2026-12_Armed_Security_Guards_Attachments_(sample).pdf
PDF 272 KB Posted
- Attached to
- Armed Security Guards State and local contract opportunity
- Solicitation number
- 2026-12
- Issued by
- Passaic County, New Jersey
About this file
This is an attachment document for a competitive bid opportunity issued by the City of Newark, New Jersey for armed security guard services (Bid 2026-12). The contract requires armed security personnel to be deployed across multiple city locations including municipal buildings, recreation centers, shelters, and departmental offices. The Protection and Surveillance Schedule specifies the number of guards needed per shift, hours of operation, and days of service for each location, with guard requirements ranging from one to four personnel per shift and operational hours spanning early morning through midnight shifts, seven days a week at various facilities. The schedule includes summer hour modifications and identifies specific Saturday dates in 2025 when clinic, WIC office, and dental services require security coverage. Electronic bids must be submitted through the City's e-Procurement Portal (ProcureNow system) by 2:00 pm on Wednesday, June 3, 2026, with public opening and reading of bids to follow immediately thereafter. No bids received after the deadline will be accepted regardless of submission status.
The contract specifications require the successful vendor to maintain a twenty-four-hour manned command dispatch center with associated overhead costs to be equally distributed across all contracts held by the vendor. The document establishes comprehensive performance standards through detailed major and minor violation classifications, including requirements that security personnel remain at their assigned posts, properly check and log identifications, adhere to post orders, maintain professional conduct and appearance, complete required documentation such as incident reports and daily activity reports, and comply with directives from the Director of the Department of Public Works. Major violations subject to disciplinary action include abandoning post, failing to monitor property removal, unauthorized possession of security equipment, falsification of documents, and other offenses materially compromising security operations. The City of Newark reserves the right to modify surveillance schedules, adjust the number of personnel on duty at any location, and amend performance criteria with written notice from the Department of Public Works Director or authorized representative.
View the file
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| Armed_Security_Guards_(Addendum_#1_Revision).pdf | ||
| 2026-12_Armed_Security_Guards_(Specifications).pdf | ||
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| Vendor_Submission_Forms_(2025).pdf | ||
| W-9_(March2024)_(5).pdf | ||
| Disclosure_of_Iran_Investments.docx | DOCX document | |
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Text version
ATTACHMENT #1
Protection and Surveillance Schedule
2026-12 Armed Security Guards # of guards needed on shift
Total hr(s)/day Notes Location
Days of Operation Hours of Operation per day 10 17th Avenue Mon.-Fri. 8am-4pm 2 16 31 Green Street Mon.-Fri. 8am-4pm 3 31 Green Street 32 Green Street 31 Green Street 31 Green Street 31 Green Street 31 Green Street
Mon.-Fri.
Mon.-Fri.
Mon.-Fri.
Sat. & Sun.
Sat. & Sun.
Sat. & Sun.
4pm-12am 4pm-8pm 12am-8am 8am-4pm 4pm-12am 12am-8am
31 Green Street-Annex Mon.-Fri. 8am-5pm 1 9 Boylan Rec Center Mon.-Sun. 8am-4pm Boylan Rec Center Boylan Rec Center Boylan Rec Center Boylan Rec Center Boylan Rec Center
Mon.-Sun.
Mon.-Sun.
Mon.
Tue.-Fri.
Sat.
4pm-12am 12am-8am 9am-3pm 9am-8pm 9am-6pm
Summer
Hours
City Hall Mon.-Fri. 8:30am-5pm City Hall Mon.-Fri. 8am-5pm City Hall Mon.-Fri. 8:30am-4:30pm City Hall City Hall City Hall City Hall City Hall City Hall City Hall City Hall
Mon.-Fri.
Mon.-Fri.
Mon.-Fri.
Mon.-Fri.
Mon.-Fri.
Sat. & Sun.
Sat. & Sun.
Sat. & Sun.
7am-3pm 9am-5pm 8am-4pm 4pm-12am 12am-8am 12am-8am 8am-4pm 4pm-12am
65.5
Division of Sanitation Mon.-Fri. 5am-5pm 2 120
Division of Water Dept. Mon.-Fri. 7am-4pm 1 9
Finance Department Mon.-Fri. 7am-7pm 1 12 Hayes West Rec Center Mon.-Sun. 12am-8am Hayes West Rec Center Hayes West Rec Center
Mon.-Sun.
