2026-09-10 SPECS_MTV Taxiway Edge Lights_for Bid.pdf

ADVERTISEMENT FOR BID

Taxiway Edge Lighting Project FAA AIP Project #: 3-51-0032- 031-2024

DOAV GRANT # CF-0032-31

Sealed bids are hereby solicited for construction of the Taxiway Edge Lighting Project at the Blue Ridge Regional Airport. Improvements include the removal, relocation, and reinstallation of existing taxiway edge lighting, provision and installation of new taxiway edge lighting, demolition, erosion and sediment control, and other ancillary work associated with the improvements. The Disadvantaged Business Enterprise (DBE) goal for this project is 10.4%.

This is a unit price contract. Bids will be received in the office of the Airport Manager, 525 Airport Rd, Martinsville, VA 24112 until 2:00 p.m., prevailing local time, Wednesday, September 30, 2026. Bids received after that time will not be accepted. Bids will be open publicly and read aloud at 2:01 p.m.

An optional Pre-Bid Conference will be held on Thursday, September 17, 2026 at 2:00 p.m. in the Airport Conference Room at the address above.

Bidding documents in the form of electronic files in “PDF” format may be obtained by contacting the Ardurra Project Manager, Mick Metcalf, mmetcalf@ardurra.com or calling (704) 227-3411. Bidding documents will be available for review at the office of the Airport Manager, Jason Davis, at 525 Airport Rd, Martinsville, VA 24112.

All questions concerning the project shall be submitted in writing to the Ardurra Project Manager, Mick Metcalf, at mmetcalf@ardurra.com. In order to be given consideration questions must be received by the close of business on Thursday, September 24, 2026. Ardurra, Inc. is the only point through which information will be disseminated.

Bid security must accompany each proposal in accordance with the Information for Bidders. No bid may be withdrawn for a period of one hundred twenty (120) days after the opening thereof. The procedure specified under Section 2.2-4330(A) (i), VA Code Ann. shall apply: “…the bidder shall give notice in writing of his claim of right to withdraw his bid within two (2) business days after the conclusion of the bid opening procedure”.

The Blue Ridge Regional Airport Authority reserves the right to reject any and all bids, waive informalities and irregularities in bidding, and to accept bids which are considered to be in the best interest of the Authority.

Blue Ridge Regional Airport Authority Jason Davis, Airport Manager Dated: 9/10/2026

Table of Contents TOC-1

Table of Contents

ADVERTISEMENT FOR BIDS

CONTRACT FORMS

Agreement

Labor and Material Payment Bond

Performance Bond

Bid Bond

GENERAL CONTRACT PROVISIONS

Section 10 Definition of Terms

Section 20 Proposal Requirements and Conditions

Section 30 Award and Execution of Contract

Section 40 Scope of Work

Section 50 Control of Work

Section 60 Control of Materials

Section 70 Legal Regulations and Responsibility to Public

Section 80 Execution and Progress

Section 90 Measurement and Payment

GENERAL CONSTRUCTION ITEMS

Item C-100 Contractor Quality Control Program (CQCP)

Item C-102 Air and Water Pollution, Soil Erosion, and Siltation Control

Item C-105 Mobilization

FAA TECHNICAL SPECIFICATIONS

SITEWORK

Item P-101 Demolition and Removal of Existing Items

Item P-152 Excavation, Subgrade, and Embankment

Item P-605 Joint Sealants for Pavements

Item P-610 Concrete for Miscellaneous Structures

TURFING

Item T-901 Seeding

Item T-908 Mulching

ELECTRICAL

Item L-108 Underground Power Cable for Airports

Item L-110 Airport Underground Electrical Duct Bank and Conduits

Item L-125 Installation of Airport Lighting Systems

APPENDICES

Appendix A: Federal Contract Provisions

Appendix B: Davis-Bacon Wage Determination

Appendix C: Bid Form

Appendix D: Schedule of Unit Prices

Appendix E: Bid Submittal Checklist

Appendix F: CSPP

BID ADDENDA

Table of Contents TOC-2

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Agreement AGR-1

AGREEMENT

FOR

Blue Ridge Airport Authority

Taxiway Edge Lighting Project

AIP No. 3-51-0032-031-2024

DOAV Project No. CF0032-31

THIS AGREEMENT, made this day of 20 , by and between the Blue Ridge

Airport Authority (“Owner”), and , (“the

Contractor”) with an office located at .

