COAST ELECTRIC

POWER ASSOCIATION

Mississippi 28 Hancock

Kiln, MS

REQUEST FOR PROPOSAL (RFP)

Proposal to supply all needed items to set up and maintain a full logistics sight including but not limited to Sleep Tents, Sleep Trailers, Catering Units, Shower Units, Laundry Units in the event of a federal, state, or electric power distribution system declared disaster required by Coast Electric (CEPA) will be received through the Vendorlink system until 5 p.m. CST May 8, 2026, and thereafter opened and evaluated in private on or by May 15, 2026.

Coast Electric Power Association reserves the right to reject any or all proposals that do not meet the requirements of this RFP and to waive any informalities or technicalities therein.

No bidder may withdraw a proposal for a period of ninety (90), calendar days following the Bid opening date.

COAST ELECTRIC POWER ASSOCIATION

Phillippe Michel

Title: Director of Energy Management

LOGISTICS CONTRACT

(CEPA Logistics Contract)

INSTRUCTIONS TO BIDDERS

PROPOSAL ENCLOSED

Item: CEPA Logistics Contract Owner: Coast Electric Power Association Proposal Due Date: May 8, 2026

All questions regarding this contract should be directed through VendorLink

GENERAL PROPOSAL INSTRUCTIONS AND INFORMATION

CEPA Emergency 2026

Objective:

The primary objective of the attached document is to solicit proposals for Logistics Services including but not limited to Sleep Units, Catering Units, Showering Units and Laundry Units in the event of a federal, state, or electric power distribution system declared disaster.

The solicitation of a proposal or acceptance of a proposal does not obligate Coast Electric Power Association, the Owner, to provide any quantity of work to any contractor. Work should only begin after receiving a Work Authorization form from CEPA.

Scope of Work:

The logistics sites under this contract may be located anywhere within the CEPA service area. The CEPA service area includes the majority of Pearl River, Hancock, and Harrison Counties.

The work administered under this contract may consist of; but is not restricted to the following:

1. Full scale logistics sites including but not limited to sleep tents and sleep trailers with bedding; catering to include breakfast, portable lunch and dinner with cafeteria tents including tables and chairs to serve meals; clothes laundry trailer including personnel to operate unit; shower trailer with soap, shampoo, towels, bath clothes and personnel to maintain.

2. To ensure the safety of all personnel, contractor shall be in compliance with OSHA standard 29 CFR.

Schedule Dates:

The list of steps in the proposal process for this contract will be:

1. Upload Proposal Packages to VendorLink

2. Pre-bid Consultation

3. Open Proposals

4. Formulation of the emergency call list

Listed as follows are schedule dates pertinent to the execution of CEPA Contract

Upload Proposal Package to VendorLink: April 17, 2026*

Pre-proposal Consultation: April 17, 2026, through April 24, 2026* Open Proposals: By May 8, 2026* Formulation of Call List: By May 15, 2026*

Note: * Schedule item will occur on or about the denoted date.

Pre-proposal Consultation:

A Pre-proposal Consultation is scheduled for the period, April 17, 2026, through April 24, 2026. Any questions regarding the bidding of CEPA Contract are required to be submitted through VendorLink. All qualified bidders for CEPA Contract will receive answers for any questions submitted through VendorLink.

Insurance, Bond, and Other Expenditures Until authorized by the Owner, the Bidder should not purchase any insurance for the purposes of this contract.

No bond is required for the purposes of this contract.

Until authorized by the Owner, the Bidder is warned not to make any expenditure for the purposes of this contract.

Bidder Emergency Contact Information The Owner is requesting the bidder provide in Attachment (I) a comprehensive listing of Emergency contact information. The bidder may append to this document as Attachment (I), pre-prepared documentation of the emergency contact information.

Contract Bond & Proof of Insurance:

The Owner will request an insurance certificate whenever the Bidder is mobilized to work for the Owner.

Contract Generalities:

The Contractor is to bid this contract with the expectations of being self-contained unless specified in bid scenarios.

All work shall be done in conformance with all state and federal laws.

Confidentiality of Contract Bid Information:

The bid items summarized in Attachment (A) will “NOT” be publicly announced or released to the public.

Contract Evaluation:

The proposals will be evaluated based on the following criteria (in order of importance):

depth and detail of proposal, pricing, past performance, asset ownership.

All qualified bidders will be added to an emergency call list in the order of their evaluation scores. Owner reserves the right to award the contract to other than the lowest price offeror.

Work Authorization forms will be used to activate Contractor. No obligations are expected or given under this contract until a Work Authorization form is completed and signed by Owner and Contractor.

Bid Documents The bidder is to complete all documents and answer all questions as outlined in the section: Summary of Bid Documents. The Owner reserves the right to disqualify a bid because of any document itemized in the Summary of Bid Documents not being completed and submitted as part of the bid.

