2026 KOA AND HCF Tower Elevator SOW_updated.pdf

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CONSOLIDATED KONA &

HONOLULU AIRPORT TRAFFIC

CONTROL

TOWER (ATCT)

SPECIFICATION FOR PERIODIC

MAINTENANCE OF THE ELEVATORS

Scope:

It is the purpose of this specification that the elevators identified in the contract documents must be properly maintained such that at the end of the contract period they will be substantially in the same condition with respect to performance, cleanliness, safety, wear, and appearance as at the beginning of the contract period.

Location of Elevators:

KONA ATCT HONOLULU ATCT

73-230 WEKEULA ST. 760 WORCHESTER AVE

KAILUA-KONA HAWAII 96740 HONOLULU, HAWAII 96818

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Certification On an annual basis Contractor must hire an outside consultant to certify the elevator.

Maintenance Requirements:

The Contractor must make regular and systematic monthly examinations and adjustments to maintain the efficiency, safety, speed, and operating characteristics as originally designed and installed by the manufacturers of the equipment, including acceleration, deceleration, contract speed with or without full load, floor to floor time, door opening and closing time, and leveling accuracy.

The Contractor must make minor repairs to or replace the small operating parts of the elevator system at no additional cost to the FAA. Small parts must be considered as those having a cost of Seven hundred dollars ($700.00) or less in the quantity normally used to repair or replace a specific component, e.g. one coil for a relay; a set of contacts and carbon brushes. Replacement of major parts, e.g. the controllers, motors, traction machine components, bearings, brake coils, gears, rewinding of motors, renewal of worm and ring gear combinations, and motor generators must be provided to FAA at the lowest price available. For any such parts, which are customarily supplied by the Contractor, such price to FAA under this contract must not exceed the Contractor’s current list price less Government discount. The labor and installation of major parts must be accomplished under the provisions of this contract at no additional cost to FAA.

Emergency services must be provided under terms of this contract at no additional costs to FAA.

Refer to the section titled Hours Of Service below for additional requirements.

Repairs and adjustments must be accomplished at no additional cost.

Should it be determined during the servicing of the equipment that replacement of major parts is required, such must be reported to the Contracting Officer for approval prior to proceeding with the contemplated work.

Maintenance must consist of providing the following services for traction elevators:

1. The Contractor must regularly and in accordance with the time intervals in the original manufacturer’s requirements and in ASME A17.1-07, Safety Code For Elevators And Escalators and A17.2-07, Guide for Inspection of Elevators, Escalators, and Moving Walks, systematically examine, clean, lubricate, adjust and, when conditions warrant, repair or replace the following, using genuine original manufacturer’s parts or an approved substitution:

a. Elevator Machines, Motor Generators or Solid-State Motor Drives, Controllers, Selectors, Dispatcher and Relay Panels, Machine and Car Brakes, and parts thereof, including:

1) Hoisting Motors

2) Selector Motors

3) Worms and Ring Gears

4) Bearings

5) Rotating Elements

6) Brake Magnet Coils

7) Brushes, Shoes, Linings and Pins

8) Windings and Coils

9) Contacts and Relays

10) Resistors and Transformers

11) Solid-State Devices

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12) VVVF Drives

b. The Contractor must keep guide rails properly lubricated except where roller guides are used.

c. The Contractor must replace guide shoe gibbs or rollers, when conditions warrant, in order to provide smooth and quiet operation.

d. The Contractor must repair or replace control cables, when conditions warrant.

e. The Contractor must furnish lubricants compounded to original manufacturer’s specifications.

f. The Contractor must replace lamp signals, as required, during the course of regular examinations.

g. The Contractor must keep the exterior of the machinery, and other parts of the equipment subject to rust or corrosion, properly painted and presentable at all times. The motor windings and controller coils must be periodically treated with proper insulating compound.

h. The Contractor must periodically examine, clean, lubricate, adjust and, when conditions warrants, repair or replace the following safety devices:

1) Interlocks and Door Operators/Closers

2) Buffers

3) Over-speed Governors, Car and Counter Weight Safeties

4) Limit, Landing and Slowdown Switches

5) Door Protective Devices

6) Alarm Bells

i. The Contractor must periodically clean and equalize the tension in all hoisting ropes, and must replace all wire ropes and fastenings when conditions warrant.

