2026-2027 Project Work RFP-NWOA_FINAL~1.pdf

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State of Oregon

Oregon Department of Forestry (ODF) Issues the Following

REQUEST FOR PROPOSALS (RFP)

RFP Number: S-62900-00018313

2026-2027 Project Work RFP – Astoria, Forest Grove and Tillamook Districts

Date of Issuance: October 30, 2026

Proposals Due Date and Time: December 3, 2026, 2:30 PM PT

Issuing Office: ODF Procurement Single Point of

Contact (SPC): Burke Mayer Address: 2600 State Street, Bldg. E Salem Oregon 97310 Phone (voice): (971) 301-0510 Email: burke.mayer@odf.oregon.gov

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Table of Contents

Section 1: Purpose and General Information

1.1 Definitions

1.2 Introduction

1.3 Schedule

1.4 Single Point of Contact

Section 2: Proposal Requirements

2.1 Minimum Proposal Requirements

2.2 Mandatory Requirements

2.3 Quantity of Proposal

Section 3: Solicitation Process

3.1 Procurement Authority and Method

3.2 OregonBuys

3.3 Questions, Modifications and Protests Relating to the RFP, Contract Provisions or Scope of

Work

3.4 Submission of Proposals

3.5 Withdrawal of Proposals

3.6 Opening of Proposals

3.7 Evaluation and Award

3.8 Public Information, Confidentiality, and Trade Secrets

3.9 Cost of Preparing Proposals

3.10 Reservation of Agency Rights

3.11 Contract Form

3.12 Contractual Obligation

Section 4: Evaluation and Award

4.1 Evaluation Process

4.2 Negotiations

4.3 Evaluation Criteria

4.4 Evaluation of References for the Proposer’s Company (Scored)

4.5 Award Notification and Process

Section 5: Attachments Attachment A – Service Agreement (“SA”) Attachment B – Work Order Contract (“WOC”) Attachment C – Proposal Cover Sheet Attachment D – Qualifications and Experience Worksheet

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Section 1: Purpose and General Information

1.1 Definitions.

For general definitions, see OAR 137-046-0110, which are incorporated by reference herein.

"Addenda" means an addition to, deletion from, a material change in, or general interest explanation of the Request for Proposal.

"Agency" means the Oregon Department of Forestry (ODF)

"Contract" means the entire agreement between the parties, including but not limited to these Standard Terms and Conditions, any Special Terms and Conditions and other provisions of this Solicitation Document, the Offer, any purchase order, work order, or Service Agreement document, and any terms and conditions contained in any exhibits, schedules and other attachments to and amendments and restatements of any of the above.

"Contractor" means the person or organization with whom the Agency enters into a Contract setting prices, terms, and conditions for the Services to be performed under the Contract.

"ODF" means Oregon Department of Forestry.

"Project Work" A general term, referring to the Contractor’s various obligations under the Work Order Contract.

"SA" means Service Agreement

"Proposal" means a competitive offer, binding on the Proposer and submitted in response to a request for proposals.

"Proposer" means an entity that submits a Proposal in response to a request for proposals.

"Purchase Order" means the purchase order submitted to Contractor for the ordering of Services under the Contract.

"RFP" means this Request for Proposals.

"Services" means the services to be performed under assigned Work Order Contracts.

"Statement of Work" means the specific provision in the final Work Order Contract which sets forth and defines in detail (within the identified Scope of Services) the agreed-upon objectives, expectations, performance standards, Services, deliverables, schedule for delivery and other obligations.

"Work Order Contract" or "WOC" means the contract formed between Contractor and Agency by an executed work order. The executed WOC includes the Statement of Work for a specific project, method of compensation, and incorporates required and applicable provisions of the SA.

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1.2 Introduction

1.2.1 Scope of Services .

PURPOSE OF SOLICITATION: The Oregon Department of Forestry ("ODF") is seeking Proposals to provide Project Work Services through Work Order Contracts (“WOC”) issued under a Service Agreement (“SA”). ODF is seeking to establish a pool of Contractors to furnish all equipment and labor to perform Project Work (including but not limited to road construction or improvement, road brushing, road maintenance, rock quarry development, stream enhancement, site preparation, soil stabilization, water runoff control measures, rock crushing, rock stockpiling, and road vacating, etc.) as detailed in this RFP. The geographic scope of this SA is the Clatsop State Forest and Tillamook State Forest managed by the Astoria, Forest Grove, and Tillamook Districts.