Hold Harmless The Contractor agrees to defend, pay on behalf of and hold harmless the Owner its directors, officers, agents and employees from all claims of whatsoever nature or kind, including those brought by employees of the Contractor and its agents and subcontractors. The Contractor agrees to defend and pay all costs in defending these claims, including attorney fees. Further, the Contractor agrees to maintain public liability and property damage insurance (including automobile, public liability and property damage insurance) to cover the obligations set forth above. The minimum insurance limits of liability shall be $1,000,000 bodily injury and property damage. The Owner shall receive a minimum 30 day notice in the event of cancellation of insurance required by this agreement. The Contractor shall furnish a certificate of insurance to the Owner showing the above obligations and requirements are provided for by a qualified insurance carrier and endorsing the Owner as an additional insured on such insurance.

Summary of Bid Documents The following documents are to be completed by the Contractor in order for the proposal to be considered a bona fide bid:

1. Independent Contractor Agreement

2. Performance Work Statement - Attachment (A)

3. Equal Opportunity Provision Statement – Attachment (B)

4. Non-debarment Certification Form - Attachment (C)

5. Certification for Contracts, Grants and Cooperative Agreements. (Note that if lobby activities have been utilized by the contractor, the standard Form LLL, “Disclosure of Lobbying Activities” is also to be submitted) - Attachment (D)

6. E-Verify Certification – Attachment (E)

7. Hold Harmless – Attachment (F)

8. Contract Amendment – Attachment (G)

9. Release of Lien – Attachment (H)

10. Emergency Contact Information – Attachment (I)

11. Contractor Exceptions – Attachment (J)

12. Bid Inquiry Contact Information – Attachment (K)

13. Clean Air Act and Pollution Control – Attachment (L)

14. Prohibition on certain Telecommunications and video surveillance services or equipment – Attachment (M)

15. Domestic preferences for procurement – Attachment (N)

16. Non-Discrimination and Pay Transparency Policy – Attachment (O)

17. Billing/Invoicing Minimum Requirements – Attachment (P)

18. Storm Pricing Guidelines – Attachment (Q)

The following document is to be submitted when requested by the Owner:

1. Proof of Insurance

The Owner reserves the right to disqualify a bid because of any document itemized in the SUMMARY OF BID DOCUMENTS not being completed and submitted as part of the bid.

The bidder shall return the ENTIRE bid package to the Owner. This includes all pages of this Agreement. Additionally, contractor should submit a proposal summarizing work experience providing logistics services, including references for similar projects, a detailed description of products and services available, asset ownership, and itemized pricing.

INDEPENDENT CONTRACTOR AGREEMENT

This Agreement (the “Agreement”) is entered into as of the ________ day of

________________, ____________, (the “Effective Date”) by and between Coast

Electric Power Association, (the “Owner”) and «COMPANY», «PHYSICAL_ADDRESS», «CITYSTATEZIP», (the “Contractor").

1. Independent Contractor. The Contractor is at all times and shall remain an independent contractor and not a subcontractor, agent or employee of the Owner, Coast Electric Power Association, (CEPA), solely responsible for completing its Work under this contract with full power and authority to select the methods, means and manner of performing such work. The Owner, CEPA, retains no control or direction over the Contractor, its employees and Subcontractors, or over the detail, manner or methods of performance of the work by the Contractor, its employees and Subcontractors. No other language or provision of this Contract shall in any way be construed or otherwise interpreted to change, alter, or amend the provisions of this paragraph or to in any way change, alter, or amend the Contractor’s status as an Independent Contractor.

2. Contract Name. The official name of this Agreement shall be: CEPA Logistics Contract

3. Site Conditions. Before offering a bid, the Contractor is urged to become familiar with the local conditions of the Owner’s service area.

4. Written Reports. The Owner may request that project plans, progress reports and a final results report be provided by the Contractor on request. A final results report shall be due at the conclusion of the services and shall be submitted to the Owner in a confidential written report at such time. The results report shall be in such form and setting forth such information and data as is reasonably requested by the Owner.

5. Final Release of Lien. Prior to final payment at the request of the Owner, the Contractor will provide the Owner with a final release of all liens.

6. Right of Audit. The Contractor will provide the Owner with the right to examine all records used to develop invoices submitted to the Owner. These records include, but are not limited to payroll, burden fringe benefits, overhead, etc. Should the Owner request photo copies, the Owner will reimburse the Contractor for normal and actual expense to produce such copies. This right will expire 7 years after final payment by the Owner.

7. EEO, Debarment, E-Verify, & Lobbying. The Contractor represents that to the extent required, it has complied with all EEO, Debarment, E-Verify, and Lobbying laws and declares compliance by executing the documents presented herein.

