STATEMENT OF NEED

Capital District Regional Off-Track Betting Corporation (“CDROTBC”) with Administrative Offices located at 1629 State Street, Schenectady, New York 12304, pursuant to Section 507 of the Racing, Pari-Mutuel Wagering and Breeding Law of New York, hereby invites the submission of sealed bid proposal for the purchase of:

JANITORIAL SUPPLIES

Vendors must submit a complete proposal by 11:00 A.M. on the 15th day of October 2026. Proposals that are incomplete or received after this date will not be considered. Updates to the proposals will not be accepted at any time.

Bids will be opened and awarded on October 19, 2026.

Any bid may be withdrawn without prejudice prior to official bid opening time or publicized postponement thereof.

Should the vendor choose to mail their bid proposal, it must be done by Certified or Registered Mail. Emailed proposal will also be accepted.

All proposals are to be sealed, marked "CONFIDENTIAL JANITORIAL SUPPLIES BID ENCLOSED" and sent to:

Capital District Regional Off-Track Betting Corporation

1629 State Street

Schenectady, New York 12304

ATTENTION: John Parker

Purchasing Department CDROTBC reserves the right to reject any and all bids without liability.

COMPETITIVE BIDDING POINT OF CONTACT

All questions regarding this document should be directed to the CDROTBC Purchasing Department to the attention of John Parker at 518-344-5284. The Purchasing Department is available Monday - Friday, 8:00 am - 4:00 pm (except holidays).

SPECIFICATIONS

Inside delivery to 13 locations. See Exhibit 2 for address locations. The vendor must agree to supply any additional CDROTBC branches that may open or any established CDROTBC branch that may move its location within the one (1) year period plus any extension period that this bid covers. These same specifications would apply to any future CDROTBC branch.

Vendors are required to specify the discount percentage which they offer to CDROTBC on all other vendor catalog items not specified in this bid. This discount percentage must remain firm for the term of the bid.

Vendors may be required to supply samples of any supplies listed in their bid proposal prior to the award of this bid.

SUPPLIES

Proposals are based on the supplies listed on Exhibit 1. All prices must include delivery charges and manufacturers’ name where not listed.

CDROTBC will consider alternate and equivalent proposals to those listed on Exhibit 1 so long as any deviations are duly noted.

Quality of supplies must be competitive to standard brand materials.

In the event an item is discontinued it shall be replaced with an item that is equal to or better than the specified item.

If vendor bids a different brand of hand towel, vendor will be responsible for installation of the new hand towel dispensers.

DELIVERY

Vendor must agree to inside delivery to 13 locations listed on Exhibit 2.

The bid prices submitted must include any delivery charges or any other charges there may be.

Vendor must supply quantity as ordered by the individual locations.

A packing slip with the quantity of supplies ordered/delivered must accompany each delivery.

All orders must be signed for by a location manager, and no deliveries are to be left outside the building.

SALE SERVICE OF SUPPLY

A vendor representative must call weekly to the CDROTBC Purchasing Department or internet ordering from vendor’s website must be available to assure that all orders are processed promptly as the supply must be received at the appropriate destination within a one (1) week period.

Vendor must be capable to bring in bulk and warehousing it, to ensure that stock is on hand at all times.

Vendor must always have stock (bid items) on hand.

EXTENSION OF PRICE PROTECTION

Any contract entered into pursuant to this bid to supply CDROTBC’s requirements of products and services for a definite period of time as stated in these specifications may be extended for not more than two (2) successive time periods of the length of the initial term (1 year) at the same bid price, upon mutual agreement of the successful bidder and the CDROTBC’s Purchasing Agent.

TAX EXEMPT STATUS

Whereas the CDROTBC is a public benefit corporation organized pursuant to the laws of notice that said corporation is tax-exempt. This status should reflect a lower bid price.

BILLING

Vendor must supply monthly billing for each CDROTBC branch location.

All billing must be directed to Capital District Regional Off-Track Betting Corporation, 1629 State Street, Schenectady, New York 12304. Attention: Accounts Payable

All pricing quoted in the bid proposal must not change for a 12-month period from the time the bid is awarded.

TERM OF CONTRACT

The term of this contract is for one (1) year (November 1st, 2026 through October 31, 2027) and may be extended for two (2) successive time periods (November 1st, 2027 through October 31st, 2028, and November 1st, 2028 through October 31st, 2029) upon mutual agreement of the successful bidder and the CDROTBC Purchasing Agent. The price must remain firm for the entire contract period plus any extension period. CDROTBC retains the right to cancel this contract in whole or in part at any time, without reason provided the vendor is given ten (10) days’ notice.