ODF expects that this RFP will result in the award of Project Work Service Agreements to a pool of Contractors. The initial contract term shall be for three (3) years. The Service Agreements are anticipated to start December 30, 2026, and end on December 30, 2029. This SA may be renewed annually, upon mutual agreement of the parties through written amendment, for three (3) additional one

(1) year terms based on the current terms and conditions provided that the total contract term does not extend beyond December 30, 2032, or as otherwise allowed by law.

During the initial three-year Contract period, ODF expects to award one to several WOCs per year under the SA. WOCs will include all the project work that is normally associated with a timber sale contract.

These WOCs may include road construction or improvement, road brushing, road maintenance, rock quarry development, stream enhancement, site preparation, soil stabilization, water runoff control measures, rock crushing, rock stockpiling, and road vacating.

1.2.2 Quantity of SAs Awarded.

It is anticipated that approximately twenty-five (25) Proposer(s) will be selected for SA award from this solicitation. Agency, in its sole discretion, may select more or fewer Proposers based on the Proposals submitted and the results of the evaluation. ODF may use a Competitive Range process, as described in OAR 137-047-0261, to determine the number of Service Agreements that are awarded as a result of this solicitation.

1.2.3 Offer Period.

A Proposer's Proposal is a firm offer, irrevocable, valid and binding on the Proposer for not less than one hundred and twenty (120) calendar days following the Closing Date for this RFP. Agency may request, orally or in writing that Proposer extend, in writing, the offer period.

1.2.4 WOC Assignments.

Specific projects will be assigned as needed by Agency via WOCs. The WOC Assignment process is described in Exhibit E of the sample SA (RFP Attachment A). There is no guarantee that any specific amount of Services will be assigned or overall dollar amounts will be expended through the duration of the SA. Any WOC assignments must be within the scope of the Services described in this RFP. Assigned WOCs will identify a schedule for delivery, costs, and include or incorporate by reference a Statement of Work with clearly defined tasks and deliverables.

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Agency may conduct a separate solicitation for any project and may make assignments to firms under other contracts or SAs.

1.2.5 SA Duration.

SAs are anticipated to be effective by December 30, 2026. The initial contract term shall be for three (3) years. This SA may be renewed annually, upon mutual agreement of the parties through written amendment, for three (3) additional one (1) year terms based on the current terms and conditions provided that the total contract term does not extend beyond December 30, 2032, or as otherwise allowed by law.

1.2.6 WOC Assignment Period.

WOCs may be assigned for an initial period of three (3) years from the execution date of the SA. The WOC assignment period may be extended for three (3) additional one (1) year periods based on Agency’s need, availability of funding, and contractor’s performance. Any WOCs assigned may be amended (including before and after expiration of the WOC assignment period), within the scope of the assigned project, as reasonably necessary to complete the needed Services or subsequent phases of phased-development projects. A WOC is considered assigned when Agency has issued notice of WOC assignment to the selected firm. All WOC assignments are tentative until negotiations are successfully completed, all required signatures have been obtained on the WOC, and ODF has issued a notice to proceed to Contractor.

1.3 Schedule.

Event Due Date

Request for Proposal Issue Date----------------------------------October 30, 2026 Deadline for Request for Clarification or Change-------------- November 13, 2026 Proposals Due (Closing Date --------------------------------------December 3, 2026 at 2:30PM (PT) Opening of Proposals----------------------------------------------- December 3, 2026 Intent to Award------------------------------------------------------ December 18, 2026 (estimated) Contract Award----------------------------------------------------- January 15, 2027 (estimated)

This Schedule of Events is subject to change. Any changes will be made through the issuance of Written Addenda.

1.4 Single Point of Contact (SPC).

All questions, whether about the technical requirements of the RFP, contractual requirements, the procurement process, or any other aspect of the project or needed services, shall be directed only to the person listed on the first page of the RFP as the Single Point of Contact (“SPC”).

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Section 2: Proposal Requirements

2.1 Minimum Proposal Requirements.

In order to qualify as a Responsive Proposer, the Proposer needs to meet the Mandatory Requirements listed in Section 2.2.