8. Insurance. The Contractor shall take out and maintain throughout the period of this Agreement the following types and minimum amounts of insurance:

(a) Worker's compensation and employer's liability insurance, as required by law, covering all staff of the Contractor. If any employer or employee is not subject to workers' compensation laws of the governing state, then insurance shall be obtained voluntarily to extend to the employer and employee coverage to the same extent as though the employer or employee were subject to the workers' compensation laws.

(b) Public liability insurance covering all operations of the Contractor and the services hereunder shall have limits for bodily injury or death of not less than $1 million each occurrence, limits for property damage of not less than $1 million each occurrence, and $2 million aggregate for accidents during the policy period. A single limit of $1 million of bodily injury and property damage is acceptable. This required insurance may be in a policy or policies of insurance, primary and excess including the umbrella or catastrophe form.

(c) Automobile liability insurance on all motor vehicles used in performance of the services hereunder whether owned, non-owned, or hired, shall have limits for bodily injury or death of not less than $1 million per person and $1 million each occurrence and property damage limits of $1 million for each occurrence. This required insurance may be in a policy or policies of insurance, primary and excess including the umbrella or catastrophe form.

(d) The Special Items or Footnote area of the certificate shall state the following:

“Aggregate limit does not apply to the automobile policy for any accident or injury that should occur during the policy period shown above.”

(e) The Insurance Certificate Holder shall be stated as:

Coast Electric Power Association 18020 Hwy 603 Kiln, MS 39556

(f) Waiver of Subrogation. To the extent provided by law, the Contractor hereby waives all rights of subrogation of its insurers; the Contractor agrees that all policies described hereunder shall be endorsed to provide that its underwriters and insurance companies shall not have any right of subrogation against the Owner, its agents, employees, officers, underwriters and insurance companies.

The Owner shall have the right at any time to require public liability insurance and property damage liability insurance greater than those required in subsections (b) and

(c) of this Section. In any such event, the additional premium or premiums payable solely as the result of such additional insurance shall be added to the rates of the Contractor hereunder; provided, however, that the Contractor clearly indicates such addition to the rates.

The Owner shall be named as Additional Insured on all policies of insurance required in subsections (b) and (c) of this Section.

The policies of insurance shall be in such form and issued by such insurer as shall be satisfactory to the Owner. The Contractor shall furnish the Owner Certificates of Insurance and applicable endorsements evidencing compliance with the foregoing requirements before commencing any work under the contract. The Contractor shall provide not less than (30) days prior written notice to the Owner of any cancellation or material change in the insurance.

The Contractor shall ensure that all tiers of his Sub-Contractors shall maintain insurance in like form and amounts, including the Additional Insured requirements. Each Sub- Contractor shall provide Certificates of Insurance and applicable endorsements to the Contractor prior to the start of the Sub-Contractor’s work.

9. Protection to Persons and Property. The Contractor shall at all times take all reasonable precautions for the safety of its staff providing the services hereunder, the Owner, the public, and the Contractor shall comply with all applicable provisions of Federal, state, county, and municipal safety laws and building and construction codes.

The Contractor shall perform, provide and maintain, at its own expense, all precautions and such safeguards as will prevent accident, injury, or damage to property or persons during the performance of this Agreement and the services hereunder.

All Contractor personnel or representatives shall be knowledgeable in safety laws and safe working practices. Those individuals shall be capable of fulfilling the work of this Agreement utilizing safe methods and means.

10. Indemnification. The Contractor agrees to indemnify and hold harmless the Owner, its officers, directors, and employees from any and all liabilities, losses, damages, fines, penalties, judgments, claims, actions, or causes of action including attorney’s fees, expert witness fees, depositions, and other expenses (individually, “Claim,” and collectively, “Claims”) to the extent the Claim arises out of the Contractor’s actual or alleged negligent performance or nonperformance of this Agreement or the services hereunder whether such Claims, are alleged to be the results of any act or omission of the Contractor, agents, servants, employees, or any or all of them and regardless of the fact that the work may have been completed and accepted by the Owner and regardless of the fact the Contractor may have received payment for work. The Owner shall promptly notify the Contractor in writing of any Claims and give the Contractor full opportunity and authority to assume the sole defense and settlement thereof. The Owner shall furnish to the Contractor upon request all information available to the Owner for defense against any Claim.

11. Rate Basis. The Owner may request, and the Contractor shall provide, such financial data upon which the quoted hourly or otherwise calculated labor, equipment, or other rates, as further described in Attachment A are based. The financial data should clearly present the “normal” base rate; the percentage adder factor for overhead; and the percentage adder factor for profit. The financial data should be itemized for each individual labor or equipment item. The format of the financial data should be such that the Owner can individually calculate the overhead and profit components, add those to the base rate, and then verify the equality of the calculated total to the corresponding quote presented in Attachment A.

12. Choice of Law. The laws of the State of Mississippi shall govern the validity of this Agreement, the construction of its terms and the interpretation of the right and duties of the parties hereto. The Owner and Contractor hereby consents and submits to the jurisdiction and venue of the Circuit Court of Hancock County, Mississippi in all questions and controversies arising out of this Agreement.