The CONTRACTOR did on the day of , submit a sealed bid to perform the services stipulated in accordance with the plans, specifications and conditions prepared by The Ardurra Group, Inc. for the Owner entitled Taxiway Edge Lighting Project, which by reference is made a part hereof as

“EXHIBIT A”, including all Addenda.

WITNESSETH: That the Owner and the Contractor, for the consideration hereinafter named, agree as follows:

ARTICLE 1. The Contractor agrees to furnish all of the materials and all of the equipment and labor necessary and to perform all of the items set forth in “EXHIBIT A” (contract, specifications, and drawings dated June 5, 2026, in accordance with the requirements and provisions of the Contract Documents.

ARTICLE 2. The Contractor agrees that the work under this Contract will be commenced within 10 calendar days after receipt of written notice by the Owner to the Contractor that the Contractor is authorized to proceed, and that the entire schedule of work awarded under this Contract will be completed not later than the specified calendar days after the date of such notice to proceed, subject to adjustment as provided in the specifications.

The Contractor further agrees that the amount of "Liquidated Damages" stipulated in the specifications and stated below for failure to complete the contract in the allotted time shall be as follows and as stated in the specifications or as modified by Change Order, until the date of final acceptance by the Engineer:

Base Bid (Taxiway Edge Light Project) - $1,500.00 for each calendar day after the number of days specified for completion.

Contract time is as follows:

Base Bid (Taxiway Edge Light Project) – 60 calendar days

ARTICLE 3. The Owner agrees to pay the Contractor for the performance of the Contract the amount of

$ subject to additions and deductions as provided in the specifications.

Subject to satisfactory completion of work performed, payments on account thereof shall be made as follows:

a. Within 60 days of receipt of an approved payment request. Payment requests shall be made on or about the 15th of each month for an amount equal to 90 percent of the value proportionate to the amount of the contract, of materials on the ground to be incorporated in the work and labor and materials incorporated in the work up to and including the last day of the previous month, as approved by the Engineer, less the aggregate of previous payments.

Agreement AGR-2

b. Within 30 days after the date of the final acceptance of the work, the balance due under the Contract.

ARTICLE 4. The Owner and the Contractor hereby agree that the General Provisions, General Requirements, Special Provisions, hereinafter called the Specifications and the Drawings are as fully a part of the Contract as if hereto attached or herein repeated.

Additionally, the following specific items shall be considered a part of the Contract Documents by reference when appropriately executed.

The 100% Labor and Materials Payment Bond

The 100% Performance Bond

The Certificate of Insurance (as described in Section 70 of the Contract Specifications)

The Contractor's completed Proposal form dated .

The Owner and the Contractor, for themselves, their successors, executors, administrators, and assigns hereby agree to the full performance of the covenants herein contained.

IN WITNESS WHEREOF, THEY HAVE EXECUTED THIS AGREEMENT THE DAY AND YEAR

FIRST ABOVE WRITTEN:

Company Name: ______________________

WITNESS (Contractor)

_______________________________ By:_________________________________

Title:________________________________

Date:________________________________

Blue Ridge Airport Authority

WITNESS (Owner)

_______________________________ By:_________________________________

Title:________________________________

Date:________________________________

END OF SECTION

Labor and Material Payment Bond LMPB-1

LABOR AND MATERIAL PAYMENT BOND

100% of Contract

FOR

Blue Ridge Airport Authority

KNOW ALL MEN BY THESE PRESENTS: that hereinafter called

Principal, and _______________________________________________________, a corporation duly organized under the laws of the Commonwealth of Virginia as Surety, hereinafter called Surety, are held and firmly bound unto the Blue Ridge Airport Authority, hereinafter called Owner, for the use and benefit of claimants as hereinbelow defined, in the amount of $ , for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has by written agreement dated entered into a contract with the Owner for the amount of $ in accordance with Drawings and Specifications entitled Taxiway Edge Lighting Project, dated June 5, 2026 and prepared by The Ardurra Group, Inc. which contract is by reference made a part hereof, and is hereinafter referred to as the Contract.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Principal shall promptly make payment to all claimants as hereinafter defined, for all labor and material used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions:

1. A claimant is defined as one having a direct contract with the Principal or with a Subcontractor of the

Principal for labor, material, or both, used or reasonably required for use in the performance of the Contract, labor and material being construed to include the part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the Contractor.