2.2 Mandatory Requirements.

It is the Proposer’s sole responsibility to submit information in fulfillment of the requirements of this Request for Proposal. If pertinent information or required submittals are not included within the Proposal, it may cause the Proposal to be rejected or have an adverse impact on evaluation. Proposers should submit the following information:

a)

Attachment C, Sign and Submit the Proposal Cover Sheet, fully completed;

c) Attachment D, Qualifications and Experience Worksheet, fully completed.

Section 3: Solicitation Process

3.1 Procurement Authority and Method

ORS 279A.050(6)(o) and ORS 530.050(4) provides the Agency with the procurement authority for this RFP. The Agency is conducting this procurement using the single-step Competitive Sealed Proposal method set forth in ORS 279B.060 and OAR 137-247-0260 and -0261.

3.2 OregonBuys

The RFP, including all Addenda and Attachments, will be posted on the OregonBuys System. Agency is not required to mail the RFP, its Addenda or Attachments. Notification of any substantive clarifications provided in response to any question will be provided and published at the OregonBuys web site below.

For complete RFP documentation please go to the OregonBuys web site: https://oregonbuys.gov/ and view Agency Opportunity number S-62900-00018313.

3.2.1 Addenda on OregonBuys.

Addenda are incorporated within the RFP and may be viewed and downloaded on OregonBuys by registered suppliers. Proposers should consult OregonBuys regularly until Closing Date and time to ensure that they have not missed any Addenda announcements.

Any oral communications shall be considered unofficial and non-binding. Proposers shall rely only on written statements issued by the SPC.

3.2.2 OregonBuys Usage.

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Proposers unfamiliar with OregonBuys may contact DAS Procurement Services (DAS PS) at 1225 Ferry St. Salem, Oregon 97301; telephone (503) 378-4642.

3.2.3 OregonBuys Registration.

Proposers are responsible for ensuring that their OregonBuys registration information is current and correct. ODF accepts no responsibility for missing or incorrect information contained in the supplier’s registration information in OregonBuys.

3.3 Questions, Modifications and Protests relating to the RFP, Contractual Provisions or Specifications.

3.3.1 Submittal of Questions, Requests or Modifications.

Questions, including requests for explanations of the meaning or interpretation of provisions of the RFP, shall be submitted in writing via email, arrive by the date and time specified in Section 1.3, and be addressed to the attention of the SPC.

Note: This is the Proposer’s only opportunity to request any change or protest any requirement of the RFP, including but not limited to the solicitation process, proposal requirements or terms and conditions of resulting SA or WOC, if any. Proposals that take exception to the requirements of the RFP, including but not limited to the solicitation process, proposal requirements or terms and conditions of SAs or WOCs may be deemed non-responsive and may be rejected at the sole discretion of Agency.

Methods of Seeking Modifications to RFP, Contractual Provisions or Specifications.

3.3.1.1 Procedure.

The appropriate means of seeking modifications to provisions of the RFP, contractual provisions or specifications are through a written (a) request for clarification; (b) formal submittal of requests for changes to the RFP, contractual terms or specifications; or (c) formal submittal of protests of the RFP, contractual terms or specifications.

3.3.1.2 Request for Clarification.

Any Proposer requiring clarification of any provision of the RFP, contractual terms or specifications may submit to the SPC a written request for clarification via email. To be considered, the request for clarification shall be received by the SPC by the deadline specified in Section 1.3 or any extension made by subsequent Addenda.

3.3.1.3 Request for Changes to RFP, Contractual Terms or Specifications.

Any Proposer may submit to the SPC a written request via email for changes to the RFP, contractual terms or specifications. To be considered, the request for changes shall be received by the SPC by the deadline specified in Section 1.3 or any extension made by subsequent Addenda. The request shall include the reason for requested changes, supported by factual documentation, any proposed changes and shall contain all other information required by ORS 279B.405 and OAR 137-247-0730.

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3.3.1.4 Protest of RFP, Contractual Terms or Specifications.

Proposers may submit to the SPC a written protest of RFP via email, contractual terms or specifications.