13. Term and Termination; Time is of the Essence. This Agreement is legally binding as of the Effective Date, and unless terminated as provided herein, shall continue until terminated by the Owner.

13.1 Termination for Convenience. The Owner may terminate this Agreement, or the services being performed hereunder, in whole or in part, at any time for any reason upon written notice to the Contractor. Upon termination by the Owner, the Owner shall pay to the Contractor any remaining undisputed fees for services performed hereunder and accepted by the Owner.

13.2 Termination for Cause. If Contractor defaults under this Agreement, Owner may either terminate this Agreement or allow Contractor to cure the default as provided below. Owner’s right to terminate this Agreement for Contractor’s default is cumulative and in addition to, not exclusive of or in substitution for, any rights or remedies which exist now or in the future otherwise available to Owner. Default by Contractor occurs if:

(a) Contractor fails to perform any of its material duties under this Agreement.

(b) Contractor becomes insolvent.

(c) All or a substantial part of Contractor’s assets are assigned for the benefit of its creditors; or

(d) A receiver or trustee is appointed for Contractor.

If a default occurs, Owner may, but is not obligated to, deliver a written notice to Contractor describing the default and the termination date. Owner, at its sole option, may extend the termination date to a later date. If Owner allows Contractor to cure the default and Contractor does so to the Owner’s satisfaction before the termination date, then the termination is ineffective. If Contractor does not cure the default before the termination date, then Owner may terminate this Agreement on the termination date and pay Contractor for all Services performed, if any, through such date.

To effect final termination under this Section, Owner must notify Contractor in writing.

After receiving the notice, Contractor shall, unless the notice directs otherwise, immediately discontinue all Services under this Agreement, and promptly cancel all orders or subcontracts chargeable to this Agreement.

13.3 Time is of the essence of this Agreement.

14. Modification or Amendment. No amendment, change or modification of this Agreement shall be valid unless in writing signed by the parties hereto. The terms set forth in this Agreement take precedence over any conflicting term contained in an attachment or exhibit.

15. Headings. Section “headings” are solely for the convenience of the parties and shall not be used to explain, modify or aid in the interpretation of the provisions of this Agreement.

16. Waiver. Waiver by one party hereto of breach of any provision of this Agreement by the other shall not operate or be construed as a continuing waiver.

17. Successors and Assigns. All of the provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, if any, successors, and assigns.

18. Assignment. The Contractor shall not assign any of its rights under this Agreement or delegate the performance of any of its work hereunder, without the prior written consent of the Owner.

19. Notices. Any and all notices, demands, or other communications required or desired to be given hereunder by any party shall be in writing and shall be validly given or made to another party if personally served, or if deposited in the United States mail, certified or registered, postage prepaid, return receipt requested. If such notice or demand is served personally, notice shall be deemed constructively made at the time of such personal service. If such notice, demand or other communication is given by mail, such notice shall be conclusively deemed given five days after deposit thereof in the United States mail addressed to the party to whom such notice, demand or other communication is to be given as follows:

If to the Contractor:

«COMPANY»

«PHYSICAL_ADDRESS»

«CITYSTATEZIP»

If to the Owner:

Coast Electric Power Association 18020 Hwy 603 Kiln, MS 39556

Any party hereto may change its address for purposes of this paragraph by written notice given in the manner provided above.

20. Unenforceability of Provisions. If any provision of this Agreement, or any portion thereof, is held to be invalid and unenforceable, then the remainder of this Agreement shall nevertheless remain in full force and effect.

21. Quality of Service. The Contractor will do the work in a substantial and workman like manner and in strict accordance with such plans and specifications as may be furnished by the Owner. The Contractor’s work shall be subject to the inspection and approval of the Owner.

22. Non-Exclusivity. This Agreement is not exclusive. The Owner shall have the right to employ other persons or corporations to perform work for it similar to that provided in this Agreement. The Owner shall also have the right to perform such work itself.

23. Contractor – Other Utility Notification Responsibility. It will be the responsibility of the Contractor to verify the location of any and all facilities including, but not limited to;

water, gas, telephone, sewage, etc., both publicly and privately owned. All liability for damages to facilities in or near the work area will be the sole responsibility of the Contractor.

24. Contractor Crew Staffing. To satisfy any reporting requirements, CEPA reserves the right to request prior to or during construction, a list of the Contractor’s employees assigned to the Owner’s project.

25. Subcontractors. It shall be the Contractor’s responsibility to ensure that all subcontractors of the Contractor of this Agreement provide sufficient insurance and adhere to all applicable government and regulatory authority regulations. The Contractor will ensure that at the request of the Owner, any subcontractor of the Contractor of this Agreement will submit the Non-Debarment Certification Form, the Certification for Contracts, Grants, Loans, and Cooperative Agreements Form, and the Equal Employment Opportunity (EEO) Provisions Certification.

