the contract runs for more than a total of two consecutive years. Otherwise, the terms and conditions of the contract shall remain substantially the same.

10. BID PRICES

The bid shall be based upon the descriptions provided on the “Bid Form” and from the technical specifications attached hereto. The bid shall be based on “top of the line” quality items and/or service shall be quoted f.o.b.

Pennsauken Township Municipal Building, 2400 Merchantville Ave., Pennsauken, NJ 08110.

Full replacement shall be provided by the successful bidder should any item and/or services supplied fail to perform in accordance with the standards of “top of the line” quality as known by the trade.

The successful bidder shall make delivery of services and/or installation as requested to the address within the

Township of Pennsauken designated on the purchase order, at no additional charge.

11. SPECIFICATION EXCEPTIONS TO BE LISTED

Any exceptions to this Specification on the product or service bid, technical or otherwise, shall be listed by the bidder. Said information shall be attached to the Bid Form provided herein and shall be submitted with the bid. General sales literature, regardless of how technical in nature, shall not be considered as meeting this requirement. In recognition of ever changing “state of the art” the technical specifications may be satisfied by substitution of an equivalent item or design subject to acceptance by the Township.

12. PURCHASE ORDER REQUIREMENTS

No work shall be performed, services rendered or material provided by the successful bidder unless a proper purchase order number has been issued by the Township of Pennsauken.

Requests for payment of material or services delivered shall be made on Township of Pennsauken vouchers with copies of supplier’s invoices attached which shall specify the quantity, description, unit and extended prices of each item delivered. Payments shall not be provided on a frequency less than a monthly basis after services are rendered and vouchers are timely submitted for review and processing.

13. INTENT OF SPECIFICATIONS

The equipment and/or service specifications in this bid package are intended to specify equipment and/or service in terms of performance and function. No part of this specification should be interpreted as representing or recommending a particular brand of equipment. It should be noted, however, that only manufacturer’s publicly identified “top of the line” equipment will be accepted.

14. TERMINATION OF CONTRACT

If, through any cause, the successful bidder shall fail to fulfill in a timely and proper manner obligations under this contract, or if the Contractor shall violate any of the requirements of this contract, the Township of

Pennsauken shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination. Such termination shall relieve the Township of any obligations for balances due the

Contractor of any sum or sums set forth in the contract.

In the case of default by the successful bidder, the Township may procure the goods or services from other sources and hold the successful bidder responsible for any excess cost occasioned thereby.

At any time should the Township determine that any or all of the services described herein become unnecessary; the Township reserves the right to terminate any or all of this contract upon thirty days written notice.

15. NEW JERSEY BUSINESS REGISTRATION REQUIREMENTS

In accordance with N.J.S.A. 52:32-44 bidders may provide with their bid a Business Registration Certificate issued by the State of New Jersey. Contractors are required to be registered at the time of bid. A Business

Registration Certificate must be provided prior to award.

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract:

1. The contractor shall provide written notice to its subcontractors and suppliers to submit proof of business registration to the contractor;

2. Subcontractors through all tiers of a project must provide written notice to their subcontractors and suppliers to submit proof of business registration and subcontractors shall collect such proofs of business registration and maintain them on file;

3. Prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors and suppliers and the proof of business registration or attest that no subcontractors were used;

4. During the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify all subcontractors and their affiliates that they must collect and remit, to the Director, New Jersey

Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A 54:32B-1 et seq.)

on all sales of tangible personal property delivered into this State.

A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed

$50,000 for each business registration not provided or maintained under a contract with a contracting agency. Information on the law and its requirements are available by calling 609-292-9292.

16. AMERICAN GOODS AND PRODUCTS

Only manufactured and farm products of the United States, wherever available, shall be used in performance of this contract.

17. ERRORS AND CHANGES

All changes or corrections made to the bid pages should be crossed out, re-written and initialed by the individual making the change. Failure of the bidder to initial changes may be cause for rejection of the bid.