To be considered, Protests shall:

3.3.1.4.1 Identify the Proposer’s name and reference the RFP number;

3.3.1.4.2 Contain evidence that supports the grounds on which the protest is based and specify the relief sought, including a statement of the proposed changes to the process or RFP provisions, requirements or terms and conditions that the Proposer believes shall remedy the conditions upon which the protest is based;

3.3.1.4.3 Be signed by the Proposer’s authorized representative (electronic signature is acceptable);

3.3.1.4.4 Be submitted to the SPC by the RFP Protest due date specified in Section 1.3; and

3.3.1.4.5 Be emailed to the SPC at the address specified on the first page of the RFP.

Agency shall not consider solicitation protests that do not meet the requirements of this Section. Agency shall resolve all solicitation protests in accordance with OAR 137-247-0730. Agency is not responsible for the successful transmission of emailed protests. Unless the specific due date is extended by Addenda to the RFP, Agency shall not consider solicitation protests to the originally-issued RFP submitted after the RFP Protest due date specified in Section 1.3.

3.3.1.5 Method of Submitting Requests for Modification of RFP Provisions. Emails containing requests for clarification, requests for change, and protests shall be marked as follows:

Request for Clarification /Change /Protest RFP Number Closing Date

Emails shall be received by the SPC by the date and time specified in Section 1.3. This deadline may be extended only by Addendum. No requests for clarification, requests for change, or protests regarding the RFP, contractual terms or specifications shall be considered if received after the date specified in Section

1.3 or the date specified in a subsequent Addendum.

3.3.1.6 Response to Requests for Clarification or Change and Protests. Agency shall respond to each properly-submitted written request for clarification, request for change, or protest in accordance with ORS 279B.405. Where appropriate, Agency shall issue revisions and clarify RFP provisions via Addenda posted on OregonBuys. Agency may also informally respond to Proposer questions. Informal responses, however, do not affect the provisions of the RFP. The RFP, contractual terms and specifications can only be changed via formal addenda issued by Agency.

3.4 Submission of Proposals.

Proposals shall be received by the SPC at the email address listed on the front page of the RFP no later than the Closing Date and time specified in OregonBuys and in section 1.3 of this RFP.

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Proposals must be emailed to the Single Point of Contact identified in Section 1.4.

ALL PROPOSALS MUST BE SUBMITTED BY EMAIL AS ONE PDF ATTACHMENT. Please include the Invitation to Bid number in the subject line of the email. If Proposer is unable to submit a Proposal via email, Proposer must contact ODF’s Single Point of Contact within a reasonable time period (as determined by ODF) prior to the submission deadline to make arrangements for alternate delivery or an alternate format. ODF is not responsible for incomplete proposals or proposals that were not correctly addressed to email of Single Point of Contact identified in Section 1.4.

Only approved alternative delivery or formats may be accepted.

Note: ODF requires the submission of email bids (electronic procurement) for this solicitation; however, if this is not possible, Bidder shall make other arrangements for bid delivery with the Single Point of Contact as specifically described above.

Proposals must be received by the Agency before the scheduled Solicitation Document Closing date and time, found in Section 1.3. Late proposals will not be considered.

All costs associated with preparation, submission, modification and withdrawal of a Proposal are the sole responsibility of the Proposer and will not be borne by Agency. The Agency will not accept Proposals that require payment by the State.

3.5 Withdrawal of Proposals.

If a Proposer wishes to withdraw a submitted Proposal, it may do so before the Closing Date and time.

The Proposer shall submit a written request to withdraw via email, signed by the Proposer (electronic signature is acceptable), on the Proposer’s letterhead, to the SPC at the address listed on the front page of the RFP, as required by OAR 137-247-0440(2). Any request to withdraw must be received by Agency before the Closing Date and time.

3.6 Opening of Proposals.

A public proposal opening will be held “by appointment only”. Proposers who wish to attend a public opening of the bid must notify the Single Point of Contact at least 48 hours prior to proposal closing, to allow time for planning. Proposals received in response to this Solicitation Document will be opened during the scheduled Closing date and time designated in the Procurement Schedule or as changed by Addendum. However, the date and time of the public opening may be held at a later date and time, due to safety concerns. Public opening may occur via Zoom video conference (or other video conference platform), if ODF believes it is in the best interests of ODF staff and proposers to do so. If ODF decides to hold a Zoom conference for the proposal opening, proposers will be sent instructions on how to join the meeting. The Proposers who choose to attend (in-person, or via Zoom) will be informed only of the names of Proposers submitting Proposals. ODF will post the list of Proposers who submitted Proposals on OregonBuys shortly after Opening.