If Contractor intends to subcontract any portion of the Services covered by this Agreement, Contractor must take all necessary affirmative steps to assure that small and minority businesses, women’s business enterprises, and labor surplus area firms are used when possible. Affirmative steps must include:

(i) placing qualified small and minority businesses and women’s business enterprises on solicitation lists;

(ii) assuring that small and minority businesses, and women’s business enterprises are solicited whenever they are potential sources;

(iii) dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises;

(iv) establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises; and

(v) using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

26. Contract Work Hours And Safety Standards Act.

1. Overtime requirements. No contractor or subcontractor contracting for any part of the work under this Agreement which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section.

3. Withholding for unpaid wages and liquidated damages. Owner shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section.

4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs

(1) through (4) of this section.

27. Definitions.

1. The terms “Contractor” or “Bidder” may be used interchangeably with both indicating the party executing this Agreement and submitting this Agreement to Coast Electric Power Association.

2. The terms “Owner” or “CEPA” or “Coast Electric Power Association” may be used interchangeably with either indicating the utility company executing the Acceptance of this Agreement.

3. The terms “Contract” or “Agreement” or “Proposal” may be used interchangeably with either indicating all documents that are a part of this Contract between the Owner and Contractor.

28. Interpretation. No rule of construction shall apply to this Agreement which construes any ambiguous and unclear language in favor of or against any party because such party drafted this Agreement.

29. Authority. The parties and each of the officers or officials thereof represent and warrant that the terms and provisions of this Agreement applicable to such party’s execution of this Agreement in the name of and on behalf of, such party has been authorized and approved, as required by law, and by any and all necessary actions of the applicable board or other appropriate governing body thereof and that such officer or official has been duly authorized thereby to execute this Agreement on behalf of such party.

30. Changes. At any time during the Agreement Term, Owner may issue a Change Order to increase or decrease the scope of services or change plans and specifications, as it may find necessary to accomplish the general purposes of this Agreement.

Contractor shall furnish the services or deliverables in the Change Order in accordance with the requirements of this Agreement plus any special provisions, specifications, or special instructions issued to execute the extra work. Any change to the scope of activities identified in Attachment A shall be mutually agreed to prior to the issuance of a Change Order.

31. DHS Seal, Logo, and Flags. Contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval.

32. Compliance With Federal Law, Regulations, And Executive Orders. This is an acknowledgement that FEMA financial assistance will be used to fund the Agreement.

Contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives.

34. No Obligation By Federal Government. The Federal Government is not a party to this Agreement and is not subject to any obligations or liabilities to Owner, the Contractor, or any other party pertaining to any matter resulting from the Agreement.

35. Program Fraud And False Or Fraudulent Statements Or Related Acts.

Contractor acknowledges that 31 U.S.C. Chap. 3801 (Administrative Remedies for False Claims and Statements) applies to the Contractor’s actions pertaining to this Agreement.

36. Entire Understanding. This Agreement and any attachments hereto constitute the entire understanding and agreement of the parties, and any and all prior agreements, understandings, and representations are hereby terminated and canceled in their entirety and are of no further force and effect. The following items constitute this Agreement in its entirety.

(a) Request for Proposal (RFP).

(b) Instructions to Bidders.

(c) General Proposal Instructions and Information.

(d) Independent Contractor Agreement.

(e) Attachment A – Performance Work Statement.

(f) Attachment B – Equal Opportunity Provisions.

(g) Attachment C – Certification Regarding Debarment, Suspension and Other

Responsibility Matters.

(h) Attachment D – Lobbying Certification.

(i) Attachment E – E-Verify Certification.

(j) Attachment F – Hold Harmless.

(k) Attachment G – Contract Amendment.

(l) Attachment H – Release of Lien.

(m) Attachment I – Emergency Contact Information.

(n) Attachment J – Contractor Exceptions.

(o) Attachment K – Bid Inquiry Contact Information.

(p) Attachment L – Clean Air Act and Federal Water Pollution Control Act compliance.

(q) Attachment M – Prohibition on certain telecommunications and video surveillance services or equipment

(r) Attachment N – Domestic preferences for procurement

(s) Attachment O – Statements on discrimination and pay transparency.

(t) Attachment P – Billing/Invoicing minimum requirements.

(u) Attachment Q – Storm Pricing Guidelines

(v) By reference all applicable government, regulatory authorities, trade industry specifications or guidelines, and Owner correspondence.

IN WITNESS WHEREOF the undersigned have executed this Agreement as of the day and year first written above.

Owner: Contractor:

COAST ELECTRIC POWER ASSN.

