2026 DNR Small Game Hunting Regs BID REQUEST 5-26.docx

This is a bid request document issued by the Department of Technology, Management & Budget Printing Services for the State of Michigan. The project involves printing 64,160 copies of the 2026 DNR Small Game Hunting Regulations. The finished product specifications include a trim size of 5.375" x 8.375" with 52 total pages, utilizing 4-color process printing with bleeds, a 60# white gloss cover (4 pages), and 40# white gloss text stock (48 pages), saddle-stitched along the 8.375" edge, and packed in paper bands of 20. All materials must be ready for in-store distribution no later than August 17, 2026 with no exceptions. The vendor must provide both digital and hardcopy proofs and include detailed estimates with their bid. Vendors must respond to specific timeline questions regarding when press-ready files and final proof approval are needed to meet the in-store deadline. Completion is required 15-20 business days upon proof approval. Direct shipment to approximately 1,276 locations is required using DTMB's FedEx account number 294170709, with vendors obligated to include the Sigma purchase order number on all third-party shipment modules for tracking purposes.

The award will be determined based on best price and value to the state rather than lowest bid alone, with consideration given to past quality performance and ability to meet specifications. Only prequalified vendors will be considered for this contract. Vendors unable to meet exact specifications must provide alternative proposals. Detailed distribution information is available in an attached spreadsheet. Shipment back-up and coordination should be directed to Bradley M. Schumann, Print Consultant, at General Services Building, 7461 Crowner Drive, Dimondale, Michigan 48821. No information regarding pricing terms, set-asides, incumbent vendors, or specific funding amounts is provided in this bid request document.