Proposals received will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award is issued pursuant to OAR 137-047-0630.

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3.7 Evaluation and Award.

The evaluation and award process is described in Section 4.

3.8 Public Information, Confidentiality, and Trade Secrets.

All Proposals are public information after the Proposals have been opened, and all protests are public information after the protest period ends. Proposals shall be opened by the SPC at the date and time listed in Section 1.3. However, pursuant to OAR 137-247-0630, copies of Proposals shall not be provided until the evaluation process has been completely closed and a Notice of Intent to Award has been issued.

Copies of public information may be requested by any person. If a Proposal contains any information that is considered by the Proposer to be trade secret under ORS 192.345(2), or to be otherwise exempt from disclosure under the Oregon Public Records Law, ORS 192.311 through 192.498, each sheet of such information shall be marked by the Proposer with the following legend:

"This data is exempt from disclosure under ORS 192, and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS 192.311 through 192.498."

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and some exemptions from disclosure apply only "unless the public interest requires disclosure in the particular instance." Therefore, non-disclosure of documents or any portion of a document submitted as part of a Proposal may depend upon official or judicial determinations made pursuant to the Public Records Law.

Proposers are cautioned that price information submitted in response to an RFP is generally not considered a trade secret under the Oregon Public Records Law.

Agency shall take reasonable measures to hold in confidence all such labeled information, but the State shall not be liable for release of any information when required by law or court order to do so, whether pursuant to the Oregon Public Records Law or otherwise and shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

3.9 Cost of Preparing Proposals.

All costs incurred in preparing and submitting a Proposal in response to the RFP is the responsibility of the Proposer and shall not be reimbursed by Agency.

3.10 Reservation of Agency Rights.

Agency reserves all rights regarding the RFP, including, without limitation, the right to:

a) Amend, delay or cancel the RFP without liability if Agency finds it is in the best interest of the Agency to do so;

b) Reject any or all Proposals received upon finding that it is in the best interest of the Agency to do so;

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c) Waive any minor informality or non-conformance with the provisions or procedures of the RFP, and seek clarification of any Proposal, if required;

d) Reject any Proposal that fails substantially to comply with all prescribed RFP procedures and requirements;

e) Negotiate a Statement of Work based on the Scope of Work described in the Work Order Contract, Attachment B of this RFP, and to negotiate separately in any manner necessary to serve the best interest of the public;

f) Amend any Contracts that are a result of the RFP;

g) Engage consultants by selection or procurement independent of the RFP process or any Contracts or agreements under it to perform the same or similar services; and

h) To extend any SAs that result from the RFP without an additional RFP process for up to an additional two (2) years, pursuant to OAR 137-047-0805.

The intent of the RFP is to identify a Proposal from a Proposer that has a level of specialized skill, knowledge and resources to perform the work described in the RFP. Qualifications, performance history, expertise, knowledge and the ability to exercise sound professional judgment are primary considerations in the selection process. Agency reserves the sole right to determine the best Proposal.

3.11 Contract Form.

The apparent successful Proposers must be prepared to sign a SA that is attached to this RFP as Attachment A.

3.12 Contractual Obligation.

Agency is not obligated as a result of the submission of a Proposal to enter into a SA with any Proposer, and has no financial obligation to any Proposer arising from the RFP.

Section 4: Evaluation and Award

4.1 Evaluation Process.

Agency shall conduct an evaluation of the Proposals received in response to the RFP.

The stages of review and evaluation are as follows:

a) Determination of Responsiveness: ODF will first review all Proposals to determine Responsiveness.

Proposals that do not comply with the instructions or are incomplete may be deemed non-Responsive.

Written notice will be sent to Proposers whose Proposal is deemed non-Responsive identifying the reason.

b) Evaluation: Those Proposals determined to be Responsive will be evaluated using the required submittals. Proposals will be scored based on the evaluation criteria listed below in section 4.3. Scores will be used to determine Proposer’s within a competitive range. The competitive range will be made of

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Proposers whose individual scores, when viewed together, form a group of the highest ranked Proposers above a natural break in the scores. ODF reserves the right to increase or decrease the number of Proposers in the competitive range at its sole discretion.