2. The above named Principal and Surety hereby jointly and severally agree with the Owner that every claimant as herein defined, who has not been paid in full before the expiration of a period of 180 days after the date on which the last of such a claimant's work or labor was done or performed, or materials were furnished by such claimant, may sue on this bond for the use of such claimant, persecute the suit to final judgment for such sum or sums as may be justly due claimant, and have execution thereon. The Owner shall not be liable for the payment of any costs or expenses of any such suit.

3. No suit or action shall be commenced hereunder by any claimant:

(a) Unless the claimant, other than one having a direct contract with the Principal, shall have given written notice to any two of the following: the Principal, the Owner, or the Surety above named within 180 days after such claimant did or performed the last of the work or labor, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished, or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the Principal, Owner or Surety, at any place where an office is regularly maintained for the transaction of business, or served in any manner in which legal processes may be served in the state of which the aforesaid project is located, save that such service need not be made by a public officer.

Labor and Material Payment Bond LMPB-2

(b) After the expiration of one (1) year following the date on which Principal ceased Work on said

Contract, it being understood, however, that of any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law.

(c) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state in which the Project, or any part thereof, is situated, or in the United States District

Court for the district in which the Project, or any part thereof, is situated and not elsewhere.

4. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith hereunder, inclusive of the payment by Surety of mechanics' liens which may be filed of record against said improvement, whether or not claim for the amount of such lien be presented under and against this bond.

Signed and sealed this ___________ day _______________________, 20_____.

(Witness) (Principal) (Seal)

(Title)

(Witness) (Surety) (Seal)

(Licensed Resident Agent)

Performance Bond PB-1

PERFORMANCE BOND

100% of Contract

FOR

Blue Ridge Airport Authority

KNOW ALL MEN BY THESE PRESENTS: that as Principal, hereinafter called Contractor, and a corporation duly organized under the laws of the Commonwealth of Virginia as Surety, hereinafter called Surety, are held firmly bound unto the Blue Ridge Airport Authority as Obligee, hereinafter called Owner, and Henry

County, in the amount of for the payment where of

Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firm by these present.

WHEREAS, the Contractor by written agreement dated _________________________ entered into a contract with Owner for $ , in accordance with

Drawings and Specifications entitled Taxiway Edge Lighting Project, dated June 5, 2026 and prepared by The Ardurra Group, Inc. which contract is by reference made a part hereof, and is herein after referred to as the contract.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect.

The Surety hereby waives notice of any alteration or extension or time made by Owner.

Whenever Contractor shall be, and declared by Owner to be in default under the Contract, the Owner having performed Owner's obligations thereunder, the Surety may promptly remedy the default, or shall promptly:

(1) Complete the Contract in accordance with its terms and conditions, or

(2) Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, or, if the Owner elects, upon determination by the Owner and the Surety jointly of the lowest responsible bidder, arrange for a contract between such bidder and owner, and made available as work progresses (even though there should be a default or a succession of defaults under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price: but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price" as used in this paragraph, shall mean the total amount payable by Owner to Contractor under the

Contract and any amendments thereto, less the amount properly paid by Owner to Contractor.

Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the contract falls due.

No right of action shall accrue on this bond to or for the use of any person or corporation other than the

Owner names herein or the heirs, executors, administrators or successors of the Owner.

Performance Bond PB-2

Signed and sealed this ___________ day _______________________, 20_________.

(Witness) (Principal) (Seal)

(Witness) (Surety) (Seal)

(Licensed Resident Agent)

Bid Bond BB-1

BID BOND

FOR

Blue Ridge Airport Authority

BOND NO. ___________________

AMOUNT: $__________________

KNOW ALL MEN BY THESE MEN PRESENTS, that ________________________________________ hereinafter called the PRINCIPAL, and _____________________________________________________ a corporation duly organized under the laws of the State of ______________________________________ having its principal place of business at _____________________________________________________

____________________________________ in the State of _____________________________________ and authorized to do business in the Commonwealth of Virginia, as SURETY, are held and firmly bound unto , as OWNER, hereinafter called the OBLIGEE, in the sum of _____________________________________

______________________________ DOLLARS ($____________________ ) for the payment for which we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS BOND IS SUCH THAT:

WHEREAS, the PRINCIPAL is herewith submitting his or its Bid Proposal for ______________________ said Bid Proposal, by reference thereto, being hereby made a part hereof.

NOW THEREFORE,

(A) If the bid shall remain open for a period of not less than one hundred twenty (120) days following opening of the bids and be rejected, or in the alternate,

(B) If the bid shall remain open for a period of not less than one hundred twenty (120) days following opening of the bids and be accepted and the PRINCIPAL shall execute and deliver a Contract in the form of Contract attached hereto (properly completed in accordance with the bid) and shall furnish a performance and payment deposit or surety bond for his faithful performance of the Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, THEN, this obligation shall be void; otherwise the same shall remain in force and effect, it being expressly understood and agreed that the liability of the SURETY for any and all claims hereunder shall, in no event, Bid Bond BB-2 exceed the said amount of this obligation as herein stated. Provided, however, that in addition to the amount of this obligation as herein stated, the SURETY shall be liable for all costs and attorney's fees incurred by the OBLIGEE in enforcing the obligations hereunder.

The SURETY, for value received, hereby stipulates and agrees that the obligation of the SURETY and its bond shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such bid; and the SURETY does hereby waive notice of such extension.

IN WITNESS WHEREOF, the PRINCIPAL and the SURETY have hereunto set their hands and seals, and have executed this instrument and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

Signed and sealed this ________ day of _____________________________ , 20 .

PRINCIPAL

By ___________________________________

SURETY

By ___________________________________

Attorney-In-Fact

IMPORTANT: The SURETY executing bonds must appear on the Treasury Department's most current list

(Circular 570 as amended) and be authorized to transact business in the Commonwealth of Virginia.

Section 10 Definition of Terms GP10-1

SECTION 10 DEFINITION OF TERMS

When the following terms are used in these specifications, in the contract, or in any documents or other instruments pertaining to construction where these specifications govern, the intent and meaning shall be defined as follows:

Paragraph

Number

Term Definition

10-01 AASHTO The American Association of State Highway and Transportation

Officials.

10-02 Access Road The right-of-way, the roadway and all improvements constructed thereon connecting the airport to a public roadway.

10-03 Advertisement A public announcement, as required by local law, inviting bids for work to be performed and materials to be furnished.

10-04 Airport Airport means an area of land or water which is used or intended to be used for the landing and takeoff of aircraft; an appurtenant area used or intended to be used for airport buildings or other airport facilities or rights of way; airport buildings and facilities located in any of these areas, and a heliport.

10-05 Airport Improvement

Program (AIP)

A grant-in-aid program, administered by the Federal Aviation

Administration (FAA).

10-06 Air Operations Area

(AOA)

The term air operations area (AOA) shall mean any area of the airport used or intended to be used for the landing, takeoff, or surface maneuvering of aircraft. An air operation area shall include such paved or unpaved areas that are used or intended to be used for the unobstructed movement of aircraft in addition to its associated runway, taxiway, or apron.

10-07 Apron Area where aircraft are parked, unloaded or loaded, fueled and/or serviced.

10-08 ASTM International

(ASTM)

Formerly known as the American Society for Testing and

Materials (ASTM).

10-09 Award The Owner’s notice to the successful bidder of the acceptance of the submitted bid.

10-10 Bidder Any individual, partnership, firm, or corporation, acting directly or through a duly authorized representative, who submits a proposal for the work contemplated.

10-11 Building Area An area on the airport to be used, considered, or intended to be used for airport buildings or other airport facilities or rights-of-

Section 10 Definition of Terms GP10-2

Paragraph

Number

Term Definition way together with all airport buildings and facilities located thereon.

10-12 Calendar Day Every day shown on the calendar.

10-13 Certificate of Analysis

(COA)

The COA is the manufacturer’s Certificate of Compliance (COC) including all applicable test results required by the specifications.

10-14 Certificate of

Compliance (COC)

The manufacturer’s certification stating that materials or assemblies furnished fully comply with the requirements of the contract. The certificate shall be signed by the manufacturer’s authorized representative.

10-15 Change Order A written order to the Contractor covering changes in the plans, specifications, or proposal quantities and establishing the basis of payment and contract time adjustment, if any, for work within the scope of the contract and necessary to complete the project.

10-16 Contract A written agreement between the Owner and the Contractor that establishes the obligations of the parties including but not limited to performance of work, furnishing of labor, equipment and materials and the basis of payment.