j. The Contractor must examine and, when conditions warrant, re-groove or replace all sheaves and sheave assemblies, including drive sheaves, deflector sheaves, compensating chain sheaves and governor tension compensating sheaves.

k. The Contractor must periodically examine, lubricate, adjust, when conditions warrant, repair or replace the following accessory equipment:

1) Car Operating Station and Corridor Call Stations

2) Car and Corridor Door Hangers and Tracks

3) Door Operating Linkages, Operating Devices and Equipment

4) Door Gibbs

5) Car Exhaust Fan

6) Pit Sump Pump

7) Pit Emergency Sump Pump, if present

l. The Contractor must periodically clean elevator hoistway equipment, including rails, structural attachments, inductors, tracks, related devices, switches, buffers and car tops.

2. The Contractor must periodically dismantle the brake plunger assembly, examine all parts, replace worn parts, clean, lubricate, reassemble and adjust as required for proper operation.

3. The Contractor must replace on a yearly basis the electric relay in the control panel that actuates the elevator brake. In addition, the replacement relay must have a minimum of two useable sets of contacts wired such that if one set fails the other will operate the brake.

4. The Contractor assumes no maintenance responsibility for the following items which are not included under this specification:

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a. Hoistway Doors, Door Hinges, Frames, Gates or Sills

b. Car Interior Panels, Car Ceiling and Car Flooring

c. Car Doors, Gates and Removable Car Panels

d. Car Mirrors and Handrails

e. Main Power Switches, Main Power Fuses and Feeders To Motors and Controllers

f. Car Light Fixtures and Lamps

g. Cover Plates for Signal Fixtures and Operating Stations

h. Smoke and/or Heat Detectors

i. Cleaning of the Car Interiors and Exposed Sills

Maintenance must consist of providing the following services for hydraulic elevators:

1. The Contractor must, during the first 3 month after award, change the existing hydraulic fluid in the system. The new fluid must be a biodegradable type specifically formulated for use in hydraulic elevator systems. The new fluid must meet or exceed the original elevator equipment manufacturer’s specification for the elevator equipment presently in place. The Contractor must verify, via a letter from the original equipment manufacturer, that the proposed fluid is acceptable and will not damage or change the operating characteristics of the machinery, void any warranties or shorten the expected life of the machinery.

2. The change out of the fluid described in paragraph 1. above will not be necessary, provided that it can be documented, through testing or written documents, that the existing fluid is biodegradable and has been changed within the original manufacturer’s recommended time frame.

3. The Contractor must regularly and in accordance with the time intervals in the original manufacturer’s requirements and in ASME A17.1-07, Safety Code For Elevators And Escalators and A17.2-07, Guide for Inspection of Elevators, Escalators, and Moving Walks, systematically examine, clean, lubricate, adjust and, when conditions warrant, repair or replace the following, using genuine original manufacturer’s parts or an approved substitution:

a. Pump, Valves, Motors, Controller, and parts thereof, including:

1) Bearings

2) Windings and Coils

3) Rotating Elements

4) Contacts and Relays

5) Resisters and Contactors

6) Packing and Seals

7) Drive Belts

8) Strainers and Mufflers

9) Above Ground Piping

b. The Contractor must keep guide rails properly lubricated except where roller guides are used.

c. The Contractor must replace guide shoe gibbs or rollers, when conditions warrant, to provide smooth and quiet operation.

d. The Contractor must repair or replace control cables, when conditions warrant.

e. The Contractor must furnish lubricants and hydraulic system oil compounded to original manufacturer’s specifications.

f. The Contractor must re-lamp signals, as required, during the course of regular examinations.

