2026 Adminnistration Campus Parking Resurfacing.pdf

REQUEST FOR BIDS

FOR

PICKENS COUNTY

2026 ADMINISTRATION CAMPUS

PARKING RESURFACING

ADVERTISEMENT DATE: JULY 15, 2026

PROJECT NUMBER: 22-26.16

RFB NUMBER: 202703

BIDS DUE: 3:00 PM, August 5, 2026

TYPE: HMA Paving and Miscellaneous Related Items on a Pickens County Road

ENGINEER: INFRASTRUCTURE CONSULTING &

ENGINEERING (ICE)

CONTRACTOR:

ADDRESS:

IF YOU DOWNLOAD THIS DOCUMENT,

PLEASE EMAIL DENNIS GARBER AT

DENNIS.GARBER@ICE-ENG.COM

SO YOU CAN RECEIVE ANY

ADDENDA OR PLAN CHANGES

THAT MAY BE ISSUED AT A LATER DATE.

mailto:DENNIS.GARBER@ICE-ENG.COM

Table of Contents

SECTION I: NOTICE TO CONTRACTORS

SECTION II: GENERAL CONDITIONS AND CONTRACT

GENERAL CONDITIONS

STATEMENT OF COMPLIANCES AND ASSURANCES

BID BOND

FORM OF AGREEMENT

PERFORMANCE BOND

PAYMENT BOND

SECTION III: SPECIAL PROVISIONS

DEFINITION AND TERMS

SUBSTANTIAL COMPLETION OF WORK:

STANDARD DRAWINGS

STANDARD DRAWING ERRATA

AWARD OF CONTRACT

PROPOSAL ITEMS AND QUANTITIES

CONSTRUCTION STAKES, LINES AND GRADES:

QUALIFIED PRODUCT LISTINGS:

SOUTH CAROLINA MINING ACT

DBE PARTICIPATION

CONSTRUCTION QUALITY CONTROL AND ASSURANCE TESTING

INSURANCE REQUIREMENTS:

RETAINAGE

PROMPT PAYMENT CLAUSE

MANUFACTURERS MATERIALS CERTIFICATIONS AND CERTIFIED TEST REPORTS:

REQUIRED MEDIA NOTIFICATION FOR CONSTRUCTION PROJECTS:

PROSECUTION OF THE ROAD IMPROVEMENT WORK:

CONTRACT TIME AND DETERMINATION AND EXTENSION OF CONTRACT TIME

FAILURE TO COMPLETE THE WORK ON TIME

COORDINATION OF UTILITY RELOCATION WORK WITH HIGHWAY CONSTRUCTION

BORROW EXCAVATION FOR SHOULDERS

MAINTENANCE STONE

ROADWAYS TO BE INCLUDED IN THIS PROJECT

ROADWAY TYPICAL SECTION

BITUMINOUS SURFACING

BITUMINOUS SURFACING – DOUBLE TREATMENT

BITUMINOUS SURFACING OPERATIONS

MAINTENANCE OF TRAFFIC

MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES:

TRAFFIC CONTROL:

CONSTRUCTION SCHEDULE

SURPLUS MATERIAL

SEEDING

WARRANTY

SECTION IV: SUPPLEMENTAL SPECIFICATIONS

THE SOUTH CAROLINA MINING ACT

SECTION V: BID FORM

SECTION VI: PROJECT INFORMATION

PROJECT ESTIMATED QUANTITIES

PROJECT STANDARD DRAWINGS

PROJECT MAP

RFB: 202703 NOTICE TO CONTRACTORS

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 6

SECTION I: NOTICE TO CONTRACTORS

Project Name: PICKENS COUNTY 2026 Administrative Campus Parking Resurfacing

Project Number: 22-26.16

Project Location: Pickens County (Parking Lot)

Bid Bond/Security: Required at 5% of the bid amount

Performance Bond: Required at 100% of the bid amount

Payment Bond: Required at 100% of the bid amount

DBE Participation: DBE Participation is Encouraged

Description of Project: HMA Paving and Miscellaneous Related Items on a Pickens County Parking Lot

Agency/Owner: PICKENS COUNTY, 222 McDaniel Avenue, B-4, Pickens SC 29671

Engineer: INFRASTRUCTURE CONSULTING & ENGINEERING, LLC (ICE): Project Manager, Dennis Garber, 481 Garlington Road Suite L, Greenville, SC 29615 Email: dennis.garber@ice-eng.com, Cell 864-979-9493

Questions: All questions, requests, and correspondence shall be addressed to the Project Manager, Dennis Garber and submitted by July 31, 2026. All questions concerning the Bid Documents shall be in writing and submitted via email.

