BID #2026-26

ACOUSTIC IMPROVEMENTS

LORDSHIP ELEMENTARY SCHOOL

SEALED submissions are subject to the standard Bidder:

instructions set forth on the attached sheets.

Any modifications must be specifically _________________________________ accepted by the Town of Stratford. Doing Business As (Trade Name)

Address

Released: Thursday, 30th April, 2026 _________________________________________ Town / State / Zip

Phillip Ryan, Purchasing Agent _________________________________________ Title (Mr /Ms)

Signature

Telephone

E-mail

Sealed bids will be received by the Purchasing Department at the office of the Purchasing Agent, 2725 Main Street, Room 104, Stratford, Connecticut 06615, up to:

10:00AM, Wednesday, 27th May, 2026

NOTE:

1. Bidders are to complete all requested data in the upper right corner of this page and must return this page with their bid proposal.

2. No bid shall be accepted from, or contracts awarded to, any person/company who is in arrears to the Town of Stratford upon debt, or contract or who has been within the prior five (5) years, a defaulter as surety or otherwise upon obligations to the Town of Stratford.

3. Submissions are to be submitted in a sealed envelope and clearly marked “BID #2026-26” on the outside of the envelope, including all outer packaging, such as, DHL, FedEx, UPS, etc.

offering more from forest to shore

PURCHASING

mailto:purchasing@townofstratford.com http://www.townofstratford.com/

Acoustic Improvements:

Lordship Elementary School Gym 5/4/2026

SECTION SECTION NAME DATE

Table of Contents 5/4/2026 Invitation to Bid 5/4/2026 Instructions for Bidders 5/4/2026 Bid Form 5/4/2026 Statement of Qualifications (AIA A305) 5/4/2026 A312a Performance Bond 5/4/2026 A312b Payment Bond 5/4/2026 Non-Collusion Affidavit 5/4/2026 AIA A101: Agreement Between Owner and Contractor 5/4/2026 AIA A201: General Conditions of the Contract for Construction 5/4/2026 Supplementary Conditions 5/4/2026 Insurance Procedure 5/4/2026

DIVISION 1 - GENERAL REQUIREMENTS

01009 Milestone Schedule 5/4/2026 01100 Summary of Work 5/4/2026 01250 Regulatory Requirements 5/4/2026 01310 Project Management and Coordination 5/4/2026 01330 Submittal Procedures 5/4/2026 01400 Quality Requirements 5/4/2026 01600 Product Requirements 5/4/2026 01770 Closeout Closeout 5/4/2026

DRAWINGS

D-101 Demo - Ceiling Plan and Elevations 5/4/2026 A-101 Ceiling Plan and Elevations 5/4/2026

Table of Contents

4/30/2026 - 11:48 AM Table of Contents 1 of 1

INVITATION TO BID

The Town of Stratford (“Town”) is seeking competitive bids from qualified contractors with proven industry experience to provide labor, materials, tools, equipment, and all else necessary, to perform the work as delineated in the Contract Documents prepared by Snyder Architects, LLC, Trumbull, CT.

PRE-BID MEETING

A non-mandatory site meeting will commence at Lordship Elementary School, 540 Crown Street, Stratford, CT at 3:45PM on Wednesday, 13th May, 2026 for prospective bidders to scope the conditions.

While the meeting is not mandatory, prospective bidders are encouraged to attend and will be required to sign-in at commencement of the meeting. The sign-in sheet will be posted on the Purchasing Department website as below.

Copies will not be made available at the meeting, nor will they be distributed by fax or email.

All requests for information will be answered in writing as specified below under RFI / Addenda.

REQUESTS FOR INFORMATION (RFI) / ADDENDA

Direct requests in writing to: Town of Stratford, Purchasing Department Attention: Phillip Ryan, Purchasing Agent 2725 Main Street, Room 104, Stratford, CT 06615

E-mail: PRyan@townofstratford.com

NOTE: Written requests for information will not be accepted after 12:00PM on Wednesday, 20th May, 2026.

Response will be in the form of an addendum that will be posted approximately Friday, 22nd May, 2026 at the close of business to the Purchasing Department website: https://www.stratfordct.gov/page/purchasing-department

It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid between a Bidder and any other Town official and/or department manager and/or Town of Stratford employee, other than as set forth above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person or in any other manner than specified above. Addenda will not be mailed, e-mailed or faxed out.

BID BOND / BID SECURITY

A five (5) percent bid bond or equal approved security as stated per the Terms and Conditions must be submitted with the proposal. Any bid submitted without such security will be excluded from the bidding process. No exceptions.

CHECKLIST

The following must be submitted with proposal:

Cover page, completed and signed.

Bid Form(s) Addenda acknowledged on Bid Form and submitted if requested.

Bid Bond or equal approved security. No exceptions.

Insurance Procedure.

Non-Collusion Affidavit.

Qualification Statement.

Form W-9.

List of five (5) equivalent projects completed within the last three (3) years.

(Include project and reference contact information for each.)

List of all subcontractors identifying each trade, hourly rates, location, and Tax ID number.

Identify any exceptions that may apply. These must be itemized and attached to the proposal form.

The Bidder hereby certifies that any and all defects, errors, inconsistencies or omissions of which he/she is aware, either directly or by notification from any material supplier found in the Contract Documents are listed herewith in this Bid Form.