By: ________________________ By: _________________________________

Position: ____________________ Position: ____________________________

Attachment A

PERFORMANCE WORK STATEMENT

BACKGROUND

Coast Electric Power Association is soliciting proposals to provide turn-key services to construct and operate a base camp in the event of a disaster and/or emergency for the current year 2026. Within this document Coast Electric Power Association may be referred to as “Owner” and Parties bidding for contract may be referred to as “Bidder” or “Contractor”

SCOPE OF WORK

The scope of this Performance Work Statement includes providing base camp support services inclusive of mobilization, minor site preparation, installation of base camp equipment and services, base camp management and operation, and demobilization as set forth herein.

The Contractor shall house all authorized camp occupants with tents or modular units, equip tents and other facilities with air conditioning and heating (HVAC) and, if applicable, leveled plywood floors (or equivalent) as well as provide bedding, meal services, kitchen, dining hall, operations center, refrigerated trucks, shower units, hand wash units, potable (drinking) water, toilets, on-site manifold distribution of black and grey water and associated on-site sanitation systems, complete laundry service, industrial generators, and light towers. Any of the services and/or items listed may be required or not required, based on the specific needs of the Owner. The Owner will be responsible for issuing a Work Authorization to the Contractor detailing their specific requirements before the contractor begins work. The Owner will also be responsible for notifying the Contractor if women will be sleeping at the base camp. If women are staying at the base camp overnight, they will require separate sleeping quarters.

GENERAL INFORMATION

The Contractor shall be capable of establishing and maintaining a base camp within disaster-impacted areas. The Contractor shall provide complete, turn-key base camp operations as designated by the Owner within the designated disaster area.

The Contractor shall have sufficient staffing capabilities that are supported by a team of trained specialists to professionally set-up, operate and manage the camp. The Contractor shall have the capability of expanding or reducing assets (equipment) based on changing mission needs and camp population. The Contractor shall have sufficient equipment readily available for rapid deployment and preventive maintenance programs to ensure optimum equipment readiness levels at all times. Pricing on all base camp facilities should include hook-up and disconnect of any plumbing, electrical and/or mechanical systems to adequately run the base camp.

Owner is requesting Firm Fixed Price proposal to be provided by Contractor.

Contractor will provide pricing based on 500 and 1,000 occupant base camp and separate pricing for additional items which the Owner may require. Please see attachment “Q” for Storm Pricing Guidelines.

MOBILIZATION AND DE-MOBILIZATION

The Contractor shall provide separate mobilization and de-mobilization costs, which will include all activation costs associated with delivery and removal of all required physical and manpower resources to setup a base camp. Mobilization and de-mobilization costs should be based on 500- and 1,000-person base camp for this bidding purpose.

HOURS OF CAMP OPERATION

Base camp hours of operation are (24) hours a day, (7) days a week. The base camp shall be open all holidays.

CONTRACTOR STAFFING

The Contractor's staff shall be comprised of multi-disciplined personnel operating around the clock while the camp is in operation. Staff sizing will be dependent on the size and scope of the camp operation and shall be sufficient to ensure the camp is managed efficiently and effectively. The Contractor represents that to the extent required, it has complied with all EEO, Debarment, E-Verify and Lobbying laws, including all applicable federal, state, and local laws and/or regulations, and declares compliance by executing the documents presented within.

EQUIPMENT

The Contractor shall have the capability to provide assets that can be expanded and reduced, based on mission needs and camp population. The Contractor will be required to provide an Equipment Inventory report to Owner’s Designated Basecamp Coordinator, hereinafter also referred to as the “Designated Coordinator.” The inventory list shall include all equipment brought to the site. The Contractor shall have sufficient equipment available for rapid deployment and preventive maintenance programs to ensure optimum equipment readiness levels at all times.

FURNISHED PROPERTY/EQUIPMENT/SERVICES

The Owner will furnish land and be responsible for the site lease for the base camp. The site condition for a base camp may vary significantly. The Owner reserves the right to provide any other equipment or services to support base camp operations.

SAFETY STANDARDS

The base camps shall be kept in compliance with applicable OSHA rules found at 29 CFR and all other applicable local, state and federal regulatory standards and conditions.

Fire Extinguishers shall be provided for each individual structure and sized appropriately for its occupancy and rated for Type ABC fires. Special areas such as kitchens may require other rated type extinguishers appropriate for their specific location.

CODE ADHERENCE

The Contractor is responsible for adherence to applicable local, state, and federal building regulations and laws, including all local and State Health Department regulations.

DAILY LOGS

The Contractor shall maintain daily camp logs. Copies of the logs shall be made available to the Designated Coordinator. Daily logs shall be documented on a standardized report and presented to the Designated Coordinator for signature.

The Contractor's employees, including sub-contracted employees, shall not be included in occupancy, meal or laundry counts for billing purposes, but shall be included as a separate category in the daily camp summary reports to aid the Designated Coordinator in the event of an emergency or evacuation situation.

REQUIREMENTS

CONTRACTOR RESPONSIBILITIES

The Contractor shall provide all necessary labor, supervision, equipment, tools, materials, and supplies necessary to provide the items and services described herein and set forth in Work Authorization.