Where there are discrepancies between unit price bid and extended amounts, the unit price shall prevail. In the event of discrepancies between extended amounts and totals, the extended amounts shall prevail.

18. Withdrawal of Bids

(N.J.S.A. 40A:11-23.3)

Permission for Bidder to Withdraw a Bid Due to a Mistake in Certain Circumstances

N.J.S.A. 40A:11-23.3 authorizes a bidder to request withdrawal of a public works bid due to a mistake on the part of the bidder. A mistake is defined by N.J.S.A. 40A:11-2(42) as a clerical error that is an unintentional and substantial computational error or an unintentional omission of a substantial quantity of labor, material, or both, from the final bid computation.

A bidder claiming a mistake under N.J.S.A. 40A:11-23.3 must submit a request for withdrawal, in writing, by certified or registered mail to Sinead Rider, Purchasing Agent, Township of Pennsauken, 2400 Merchantville

Ave, Pennsauken, NJ 08110. The bidder must request withdrawal of a bid due to a mistake, as defined by the law, within five business days after the receipt and opening of the bids. Since the bid withdrawal request shall be effective as of the postmark of the certified or registered mailing, the purchasing agent or designee may contact all bidders, after bids are opened, to ascertain if any bidders wish to, or already have exercised a request to withdraw their bid pursuant to N.J.S.A. 40A:11-23.3.

A bidder’s request to withdraw the bid shall contain evidence, including any pertinent documents, demonstrating that a mistake was made. Such documents and relevant written information shall be reviewed and evaluated by the public owner’s designated staff pursuant to the statutory criteria of N.J.S.A. 40A:11-23.3.

The public owner will not consider any written request for a bid withdrawal for a mistake, as defined by

N.J.S.A. 40A:11-2(42), by a bidder in the preparation of a bid proposal unless the postmark of the certified or registered mailing is within the five business days following the opening of bids.

19. Americans with Disabilities Act of 1990

Equal Opportunity for Individuals with Disability

The contractor and the Township of Pennsauken, (hereafter “owner”) do hereby agree that the provisions of

Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this

Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

20. DISCLOSURE OF CONTRIBUTIONS

Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.

http://www.elec.state.nj.us/

21. HOLD HARMLESS CLAUSE

The successful bidder shall defend, indemnify and save harmless the Township of Pennsauken, its officers, agents and servants and each and every one of them against and from all suits and cost of every name and description, and from all damages to which said Township of Pennsauken or any of its officers, agents or servants may be put by reason of injury to the person or property of others resulting from carelessness in the performance of said work, or through the negligence of the Contractor, or through any improper or defective machinery, implements or appliances used by said Contractor in the aforesaid work or through any act or omission on the part of said Contractor, his agent or agents. This provision applies regardless of whether insurance coverage is provided.

22. PROHIBITED VENDORS

State Law S-1304, Prohibits State and local public contracts with persons or entities engaging in certain investment activities in energy, finance, or construction sectors of Iran. It is unlawful for Pennsauken Township to contract with vendors that engage in certain activities with Iran. Should Pennsauken Township be made aware that any vendor is involved in these activities during the course of any contract the contract will immediately be voided.

P.L. 2022, c. 3 prohibits the award, renewal, amendment, or extension of State and local public contracts for goods or services with persons or entities engaging in prohibited activities in Russia or Belarus. P.L. 2012, c.25 prohibits the award or renewal of State and local public contracts for goods and services with persons or entities engaged in certain investment activities in the energy or finance sectors of Iran. Before a goods and services contract can be entered into, vendors and contractors must certify that neither they nor any parent entity, subsidiary, or affiliate is listed on the New Jersey Department of the Treasury’s list of entities determined to be engaged in prohibited activities in Russia or Belarus pursuant to P.L. 2022, c. 3 (“Russia-Belarus list”) or in

Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 list").

23. SCOPE OF WORK

23.1. Landscaping Materials

Throughout the year, Pennsauken Township is in need of various landscaping materials for the maintenance of facilities ranging from athletic fields to recreational parks.