Name ________________________________ Title ___________________________ Signature ___________________________ Date______________ https://www.stratfordct.gov/page/purchasing-department

Bid #2026-26 / Terms & Conditions

PURCHASING DEPARTMENT

TOWN OF STRATFORD

INSTRUCTIONS FOR BIDDERS

TERMS AND CONDITIONS OF BID

BID PROPOSALS

Bid proposals are to be submitted in a sealed envelope and clearly marked on the outside “BID #2026-26” including all outer packaging such as DHL, FedEx, UPS, etc. All prices and notations must be printed in ink or typewritten. No erasures are permitted.

Bid proposals are to be in the office of the Purchasing Department, Town Hall, 2725 Main Street, Room 104, Stratford, Connecticut, prior to date and time specified, at which time they will be publicly opened.

RIGHT TO ACCEPT / REJECT

AFTER REVIEW OF ALL FACTORS, TERMS AND CONDITIONS, INCLUDING PRICE, THE TOWN OF STRATFORD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, OR ANY PART THEREOF, OR WAIVE DEFECTS IN SAME, OR ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE TOWN OF STRATFORD.

POWER OF REJECTION

The Mayor shall have the power to reject all bids and to advertise again.

QUESTIONS

Questions concerning conditions, bidding guidelines and specifications should only be directed in writing to:

Mr. Phillip Ryan, Purchasing Agent: PRyan@townofstratford.com

Inquiries must reference date of bid opening, requisition or contract number, and must be received no later than as indicated in the bid documents prior to date of bid opening. Failure to comply with these conditions will result in the bidder waiving the right to dispute the bid specifications and conditions.

BID BOND

The BID BOND furnished, as bid security, must be duly executed by the bidder as principal. It must be in the amount equal to five percent (5%) of the total estimated bid, as guarantee that, in case the contract is awarded to the bidder, the bidder will, within ten days thereafter, execute such contract and furnish a Performance Bond and Payment Bond.

Small businesses may elect to obtain an irrevocable letter of credit or cashier’s check in lieu of the Bid Bond. Such surety must also be in an amount equal to at least five percent (5%) of the total estimated bid.

All bid bonds shall be written by a surety company or companies licensed in the State of Connecticut, and shall have at least an A- VII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed acceptable by the Town. The Town always reserves the right to reject surety companies, if an approved surety bond cannot be provided, the bidder shall be deemed non-responsive.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website:

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

NOTE: Failure to provide a Bid Bond or equivalent security is not cause for a waiver defect. Any bid not accompanied by such security will be excluded from consideration.

PRICES

Prices quoted must be firm, for acceptance by the Town of Stratford, for a period of ninety (90) days. Prices shall include all applicable duties. Bidders shall be required to deliver awarded items at prices quoted in their original bid.

F.O.B. DESTINATION

Prices quoted shall be net, delivered to destination. Bids quoting other than F.O.B. Destination may be rejected.

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

PERFORMANCE AND LABOR AND MATERIAL BOND

The successful bidder, within seven (7) business days after notification of award, will be required to furnish Performance and Labor and Material Bond provided by a company authorized to issue such bonds in the State of Connecticut, or Certified Check or properly executed Irrevocable Letter of Credit equal to a hundred per cent (100%) of the award.

In the event that the Contractor where required to provide evidence of insurance and a performance bond does not do so before beginning work, the Town of Stratford reserves the right to withhold payment from such supplier until the evidence of insurance and performance bond has been received by the Town.

All payment and performance bonds shall be written by a surety company or companies licensed to issue bonds in the State of Connecticut, and shall have at least an A-VIII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed acceptable by the Town. The Town always reserves the right to reject surety companies, if approved surety bonds cannot be provided the contract shall be terminated.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website:

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

BOND REQUIREMENT – NON-RESIDENT CONSTRUCTION CONTRACTORS

Overview: The law requiring nonresident construction contractors to furnish security for Connecticut taxes arising from jobs performed in Connecticut has been changed in the following major ways:

• Under the law as amended, there are two classes of nonresident contractors: verified and unverified. A nonresident prime or general contractor may gain verified status and thus eliminate the requirement to file a surety bond with the Department of Revenue Services (DRS), and a nonresident subcontractor may become verified and thus eliminate the requirement for the prime or general contractor to hold back a portion of the amount owed the subcontractor under the contract.

• Under the law as amended, a single surety bond for 5% of the entire project price is required to be filed with DRS by an unverified prime or general contractor where the contract price for the entire project is $250,000.00 or more. A person doing business with an unverified prime or general contractor for such a project must obtain proof that such contractor has filed a bond with DRS, but is no longer required to withhold an amount from payment due such contractor under the contract.

• A prime or general contractor must hold back 5% of the amount due an unverified subcontractor until the subcontractor obtains and furnishes AU-968, Certificate of Compliance, from DRS. An AU-968 authorizes the prime or general contractor to release all or a portion of the amounts held back from payment to the unverified subcontractor.