CORPORATE STATUS OF AWARDED VENDOR

The awarded vendor must notify CDROTBC within ten (10) days upon any change of corporate ownership/partnership, corporate takeover, corporate merger, corporate name change or upon any change in the corporate status of the bidder.

ATTACHMENTS

Exhibit 1: Supply list, submit prices based on this list

Exhibit 2: Distribution locations

PLEASE NOTE

All requirements for delivery, representative service, item availability, warehouse storage, individual location service and specific invoice requirements are material elements of this bid offering. Failure to meet these requirements as outlined herein shall result in bid rejection. In addition, such failure subsequent to the award of this bid shall be just cause for CDROTBC to cancel further vendor service and assessed damages according to the law of the State of New York.

THE FOLLOWING ITEMS MUST BE SUBMITTED WITH BID SUBMISSIONS

Failure to submit any of the following with a bid offering may be the basis for rejecting any bid.

Please use this list as a check list before submitting your bid.

1. Reference List – bidder should list at least three (3) references that they currently do business with. References should include reference name, address, contact person and telephone number. Bidder must note if they currently do business with CDROTBC or if they have done business with CDROTBC in the past.

2. Supply List with Pricing – bidder should provide a listing of any exemptions to the required bid specifications.

3. Samples of can liners (please mark size, microns and quantity per carton on each bag)

4. Signed non-collusive bidding certification

5. General conditions specifications form

6. Bid Pricing Sheet (Exhibit 1) – bidder should submit prices based on this list.

FAILURE TO SUBMIT ALL OF THE ABOVE MAY REJECT YOUR BID PROPOSAL.

CAPITAL DISTRICT REGIONAL OFF-TRACK BETTING CORPORATION RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS WITHOUT LIABILITY.

REFERENCE LIST

(must provide at minimum three (3) references)

1. Name:________________________________________________________________________

Address: ______________________________________________________________________

City, State: ____________________________________________________________________

Contact Person: _________________________________________________________________

Phone: ________________________________________________________________________

2. Name:________________________________________________________________________

Address: ______________________________________________________________________

City, State: ____________________________________________________________________

Contact Person: _________________________________________________________________

Phone: ________________________________________________________________________

3. Name:________________________________________________________________________

Address: ______________________________________________________________________

City, State: ____________________________________________________________________

Contact Person: _________________________________________________________________

Phone: ________________________________________________________________________

4. Name:________________________________________________________________________

Address: ______________________________________________________________________

City, State: ____________________________________________________________________

Contact Person: _________________________________________________________________

Phone: ________________________________________________________________________

Please provide additional sheets if necessary.

BID PRICING SHEET / JANITORIAL SUPPLIES

VENDOR: ______________________________________________________________

ADDRESS: _____________________________________________________________

CITY, STATE, ZIP: ______________________________________________________

PHONE: ________________________________________________________________

CONTACT PERSON: ____________________________________________________

LIST ANY AND ALL EXCEPTIONS TO THE SPECIFICATIONS:

Please attach other sheets if needed

NON-COLLUSIVE RFP CERTIFICATION

By submission of this RFP each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid submitted involving multiples parties, each party hereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1. The prices in this RFP have been arrived at independently without collusion, consultation, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

2. Unless otherwise required by law, the prices which have been quoted in this RFP have been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening directly or indirectly, to any other bidder or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a RFP for the purpose of restricting competition.

BUSINESS: ______________________________________________________

SIGNED: ________________________________________________________

TITLE: __________________________________________________________

DATE: __________________________________________________________

(Signed copy must be returned with RFP)

GENERAL CONDITIONS SPECIFICATION FORM

I hereby certify that I have read the Notice to Bidders, Statement of Need, General Conditions, Specifications, Addendum (if any attached), RFP Sheet and any other information pertinent to this RFP. Failing to comply with the above shall cause the RFP to be rejected as informal and the Capital District Regional Off-Track Betting Corporation (“CDROTBC”) will not give consideration.

BUSINESS: ______________________________________________________

SIGNED: ________________________________________________________

TITLE: __________________________________________________________

DATE: __________________________________________________________

(Signed copy must be returned with RFP)