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g. The Contractor must keep the exterior of the machinery, and other parts of the equipment subject to rust or corrosion, properly painted and presentable at all times. The motor windings and controller coils must be periodically treated with proper insulating compound.

h. The Contractor must periodically examine, clean, lubricate, adjust and, when conditions warrant, repair or replace the following safety devices:

1) Interlocks and Door Closers

2) Buffers

3) Limit, Landing and Slowdown Switches

4) Door Protective Devices

5) Alarm Bells

i. The Contractor must periodically examine, lubricate, adjust and, when conditions warrants, repair or replace the following accessory equipment:

1) Car Operating Station and Corridor Call Stations

2) Car and Corridor Door Hangers and Tracks

3) Door Operating, Linkages, Operating Devices and Equipment

4) Door Gibbs

5) Car Exhaust Fans

6) Pit Sump Pump

7) Pit Emergency Sump Pump, if present

j. The Contractor must periodically clean elevator hoistway equipment, including rails, structural attachments, inductors, tracks, related devices, switches, buffers and car tops.

k. The Contractor assumes no maintenance responsibility for the following items which are not included under this specification:

1) Hoistway Panels, Door Hinges, Frames, Gates and Sills

2) Car Interior Panels, Car Ceiling and Car Flooring

3) Car Doors, Gates and Removable Car Panels

4) Car Mirrors and Handrails

5) Main Power Switches, Main Power Fuses and Feeders To Motors and

Controllers

6) Car Light Fixtures and Lamps

7) Cover Plates for Signal Fixtures and Operating Stations

8) Plungers, Casings or Cylinders and All Underground Piping and Connections

9) Smoke and/or Heat Detectors

10) Cleaning of the Car Interiors and Exposed Sills

Test Requirements:

The Contractor must test all safety devices, governors, and other equipment at regular intervals, as required by ASME A17.1-07, Safety Code For Elevators And Escalators and A17.2-07, Guide for Inspection of Elevators, Escalators, and Moving Walks. Any defect noted must be corrected as soon as practicable. If inspection reveals unsafe operational conditions, the elevator must be locked out of service and the facility manager notified immediately.

The Contractor must be responsible for the Periodic Tests listed in Table N-1 of ASME 17.1 for Categories 1, 3 and 5. Periodic inspections, as listed in Table N-1 of ASME 17.1, will be the responsibility of another Contractor. After completing the one-year, three year, or five-year inspection and test requirements, the Contractor must furnish a letter to the Contracting Officer certifying that these have been completed. A report stating the results of the tests must accompany the letter complete with any forms required by the codes. Metal tags and seals must

STATEMENT OF WORK Page 6 of 11 be attached to any elevator components or devices as required by the codes. The elevator must NOT be run into the buffers at full speed.

The Contractor must notify the Contracting Officer at least 30 calendar days prior to the planned test date, so arrangements can be made to have an independent elevator inspector witness the tests.

The contractor must be present to confirm proper elevator operation and provide elevator resets during the annual building fire alarm testing. The contractor must work with the SFAS contractor performing the testing and be available for up to a five-hour period.

BASIC METHODS AND MATERIALS:

The Contractor must submit product information, including MSDS sheets, for FAA approval regarding the methods and materials specified hereinafter and must not use said products until approved. Note that some submittals are required to accompany the proposal. :

1. Use of any of the substances or performing any of the operations specified herein must be conducted only in areas with adequate ventilation. The Contractor must provide temporary portable ventilation equipment and containment enclosures as required to exhaust any fumes, gases, smokes, particulates, etc. generated by the use of the subject substances or performing the processes specified herein. The ventilation system must discharge the byproducts to a safe location outside the facility.

2. Before bringing any chemical substance into the facility, the Contractor must contact the facility manager, and advise the manager that it is necessary to bring said substance into the facility. An MSDS sheet must be on file in the facility, and posted on a bulletin board in a public area before use of the substance will be permitted. Only after permission is granted, may the substance be transported into the facility. After use of the substance is complete, the container, whether empty of not, must be transported outside and either stored or properly disposed

of. If use of a substance is required again, the same procedure must be followed.

Ventilation will be required as directed by the facility manager, and as recommended on the MSDS sheet.

3. If any substance requires ventilation as described above, air monitoring equipment of an approved type must be furnished and employed by the Contractor to assure that the environment inside the facility is maintained in a safe condition for human occupancy. A baseline reading must be taken before any substance is brought into the facility. Air monitoring must continue for at least one

(1) hour after completion of the task that required its use. If any detectable odors are observed, the monitoring and ventilation must continue for a minimum of one

(1) hour after the odor is not detectable. If any adverse readings are noted, the ventilation and monitoring must continue for one (1) hour after the readings have retuned to baseline values.