Prior law required compliance with one of three options to secure payment of Connecticut taxes for each contract with a nonresident prime or general contractor and with a nonresident subcontractor: (i) a nonresident contractor could furnish DRS a guarantee bond for 5% of the total contract price; or (ii) a nonresident contractor could furnish DRS a cash bond for 5% of the total contract price;

or (iii) persons doing business with nonresident contractors would be required to withhold 5% of the total contract price and deposit it with DRS. This law meant that compliance with the law was required for each subcontract for a single project to real property in Connecticut. As under prior law, owners or tenants of residential real property are excluded from the requirements of Conn. Gen.

Stat. §12-430(7).

More information may be obtained from: https://portal.ct.gov/drs/publications/special-notices/2012/sn-2012-2

PERMITS

The contractor shall be responsible for securing all necessary permits, state and local, and as required by the Town of Stratford.

PAYMENT PROCEDURES

No voucher, claim or charge against the Town shall be paid without the approval of the Director of Finance for correctness and legality.

PAYMENT PERIOD

The Town of Stratford shall put forth its best effort to make payment within thirty days (30) after delivery of the item acceptance of the work, or receipt of a properly completed invoice, whichever is later. Payment period shall be net thirty days (30) unless otherwise specified. For projects that do not require a performance or bid bond, The Town of Stratford reserves the right to retain five percent (5%) of total bid amount, which is payable ninety (90) days after final payment or acceptance of the work.

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm https://portal.ct.gov/drs/publications/special-notices/2012/sn-2012-2

THE CONTRACTOR

The Contractor for the work described shall be thoroughly familiar with the requirements of all specifications, and the actual physical conditions of various job sites. The submission of a proposal shall be construed as evidence that the Contractor has examined the actual job conditions, requirements, and specifications. Any claim for labor, equipment, or materials required, or difficulties encountered which could have been foreseen had such an examination been carefully made will not be recognized.

ASSIGNMENT OF CONTRACT

No contract may be assigned or transferred without the consent of the Town of Stratford.

AWARD OF BIDS

Contracts and purchases will be made or entered into with the lowest responsible bidder meeting specifications, except as otherwise specified in the invitation. If more than one item is specified in the invitation, the Town of Stratford reserves the right to determine the low bidder on an individual basis or on the basis of all items included in the Invitation for Bids, unless otherwise expressed by the Town.

The Town will be reviewing proposals to ensure contractors/individuals/suppliers/vendors are not debarred or suspended.

The System for Award Management (SAM.gov):

https://sam.gov/content/home

CT Department of Labor:

https://portal.ct.gov/dol/knowledge-base/articles/wage-and-workplace-standards/debarment-lists?language=en_US

BIDDING FOR PUBLIC WORK OR IMPROVEMENT

Any public work or improvement costing more than twenty-five thousand ($25,000.00) dollars shall be executed by contract except where specified work or improvement is authorized by the council based on detailed estimates submitted by the department authorized to execute such work or improvement.

All contracts for more than twenty-five thousand ($25,000.00) dollars shall be awarded to the lowest responsible bidder, after public advertisement and competition, as may be prescribed by ordinance.

The Mayor shall establish reasonable regulations for prefiling sub bids on construction contracts where it is anticipated that the contracting party shall subcontract all or a portion of the work to be done.

Any public work or improvement costing more than twenty-five thousand ($25,000.00) dollars shall be executed by contract except where specified work or improvement is authorized by the Council based on detailed estimates submitted by the Department authorized to execute such work or improvement. All contracts under this section shall be awarded by the Town Council to the lowest responsible bidder, after public advertisement as specified above.

NONUSE OF WASTES

A. All bids and contracts related to the retention of services to construct or maintain any publicly owned and/or maintained road or real property within the Town of Stratford shall include a provision stating that no materials containing natural gas or oil waste shall be utilized in providing such a service.

B. All bids and contracts related to the purchase or acquisition of materials to be used to construct or maintain any publicly owned and/or maintained road or real property within the Town of Stratford shall include a provision stating that no materials containing natural gas or oil waste shall be provided to the Town of Stratford.

C. The following statement, which shall be a sworn statement under penalty of perjury, shall be included in all bids related to the purchase or acquisition of materials to be used to construct or maintain any publicly owned and/or maintained road or real property within the Town of Stratford and all bids related to the retention of services to construct or maintain any publicly owned and/or maintained road or real property within the Town of Stratford:

"We ____ hereby submit a bid for materials, equipment and/or labor for the Town of Stratford. The bid is for bid documents titled ____. We hereby certify under penalty of perjury that no natural gas waste or oil waste will be used by the undersigned bidder or any contractor, subcontractor, agent or vendor agent in connection with the bid; nor will the undersigned bidder or any subcontractor, agent or vendor agent thereof apply any natural gas waste or oil waste to any road or real property within the Town of Stratford as a result of the submittal of this bid if selected."

https://sam.gov/content/home https://portal.ct.gov/dol/knowledge-base/articles/wage-and-workplace-standards/debarment-lists?language=en_US

CHANGE ORDERS

Approval Required: Except as specified herein, when any public work or improvement has been executed by contract, no changes in the terms, conditions or scope of said contract nor deviations from the specifications made a part of that contract which would result in any way in an increase in the cost of that contract to the Town shall be allowed except by the approval of the Council.

Review: Any request for change orders shall first be considered by an appropriate committee appointed and then referred to the Council for appropriate action.