BASE CAMP PHASE-IN/PHASE-OUT

The Owner shall perform all necessary site preparation and make the site ready for the placement of all Contractor provided equipment and assets. The Contractor shall maintain campgrounds on a periodic basis.

The Contractor shall provide a schedule for the Work Authorization to ensure a smooth transition from the time the Work Authorization is issued/awarded to full camp operational status (phase-in). The transition plan for the phase-in period shall include mobilization, site preparation, contractor employee training and orientation, assessment of potential security risks, and assumption of full operational responsibility. A similar plan shall be made in preparation of closing the base camp.

Base camp set-up shall be completed to the base camp capacity set forth in the Work Authorization within (72) hours of the award. Base Camp services shall be fully operational within (72) hours of the Work Authorization award.

BASE CAMP CAPACITY

The Contractor shall construct the base camp to meet the base camp capacity as set forth in the Work Authorization. Actual camp occupancy may vary from camp capacity.

Base Camp Capacity is defined as the number of camp occupants the base camp is designed, constructed, and outfitted to support. Base Camp Population or Occupancy is defined as the number of individuals actually lodging at the base camp. Base camp occupancy or population may change significantly over the duration of the Work Authorization. The Designated Coordinator will give the Contractor notification prior to any changes in the estimated camp population. Costs for increasing and/or decreasing services and/or equipment at the base camp shall be discussed with the Designated Coordinator and signed off by the Contractor.

FENCING AND BARRICADES

If required, the Contractor shall provide fencing and barricades around the perimeter of the base camp, as set forth in the Work Authorization. Within the (72) hours timeframe for initial set-up, the Contractor shall also provide temporary chain-link fencing or similar around areas which are "off limits" to occupants. This is to ensure the health and safety of occupants to prevent injuries from all hazards (i.e., tripping). Fences, barriers, and implemented separation mechanisms shall comply with all local, state, and applicable building codes and regulations.

RESTROOM FACILITIES

The Contractor shall provide portable restroom trailers and/or portable toilets at each base camp to ensure compliance with OSHA standard 29 CFR § 1910.142. All units shall be fully serviced daily as the site capacity requires. All wastewater shall be collected and removed from the base camp site. The wastewater shall be transported offsite and disposed at permitted treatment facilities. The Contractor is responsible for ensuring that the restroom facilities remain stocked with water (hot and/or cold), toilet paper, hand soap and paper towels. When available, public utilities shall be utilized, and the availability of public utilities will be made aware to the Contractor at the time of Work Authorization award. At least one restroom facility for women should be available.

MOBILE SHOWER FACILITIES

The Contractor shall provide mobile shower facilities to ensure compliance with OSHA standard 29 CFR § 1910.142. Shower facilities shall have individual stalls, sinks with mirrors and outlets for hairdryers. All showers and sink facilities shall be sanitized twice daily with a disinfecting solution. The Contractor is responsible to ensure that the shower facilities remain stocked with shampoo, conditioner, soap, wash cloths and towels.

LAUNDRY FACILITIES

The Contractor shall provide laundry services and personnel to ensure that clean, fresh linens and towels are available for each occupant daily. This includes all towels for showers, bedding and any linens for the dining facility. Contractor will be responsible for detergent and other supplies necessary to perform the laundry services.

A drop and fold service for base camp occupants' personal laundry shall be available for daily drop-off and pick-up. Drop off and pick-up service for base camp occupants shall be provided with a maximum 24-hour turnaround time and service will be included in the base price.

POWER AND HVAC

As applicable, the Contractor shall provide power and HVAC to power the requirements of the camp. Temporary power and HVAC shall be provided via mobile diesel generators and heating and cooling units sized to support the facility needs. Units shall be self-contained and mobile and off the road transportable. Units shall be sound attenuated with noise levels rated at no higher than 69 dBA. Panels and transformers shall be placed as required by the site configuration. Distribution shall be provided with cam lock connectors and sized to applications. GFCI outlet boxes shall be placed throughout the facility as design requires. Wherever cabling crosses roadways or pedestrian areas, cable ramps shall be used for safety and protection. All electrical equipment shall be UL Listed and rated for NEMA 3R and 4 applications. Electrical systems shall be installed pursuant to NEC (National Electrical Code) requirements by licensed electrical personnel. HVAC shall be provided for all structures in sufficient capacities to cool tented areas to approximately 72 degrees Fahrenheit from ambient temperatures of 95 degrees and heat to approximately 70 degrees Fahrenheit from ambient temperatures of 40 degrees. All mobile HVAC units shall be operated on a digital thermostat control.

ENVIRONMENTAL CONTROL UNITS (ECU)

The Contractor shall ensure that all dining facilities are equipped with reverse cycle (Heat and A/C) ECU's capable of controlling the ambient temperature inside the facility to a reasonable level even during maximum capacity periods. ECUs should be capable of maintaining the temperature inside the dining facility in accordance with Power and

HVAC.