4. Workers that are using the substances or performing the operations specified herein must use Personal Protective Equipment (PPE) as required by FAA, OSHA, EOSH or other authority having jurisdiction.

5. Use of any tools or equipment that is fueled by anything other than electricity is positively prohibited inside the facility. Hydraulically actuated tools and equipment will be permitted, provided that it is electrically or manually powered, or if the prime mover is located outside the facility a sufficient distance away to prevent any exhaust products from entering the facility.

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6. Before any grinding, drilling, sawing, hammering or other noise and/or particulate and smoke generating operations are initiated, the Contractor must notify the RE and obtain permission to commence with said operations. An estimate of the duration of these operations must be given to the facility manager, so that AT can be notified. Should any of these operations interfere with the functioning of the facility or FAA personnel therein, the activities must cease immediately and measures taken and put in place to abate the interference to an acceptable level.

Care and attention must be given to the possibility that the byproducts of said operations may interfere with the proper operation of sensitive FAA owned equipment, such as electronic devices, smoke detectors, heat detectors, etc.

Care and attention must also be given to the possibility that said byproducts may migrate into areas where FAA personnel and equipment are located. Proper ventilation and containment measures must be in place before initiating any of the above mentioned operations.

Soldering And Welding:

1. Solder must be a lead free type for any work on piping systems that convey liquids or gases. Solder for electrical/electronic connections must also be lead free, and must be the rosin core type unless a different type of solder or a different procedure is specifically called for by the manufacturer of the pieces to be joined. Mechanically clean all the surfaces to be soldered. (Submittal required.)

2. Welding must be performed outside the facility to the maximum extent possible.

Welds that cannot be accomplished outside the facility must be done during periods, as determined by the facility manager, that present the minimum possible exposure to FAA personnel and possibilities of disrupting the operations within the facility. A hot work permit will be required to be completed before any welding procedures will be allowed.

3. Proper ventilation and monitoring of the area must be in place as described above, before initiating these operations.

Painting, Gluing, Lubricating And Use Of Other Chemicals, Aerosols and Petroleum Products:

1. The use of paints, glues, adhesives, cleansers, lubricants, etc. must be minimized to the maximum extent possible. Particularly those that are sprayed or are aerosols must be limited to use in a well ventilated area with proper containment.

It is recognized that a substance may be perfectly safe, i.e. non-toxic, but may have an odor that is offensive or objectionable to some individuals. Therefore, these substances must be treated as if they were toxic or dangerous.

2. The Contractor must submit MSDS sheets for FAA review and approval in the first submittal package, and definitely before using any of the subject substances during the course of the work. These substances must be, to the maximum extent possible, volatile organic compound (VOC) free or at least very low in VOC’s. If products containing VOC’s are used, the Contractor must monitor the area with an approved monitoring instrument to ensure that the presence of VOC’s does not exceed recommended minimum threshold levels. Supplementary ventilation must be used as specified above.

3. All of the subject substances must be, to the maximum extent possible, “Green” biodegradable type substances. If the required substances are not

STATEMENT OF WORK Page 8 of 11 biodegradable, they must be disposed of in an approved manner in accordance with all federal, state and local codes for hazardous materials.

Recommended Alternative Methods:

1. In lieu of using glues and mastics, the use of a combination of two sided tapes such as 3M VHB or an approved substitution, and mechanical fasteners would be preferable. Use of this method would particularly be applicable inside the elevator car.

2. In lieu of aerosol lubricants, cleansers, paints, etc., the use of brushes, wipes or manually operated dispensers would be preferable. Use of this method for degreasing, threading, cleaning, coating and cutting would particularly be applicable.

Spare Parts:

The Contractor must be able to provide parts for repair of each unit. Materials or parts to be used must be original manufacturer’s renewal parts or an approved substitution. A list of attainable replacement parts, by part number, must be furnished if requested by the FAA prior to award of the contract. The Contractor must maintain an up-to-date inventory of commonly replaced parts by part numbers.