Mayor’s Approval: Notwithstanding any provision to the contrary herein, the Mayor, acting upon the advice of the Town Engineer, shall have the authority to approve any such changes or deviations without the approval of the Council, provided that the cost of any such changes or deviations does not exceed the sum of $5,000.00 and further provided that, in the opinion of the Mayor, due to extraordinary conditions, unforeseen contingencies, market conditions or the nature of the requested change, it would not be feasible or in the best interest of the Town to delay approval of the requested change.

GUARANTEE

Equipment, materials and/or work executed shall be guaranteed for a minimum period of one (1) year against defective material and workmanship. The cost of all labor, materials, shipping charges and other expenses in conjunction with the replacement of defective equipment, and/or unsatisfactory work, shall be borne by the Contractor.

CATALOGUE REFERENCE

Unless expressly stated otherwise, any and all reference to commercial types, sales, trade names and catalogues are intended to be descriptive only and not restrictive; the intent is to indicate the kind and quality of the articles that will be acceptable. Bids on other equivalent makes, or with reference to other catalogue items will be considered. The bidder is to clearly state exactly what will be furnished. Where possible and feasible, submit an illustration, descriptive material, and/or product sample.

OSHA

The bidder will certify all equipment complies with all regulations and conditions stipulated under the Williams-Steiger Occupational Safety and Health Act of 1971, as amended. The successful bidder will further certify that all items furnished under this project will conform and comply with Federal and State of Connecticut OSHA standards. The successful bidder will agree to indemnify and hold harmless the Town of Stratford for any and all damages that may be assessed against the Town.

LIFE CYCLE COSTING

Where applicable, Life Cycle Costing will be used as a criterion for awarding bids. This is a method of calculating total cost of ownership of an item over the life of the product, which may include operation and maintenance expenses, transportation, salvage value, and/or disposal costs.

INSURANCE

The Contractor shall not commence any work under the Contract until all insurance required by this section has been obtained and Certificates of Insurance and any other evidence of required coverage requested by the Town, including a copy of the policy itself, have been received and approved by the Town.

Such policies shall stipulate that no coverage can be changed or canceled, including for non-payment of premium, unless the Town has had thirty (30) days prior notice in writing. Certificates of renewals or changes in policies shall be delivered to the Owner at least thirty (30) days prior to the expiration of the policy.

All insurance issuers chosen by the Contractor must be licensed to do business in the State of Connecticut and rated A- or better by A.M. Best Rating Services.

The Town always reserves the right to reject insurance companies, if approved insurance policies cannot be provided the contract shall be terminated.

The insurance requirements set forth below are minimum limits of coverage only and in no way limit the Contractor’s liability.

The following insurance is required to be maintained in full force until all work required by the contract has been fully completed, except that Products/Completed Operations coverage shall be maintained for five (5) years.

Worker’s Compensation: The Contractor shall carry Worker’s Compensation and Employer’s Liability Insurance in the form and in such amounts as may be currently required to comply with the Labor Laws of the State of Connecticut. Statutory Limits.

Automobile Insurance: The Contractor shall carry and maintain during the life of the Contract a policy with a combined single limit of $1,000,000.00 and rider CA9948 or equivalent.

This policy shall include all liability of the Contractor arising from the operation of all self-owned motor vehicles used in the performance of the Contract; and shall also include a “non-Ownership” provision covering the operation of motor vehicles not owned by the Contractor, but used in the performance of the work.

Commercial General Liability:

Per Occurrence Limit: $1,000,000 Aggregate Limit: $1,000,000 Bodily Injury and Property Damage Limit: $5,000,000 Products/Completed Operations Limit: $1,000,000

This policy shall include Subcontractor's Liability coverage, protecting the Contractor and the Town against liability arising out of the activities of Subcontractors engaged by him/her in the performance of the work.

Umbrella Policy: An umbrella policy in the amount of $5,000,000.00 covering general liability, auto liability, and employer liability is required.

Waiver of Subrogation: Waiver of subrogation is required on all policies.

Additional Insureds: The Town of Stratford, its officers, officials, employees, agents, boards, and commissions shall be named as Additional Insureds. The coverage shall be primary and non-contributory and contain no special limitations on the scope of protection afforded to the Town of Stratford. A waiver of subrogation applies under general liability, auto liability and workers compensation.

The coverage shall be primary and non-contributory and contain no special limitations on the scope of protection afforded to the Town of Stratford. A waiver of subrogation applies under general liability, auto liability and workers compensation.

Subcontractor’s Insurance: Each Subcontractor engaged by the Contractor to perform any work under the Contract shall obtain all insurance required of the Contractor in the same amounts and subject to the same provisions specified above for the Contractor, including the Additional Insured requirement. Certificates of Insurance shall be submitted to the Contractor and the Town and approved by the Town, before commencing any work.

HOLD HARMLESS

Contractor shall defend, indemnify, and hold harmless the Town of Stratford, its officers, employees, agents or volunteers, from and against any and all claims and demands of any nature for any loss, damage or injury which any person may suffer by reason of, or in any way arising out of, this Agreement, unless caused by the sole negligence of the Town.