Plans and bid documents on File: PICKENS COUNTY Procurement Office, 222 McDaniel Avenue, B-4, Pickens, SC 29671 or ICE at 481 Garlington Road Suite L, Greenville, SC 29615.

Plan Deposit: Bid Documents may be obtained as a hard copy from the Engineer for $100.00 non-refundable fee or electronic copy for no charge.

Pre-Bid Conference: There will be no pre-bid conference. Any questions or concerns should be addressed by email to Dennis Garber, at dennis.garber@ice-eng.com. All questions with answers will be forwarded to all known plan holders

Bid Closing and Opening: 3:00 PM, August 5, 2026

Bid Submittal: Electronic bids shall be submitted through the Pickens County Vendor Self-Service (VSS) portal at https://selfservice.pickenscountysc.us/vss/Vendors/default.aspx no later than 3:00 PM on August 5, 2026. Late or incomplete bids will not be accepted. Bids submitted by fax, mail, email, hand delivery, or any other physical medium will not be accepted. Bidders must be registered in the Pickens County VSS system to submit a bid and shall upload all required documents, including the completed Bid Form and any required attachments. Failure to submit all required documents will result in disqualification. If submitting only a bid response, vendors are not required to enter banking information during the registration process. Banking information will be required only from the successful bidder.

Substantial Completion: Project will be completed and ready for final inspection on November 30, 2026 mailto:dennis.garber@ice-eng.com mailto:dennis.garber@ice-eng.com

RFB: 202703 GENERAL CONDITIONS AND CONTRACT

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 7

SECTION II: GENERAL CONDITIONS AND CONTRACT

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 8

GENERAL CONDITIONS

1. BID INSTRUCTIONS AND SUBMITTAL:

a. Bids shall be publicly opened at the time and place as indicated in the Notice to

Contractors.

b. Electronic bids shall be submitted in accordance with the requirements set forth under Bid Submittals in the Notice to Contractors. Bids shall be submitted through the Pickens County Vendor Self-Service (VSS) portal and shall comply with all instructions provided therein.

c. Electronic bids shall be submitted no later than 3:00 PM on August 5, 2026, through the Pickens County Vendor Self-Service (VSS) portal in the manner described in paragraph b above and in the Notice to Contractors. The official VSS system timestamp shall determine whether a bid is timely. Bids received after the specified time shall be considered late and will not be considered.

d. The County shall not accept responsibility for unidentified bids.

e. In the event that a bid is unintentionally opened prior to the official time set for the bid opening, the employee opening such bid shall immediately inform the Procurement Officer or his/her assistant who shall, in the presence of another of equal rank or above, immediately contact the vendor submitting the bid.

f. The vendor contacted shall be informed of the circumstances and shall be given the option to withdraw and resubmit the bid, provided the bid submission deadline has not passed. If resubmitted, the revised electronic bid shall be clearly identified as a resubmission and received prior to the bid submission deadline. If the bid submission deadline has passed, the bid shall be handled in accordance with the County's procurement procedures.

g. In the event that the Procurement Office is directed by the vendor to return the bid, a statement properly witnessed stating the action taken and when, shall be duly filed.

h. All prices and quotations shall be entered electronically and shall remain firm for no less than sixty (60) days from the date of the bid. Any corrections or revisions shall be made in a manner that clearly identifies the changes prior to submission. The bidder shall insert the net price per stated unit and the extension for each item proposed to be furnished.

The grand total shall include all delivery charges, installation costs, and applicable taxes, where required.

i. Bids Will Not Be Considered unless sealed accompanied by a bidder’s bond, for 5 percent (5%) of the amount of the bid. Bid bond will be duly executed by the bidder as principal & having as surety thereon a surety company licensed to do business in the State of South Carolina. Successful bidder will be required to furnish a satisfactory performance & payment bond each in the amount of 100 percent (100%) of the bid.

j. The County Reserves the Right to accept or reject any & all responses, to waive technicalities & informalities, to negotiate further with the Contractor of its choice, & to request additional information, to interview & to make an award deemed in its own best interest.

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 9

All submittals shall become property of the County & is subject to the Freedom of Information Act (FOIA) regulations.