The submitted bid for various materials shall include a price (per cubic yard) for each material picked-up by the

Township at the awarded bidder’s location as well as a price (per cubic yard) for each material delivered to within the limits of Pennsauken Township, New Jersey.

Estimated Quantities:

The following table depicts estimated quantities that the Township anticipates purchasing during the year. The

Township reserves the right to purchase additional or fewer quantities of each individual material.

Award of Bid:

Bid will be awarded on a line-item basis. Materials will be ordered on an “as-needed” basis.

Distance from Pennsauken Township:

In the space provided on the price schedule, bidders shall indicate their place of business’ distance (in road miles) from 6725 Wayne Avenue, Pennsauken, NJ 08110.

Note: Delivery location may differ from 6725 Wayne Avenue, Pennsauken, NJ 08110, but will ultimately be located within the Township of Pennsauken.

24. BID PROPOSAL

PRICING SHEET - PICK UP PRICE

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Black Colorized Mulch 25 Cubic Yard

2 Certified Playground

Mulch 730 Cubic Yard

3 3/8” Red Stone 5 Cubic Yard

4 3/4” Red Stone 1 Cubic Yard

5 3/8” Pea Gravel 1 Cubic Yard

6 ¾” Gray Stone 50 Tons

7 Bar Sand 1 Cubic Yard

8 Crushed Concrete 300 Cubic Yard

9 Screened Topsoil 13 Cubic Yard

10 Rubber Playground

Mulch (Dark Green) 30 Cubic Yard

11 Deluxe Infield Mix 175 Cubic Yard

12 ProPlay Field N

Fairway Topdressing

Sand

1 Cubic Yard

TOTAL

PRICING SHEET - DELIVERY PRICE

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Black Colorized Mulch 25 Cubic Yard

2 Certified Playground

Mulch 730 Cubic Yard

3 3/8” Red Stone 5 Cubic Yard

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

4 3/4” Red Stone 1 Cubic Yard

5 3/8” Pea Gravel 1 Cubic Yard

6 ¾” Gray Stone 50 Tons

7 Bar Sand 1 Cubic Yard

8 Crushed Concrete 300 Cubic Yard

9 Screened Topsoil 13 Cubic Yard

10 Rubber Playground

Mulch (Dark Green) 30 Cubic Yard

11 Deluxe Infield Mix 175 Cubic Yard

12 ProPlay Field N

Fairway Topdressing

Sand

1 Cubic Yard

TOTAL

25. BID DOCUMENT SUBMISSION CHECKLIST

• Failure to submit the following documents is mandatory cause for the bid to be rejected.

N.J.S.A. 40A:11-23.2

Required with

Submission of Bid?

No A bid guarantee as required by N.J.S.A. 40A:11-21

No certificate from a surety company, pursuant to N.J.S.A. 40A:11-22 “Consent of Surety”

Yes A statement of corporate ownership, pursuant to N.J.S.A. 52:25-24.2

No A listing of subcontractors as required by N.J.S.A. 40A:11-16

Yes If applicable, bidder’s acknowledgement of receipt of any notice(s) or revision(s) or addenda to an advertisement, specifications or bid document(s)

• Failure to submit the following documents may be a cause for the bid to be rejected.

N.J.S.A. 40A:11-23.1b

Required with

Submission of Bid?

Yes Submission of a Non-Collusion Affidavit (this form must be notarized)

No Certificate of Authority

No Withdrawal of Bid (N.J.S.A. 40A:11-23.3)

No A copy of the contractor’s, and subcontractors’ listed, business registration as required pursuant to Section 1 of P.L.2001, c.134(C.52:32-44)

No Public Works Contractor Registration Certificate (including all known subcontractors

No Electric or plumbing license as required.

Yes Disclosure Of Investment Activities Iran

No Certificate of Non-Debarment

26. VENDOR QUESTIONNAIRE

1. Please upload proof of business registration here*

*Response required

2. Please upload your W9 here*

*Response required

3. Non-Collusion Affidavit*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Non-Collusion_Affidavit.pdf

*Response required

4. C. 271 Political Contribution Disclosure Form*

Please download the below documents, complete, and upload.