FEDERAL, STATE, AND LOCAL LAWS

All applicable Federal, State and local laws, rules and regulations of all authorities having jurisdiction over the locality of the project shall apply to the contract and are deemed to be included herein. If the total amount of the project, including any current or future change orders, exceeds $100,000.00 all work is to be done in accordance with Connecticut Department of Labor (CT-DOL) rules and regulations. More information may be obtained from: www.ctdol.state.ct.us

Prevailing Wages: The wages paid on an hourly basis to any person performing the work of any mechanic, laborer or worker on the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such person to any employee welfare fund, as defined in subsection (h) of this section, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such public works project is being constructed.

Any contractor who is not obligated by agreement to make payment or contribution on behalf of such persons to any such employee welfare fund shall pay to each mechanic, laborer or worker as part of such person's wages the amount of payment or contribution for such person's classification on each pay day.

The Davis-Bacon and Related Acts: Shall apply to contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000.00 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works. More information may be obtained from: https://www.dol.gov/whd/govcontracts/dbra.htm

NOTE: The Town shall apply the most current wage decision applicable at the time of contract award.

It is the Contractor’s responsibility to obtain work classifications not included in the Wage Decisions package.

http://www.ctdol.state.ct.us/ https://www.dol.gov/whd/govcontracts/dbra.htm

CONFLICT OF INTEREST

No officer or employee or member of any elective or appointive board, commission, committee or council of the Town, whether temporary or permanent, shall have or acquire any financial interest gained from a successful bid, direct or indirect, in any project, matter, contract or business within his/her jurisdiction or the jurisdiction of the board, commission, committee or council of which he/she is a member. Nor shall the officer / employee / member have any financial interest, direct or indirect, in any contract or proposed contract for materials or services to be furnished or used in connection with any project, matter or thing which comes under his/her jurisdiction or the jurisdiction of the board, commission, committee or council of which he/she is a member.

SCOPE OF WORK / SITE INSPECTIONS

The bidder declares that the scope of the work has been thoroughly reviewed and any questions resolved (see above for name and number of individual to contact for questions). If applicable, the bidder further declares that the site has been inspected as called for in the specifications (q.v.).

EXCEPTION TO SPECIFICATIONS

No protest regarding the validity or appropriateness of the specifications or of the Invitation for Bids will be considered, unless the protest is filed in writing with the Purchasing Agent prior to the closing date for the bids. All bid proposals rendered shall be considered meeting the attached specifications unless exceptions are noted on a separate page dated and signed by the bidder.

UNLESS OTHERWISE NOTED

It will be assumed that all terms and conditions and specifications will be complied with and will be considered as part of the Bid Proposal.

TAX EXEMPT

Federal Tax Exemption 06-6002103.

Exempt from State Sales Tax under State General Statues Chapter 219-Section 12-412 Subsection A.

5/4/2026

Bid Form

BID FORM

Bids must be submitted to the Town of Stratford Purchasing Office, attention Phillip Ryan, Purchasing Agent, on the following form signed by an authorized company officer. Bids are due no later than Thursday, May 27, 2026, 10:00am.

Phillip Ryan, Purchasing Agent Town of Stratford 2725 Main Street Stratford, CT 06615

Acoustic Improvements:

Lordship Elementary School 254 Crown Street Stratford, CT 06615

To Whom It May Concern:

(I, We) ______________________________________ the undersigned having visited the project site at Lordship Elementary School and having familiarized ourselves with the local conditions affecting the cost of the work and with Contract Documents and all addenda thereto, hereby propose to furnish all labor, materials, tools, equipment, insurance to pay all applicable taxes, and to do and perform all things as provided in the drawings and specifications for the following sum(s):

BASE BID:

Refer to enclosed drawings and specifications.

Contractor shall include all monies and fees to complete documented project as indicated in bid documents. Contractor shall include an $3,000 allowance in base bid number for unforeseen conditions and changes to be used at Architect and Owners discretion. Any unused portion of allowance shall be credited back to owner.

*Written Form: __________________________________________________________ *Dollars: ($_________________)

*PLEASE NOTE THAT STATE OF CONNECTICUT PREVAILING WAGES MUST BE

USED IF TOTAL BID EXCEEDS $100,000.

Bid Form

ALTERNATE #1:

Remove existing ceiling mounted acoustic panels, and install new ceiling mounted acoustic panels. Refer to drawings.

*Written Form: ________________________________________________________

*Dollars: ($_________________) ADD ALTERNATE

ADDENDA

In submitting this proposal, I have received and included in this Proposal, the following Addenda:

Addendum No. Date

Signed:________________________________ ____________________________________

Signature Corporate Seal

Company Name : _________________________________________________________

Address : _________________________________________________________

City, St, Zip Code : _________________________________________________________

Phone : (__ __ __) - __ __ __ - __ __ __ __

Email : _________________________________________________________

NON-COLLUSION AFFIDAVIT

State of ___________________________:

County of _________________________:s.s.

I state that I am the_______________________ of ____________________________

(TITLE) (NAME OF MY FIRM)

and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

(1) The price(s) and amount of this bid have been arrived at independently and without consultation communication or agreement with any other contractor, bidder/proposer or potential bidder/proposer.

(2) Neither the price(s) nor the amount of this bid/rfp, and neither the approximate price(s) nor approximate amount of this bid/rfp, have been disclosed to any other firm or person who is a bidder/proposer or potential bidder/proposer, and they will not be disclosed before bid/rfp opening.