4.2 Negotiations.

ODF may negotiate the following items with all eligible Proposers:

a) The statement of work; and

b) Any other terms and conditions determined by ODF in its sole discretion to be reasonably related to those expressly authorized for negotiation. Accordingly, Proposers will not submit and ODF will not accept for negotiation, any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation.

4.3 Evaluation Criteria.

Points will be given in each criteria and a total score will be determined. The maximum points available for each criteria are identified below.

Evaluation Criteria:

Evaluation Criteria Points Financial Information 100 Equipment Available 100 Work Experience 200 Safety and Regulatory Compliance 100 Response Time 100 Ability to perform multiple WOCs 50 Organizational Structure (attached to worksheet) 50

Maximum Total Points 700

4.4 Evaluation of References for the Proposer’s Company.

ODF reserves the right to investigate and to consider the references and the past performance of any Proposer with respect to such things as its performance or provision of similar goods or services, compliance with specifications and contractual obligations, and its lawful payment of suppliers, subcontractors, and workers. ODF further reserves the right to consider past performance, historical information and facts, whether gained from the Proposal, Proposer interviews, references, ODF or any other source in the evaluation process. ODF may postpone the award or execution of the Contract after the announcement of the notice of intent to award in order to complete its investigation.

4.5 Award Notification and Process.

4.5.1 First Selection.

Following the identification of an apparent successful pool of Proposers, Agency may elect to notify these Proposers and request a signed SA substantially in accordance with the form set forth as Attachment A.

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4.5.2 Successive Selection and Rejection.

All Proposers shall be notified of the status of their Proposals by a posting on the OregonBuys system when the Intent to Award Notice is issued. If all Proposals are rejected, the evaluation committee shall notify all Proposers. No information shall be given to any Proposer (or any other individual) relative to their standing with other Proposers during the RFP process.

4.5.3 Intent-to-Award Notice.

Agency reserves the right to announce its intent to award prior to award by posting the tabulation sheet of Proposal results and Intent to Award Letter on OregonBuys or by other written notice. ("Intent to Award Notice"). The Intent to Award Notice shall serve as notice to all Proposers that Agency intends to make an award.

4.5.4 Award Protests.

A Proposer who claims to have been adversely affected or aggrieved by the selection of a competing Proposer may protest the selection by submitting a written, signed protest, within seven (7) calendar days after the Intent to Award Notice is posted on OregonBuys, via email to the SPC at the address listed on the front page of the RFP. To be adversely affected or aggrieved, a Proposer shall demonstrate that all higher ranked Proposals were ineligible for selection under ORS 279B.410(1)(a) and (b). Agency shall not consider a protest submitted after the seven-day deadline set forth above. Protests shall be resolved according to Oregon Administrative Rules.

4.5.5 Review of Proposal Files.

Proposers may have five (5) calendar days from the date of the Intent-to-Award Notice is posted on OregonBuys within which to view the proposal files (by appointment).

4.5.6 Response to Intent-to-Award Protests.

Agency intends to respond in writing to properly-filed intent-to-award protests submitted by Proposers claiming to be adversely affected or aggrieved. Any response provided by Agency, however, is not intended to, and may not in and of itself constitute, confirmation that the Proposer is in fact adversely affected or aggrieved and therefore entitled to protest an intent to award.

4.5.7 Insurance Certification.

The apparent successful Proposers shall provide all required proofs of insurance to Agency within seven

(7) calendar days from when it is notified that ODF desires to enter into a Work Order Contract (WOC).

Failure to present the required documents within the seven (7) calendar-day period may result in rejection.

Proposers are encouraged to consult their insurance agent(s) about the insurance requirements contained in the RFP prior to proposal submission.

4.5.8 Award.

Agency intends to proceed with the final award after seven (7) calendar days have passed from when the Intent to Award Notice was posted on OregonBuys or after all protests have been resolved, whichever date comes later. ODF will award Service Agreements to responsive and responsible Proposers who fall within the Competitive Range as determined by ODF in its sole discretion.

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Agency reserves the right to award a Service Agreement that it determines, in its sole and absolute discretion, to be in the best interest of the State. Agency reserves the right to withdraw any or all items from award consideration.