LIGHT TOWERS

The Contractor shall ensure that an adequate number of light towers are placed around the base camp to provide light at night. Light towers shall contain high intensity bulbs for servicing large areas.

PHOTO IDENTIFICATION CARDS

All Contractor employees, including sub-contractors, shall have identifiable markings on their outer clothing displayed at all times. Additionally, identification badges with their name and photograph showing they are employees of the Contractor must be worn and visible at all times.

LODGING

The Contractor shall provide lodging for the personnel assigned to the camp. Lodging shall be provided in commercially available climate controlled facilities which include floors, doors, lights, sleeping cots and fire extinguishers in accordance with OSHA standard 29 CFR § 1910.142. Such Lodging shall be fully installed and ready for occupancy within (72) hours of Work Authorization award. All camp occupants shall have their own bed/cot and own sleeping area. Contractor shall provide two sets of linens for every camp occupant, including pillows, pillow cases, sheets, and blankets.

Linens should be changed on the bed every three to four days or as determined by the Designated Coordinator. Tent lighting shall be provided at a rate of (20) foot candles and will be placed on timers for blackout times to accommodate sleep schedules. All lights shall be NEC and UL listed for outdoor and wet conditions. Cell phone charging areas shall be provided throughout the lodging. If women are staying at the base camp overnight, separate sleep quarters will be required.

The first choice of accommodations will be the conversion of a fixed facility / building to accommodate personnel. Such conversion will include installation of dividing walls, partitions or curtains in order to allow for some privacy. Second choice will be to bring in travel trailers or mobile bunkhouses. Final and last resort will be to erect tents as lodging.

TENTS

Tents provided shall be installed in accordance with referenced codes and manufacturers’ approved engineering data. Air movement within structures shall be in accordance with ANSI Z.4.1.4. These documents can be located at www.osha.gov.

For privacy and to accommodate 24/7 work schedules, windows are required to be able to close. Flooring shall be in compliant with OSHA standard 29 CFR § 1910.142.

As applicable, flooring shall be placed within all interior portions of the tents to provide a firm level working or living area. Prior to placing floors on the ground, an entomology service shall be utilized to eliminate potential bug or insect hazards. Periodic screenings and repeat applications shall be provided as needed to ensure inactivity.

http://www.osha.gov/

Sleeping cots shall be constructed of nylon and aluminum or equivalent and have a minimum 300lb capacity. Cots shall be placed in compliance with OSHA standard 29

CFR § 1910.142.

KITCHEN AND DINING FACILITY

The Contractor shall provide a dining facility at the base camp which shall comply with OSHA standard 29 CFR § 1910.142. The Contractor shall provide food preparation services capable of providing meals to meet base camp occupancy levels. All meals may be prepared in accordance with the Army 14 Day Menu program or similar menu program and may be enhanced based on individual chef specialties and skills. The Contractor shall prepare three meals per day (Breakfast, Lunch and Dinner). Hot coffee, tea, and water shall be made available at a (24) hour service bar. Sack lunch shall be provided to camp occupants/workers after breakfast. Breakfast and Dinner shall be hot meals.

Food supplies shall be staged in appropriate storage equipment, dry vans, or refrigerated/freezer trailers until prepared. Meal counts for each meal shall be provided to the Designated Coordinator daily per the daily report. The Contractor shall provide a dining facility adequate to feed the base camp population within a (2) hour window at breakfast and within a (3) hour window at dinner or within a schedule as agreed to by the Designated Coordinator. The dining facility shall have adequate seating capacity to accommodate a minimum of 1/3 the base camp occupancy level. Designated Coordinator representative shall notify kitchen to set aside dinners if field workers will be arriving to the basecamp after designated dinner hours.

The Contractor shall ensure that all personnel entering or working in food preparation and/or serving areas shall wear hairnets or disposable hats in accordance with local and State Health Codes and Regulations. The Contractor shall ensure that employees are neat and clean. Single-use, food-grade gloves shall be worn when serving meals. The Contractor shall ensure that each Mobile Food Service Unit Manager and Supervisory Cook has a current Certificate of Completion for food service management, handling, and sanitation training.

HAND-WASHING STATIONS

The Contractor shall furnish sufficient hand-washing stations at each entrance to the dining area for personnel to use prior to entering and shall furnish sufficient hand-washing stations near restroom and Lodging facilities. The Contractor is responsible to ensure that the hand wash stations remain stocked with water, hand soap and paper towels throughout the dining period.

SANITATION INSPECTIONS

Contractor is subject to evaluations by Owner representatives and should have access to the kitchen and dining area(s) for compliance with sanitation standards as required by local, state and federal regulations prior to the commencement of operations and randomly during operation of the facilities.

The cleanliness of each space and related equipment will be…