(3) No attempt has been made or will be made to induce any firm or person to refrain from bidding/proposing on this contract, or to submit a bid/proposal higher than this bid/rfp, or to submit any intentionally high or noncompetitive bid/rfp or other form of complementary bid/rfp.

(4) I fully understand that more than one offer from an individual, firm partnership; corporation or association under the same or different name will be rejected. Reasonable grounds for believing that a bidder/proposer is interested in more than one bid/rfp for the work contemplated may cause rejection of all bids/rfps in which the bidder/proposer is interested.

Any or all bidders/proposers will be rejected if there is any reason for believing that collusion exists among the bidders/proposers. Participants in such collusion may not be considered in the future offers for the same work. Each bidder/proposer by submitting a bid/proposal certifies that it is not a part to any collusive action.

(5) The bid/rfp of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid/proposal.

(6) ______________________________________its affiliates, subsidiaries, officers, (NAME OF MY FIRM) directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding/proposing on any public contract, except as follows:

I state that __________________________ understands and acknowledges that

(NAME OF MY FIRM)

Lordship Elementary School Gym the above representations are material and important, and will be relied on by the Town of Stratford in awarding the bid/proposal for which this is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the Town of Stratford of the true facts relating to the submission of bids/proposals for this contract.

(7) I agree to furnish and deliver all services on the date and time agreed on by ______________________________ and the Town of Stratford once the

(NAME OF MY FIRM)

Contract is signed. Furthermore, there will not be any cancellations to the Town of Stratford. If a bidder/proposer submits a bid/proposal on any services he/she will be responsible for delivering that service at the bid/proposal cost, in accordance with the attached above specifications, which were submitted with this bid/proposal and upon which the bid/proposal was made.

(8) In submitting this bid/proposal, the undersigned declares that this is made without any connection with any persons making another bid/proposal on the same contract; that the bid/proposal is in all respects fair and without collusion, fraud or mental reservation; and that no official of the Town, or any person in the employ of the Town, is directly or indirectly interested in said bid/proposal or in the supplies or work to which it relates, or in any portion of the profits thereof.

(9) The undersigned further understands that the above declarations are material representations to the Town of Stratford made as a condition to the acceptance of the bid/proposal. If found to be false, the Town of Stratford retains the right to reject said bid/proposal and rescind any resultant contract and/or purchase order and notify the undersigned accordingly, thereby declaring as void said bid/proposal and contract or purchase order.

CONTINUTED >>>

VENDOR INFORMATION. (Please print the following)

VENDOR NAME

ADDRESS

TELEPHONE FAX #

E-MAIL WEB SITE

AUTHORIZED SIGNATURE TITLE

(12) By signing this bid/proposal the bidder/proposer understands and agrees to the attached terms, conditions, and specifications, including Collusion among Bidders/Proposers Employment Discrimination by the Contractor Prohibited.

SIGNATURE

SWORN AND SUBSCRIBED TO BEFORE ME, A NOTARY PUBLIC, IN AND FOR THE

COUNTY OF ______________________________ AND THE STATE OF

______________________________THIS _______________________

DAY OF _______________________, 2014

______________________________ MY COMMISSION EXPIRES_________

NOTARY PUBLIC

SUPPLEMENTARY CONDITIONS

SUPPLEMENTARY CONDITIONS

The following supplements modify, change, delete from or add to the General Conditions of the Contract for Construction, A.I.A. Document A201, 2007 (thereafter referred to as “The General Conditions). Where any Article of the General Conditions is modified or any paragraph, subparagraph or clause thereof is modified or deleted by these supplements, the unaltered provisions of that article, paragraph, subparagraph or clause shall remain in effect.

Numerical designations herein have the same, or are a sequential developmental of the same designations as the General Conditions.

ARTICLE 1 – GENERAL PROVISIONS

Add the following Subparagraph 1.1.1.1:

1. Where discrepancies or conflicts occur:

(a) Addenda shall take precedence over Drawings or Specifications.

(b) Specifications shall take precedence over Drawings.

(c) Stated dimensions shall take precedence over dimensions obtained by scaling.

(d) Large-scale detail drawings shall take precedence over small-scale drawings.

ARTICLE 3 – CONTRACTOR

Add the following Subparagraphs to 3.15:

3.15.3 The Contractor shall remove and dispose of all construction debris at the end of each day.

3.15.4 All dumpsters shall be emptied and/or replaced and all rubbish removed at the end of each week.

Add the following Subparagraphs to 3.3:

3.3.4 The Contractor shall verify all measurements at the Project and shall be responsible for their accuracy. No increase in the Contract Sum will be allowed for additional work required due to differences between field dimensions and Drawing Documents or stated approximate quantities.

3.3.5 The Contractor shall consult with representatives of all Subcontractors to avoid interference. The Contractor shall rearrange any work which may cause interference with work of other trade, without increase in contract Sum.

Add the following Subparagraphs to 3.9:

3.9.2 Once assigned, the Project Superintendent may not be changed without the approval of the Owner and Architect.

3.9.3 Project Superintendent must attend all Project meetings.

Add the following Subparagraph to 3.18:

3.18.3 Unless otherwise stated in the Agreement, each respective Contractor shall, before commencing work, secure and pay for such insurance as may be required to comply with the indemnification and hold harmless provisions outlined under Articles 3.18.1 and 3.18.2.