Section 5: Attachments

All of the following Attachments are incorporated herein by this reference:

Attachment A – Sample Service Agreement (“SA”) Attachment B – Sample Work Order Contract (“WOC”) Attachment C – Proposal Cover Sheet Attachment D – Qualifications and Experience Worksheet

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Attachment A Sample Service Agreement (“SA”)

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Attachment B Sample Work Order Contract (“WOC”)

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Attachment C - Proposal Cover Sheet

Proposer Information Organization Name: __________________________________________________________ Primary Contact Person: ______________________ Title: __________________________ Address: ___________________________________________________________________ City, State, Zip: ______________________________________________________________ Telephone: _______________ Fax: _____________ Federal Tax ID# __________________ E-mail Address: ______________________________________________________________ Name and title of the person(s) authorized to represent the Proposer in the RFP process and to sign any Contract that may result:

Name: ______________________________ Title: _________________________________

Proposal Requirements: This Proposal:

-Meets the Minimum Proposal Requirement, section 2.1.

-Addresses all Mandatory Requirements, section 2.2.

Representations, Attestations, and Certifications: The undersigned further acknowledges, attests and certifies individually and on behalf of the Proposer that:

1. No attempt has been made or shall be made by the Proposer to induce any other person or organization to submit or not submit a Proposal.

2. Information and prices included in this Proposal shall remain valid for one hundred and twenty

(120) calendar days after the proposal Closing Date and time.

3. The undersigned recognizes that this is a public document and open to public inspection.

4. The Proposer acknowledges receipt of all Addenda issued under the RFP.

5. Proposer does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin, nor has Proposer or will Proposer discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a minority, women or emerging small business enterprise certified under ORS 200.055.

6. Proposer has a written policy and practice that meets the requirements described in HB 3060 (2017)

Oregon Laws, chapter 212, of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class.

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7. The Proposer, acting through its authorized representative, has read and understands all RFP instructions, specifications, and terms and conditions contained within the RFP and all Addenda, if any.

8. The Proposer agrees to and shall comply with, all requirements, specifications and terms and conditions contained within the RFP, including all Addenda, if any.

9. The Proposal submitted is in response to the specific language contained in the RFP, and Proposer has made no assumptions based upon either (a) verbal or written statements not contained in the RFP, or (b) any previously-issued RFP, if any.

10. The Proposer agrees that if awarded the Contract, Proposer shall be authorized to do business in the

State of Oregon at the time of the award.

11. Agency shall not be liable for any claims or be subject to any defenses asserted by Proposer based upon, resulting from, or related to, Proposer's failure to comprehend all requirements of the RFP.

12. The Agency shall not be liable for any expenses incurred by Proposer in either preparing and submitting its Proposal, or in participating in the proposal evaluation/selection or Contract negotiation process, if any.

13. The signatory of this Proposal Cover Sheet is a duly authorized representative of the Proposer, has been authorized by Proposer to make all representations, attestations, and certifications contained in this Proposal document and all Addenda, if any, issued, and to execute this Proposal document on behalf of Proposer.

14. By signature below, the undersigned Authorized Representative hereby certifies on behalf of

Proposer that all contents of this Proposal Cover Sheet and the submitted Proposal are truthful, complete and accurate. Failure to provide information required by the RFP may result in rejection of the Proposal.

THIS OFFER SHALL BE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE

PROPOSER; ANY ALTERATIONS OR ERASURES TO THE OFFER SHALL BE INITIALED BY

THE UNDERSIGNED AUTHORIZED REPRESENTATIVE.

PROPOSER SHALL PROVIDE A FEDERAL TAX IDENTIFICATION NUMBER WITH THE

PROPOSAL.

SIGNATURE OF PROPOSER'S DULY AUTHORIZED REPRESENTATIVE FOR ALL SECTIONS:

Authorized Signature: _______________________________________________ Print Name: _______________________________________________________ Title: ____________________________________________________________ FED TAX ID# (required): ____________________________________________ Contact Person (Type or Print): _______________________________________

RFP S-62900-00018313 Page 19 of 28

Telephone Number: (___) ___________________________________________ Fax Number: (___) _________________________________________________ Email Address: ____________________________________________________

RFP S-62900-00018313 Page 20 of 28

Attachment D –

QUALIFICATIONS AND EXPERIENCE WORKSHEET

Contractor Name ____________________________________

This form and required attachments must be completely filled out and signed by Contractor to qualify for evaluation.