2. TAXES: When applicable, South Carolina sales tax shall be shown as a separate entry on the bid total summation. In other words, there shall be a bid subtotal with South Carolina tax added in to create a grand total. When required, exemption certificates shall be furnished on forms provided by the vendor.

3. PROPRIETARY INFORMATION: Bidders shall visibly mark as “CONFIDENTIAL” each part of their bid which considers proprietary information. Price may not be considered confidential proprietary information.

4. AMBIGUOUS BIDS: Bids which are uncertain as to terms, delivery, quantity, or compliance with requirements and/or specifications may be rejected or otherwise disregarded.

5. COVENANT AGAINST CONTINGENT FEES: The vendor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the vendor for the purpose of securing business. For breach or violation of this warranty, Pickens County shall have the right to annul this contract without liability or in its discretion to deduct from the contract price or consideration, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

6. BIDDER’S QUALIFICATIONS: Bids shall be considered only from bidders who are regularly established in the business called for and who in the judgment of the Owner are financially responsible and able to show evidence of their reliability, ability, experience, equipment supervised by them to render prompt and satisfactory service in the volume called for under this contract. Bids Will Not Be Considered unless the bidder is legally qualified under the provisions of the South Carolina Contractor’s Licensing Law (South Carolina Code of Laws as amended). Interested bidders must be on current SCDOT prequalified prime contractors list to be eligible for Pickens County road paving and/grading projects.

7. ACKNOWLEDGEMENT OF AMENDMENTS TO REQUEST FOR BIDS:

a. Bidders shall acknowledge receipt of any amendments to this solicitation either by signing and returning one (1) copy of the amendment or by letter or by telegram or by fax, or e-mail and by acknowledging the amendment on the Bid Form.

b. Pickens County must receive the acknowledgment by the time, date, and at the place specified for receipt of bids.

8. AFFIRMATIVE ACTION: The successful bidder will take affirmative action in complying with all Federal and State requirements concerning fair employment, employment of the handicapped, and concerning the treatment of all employees, without regard or discrimination by reason of race, color, religion, sex, national origin and/or physical handicap and to ENSURE EQUAL EMPLOYMENT OPPORTUNITY is provided for as applicable.

9. EXPLANATION TO PROSPECTIVE BIDDERS:

a. Any prospective bidder desiring an explanation or interpretation of this solicitation shall request it in writing soon enough to allow a reply to reach all prospective bidders before submission of their bids.

b. Oral explanation and/or instructions given before the award of the contract shall not be binding.

c. Any information given to a prospective bidder pertaining to this solicitation shall be furnished promptly to other prospective bidders as an amendment, if that information is

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 10

necessary in submitting bids or if the lack of it would be prejudicial to other prospective bidders.

10. AWARDING POLICY: The County reserves the right to select and award on an individual item basis, lot (group) basis or an “all or none” basis, whichever the County determines to be most advantageous. Therefore, individual prices per item must be indicated on the bid form.

Bidders are encouraged to offer discounts for consideration of consolidated award.

Furthermore, the County in determining the lowest responsible bidder on each of the items shall consider, in addition to the bid prices, the quality, training, suitability and adaptability of the services required by this solicitation. The County reserves the right to reject or accept any or all bids and to waive any informalities and/or irregularities thereof. In the event that identical bids are received on like items, the Procurement Officer, subject to the approval of the County Administrator, shall award bids by whichever of the following procedures is deemed most appropriate under the circumstances:

a. Award to the firm whose primary business establishment is physically located:

i. within the boundaries of Pickens County; and

ii. within the boundaries of the State of South Carolina.

b. If all the above are equal, the County shall award by a toss of a coin with all interested parties given an opportunity to witness. The County shall have a minimum of two witnesses for the coin toss.

11. WITHDRAWAL OF BIDS: Any bidder may withdraw his bid prior to the closing time scheduled for the receipt of bids. No bid shall be withdrawn for a period of sixty (60) days after the schedule closing time for the receipt of bids. The County reserves the right to award contracts for a period of sixty (60) days.

12. SUBMISSION OF DATA: Each bidder, upon request, shall submit evidence of Liability Insurance, Workmen’s Compensation (if required), and other data regarding experience relating to this bid and proposes to satisfy the requirements of this solicitation and fulfillment of a contract.