Such insurance shall be with such companies as may be satisfactory to the Owner.

Insurance shall be so written as to prevent cancellation without at least thirty (30) days written notice to the Owner, Architect and Contractor.

ARTICLE 7 – CHANGES IN THE WORK

Add the following Subparagraph to 7.3.6:

7.3.6.1 The allowance for the overhead and profit combined, included in the total cost to the Owner shall be based on the following:

1. For the Contractor, for any work performed by the Contractor’s own forces 15 percent of this total direct cost.

2. For work performed by a Subcontractor, 5 percent (5%) of the amount of the

Subcontractor’s total direct costs (not including Subcontractor’s overhead and profit).

ARTICLE 9 – PAYMENTS AND COMPLETION Add the following sentence to 9.3.1:

The form of application for payment shall be AIA Document G702, “Application and Certification for Payment,” supported by AIA Document G703, “Continuation Sheet.” Two

(2) copies of the Application for Payment shall be submitted and sworn before a Notary Public.

Add the following clause to 9.3.1:

Payments to the Contractor shall include five percent (5%) retainage and shall be as follows:

1. Monthly progress payments bringing total payments to ninety-five percent

(95%) of the contract amount upon final acceptance by the Owner and Architect.

2. Payment of five percent (5%) retainage no later than forty five (45) days after final payment and upon receipt of warranties, operational and maintenance manual and record drawings.

Add the following to Subparagraph to 9.3.3:

Lordship Elementary School Gym

The Contractor further agrees that the submission of any Application for Payment shall, upon receipt of such payment and to the fullest extent permitted by law, be conclusively deemed to waive all liens with respect to said work, materials and labor to which the Contractor then may be entitled; provided, however, that in no event shall such waiver of lien rights waive right to payment for said work, materials and labor.

ARTICLE 11 – INSURANCE AND BONDS

Add the following clause to 11.1:

11.1.1.9 Liability Insurance shall include all major divisions of coverage and be on a comprehensive basis including:

1. Premises Operation (including X, C and U coverage as applicable).

2. Independent Contractor’s Protective.

3. Products and Completed Operations.

4. Personal Injury Liability with Employment Exclusion deleted.

5. Contractual, including specified provision for Contractors.

6. Owned, Non-owned and Hired Motor Vehicles.

7. Broad Form Property Damage including Completed Operations.

11.1.2.1 If the General Liability coverage is provided by a Commercial General Liability Policy on a “claims-made” basis, the policy date shall predate the Contract termination date of the policy or applicable extended reporting period shall be no earlier than the termination date of coverage required to be maintained after final payment certified in accordance with Subparagraph 9.10.2.

11.1.2.1 Refer to Instructions to Bidders contained in Project Manual for coverage requirements.

Additionally named insured:

Town of Stratford 2725 Main Street Stratford, CT 06615

Snyder Architects, LLC Trumbull, CT 06611

Including employees, consultants and agents of the above parties.

1. The Contractor shall provide adequate Fire and Extended Coverage insurance to cover equipment, tools, etc., owned or rented by him, his Subcontractors, the capital value of which is not included in the work, and those materials stored on the site for which payment by the Owner has not been approved. Such coverage shall include an endorsement to the effect that the Underwriter waives their rights of subrogation against the Owner.

2. The Contractor agrees to secure and protect himself, and shall secure and indemnify the Owner and his representatives or employees from any claim of liability, expense, cause of action, loss or damage whatsoever for any injury, Lordship Elementary School Gym including death, to any person or property in the performance of this Contract; it being the intent of this Agreement to protect and indemnify the Owner from any and all loss arising out of or in connection with, the work performed under this Contract.

11.1.4 Contractor’s liability insurance must be maintained until final Certificate of Payment is issued pursuant to paragraph 9.10.2 and completed Operators Insurance is in effect

11.1.5 Certificates of Insurance must be submitted on AIA Document G715 Certificate of Insurance or such other form as acceptable to the owner and Architect.

ARTICLE 13 – MISCELLANEOUS PROVISIONS

Add the following to Paragraph 13.1.1:

13.1.1.2 The Contractor and his Subcontractors shall abide by Sections 46a-51, 46a, 60,61 and 62 of the Connecticut General Statutes “Discriminatory Practices.”

13.1.1.3 The Contractor and all Subcontractors shall comply with all applicable requirements of paragraph 814c “Human Rights and Opportunities” of the Connecticut General Statutes.

ADD THE FOLLOWING ARTICLE 15.

ARTICLE 15 – CERTIFIED GUARANTEE AND WARRANTY TO OWNER

15.1 The Contractor shall provide a project Guarantee/Warranty on his letterhead in the general format shown on the following page.

(CONTRACTOR’S LETTERHEAD)

NAME AND ADDRESS OF OWNER Date:

Gentlemen:

Re:

(Name of Project)

The undersigned guarantees the Owner that he will be responsible for faulty materials, equipment and workmanship and that he will remedy all defects due thereto and pay for all damages to other work resulting therefrom which shall appear within a period of two (2) years from the date at which Substantial Completion of the work is certified by the Architect.

During this period, upon written notice, the undersigned will proceed with due diligence at the undersigned’s expense to replace properly all defective materials and equipment and perform all labor necessary to correct all defects in the work.