Mon.-Sun.
8am-4pm 4pm-12am
32 Summer
Hours Hayes West Rec Center Mon.-Fri. 9am-7pm 1 10 Health Department Health Department Health Department
Mon.-Fri.
Mon.-Fri.
Sat.
6:30am-3pm 3pm-7pm 7:30am-2pm
12.5
6.5
See Schedule* Health-Human Sevices Health-Human Sevices Health-Human Sevices Health-Human Sevices
Mon.-Fri.
Mon.-Fri.
Sat.
Sat.
7am-3pm 3pm-8pm 7am-3pm 3pm-8pm
Ironbound Rec Center Mon.-Sat. 8am-4pm 2 Ironbound Rec Center Ironbound Rec Center Ironbound Rec Center
Mon.-Sat.
Mon.-Sat.
Sun.
3pm-11pm 4pm-9pm 3pm-11pm
29 Summer
Hours
Ironbound Rec Center Mon.-Fri. 8am-4pm
Ironbound Rec Center Ironbound Rec Center Ironbound Rec Center Ironbound Rec Center
Mon.-Fri.
Mon.-Fri.
Sat.
Sun.
3pm-11pm 4pm-9pm 9am-6pm 3pm-11pm
John F. Kennedy Rec
Center Mon.-Fri. 6am-1pm
John F. Kennedy Rec
Center John F. Kennedy Rec
Center John F. Kennedy Rec
Center John F. Kennedy Rec
Center John F. Kennedy Rec
Center John F. Kennedy Rec
Center
Mon.-Fri.
Mon.-Fri.
Mon.-Fri.
Sat.
Sat.
Sat.
8am-3pm 1pm-8pm 3pm-8pm 6am-1pm 8am-3pm 3pm-8pm
Mary Elizabeth Mahoney 7:30am-4pm 1 Mary Elizabeth Mahoney Mary Elizabeth Mahoney Mary Elizabeth Mahoney Mary Elizabeth Mahoney Mary Elizabeth Mahoney Mary Elizabeth Mahoney Mary Elizabeth Mahoney Mary Elizabeth Mahoney
Mon.-Thu.
Fri.
Sat.
8am-4pm 8am-7pm 4pm-8pm 7:30am-4pm 8am-4pm 8am-6pm 8am-7pm 7:30am-2pm
43.5
37.5
7.5
NPA Building NPA Building
Mon.-Fri.
Mon.-Fri.
7am-3pm 3pm-7pm 1 12
Rotunda Rec Center Mon.-Sun. 12am-8am 1 Rotunda Rec Center Rotunda Rec Center
Mon.-Sun.
Mon.-Sun.
8am-4pm 4pm-12am
12 Summer
Hours
Rotunda Rec Center Rotunda Rec Center Rotunda Rec Center
Tue.-Fri.
Tue.-Fri.
Sat.
11am-4pm 4pm-8pm 9am-6pm
1 13
Shani Barak Resource
Center Shani Barak Resource
Center
Mon.
Tue.-Fri.
8am-8pm 8am-7pm
12am-8am 1 St. Peter's Rec Center Mon.-Sun. 8am-4pm
4pm-12am
40 Summer
Hours St. Peter's Rec Center St. Peter's Rec Center
Tue.-Fri.
Sat.
11am-8pm 9am-6pm
Vince Lombardi Senior
Center Mon.-Fri.
8am-4pm 4pm-8pm 1 12
TREC Mon.-Fri.
4pm-8pm 1 12
William H Brown Academy Mon.-Fri.
7am-3pm 3pm-11pm 1 16
7:30am-3:30pm 3 EZ Pass Building
EZ Pass Building
Mon.-Fri.
Sat.
8:30am-4:30pm 12pm-8pm 9am-2pm
Newark Hope Shelter 1 Mon.-Sun. 4pm-12am
12am-8am 3 24
Newark Hope Shelter 2 Mon.-Sun.
4pm-12am
3 24
Pathways to Housing Shelter Mon.-Sun.
8am-4pm 4pm-12am
Newark Trafic Engineering Mon.-Fri.