13. ACCIDENTS: The vendor shall hold the County harmless from any and all damages and claims that may arise by reason of any negligence on the part of the vendor, his agents or employees in the performance of this contract. In case any action is brought against the County or any of its agents or employees, the vendor shall assume full responsibility for the defense thereof.

Upon his failure to do so after proper notice, the County reserves the right to defend such motion and charge all costs thereof to the vendor. The vendor shall take all precautions necessary to protect the public against injury.

14. STATEMENT OF COMPLIANCES AND ASSURANCES: By submitting a bid and signing the bid schedule, vendors are providing written assurance of non-collusion and understanding, and acceptance of all general and special conditions stated in this contract. In addition, this signature certifies that the firm or agency represented in the bid submitted complies with all applicable federal and state laws and regulations.

15. BIDDERS RESPONSIBILITY: Each bidder shall fully acquaint himself/herself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this bid. It is expected that this will sometimes require on-site observation. The failure or omission of bidder to acquaint himself/herself with existing conditions shall in no way relieve the bidder of any obligations with respect to this bid or contract.

16. FAILURE TO SUBMIT BID: Recipients of this solicitation not responding with a bid should not return this solicitation unless it specified otherwise. Instead, they should advise the issuing office by letter or postcard whether they want to receive future consideration for similar

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 11

requirements. If a recipient does not submit a bid or fails to respond by submitting a “no bid” for three (3) consecutive bids for the same commodity, they shall be removed from the applicable vendor list.

17. EXAMINATION OF RECORDS:

a. The County Administrator of Pickens County or his duly authorized representative(s) and/or duly authorized representative(s) from the office of the County Auditor shall, until three (3) years after final payment under this contract, have access to and the right to examine any of the Contractors’ directly pertinent books, documents, papers or other records involving transactions related to this contract.

b. He/She agrees to include in first-tier subcontracts under this contract a clause to the effect that the County Administrator of Pickens County or his duly authorized representative(s), and/or duly authorized representative(s) from the office of the County Auditor shall, until three (3) years after final payment under the subcontract, have access to and the right to examine any of the subcontractors’ directly pertinent books, documents, papers or other records involving transactions related to the subcontract(s).

18. MATERIALS REQUIRED: Materials required must be in conformity with the specifications and shall be subject to inspection and approval after delivery, shall comply in quality and type of material, and method of manufacture with all applicable local or state laws pertaining thereto. The right is reserved to reject and return at the risk and expense of the vendor such portions of any shipment which may be defective or fail to comply with specifications and without validating the remainder of the order.

19. “OR APPROVED EQUAL” CLAUSES: Certain processes, types of equipment or kinds of materials are described in the specifications and on the drawings by means of trade names and catalog numbers. In each instance where this occurs, it is understood and inferred that such description is followed by the words “or approved equal”. Such method of description is intended merely as a means of establishing a standard of comparison. However, the County reserves the right to select the items which, in the judgment of the County, are best suited to the needs of the County, based on price, quality, service, availability and other relative factors.

Bidders must indicate brand name, model, model number, size, type, weight, color, etc., of the item bid if not exactly the same as the item specified. Vendor’s stock number or catalog number is not sufficient to meet this requirement. If any bidder desires to furnish an item different from that specifically mentioned in the specifications, he/she shall submit with his bid the information, data, pictures, cuts, designs, etc., of the material he/she plans to furnish so as to enable the County to compare the material specified; and, such material will be given due consideration. The County reserves the right to insist upon and receive the items as specified, if the submitted items do not meet the County’s standards for acceptance.

20. PATENTS: The vendor shall hold the County, its officers, agents, and employees harmless from liability of any nature or kind whatsoever, on account of use by the publisher or author, manufacturer or agent, of any copyrighted or copyrighted composition, secret process, article or appliance furnished or used under this bid.

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 12

21. INSTALLATION: Where equipment is called for to be installed under this bid, it shall be placed, leveled and accurately fastened into place by the vendor. He/she shall be responsible for obtaining dimensions and other such data which may be required to assure exact fit to work under another contract or as intended by the County. The vendor shall be responsible providing an appropriate amount of lead-in to equipment requiring electrical, water or other basic service. The County will normally be responsible for bringing the appropriate service to the lead-in. The vendor shall completely remove from the premises all packing, crating, and other letter due to his/her work. He/she shall also be responsible for the cost of repair of any damage to existing work which is caused by him/her equipment.