In case the undersigned fails upon reasonable notice to remedy such defects, the owner may, in addition to and without limitation of any other rights or remedies the Owner may have, furnish such materials or labor as are necessary to do so, and the undersigned agrees to reimburse the Owner fully and promptly upon demand.

Guarantees from Contractor shall be supported by individual guarantees from each trade or subcontractor and manufacturer or supplier covering work performed and material and equipment.

All materials, fixtures, appliances, equipment and other items requiring excessive servicing during the guarantee period, in the opinion of the Architect, will be considered defective, and shall be made good, replaced and/or corrected, to the satisfaction of the Architect and Owner, under the terms of this paragraph.

The furnishing of the above guarantee, and all other special guarantees required by the Contract Documents, shall be a condition precedent to payment of retainage.

(Signature of Contractor)

(Notarized)

END OF SUPPLEMENTARY CONDITIONS

INSURANCE PROCEDURE

PLEASE NOTE:

THIS PAGE MUST BE RETURNED WITH YOUR BID/PROPOSAL. FAILURE TO DO SO MAY

RESULT IN YOUR BID/PROPOSAL BEING REJECTED.

Please take the insurance requirements of the Contract to your agent/broker immediately upon receipt of the bid documents to determine your existing coverage and any costs for new or additional coverage required for the work noted in this Request for Bid/Proposal. Any bids/proposals with deficient insurance requirements will be rejected.

STATEMENT OF VENDOR:

I have read the insurance requirements for this work and have taken the documentation to my insurance agent/broker. The bid/proposal cost reflects any additional costs relating to insurance requirements for this work.

Signature Date

Contractor

7/17/2025

(SAMPLE ENDORSEMENT LETTER)

AGENT/BROKER

(LETTERHEAD)

(Date)

Mr. Phillip Ryan Purchasing Agent Purchasing Department Town of Stratford 2725 Main Street Stratford, CT 06615

Re:

Town of Stratford Contract #________ (Name of Contract)

Dear Mr. Ryan:

The undersigned hereby certifies as follows:

(1) I am a duly licensed insurance agent under the laws of the State of [insert State] and an authorized representative of all companies affording coverage under the Acord form submitted herewith;

(2) The Town of Stratford has been endorsed as an additional insured under the general liability policy

no. [insert policy number], issued by [insert company affording coverage] to [name of insured];

(3) The general liability policy referenced in paragraph (2) above meets or exceeds the coverage in Commercial General Liability ISO form CG 00 01 10 01, including contractual liability;

(4) The policies listed in the Acord form submitted to the Town of Stratford in connection with the above-referenced contract have been issued to the insured in the amounts stated and for the periods indicated in the Acord form; and

(5) The Town of Stratford shall be given thirty (30) days prior written notice of cancellation, lapse or restrictive amendment (except ten days notice of nonpayment) of the policies listed in the Acord form.

Sincerely, Authorized Representative for all companies listed in the Acord form

ACORD CERTIFICATE OF LIABILITY INSURANCE

PRODUCER

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND

CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE

DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE

POLICIES BELOW.

INSUREERS AFFORDING COVERAGE

INSURED CONTRACT

INSURER A:

INSURER B:

INSURER C:

INSURER D:

INSURER E:

COVERAGES

THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN

MAY HAVE BEEN REDUCED BY PAID CLAIMS.

IN

SR

LT

R

TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE

DATE(MM/DD/YY)

POLICY EXPIRATION

DATE(MM/DD/YY) LIMITS

GENERAL LIABILITY EACH OCCURENCE

COMMERCIAL GENERAL

FIRE DAMAGE (Any one fire)

CLAIMS MADE OCCUR MED EXP (Any one person)

PERSONAL & ADV INJURY

GENERAL AGGRREGATE

GENERAL AGGREGATE LIMIT

PRODUCTS-COMP/OP AGG

POLICY PROJECT LOC

AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT

ANY AUTO (Ea accident)

ALL OWNED AUTOS BODILY INJURY

SCHEDULED AUTOS (Per person)

HIRED AUTOS BODILY INJURY

NON-OWNED AUTOS (Per accident)

____________________________ PROPERTY DAMAGE

(Per accident)

GARAGE LIABILITY AUTO ONLY-EA ACCIDENT

ANY AUTO OTHER THAN EA ACC

AUTO ONLY: AGG

EXCESS LIABILITY EACH OCCURRENCE

OCCUR CLAIMS MADE AGGREGATE

DEDUCTIBLE

RETENTION $

WORKERS COMPENSATION AND

EMPLOYERS’ LIABILITY

WC

STATUORY

LIMITS

OTHER

E.L. EACH ACCIDENT

E.L. DISEASE-EA EMPLOYEE

E.L. DISEASE – POLICY LIMIT

Professional Liability DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Contract #_____________

CERTIFICATE HOLDER X ADDITIONAL INSURED; INSURER LETTER: __ CANCELLATION

Certificate Holder:

Town of Stratford 2725 Main Street Stratford, CT 06615 The State of Connecticut

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO

MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO

THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR

LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OF

REPRESENTATIONS

AUTHORIZED REPRESETNATIVE

A. M. BEST KEY RATING GUIDE FORM

The ________________________________________ is licensed in

T…