2026_09 WWTP MOBILE OFFICE bid packet.pdf

2026-09

WWTP Department

New Mobile Office Trailer

Request for Bids

RFB # 2026-09

Due Date: June 30th ,2026 @ 3PM

REQUEST FOR BIDS

CITY OF SANDERSVILLE

WWTP DEPARTMENT

MOBILE OFFICE TRAILER

GENERAL

The City of Sandersville waste water treatment plant department is seeking bids for the purchase of a new 3 office mobile trailer. All bids must be sealed and clearly marked. “WWTP

MOBILE OFFICE TRAILER”.

The City of Sandersville will reserve the right to accept or reject any and all bids and act in the best interest of the City of Sandersville.

SPECIFICATIONS:

30’ x 12’ Unit with Three Offices 10’ x 12’

The Unit will need to be constructed maintenance free with metal roofing, metal siding and metal front landings with steps. The Unit must have an HVAC system that heats and cools the entire Unit efficiently.

The Unit must be delivered to Sandersville Ga and set up and leveled with hurricane style tie downs installed.

CONTRACTOR’S RESPONSIBILITY

Nothing in these specifications shall be construed as placing the work under the specific direction or control of the Owner or relieving the Contractor from his liability as an independent

Contractor and, as such, he shall be solely responsible for the method, manner and means by which he shall perform his work, including, but not limited to supervision and control of his own personnel and scheduling of the work required to insure its proper and timely performance and he shall exercise due care to prevent bodily injury and damage to property in the prosecution of the work.

It shall be the responsibility of the contractor to verify all quantities and measurements prior to bidding. No change orders will be accepted due to differences in the bid packet measurements and the number of materials required to complete the scope of the project.

Until the work is accepted, it shall be in the custody and under the charge and care of the

Contractor, and he shall take every necessary precaution against injury or damage to the work by the action of all the elements, or from any other cause whatsoever. The Contractor shall restore and make good at his own expense all injuries or damages to any portion of the work before its completion and acceptance. Issuance of any estimate or partial payment to the Contractor for any part of work done will not be considered as final acceptance of any work.

The Contractor agrees to assume and shall have full and sole responsibility for compliance with all Federal, State or Municipal laws and regulations in any manner affecting the work to be performed by the Contractor or subcontractors.

BID SUBMITTAL

Bids will be lump sum and include all cost of labor and materials to include delivery to the point of destination. The bids will be evaluated and awarded based on several factors to include cost, availability, suitability and quality.

1. Bids will be received until 3:00 p.m. on JUNE 30TH ,2026 at which time the bid opening will take place – City Hall Conference Room, 141 West Haynes Street, Sandersville, GA.

Any bids received after the deadline shall be null and void. The City of Sandersville reserves the right to accept or reject any or all bids and act in the best interest of the City of Sandersville.

2. All bids must be submitted in a sealed envelope clearly marked “WWTP MOBILE

OFFICE TRAILER” All shipping materials must be clearly marked with the project name.

3. Three (3) copies of the bid as well as a copy of your bid estimate on a jump drive with the required information must be submitted and received no later than above date to:

City of Sandersville, Attn: Travis Fort, WWTP mobile office trailer.

P.O. Box 71, 141 W. Haynes Street, Sandersville, GA 31082

1. All bids must be submitted on the bid forms furnished and accompanied by:

• W-9 Form – Please complete attached form, check appropriate box, fill in Social

Security Number or Employer Identification Number, Sign and Date.

• Notarized E-Verify Contractor Affidavit – Please complete attached form. (To enroll in e-verify, you may visit the website www.uscis.gov/everify.)

• Notarized SAVE Affidavit – Please complete attached form.

• Occupational Tax Certificate

• General Public Liability and Property Damage Insurance Certificate with a limit of liability of not less than $1,000,000.

• Worker’s Compensation Proof of Insurance – For more than three employees.

2. Bid should state the start date and the work should commence within three months after the bid award.

QUESTIONS/ADDENDUMS

All communication including questions and substitutions shall be in email form. Questions will be answered and responded to until 4:30 p.m. on Tuesday June 23rd, 2026 Communication may be sent to tfort@sandersvillega.org in regards to this request. Questions will be answered and posted on our website at www.sandersvillega.org under City Online, Bid Opportunities tabs.

http://www.uscis.gov/everify mailto:tfort@sandersvillega.org http://www.sandersvillega.org/

BID FORM

WWTP DEPARTMENT

MOBILE OFFICE TRAILER

Return Date: 3:00 PM, Tuesday, JUNE 30TH, 2026.

Return to: City of Sandersville, Attn: Travis Fort

141 W. Haynes Street, Sandersville, GA 31082

LUMP SUM BID AMOUNT $ ________ ____________

EXPECTED START DATE: _____________________________

ALL BID FORMS SHOULD INCLUDE THE FOLLOWING INFORMATION:

Company Submitting Bid: ____________________________

Company Address:

Company Phone No: Company Fax No.

Authorized Representative:

Signature _ Date:___________________

Print Name and Title ____________ Phone: _______________

Email address __________________________________________________________________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Sandersville has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

City of Sandersville

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________, 20___ in _______________________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ____ DAY OF ______________,20____.

NOTARY PUBLIC

My Commission Expires: