2026-26 Addendum 2.pdf
PDF 609 KB Posted
- Solicitation number
- BID 2026-26
- Issued by
- Fairfield County, Connecticut
About this file
Addendum #2 to Sealed Bid Solicitation #2026-26, issued by the Town of Stratford, Connecticut on May 20, 2026, addresses acoustic improvements at Lordship Elementary School located at 254 Crown Street in Stratford. The project involves installing new acoustic panels—specifically 96" x 48" wall-mounted panels (32 total) in the base bid and 96" x 32" ceiling-mounted panels (37 total) under Alternate #1, totaling approximately 1,813 square feet of acoustic panels. The addendum includes a revised drawing (A-101) and a comprehensive RFI (Request for Information) log addressing 29 contractor inquiries submitted between May 15 and May 20, 2026. Key clarifications confirm that the Acoustimac 2" thick DMD panels with Z-Clip mounting are the basis of design, with equal-performance substitutes eligible for review; existing wall-mounted and ceiling-mounted panels shall be removed and disposed of by the contractor; working hours are Monday to Friday, 7:00 AM to 3:00 PM, with nights and weekends available upon request; and site conditions must be verified by contractors prior to bidding, as the pre-bid walkthrough on May 13, 2026 provided the opportunity for inspection. The sealed bid submission deadline was May 27, 2026 at 10:00 AM, with project award anticipated for June 9, 2026, mobilization on July 1, 2026, and substantial completion targeted for August 21, 2026.
The addendum clarifies that the contractor is responsible for applying for the building permit (fees paid by the Owner), protecting all existing surfaces including the rubber athletic floor with temporary protection, disposing of all removed materials, and cleaning and returning spaces to original condition. A dumpster location will be provided on site, preferably on pavement, and contractors may use existing building facilities for temporary toilets. The contractor shall assume caulk or grout products with the closest color match for filling anchor holes left by removed panels and shall follow construction documents for installation specifications, with the understanding that contractors bear responsibility for verifying existing substrate conditions and accommodating existing wall-mounted objects or conditions. Third-party testing is not required, and final cleaning shall be limited to returning the space to its original condition rather than the extensive professional cleaning scope outlined in specification 01770.
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Text version
5/20/2026
Addendum 2 1 of 2
ADDENDUM #2
New Acoustic Panels:
Lordship Elementary School Gym
254 Crown Street Stratford, CT
TOWN PROJECT NUMBER: 2026-26
ISSUED: 5/20/2026
PROJECT TEAM
Architect / Project Manager:
Addendum 2 2 of 2
The work shall be carried out in accordance with the following supplemental instructions and in accordance with the Contract Documents.
DRAWING CHANGES:
1. Drawing A-101
• See attached revised drawing.
MISCELLANEOUS CHANGES AND CLARIFICATIONS:
1. Requests for Information (RFI’s)
• See attached RFI Log.
*** END OF ADDENDUM #2 ***
RFI LOG
New Acoustic Panels Lordship School Gym Date: 5/20/2026
Question Date Received
Directed To Response Response Date
1 Why were the panels specified to be 2 inches thick? Are you looking to obtain a certain NRC rating? I ask because they are not very common.
5/15/2026 Snyder The Acoustimac 2" thick, DMD panel is the basis of design. Or equal products with same or better performance will be reviewed and considered as substitutes.
5/19/2026
2 Would it be okay to substitute larger panels while maintaining the same square footage of panels in the space? This would greatly cut down on installation labor. (4’x4’ and 4’x8’)
5/15/2026 Snyder Wall panels are already 4'x8'. Contractor shall us specified panel sizes unless size needs to be adjusted to accommodate existing wall condition or wall mounted object.
5/19/2026
3 Are there any known hazardous material related to this project? 5/15/2026 Snyder No 5/19/2026
4 Is there a lift the district can provide for use during this project? 5/15/2026 Snyder No 5/19/2026
5 Where do we send the product substitution requests due on 5/22?
5/15/2026 Snyder Same as RFI's 5/19/2026
6 For the 96" x 32" ceiling-mounted acoustic panels, please confirm whether the panels are intended to be mounted directly to the ceiling/substrate or suspended below the ceiling. If suspended, please provide the required suspension method, drop distance, attachment hardware, spacing, attachment points, and any structural support/backing requirements. If mounted directly to the ceiling, please confirm the ceiling substrate and approved fastening method.
5/15/2026 Snyder Ceiling panels shall be attached to existing bar joists similar to existing acoustic panels that are being removed.
5/19/2026
7 Please clarify the items shown at or near the highlighted/marked areas on the A-101 Reflected Ceiling Plan. Please identify what these existing ceiling elements are and confirm whether they conflict with, interfere with, or require coordination around the proposed ceiling-mounted acoustic panels. If any of these items are in the way of the new ceiling panels, please confirm whether the panels are to be adjusted/repositioned or whether the existing ceiling-mounted items are to be relocated by others.
5/15/2026 Snyder Contractor shall follow construction drawings for installation and shall verify existing conditions to confirm panel sizes prior to ordering materials.
5/19/2026
8 If Z-clips are indicated for the wall-mounted acoustic panels, please confirm whether Rotofast mechanical fasteners would be acceptable as an alternate mounting method for the wall-mounted panels only. Since these panels are being installed in a gymnasium and may be impacted by balls, students, or normal gym activity, we recommend Rotofast fasteners to provide a more secure mechanical attachment and reduce the risk of panels becoming loose or dislodged over time. Product information can be reviewed here: https://rotofast.com. Please note that use of Rotofast fasteners may increase the material/product cost for the wall-mounted acoustic panel scope.