• C._271_POLITICAL_CONTRIBUTI...

*Response required

5. Mandatory Equal Employment Opportunity - Goods, Professional Service and General

Service Contracts*

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)

N.J.A.C. 17:27

GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer;

recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

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The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the

Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the

Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval

Certificate of Employee Information Report

Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at www.state.nj.us/treasury/contract_compliance)

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public

Contracts Equal Employment Opportunity Compliance as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.

☐ Please confirm

*Response required https://www.state.nj.us/treasury/contract_compliance)

6. Americans With Disabilities Act of 1990*

The contractor and the Township of Pennsauken (hereafter “owner”) do hereby agree that the provisions of Title

11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this

Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

☐ Please confirm

*Response required

7. Bid Form Confirmation*

By clicking "Please confirm" below, I hereby certify that I have read and fully understand the specifications provided by the Purchasing Agent and further certify that the bid hereon, and information attached hereto, is within full compliance of said specifications.

☐ Please confirm

8. Employer ID # or Social Security #:*

*Response required

9. Date of Organization of Company*

*Response required

10. Number of years organization has been in business under your present business name?*

*Response required

11. How many years experience in this type of work does your organization have?*

*Response required

12. References*

Please provide the following information for at least five (5) references.

• Name

• Address

• Telephone Number

*Response required

13. Bidder acknowledgement of receipt, or not, of addenda.*

☐ Yes

☐ No

*Response required

14. Bidder's distance from 6725 Wayve Ave, Pennsauken, New Jersey (in miles)*

*Response required

15. Bidder's distance from 3800 Haddonfield Road, Pennsauken, New Jersey (in miles).*

*Response required

16. Prohibited Russia-Belarus Activities & Iran Investment Activities

16.1. Disclosure of Investment of Iran*

Please download the below documents, complete, and upload.

• Disclosure_of_Investment_Ac...

*Response required

16.2. Certification of Non-Involvement in Russia or Belarus Pursuant*

Please download the below documents, complete, and upload.

• Disclosure_of_Prohibited_Ac...

*Response required https://government-project.s3.us-west-2.amazonaws.com/176097/a565a9e6-a0a5-4a29-97d5-64c2914b1ff3_Disclosure_of_Investment_Activities_in_Iran.pdf https://government-project.s3.us-west-2.amazonaws.com/176097/fe051789-3075-419c-8627-113cfba9bde3_Disclosure_of_Prohibited_Activites_in_Russia_Belarus.pdf

17. Stockholder Disclosure Certification

17.1. Stockholder Disclosure Certification - Part 1*

Check the box that represents the type of business organization:

☐ Sole Proprietorship (skip Parts 2 and 3, execute certification in Part 4)

☐ Non-Profit Corporation (skip Parts 2 and 3, execute certification in Part 4)

☐ For-Profit Corporation (any type)

☐ Limited Liability Company (LLC)

☐ Partnership

☐ Limited Partnership

☐ Limited Liability Partnership (LLP)

☐ Other

*Response required

17.2. Stockholder Disclosure Certification - Part 1.2

If "Other" was selected as type of business organization, explain here:

17.3. Stockholder Disclosure Certification - Part 2

☐ The list following this question contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST IN THE FOLLOWING QUESTION)

☐ No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART 4)

17.4. Stockholder Disclosure Certification - Part 2.2

Provide the following information for all of the stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be.

17.5. Stockholder Disclosure Certification - Part 3

DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC

MEMBERS LISTED IN PART 2

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange

Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

17.6. Stockholder Disclosure Certification - Part 3.2

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

17.7. Stockholder Disclosure Certification - Part 4*

By clicking "Please confirm" below, I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge:

that I am authorized to execute this certification on behalf of the bidder/proposer; that the Township of

Pennsauken is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Municipality to notify the

Municipality in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the Municipality to declare any contract(s) resulting from this certification void and unenforceable.

☐ Please confirm