Spare parts required for traction and hydraulic elevators. Spare parts for chair lifts and equipment lifts must be available as listed below to the extent these lists apply:

1. The following replacements must be stocked at the facility or be available in the service van or truck for each type of elevator covered by these specifications. Some items listed may not be applicable:

a. Coils, minimum of one (1) for each type relay or contacts used.

b. Contacts; minimum of three (3) of each type used.

c. Motor brushes; minimum of one (1) set of each type used.

d. Supply of lubricants and hydraulic oil for each requirement.

e. Supply of fuses, minimum of two of each capacity.

f. Interlock rollers and contacts; minimum of two (2) of each type.

g. Car and hoistway door hanger rollers; minimum of two (2) of each type.

h. Car and hoistway door gibbs; minimum of one (1) set of each type.

i. Car and hoistway door closer parts (springs, linkages, etc.).

j. Door operator belts, chains and brushes.

k. Door operator drive blocks, clutch rollers and fingers; minimum of one (1) set of each type.

l. Photo electric cells or tubes; minimum of one (1) of each type.

m. Landing switch equipment and magnetic inductors; minimum of one (1) of each type.

n. Solid-state timers and printed circuit regulator boards; minimum of one (1) of each type.

o. Safety edge pivot arm assembly and switch; minimum of one (1) of each type.

p. Signal fixture lamps; minimum of five (5) of each type.

q. Selector cams and contact assemblies; minimum of one (1) of each type.

r. Brake contact; minimum of one (1) of each type.

s. Normal renewal parts peculiar to equipment covered by this specification.

2. The following parts must be available within 24 hours:

a. Supply of selector tapes to handle highest rise.

b. Roller guides and gibbs for car and counterweight.

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c. Car door electric eye photo cell replacement units.

d. Complete car door safety edge.

e. Transformers and rectifiers for all controller power supplies.

f. Door operator motors of each type used.

g. Door operator gear reduction units of each type used.

h. Controller and selector coils of each type used.

i. Car and hall buttons with contacts of each type used.

j. Replacement relays of each type used.

k. Selector drive motor.

3. The following replacement parts must be available within Forty-Eight (48) hours:

a. Rotating electrical elements of each type and size used.

b. Stators of each type and size used.

c. AC motors of each type and size used.

d. Line contactors of each type and size used.

4. The following replacement parts must be available within five (5) days:

a. Printed circuit boards

b. Solid state components in VVVF drives

Records:

The Contractor must maintain a complete, orderly and chronological file including drawings, parts lists, specifications and copies of all reports as required by these specifications. A record of all callbacks and repairs must be kept by the Contractor indicating any difficulty experienced and the corrective measures taken to eliminate these difficulties. This file must be available for inspection, and a copy must be forwarded to the SSC FAA immediately upon request.

The Records must include as a minimum the following entries:

1. Nature Of Site Visit: Routine, Initial Call, Callback, Failure, etc.

2. FAA Reason For A Call: What was FAA reason initially.

3. Time On Site:

4. Name(s) Of Mechanic(s):

5. Condition Of Elevator As Found: Running, Failed, Where in the hoistway?

6. Condition Of Controller: Tuned Off, Tripped, Diagnostic Code

7. Parts Replaced: Furnish detail, numbers, and cost.

8. Reason For Failure Or Replacement:

9. List All Deficiencies Found:

10. Remarks:

A copy of each time ticket or other forms completed on-site must be left at the site with the FAA contact person. If a monthly record includes any replacement of parts or major adjustments, a copy must be sent to the FAA contact person and another copy to the Contracting Officer.

Hours Of Service:

All maintenance and services provided for herein must be performed by qualified elevator service personnel directly employed and supervised by the Contractor. Except for emergency services, all work must be performed during off duty hours of the facility served.

If the elevator must be taken out of service for regular maintenance, the FAA site point of contact must be notified in advance a minimum of twenty-four (24) hours. FAA reserves the right to delay an outage for twenty-four (24) hours, provided that no damage will result from the delay.

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Emergency Service:

The Contractor must be subject to call by a representative of FAA at any hour of the day or night.

The Contractor must respond to emergency calls by arriving on site within two (2) hours, fully prepared to deal with the emergency. The responding Contractor’s personnel must have all of the required parts listed in the paragraph titled Spare Parts, sub-paragraphs numbered 1 and 2.

In addition, the Contractor must dispatch sufficient personnel to initiate the repair in the minimum amount of time possible.