22. GUARANTEE: The vendor shall supply a guarantee for all workmanship for the equipment he/she is furnishing for a period comparable to the standards in the industry. When defects or faulty material is discovered during the guarantee period, the vendor shall, immediately, upon notification by the County, proceed at his/her own expense, to repair or replace the same, together with any damage to all finishes, equipment, and furnishings that may have been damaged as a result of the defective equipment or workmanship.

23. PROPER INVOICE: Invoices submitted for payment for goods or services provided under this Contract, shall contain, as a minimum the following information:

a. Name of business concern

b. Contract number or other authorization for delivery of service or property

c. Complete description

d. Price and quantity of property or service actually delivered or executed

e. Name where applicable

f. Title, telephone number and complete mailing address of responsible official to whom payment is to be sent; and other substantiating documentation of information as required by the contract or owner.

24. CONFLICTS IN SPECIFICATIONS: When contract language or specifications are in conflict, the Engineer shall choose the language/specification that is applicable to the project condition covered, and shall generally choose the more stringent, restrictive or costly language/specification.

25. SERVICE FACILITIES: In considering the services bid upon, the County shall take into consideration past performance of existing work and installations, service and facilities provided by the bidder. The bidder shall have available a local organization that is trained in proper construction methods.

26. S.C. LAW CLAUSE: Upon award of a contract under this bid, the person, partnership, association, or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business in this State. Notwithstanding the fact that applicable statutes may exempt or exclude the successful bidder from requirements that it be authorized and/or licensed to do business in this State, by submission of this signed bid, the bidder agrees to subject itself to the jurisdiction and process of the courts of the State of South Carolina as to all matters and disputes arising or to arise under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State.

27. COMPETITION: There are no Federal or State laws that prohibit bidders from submitting a bid lower than a price or bid given to the United States Government. Bidders may bid lower than the United States Government Contract price without any liability because the State is exempt from provisions of the Robinson-Pitman Act and other related laws.

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 13

28. EXCUSABLE DELAY: The Contractor shall not be liable for any excess costs of the failure to perform the contract arising out of causes beyond the control and without the fault or negligence of the Contractor. Such causes may include but are not restricted to acts of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather; but, in every case the failure to perform must be beyond the control and without the fault or negligence of Contractor. If the failure to perform is caused by the default of a subcontractor, and if such default arises out of causes beyond the control of both the Contractor and subcontractor, and without the fault or negligence of either of them, the Contractor shall not be liable for any excess costs or failure to perform, unless the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the Contractor to meet the required delivery schedule.

29. ASSIGNMENT: No contract may be assigned, sublet, or transferred without a written consent of the Procurement Officer.

30. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and the successful bidder shall be held responsible thereof.

31. INCORPORATION BY REFERENCE: The contents of this Request for Bids, including all drawings, attachments, specifications, and any addenda, will become part of the contract for this Project.

32. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS:

a. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as grass, trees, and shrubs) or on or adjacent to the work sites, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by any careless operation of equipment, or by workman, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with tree pruning compound as directed by the Engineer.

b. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the County representatives(s) may recommend that the necessary work be performed and charge the cost to the Contractor.

33. BID FORMS: Documentation contained in Section “V” shall be completed and submitted along with the Proposal. A bid bond as required by these General Conditions shall also be included.

34. TERMINATION: Subject to the provisions below, the contract may be terminated by the Procurement Officer providing a thirty (30) day advance notice in writing is given to the Contractor.

a. Termination for Convenience. In the event that this contract is terminated or cancelled upon request and for the convenience of the County without the required thirty (30) day advance notice, then the County shall negotiate reasonable termination costs, if applicable.

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b. Termination for Cause. Termination by the County for cause, default or negligence on the part of the Contractor shall be excluded from the foregoing provisions; termination costs, if any, shall not apply. The thirty (30) day advance notice requirement is waived and the default provision in this bid shall apply.

35. SAFETY AND PROTECTION: Contractor shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work. Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to all persons on the Site or who may be affected by the Work, all the Work and materials and equipment to be incorporated therein, whether in storage on or off the Site; and other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, utilities, and Underground Facilities not designated for removal, relocation, or replacement in the course of construction.

Contractor shall comply with all applicable Laws and Regulations relating to the safety of persons or property, or to the protection of persons or property from damage, injury, or loss;

and shall erect and maintain all necessary safeguards for such safety and protection.