7am-3pm 3pm-7pm 1 12
Nellie Grier Senior Center Mon.-Fri. 8am-4pm 1 8
2025 Saturday Schedules
Clinic WIC Office Dental
1/4/2025 1/4/2025 1/11/2025
1/18/2025 1/25/2025 1/25/2025
2/1/2025 2/1/2025 2/8/2025
2/15/2025 2/22/2025 2/22/2025
3/1/2025 3/8/2025 3/8/2025
3/15/2025 3/29/2025 3/29/2025
4/5/2025 4/12/2025 4/12/2025
4/19/2025 4/26/2025 4/26/2025
5/3/2025 5/10/2025 5/10/2025
5/17/2025 5/24/2025 5/24/2025
6/7/2025 6/14/2025 6/14/2025
6/21/2025 6/28/2025 6/28/2025
7/5/2025 7/12/2025 7/12/2025
7/19/2025 7/26/2025 7/26/2025
8/2/2025 8/9/2025 8/9/2025
8/16/2025 8/23/2025 8/23/2025
9/6/2025 9/13/2025 9/13/2025
9/202/2025 9/27/2025 9/27/2025
10/4/2025 10/11/2025 10/11/2025
10/18/2025 10/25/2025 10/25/2025
11/1/2025 11/8/2025 11/8/2025
11/15/2025 11/22/2025 11/22/2025
12/6/2025 12/13/2025 12/13/2025
12/20/2025 12/27/2025 12/27/2025 signifies closed days
Notes:
1. The Notes provided herein below are supplementary to the requirements as stated in the contract specifications.
2. This Protection and Surveillance is intended to be an approximation of the times, dates and locales that armed security protection services will be expected to be provided by the
Vendor over the term of the contract.
3. Pursuant to the contract specifications, the City Department using said security services shall agree upon a surveillance schedule and performance criteria with the Vendor for each particular location.
4. The surveillance schedule and/or performance criteria may be modified or amended from time to time by the City of Newark.
5. The number of security personnel on duty at any given location may be increased or decreased, at the sole discretion of the City of Newark, by an advanced written notice from the City’s Director of the Department of Public Works or his/her authorized representative.
6. Pursuant to the contract specifications Section 5(B) 9, the vendor shall have a stationary, twenty-four (24) hour manned command dispatch center. The cost of manning this center shall be considered as overhead and, equality distributed among all of the contracts held by the Vendor.
ATTACHMENT # 2
Property/ Equipment Removal Report
CITY OF NEWARK, NEW JERSEY
PROPERTY/ EQUIPMENT REMOVAL REPORT
Date_________________________ Time______________________ AM / PM
Name of Individual Removing Property_____________________________________________
Department________________________ Division_______________________ Ext.__________
Location of Removal_____________________________________________________________
Description of Property Removed
Explain Any Relevant Details
Reporting Officer (Print): ____________________________ Signature________________________
Supervisor’s Signature______________________________ Title_____________________________
ATTACHMENT #3
Major and Minor Violations
Major Violations
1. Not at post.
2. Not checking employee, visitors and Vendor’s identifications.
3. Not signing-in or signing-out visitors, Vendors and delivery personnel as prescribed.
4. Not adhering to post orders.
5. Not clocking in and out on the City of Newark’s time management system whenever providing services for the City.
6. Not monitoring the acceptance or removal of any and all City property, boxes and material.
7. Have in possession while on duty unauthorized security accessories including, but not, limited to, a Billy club, taser or handcuffs.
8. Unprofessional conduct as determined by the City of Newark.
9. Sleeping at a post or not maintain professional military bearing.
10. Not providing proper logging (i.e., incident report, daily activity reports, weekly exception summaries, etc.)
11. Falsification of any document submitted for Department review.
12. Not complying with instant or newly instituted directives from the Director of the
Department of Public Works or his/her authorized designee.
13. Not securing designated elevators, doors, entrance or gates at specific times.
14. Any other offense which is solely determined by the City to compromise the security operation in a material manner.
15. Loss or theft of item whose value is in excess of $500.00.
Minor Violations
1. Not wearing complete approved uniform.
2. Having newspaper, television, radio, food or other unofficial items at post.
3. Using the City’s telephone system for unofficial business.
4. Not directing visitors to appropriate agencies and offices.
5. Misappropriation and misuse of security keys.
6. Refusing to provide visitors with appropriate agencies and office room locations.
7. Lack of knowledge relative to the location of agency office and room locations.
8. Any other offense which is determined to be minor in scope.
9. Loss or theft of an item whose value is less than or equal to $500.00
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