Proposers Note: A “No” response is considered a “Fail” and Proposal will not be evaluated further. If “Yes”, please provide proof of membership with proposal.

FINANCIAL INFORMATION Maximum Points for Financial Information -- 100

1. Have you performed any of the following activities in the last year? Road construction or improvement, road brushing, road maintenance, rock quarry development, stream enhancement, site preparation, rock crushing, rock stockpiling, or road vacating?

_____Yes _____No If no to 1– not qualified

2. Answer each of the following questions. If yes to any, attach an explanation including date and circumstances.

Have you ever filed Chapter 11 Bankruptcy? (20 points)

Yes No Have you defaulted on a loan or contract in the past five years? (20 points)

Yes No Have you had any liens placed upon you in the past five years? (20 points)

Yes No Have you experienced any foreclosures in the past five years? (20 points)

Yes No Have you been convicted of a felony? (20 points)

Yes No

Explain yes answers:

0-100 points

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AVAILABLE EQUIPMENT Maximum Points -- 100

Show equipment available for use including road building machinery and subcontractor equipment. If you normally subcontract out the equipment, list the number of years you have been doing that under the years of experience. Add additional pages as needed.

EQUIPMENT LIST

Contractor Name_____________________

Equipment Model and Year Owned or Subcontracted Years of experience with this equipment Specify use of equipment on this contract:

Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

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RFP S-62900-00018313 Page 23 of 28

Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

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Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

Owned or Subcontracted

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WORK EXPERIENCE Maximum Points -- 200

1. Business Experience Unique to Each Project Work Type

Project Work Type

Total Years’

Experience

Average Yearly Production in Last 5 Years

Project Work Type

Total Years’ Experience

Average Yearly Production in Last 5 Years

Road Construction Rock Crushing

Road Improvement Type F Stream Crossing Structures

Road Maintenance Brushing

Road Vacating Other

0-120 points

2. Contracting Experience Other Than ODF within the past 5 years

Non-ODF Experience (i.e. Federal, Other State, Industrial Private, County, City, Tribal, Small Private) Landowner Contact Name and Number Short Description of work performed.

0-20 points

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3. Oregon Department of Forestry Timber Sale Experience List the ODF timber sales on which you have operated on during the last five (5) years and list the activities performed. Please note if you were the purchaser of the sale or working as a subcontractor for the sale purchaser.

ODF District

Office Name of

ODF Sale Activity Performed Purchaser or Subcontractor

0-10 points

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Associations, Training, Certification

List organizations your company maintains membership with, training your company has completed, accreditations and/or certifications your company has received.

0-50 points

Safety & Regulatory Compliance Maximum Points -- 100

1. List any Forest Practices Act notice of violations and unsatisfactory inspections you or your subcontractors have had within the last twenty-four (24) months including date, type of violation, citation number and penalty and who you were working for at the time. Information provided will be verified with ODF.

2. List any Occupational Safety and Health Administration (OSHA) or Mine Safety and Health Administration (MSHA) violations within the last (24) months including date, type of violation, citation number and penalty and who you were working for at the time. Information provided will be verified with ODF.

3. List any Safety or regulatory training completed by your company in the past twenty-four (24) months. Attach copies of certificates if available.

0-50 points

Response Time Maximum Points -- 100

1. Contractor’s availability to respond according to time limitations is extremely important. Please describe your time limitations and your ability to respond to WOCs.

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Ability to perform multiple WOCs Maximum Points -- 50

1. Contractor’s ability to respond to multiple areas, sometimes simultaneously, is also extremely important. Please describe your ability to work in multiple areas and perform multiple WOCs simultaneously.

Organizational Structure Maximum Points -- 50

1. Attach a typed description of your organizational structure and explain why your organization is qualified for this specific proposal. The structure and description should be no more than one (1) page in length.

References

Please list references including individuals’ name, company name, addresses and phone numbers. Information must be current and valid. References must be available within one (1) week of Closing Date, per Section 1.3 of the RFP.

1. List three (3) references a.

b.

c.

2. List the last three (3) ODF contract administrators you have worked with and the District Office (if applicable):

a.

b.

c.

I/we certify that the information contained in this Statement of Qualifications and the attachments are true and correct.

I also understand that all information is subject to public disclosure under Oregon Public Records laws, ORS 192.410 through 192.505.

Signature of Authorized Representative Date