5/15/2026 Snyder The Acoustimac Z-Clips are the basis of design. Or equal products with same or better performance will be reviewed and considered as substitutes.
5/19/2026
9 Please confirm whether the existing wall-mounted and ceiling-mounted acoustic panels are to be removed and disposed of by the contractor.
5/15/2026 Snyder Contractor shall dispose of all removed materials. 5/19/2026
10 Please confirm whether there will be an approved location on site for a dumpster to be delivered and staged during the work.
5/15/2026 Snyder Yes 5/19/2026
11 Please confirm permitted working hours, site access procedures, material delivery windows, staging/parking locations, and any restrictions for use of lifts, scaffolding, or other access equipment inside the gym. Please also confirm whether any after-hours, weekend, or school-occupied building restrictions will apply during the work.
5/15/2026 Snyder 7:00 to 3:00 Monday to Friday working hours are assumed but nights and weekends are available if requested. It is assumed lifts and/or scaffolding is needed to complete project.
Contractor shall protect all existing conditions as needed during construction so as to not damage floors, etc ...
5/19/2026
12 If available, please provide current site condition photos of the gym wall and ceiling areas where the existing and new acoustic panels are located, including any areas that may affect substrate, access, staging, or installation.
5/15/2026 Snyder The pre-bid walk-thru was contractor opportunity to inspect and become familiar with existing conditions.
5/19/2026
13 Wall-Mounted Panels / Base Bid •96" x 48" panels: 32 total
Ceiling-Mounted Panels / Alternate #1 •96" x 32" panels: 37 total
This equals 69 total panels, approximately 1,813 square feet of acoustic panels.
Please confirm the following:
Please confirm that the above panel sizes and quantities are correct.
5/15/2026 Snyder It is the contractors responsibility to do their own quantity takeoffs from construction documents.
5/19/2026
14 Please confirm that the 96" x 48" panels are wall-mounted panels included in the base bid.
5/15/2026 Snyder Refer to construction documents 5/19/2026
15 Please confirm that the 96" x 32" panels are ceiling-mounted panels included under Alternate #1.
5/15/2026 Snyder Refer to construction documents 5/19/2026
16 Please confirm that the acoustic panel locations, layout, and mounting heights shown on the issued bid drawings are accurate and are to be used for final pricing.
5/15/2026 Snyder Refer to construction documents 5/19/2026
RFI LOG
New Acoustic Panels Lordship School Gym Date: 5/20/2026
17 Please confirm the existing wall and ceiling substrates at each acoustic panel location, including whether panels will be mounted to drywall, CMU/masonry, concrete, plaster, wood backing, structural framing, ceiling grid/framing, or another surface.
5/15/2026 Snyder It is the contractors responsibility to verify and be familiar with existing conditions prior to submitting bid.
5/19/2026
18 Please confirm whether the existing substrates are suitable to receive the proposed mounting hardware, or if additional backing, blocking, anchors, patching, structural attachment points, or substrate preparation will be required.
5/15/2026 Snyder It is the contractors responsibility to verify and be familiar with existing conditions prior to submitting bid.
5/19/2026
19 Please confirm any project-specific PPE requirements for work inside Lordship Elementary School, including but not limited to hard hats, safety glasses, high-visibility vests, gloves, dust masks/respirators, fall protection, lift harnesses, or any additional Town/School requirements beyond standard OSHA requirements.
5/15/2026 Snyder It is the contractors responsibility to provide a safe working environment and follow OSHA guidelines.
5/19/2026
20 If available, please provide current site condition photos of the gym wall and ceiling areas where the existing and new acoustic panels are located, including any areas that may affect substrate, access, staging, or installation.
5/15/2026 Snyder It is the contractors responsibility to verify and be familiar with existing conditions prior to submitting bid.
5/19/2026
21 Please confirm the Owner will pay town permit fees. 5/20/2026 Snyder Yes 5/20/2026 22 Please clarify who will apply for the building permit. 5/20/2026 Snyder Contractor 5/20/2026 23 Will temporary floor protection be needed for the rubber athletic floor?
5/20/2026 Snyder Yes. Contractor is responsible to protect existing surfaces including but not limited to the floor.
5/20/2026
24 Should the contractor provide Temp Toilets, or can we use existing facilities. Please confirm the Owner will clean the existing facilities.
5/20/2026 Snyder Contractor can use building toilets. 5/20/2026
25 Please confirm there will be an onsite location for the contractor’s dumpster, preferably on pavement.
5/20/2026 Snyder Yes 5/20/2026
26 Spec 01310 Para 3.02 – is the contractor to provide the meeting space and furniture, or will a space in the existing school be utilized?
5/20/2026 Snyder Any onsite meeting will be casual and meeting furniture not necessary.
5/20/2026
27 Spec 01400 – we do not see any testing, that requires a Third Party Testing Agency, for the work if this project. Please confirm or correct.
5/20/2026 Snyder Third party testing not necessary. 5/20/2026
28 Spec 01770 Para 1.06 call for Final Cleaning (professional cleaners) hired by the contractor. This Spec includes, among other things, cleaning glass both sides, polishing surfaces, cleaning ducts and exterior paved surfaces. Please define the expected final cleaning scope intended given the limited scope of the project in one room.
5/20/2026 Snyder Contractor shall clean and return spaces in the same condition as found.
5/20/2026
29 The existing wall panels appear to be mounted with a mushroom pin/expansion anchor. This will leave holes after removal. Please provide information (material, color) for the material to fill the holes. Given that the CMU is (assumed) ground face, we realize that painting is not an option.
5/20/2026 Snyder Contractor shall assume caulk/grout product with closest color match possible.
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