Contractor shall notify owners of adjacent property and of Underground Facilities and other utility owners when prosecution of the Work may affect them, and shall cooperate with them in the protection, removal, relocation, and replacement of their property.

36. SECURITY REQUIRED:

a. Bid Security – Each Bid must be accompanied by a Bid Bond acceptable to the County. Bid

Bonds must be issued by a corporate surety registered and authorized to do business in the State of South Carolina. Bid Bonds shall be payable to the County, shall be for at least five (5%) percent of the total amount of the Bid, and shall serve as a guarantee deposit that the bid will be carried out to the complete satisfaction of the County.

b. Forfeiture of Bid Security – Nonperformance by the successful Bidder, or its failure to execute the Contract and meet performance and payment bond requirements and insurance requirements within five (5) calendar days after issuance of Notice of Award, shall result in its bid security being forfeited as liquidated damages, and the Notice of Award and Contract will be rescinded and awarded to another Bidder. Withdrawal or attempted withdrawal of a Bid after the closing date and time but prior to sixty (60) calendar days after the closing date may also result in forfeiture of bid security.

c. Return of Bid Security – Bid security will be returned to all bidders after the successful Bidder has executed the Contract and delivered all required bonds and insurance certificates. Unsuccessful Bidders will not be entitled to any interest earnings on returned funds.

d. Payment and Performance Security

i. The successful Bidder shall provide Performance and Payment Bonds, in a form satisfactory to the County (see Attached “Sample Forms”), in the following amounts no later than at the time of execution of the Contract:

• Payment Bond: 100% of the total amount of the Contract.

• Performance Bond: 100% of the total amount of the Contract.

ii. The aforesaid Payment and Performance Bonds must be issued by a corporate surety registered and authorized to do business in South Carolina and must be counter-signed by a licensed, authorized South Carolina agent.

iii. Attorneys-in-fact who sign Bid Bonds or Performance Bonds must file with each Bond a certified and effective, dated copy of their power of attorney.

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iv. The time to be covered by the Performance Bond shall commence on the date of execution of any contract resulting from this RFB and terminate upon final payment to Bidder by County. The time to be covered by the Payment Bond shall commence on the date of execution of any contract resulting from this RFB and terminate twelve

(12) months after the date of final acceptance of the Work by the County.

v. Contractor shall execute the attached Form of Agreement upon contract award.

37. CHANGE ORDER:

a. A Change Order is a written order to the Contractor, signed by the authorized County representative, directing changes in the work within the provisions of the Contract.

b. A Change Order is used to change contract quantities for items with unit prices, provide for incentives, penalties, and adjustments for unit price items as provided in the original Contract, delete contract items, and revise contract time.

c. A Change Order may include written agreement made and entered into by and between the Contractor and the Owner, covering alterations and unforeseen work incidental to the proper completion of the project, when such work is paid for at an agree unit or lump sum price. Such Change Order becomes a, part of the Contract when approved and properly executed.

38. PERMITS/LICENSING: It shall be the responsibility of the contractor to comply with County Ordinances by securing necessary permits and licenses.

39. ENVIRONMENTAL MANAGEMENT: Vendor/Supplier/Contractor will be responsible for complying with all federal, state, and local environmental regulations relating to transportation, handling, storage, spillage and any other aspect of providing the services specified herein, as applicable.

40. SITE INSPECTION:

a. The bidder is expected to have become familiar with and take into consideration, site conditions which may affect the work and to check all dimensions at the site.

b. Each bidder shall acquaint themselves thoroughly as to the character and nature of the work to be done. Each bidder furthermore shall make a careful examination of the site of the work and inform themselves fully as to the difficulties to be encountered in performance of the work, the facilities for delivering, storing and placing materials and equipment and other conditions relating to construction and labor.

c. The bidder shall examine the premises and the site and compare them with any applicable drawings and specifications. He/she shall familiarize themselves with the existing conditions such as obstructive area levels and any problems related to erecting the required systems.

d. No plea of ignorance of conditions that exist or may hereafter exist on the site of the work, or difficulties that may be encountered in the execution of the work, as a result of failure to make necessary investigations and examinations, will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all the requirements of the contract documents and to complete the work for the consideration set forth therein, or as a basis for any claim whatsoever.

e. Insofar as possible, the Contractor, in carrying out his/her work, must employ such methods or means as will not cause interruption of or interference with the work of any other Contractor, or County personnel at the site.