Should an unexpected emergency occur, the following must apply:

1. Entrapment calls must be responded to within one (1) hour between the hours of 0700 to 1630 hours local time, and within two (2) hours between the hours of 1631 and 0659 hours local time. These times may be adjusted to coincide with the normal hours of operation of the facility with the same duration.

2. The Contractor must have made prior arrangements with all support entities, such as machine shops, welding shops, crane companies, transportation companies, etc., that the Contractor uses or might use, for overtime and after hours support services as might be necessary, day or night on weekdays, weekends and all national, state and local holidays.

3. The Contractor must be prepared to work extended hours around the clock using overtime and multiple crews to accomplish the emergency repair in the minimum time possible.

4. The Contractor must keep the FAA contact person informed as to the progress and anticipated time the elevator will be placed back in service.

5. The Contractor must provide to the FAA contact person and the Contracting Officer a written report with all the details of the emergency and a time line analysis of the events from the time of the initial call to the placing of the elevator back in service.

Should FAA request that examinations, cleaning, lubrication, adjustments, repairs, replacements or emergency callback service be performed during other than regular working hours of regular working days, FAA will compensate the Contractor for the hours worked at appropriate scheduled rates. This applies to the emergency services above.

The Contractor must keep in his possession all of the failed parts and pieces, until a written release is issued by the Contacting Officer. All failed parts and pieces must remain the property of FAA, in order to have additional testing, examination or analysis done on the failed items.

Once a release is issued by the Contracting Officer, said parts and pieces must become the property of the Contractor to dispose of as necessary, and in accordance with provisions herein.

Conditions Of Service:

FAA will provide the Contractor with full access to the equipment to render service thereon.

The Contractor has the responsibility to make those replacements, adjustments and repairs required under this specification which are necessary due to ordinary wear and tear. The Contractor is not obligated to make adjustments, repairs or replacements necessitated by accidents, vandalism, or misuse of the equipment.

When new or additional tests are required and when new devices or equipment become mandatory, the Contractor will be directed by the FAA to perform the tests or install the equipment at a price to be negotiated between the FAA and the Contractor.

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Inspection:

FAA may, from time to time, make reasonable inspections of the services to be performed under this contract. The Contractor, without additional charge, must provide all reasonable equipment and assistance for the safety and convenience of FAA Inspectors in the performance of their duties. Any inspection by FAA does not relieve the Contractor from any responsibility regarding defects or other failures to meet the contract requirement. Defective work must be satisfactorily corrected without delay.

WARRANTIES:

The Contractor must warrant all parts, materials, equipment and labor to install said parts, materials and equipment under this contract. This warranty must be for a period of one (1) calendar year beginning upon the date said parts, materials and equipment were installed. The warranty must be unconditional and the Contractor must furnish all labor and materials required to repair or replace defective or failed portions of the contract work. Any warranty repairs must be mobilized and on-site within a maximum of the times specified herein above after notification by the FAA of an elevator service problem.

The Contractor must furnish to the Contracting Officer and site Contact the manufacturer's certificate of this warranty stating the beginning and ending dates of the period of coverage. Also, guarantee that each piece of apparatus must have a capacity or performance of not less than that specified when the apparatus is operating under specified design conditions.

Contractor Responsibility:

The Contractor must be responsible for any damage to FAA buildings or private property while rendering the services. At no time must the service operations interfere with the operations of the FAA facility. All service operations must be coordinated with the FAA facility staff.

Safety Regulations:

The Contractor must comply with all safety regulations as set forth in FAA Order 3900.19A, Occupational Safety and Health, dated 7/82, copies of which may be obtained though normal distribution channels.

Disposal:

The Contractor must dispose of all used, broken or otherwise expended parts, lubricants and fluids in accordance with all federal, state and local codes, ordinances and authorities having jurisdiction. In the case of any materials of a toxic, hazardous or environmentally unfriendly nature, the Contractor must keep a written record of its disposition and include same in the document required in the paragraph titled Records.

Codes and Ordinances:

All work performed by the Contractor must conform to all local building codes and ordinances, and to the applicable portions of the National Electrical Code and to ASME A17.1-07, Safety Code For Elevators And Escalators and A17.2-07, Guide for Inspection of Elevators, Escalators, and Moving Walks.

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