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BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we , as

Principal, a ( corporation, partnership, individual) duly authorized by law to do business as a construction contractor in the State of South Carolina, and , as

Surety, a corporation duly authorized to transact surety business under the Law of the state of South

Carolina, are held and firmly bound unto Pickens County as oblige, in the penal sum of:

Five Percent (5%) of the Bid Amount for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for the project named:

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING

NOW, THEREFORE, if the Oblige shall accept the bid of the Principal and the Principal shall enter into a

Contract with the Oblige in accordance with the terms of such bid, and give such bonds as may be specified in the bidding or Contract Documents with good and sufficient surety acceptable to the Oblige, then this obligation shall be null and void, otherwise to remain in full force and effect.

Signed and sealed this day of , 2026

PRINCIPAL SURETY

(Seal) (Seal)

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature and Title Signature and Title (Attach Power of Attorney)

Attest: Attest:

Note: A copy of the agent’s Power of Attorney for the Surety Company must be attached to this bond form.

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 17

FORM OF AGREEMENT

BETWEEN OWNER AND CONTRACTOR

FOR CONSTRUCTION CONTRACT

THIS AGREEMENT is by and between PICKENS COUNTY (“Owner”) and

(“Contractor”).

Owner and Contractor hereby agree as follows:

ARTICLE 1 – WORK

Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: HMA Paving and Miscellaneous Related Items on the Pickens County Administrative Building Parking Lot.

ARTICLE 2 – THE PROJECT

2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows:

PICKENS COUNTY 2026 ADMINISTRATIVE CAMPUS PARKING RESURFACING

ARTICLE 3 – ENGINEER

3.01 The Project has been designed by INFRASTRUCTURE CONSULTING & ENGINEERING, LLC (ICE), (Engineer), which is to act as Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents.

ARTICLE 4 – CONTRACT TIMES

4.01 Time of the Essence

a. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Dates for Substantial Completion and Final Payment

a. The project will be completed November 30, 2026 and be ready for final payment in accordance with the General Conditions on or before the above dates.

4.03 Liquidated Damages

a. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph

4.02 above, plus any extensions thereof allowed in accordance with the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $1,000.00 for each day that expires after the time specified in Paragraph 4.02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shall pay Owner $1,000.00 for each day that expires after the time specified in Paragraph 4.02 for completion and readiness for final payment until the Work is completed and ready for final payment.

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 18

ARTICLE 5 – CONTRACT PRICE

5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined in the bid documents:

a. For all Work other than Unit Price Work, a lump sum of: $ N/A

All specific cash allowances are included in the above price.

b. For all Unit Price Work, an amount equal to the sum of the established unit price for each.

c. For all Work, at the prices stated in Contractor’s Bid, attached hereto as an exhibit.

ITEM

DESCRIPTION

UNIT

QUANTITY

UNIT PRICE EXT. AMT.

1 Mobilization LS 1.000

2 Bonds and Insurance LS 1.000

3 Traffic Control LS 1.000

4 Variable Milling (0"-2") SY 3,260.000

5 Variable Milling (2"-3") SY 11,800.000

6 Stand-Up Curb & Gutter LF 310.000

7 Full Depth Asphalt Pavement Patching (6" Uniform) SY 500.000

8 Liquid Asphalt Binder PG64-22 TN 134.300

9 Hot Mix Asphalt Surface Course Type C (330#/SY) TN 1,941.000

10 Hot Mix Asphalt Surface Course Type E (110#/SY) TN 182.000

11 4” White Parking Lines Fast Dry Paint LF 3,937.000

12 4” Blue Handicap Lines Fast Dry Paint LF 420.000

13 24" White Solid Lines (Stop Bars) Fast Dry Paint LF 12.000

14 Arrows EA 5.000

15 Handicap Symbol EA 10.000

16 Permanent Construction Signs (Ground Mounted – Scheme E) SF 48.000

TOTAL

(Grand Total in Words) (Numbers)

The Bid prices for Unit Price Work set forth as of the Effective Date of the Agreement are based on estimated quantities. As provided in the General Conditions, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer as provided in of the General Conditions.

ARTICLE 6-- PAYMENT PROCEDURES

6.01 Submittal and Processing of Payments

Contractor shall submit Applications for Payment in accordance with the General Conditions.

Applications for Payment will be processed by Engineer as provided in the General Conditions.

6.02 Progress payments; Retainage

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 19

a. Owner shall make progress payments because of the Contract Price based on Contractor’s Applications for Payment on or about the 30th day of each month during performance of the Work as provided in Paragraph 6.02.A.1 below. All such payments will be measured by the schedule of values established as provided in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements.

b. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Engineer may determine or Owner may withhold, including but not limited to liquidated damages, in accordance with the General Conditions.

c. 95 percent of Work completed (with the balance being retainage). If the Work has been 50 percent completed as determined by Engineer, and if the character and progress of the Work have been satisfactory to Owner and Engineer, then as long as the character and progress of the Work remain satisfactory to Owner and Engineer, there will be no additional retainage;

and

d. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage).

e. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 95 percent of the Work completed, less such amounts as Engineer shall determine in accordance with the General Conditions and less 95 percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion.

6.03 Final Payment

a. Upon final completion and acceptance of the Work in accordance with the General

Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer.

ARTICLE 7 - INTEREST

7.01 All moneys not paid when due as provided in the General Conditions shall bear interest at the rate of 12 percent per annum.

ARTICLE 8 – CONTRACTOR RESPONSIBILITIES

8.01 In order to induce Owner to enter into this Agreement, Contractor makes the following representations:

a. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents.

b. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

c. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work.

d. Contractor does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents.

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 20

e. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents.

f. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor.

g. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

h. The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate.

ARTICLE 9 – CONTRACT DOCUMENTS

9.01 Contents

a. The Contract Documents consist of the following:

b. This Agreement

c. Performance bond

d. Payment bond

e. General Conditions

f. Standard Specifications and Drawings as referenced in the bid documents.

g. The contents of the Request for Bids, including all drawings, attachments, specifications, special provisions, supplemental specifications and any addenda

h. Drawings consisting of 0 pages.

i. Addenda (numbers 0 to , inclusive).

j. Exhibits to this Agreement (enumerated as follows):

k. Contractor’s Bid

l. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:

m. Notice to Proceed

n. Work Change Directives.

o. Change Orders.

p. The documents listed in paragraph 9.01. and are attached to this agreement (except as expressly noted otherwise above)

q. There are no contract documents other than those listed in this Article 9.

r. The contract documents may only be amended, modified, or supplemented as provided in the General Conditions.

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 21

ARTICLE 10 – MISCELLANEOUS

10.01 Terms

a. Terms used in this Agreement will have the meanings stated in the General Conditions and he Supplementary Conditions.

10.02 Assignment of Contract

a. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

10.03 Successors and Assigns

a. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

10.04 Severability

a. Any provision or part of the Contract Documents held to be void or unenforceable under any

Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

10.05 Contractor’s Certifications

a. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05:

1. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process or in the Contract execution.

2. “Fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner,

(b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition.

3. “Collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and

4. “Coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

10.06 Warranty

The Contractor agrees to a one-year warranty against defects, failures etc. caused by materials and workmanship, beginning on the date of final acceptance of punch list.

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 22

IN WITNESS, WHEREOF, Owner and Contractor have signed this Agreement. Counterparts have been delivered to Owner and Contractor. All portions of the Contract Documents have been signed or have been identified by Owner and Contractor or on their behalf.

This Agreement will be effective on ,2026 (which is the Effective Date of the Agreement).

OWNER: CONTRACTOR

Pickens County, South Carolina

Title: Title:

(If Contractor is a corporation, a partnership, or a joint venture, attaches evidence of authority to sign.)

Title: Title:

Address for giving notices: Address for giving notices:

222 McDaniel Avenue, B-4, Pickens, SC 29671

(If Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this Agreement.)

License No.:

(Where applicable)

Agent for service of process:

PICKENS COUNTY 2026 ADMINISTRATION CAMPUS PARKING RESURFACING PAGE 23

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS, that , as Principal, hereinafter called Contractor, and , as Surety, hereinafter called Surety, are held and firmly bound unto Pickens County, 222 McDaniel Avenue, B-4, Pickens, SC 29671, as oblige, hereinafter called Owner, in the amount of: Dollars

($ ), for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, Contractor has entered into a certain contract with the Owner, dated day of , 2026, for the construction of PICKENS COUNTY 2026 Administration Campus Parking RESURFACING, in accordance with the Drawings and Specifications prepared by INFRASTRUCTURE CONSULTING & ENGINEERING, LLC, which contract is by reference made a part hereof, and is hereinafter referred to as the Contract.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform said Contract, then this obligation…