The awarded contract includes but may not be limited to:

Advertisement, Contract form, Proposal, Performance bond, payment bond, General provisions, certifications and representations, Technical Specifications, Plans, Supplemental

Provisions, standards incorporated by reference and issued addenda.

10-17 Contract Item (Pay Item) A specific unit of work for which a price is provided in the contract.

10-18 Contract Time The number of calendar days or working days, stated in the proposal, allowed for completion of the contract, including authorized time extensions. If a calendar date of completion is stated in the proposal, in lieu of a number of calendar or working days, the contract shall be completed by that date.

10-19 Contractor The individual, partnership, firm, or corporation primarily liable for the acceptable performance of the work contracted and for the payment of all legal debts pertaining to the work who acts directly or through lawful agents or employees to complete the contract work.

10-20 Contractors Quality

Control (QC) Facilities

The Contractor’s QC facilities in accordance with the Contractor

Quality Control Program (CQCP).

10-21 Contractor Quality Control

Program (CQCP)

Details the methods and procedures that will be taken to assure that all materials and completed construction required by the contract conform to contract plans, technical specifications and

Section 10 Definition of Terms GP10-3

Term Definition other requirements, whether manufactured by the Contractor, or procured from subcontractors or vendors.

10-22 Control Strip A demonstration by the Contractor that the materials, equipment, and construction processes results in a product meeting the requirements of the specification.

10-23 Construction Safety and

Phasing Plan (CSPP)

The overall plan for safety and phasing of a construction project developed by the airport operator, or developed by the airport operator’s consultant and approved by the airport operator. The

CSPP is comprised of the approved safety and phasing sheets included in the project plan set, the written CSPP report, and any other documents so referenced in the plans and specifications.

10-24 Drainage System The system of pipes, ditches, and structures by which surface or subsurface waters are collected and conducted from the airport area.

10-25 Engineer The individual, partnership, firm, or corporation duly authorized by the Owner to be responsible for engineering, inspection, and/or observation of the contract work and acting directly or through an authorized representative.

10-26 Equipment All machinery, together with the necessary supplies for upkeep and maintenance; and all tools and apparatus necessary for the proper construction and acceptable completion of the work.

10-27 Extra Work An item of work not provided for in the awarded contract as previously modified by change order or supplemental agreement, but which is found by the Owner’s Engineer or Resident Project

Representative (RPR) to be necessary to complete the work within the intended scope of the contract as previously modified.

10-28 FAA The Federal Aviation Administration. When used to designate a person, FAA shall mean the Administrator or their duly authorized representative.

10-29 Federal Specifications The federal specifications and standards, commercial item descriptions, and supplements, amendments, and indices prepared and issued by the General Services Administration.

10-30 Force Account a. Contract Force Account - A method of payment that addresses extra work performed by the Contractor on a time and material basis.

b. Owner Force Account - Work performed for the project by the

Owner's employees.

10-31 Intention of Terms Whenever, in these specifications or on the plans, the words

“directed,” “required,” “permitted,” “ordered,” “designated,”

“prescribed,” or words of like import are used, it shall be understood that the direction, requirement, permission, order, designation, or prescription of the Engineer and/or Resident

Section 10 Definition of Terms GP10-4

Term Definition

Project Representative (RPR) is intended; and similarly, the words “approved,” “acceptable,” “satisfactory,” or words of like import, shall mean approved by, or acceptable to, or satisfactory to the Engineer and/or RPR, subject in each case to the final determination of the Owner.

Any reference to a specific requirement of a numbered paragraph of the contract specifications or a cited standard shall be interpreted to include all general requirements of the entire section, specification item, or cited standard that may be pertinent to such specific reference.

10-32 Lighting A system of fixtures providing or controlling the light sources used on or near the airport or within the airport buildings. The field lighting includes all luminous signals, markers, floodlights, and illuminating devices used on or near the airport or to aid in the operation of aircraft landing at, taking off from, or taxiing on the airport surface.

10-33 Major and Minor Contract

Items

A major contract item shall be any item that is listed in the proposal, the total cost of which is equal to or greater than 20% of the total amount of the award contract. All other items shall be considered minor contract items.

10-34 Materials Any substance specified for use in the construction of the contract work.

10-35 Modification of

Standards (MOS)

Any deviation from standard specifications applicable to material and construction methods in accordance with FAA Order 5300.1.

10-36 Notice to Proceed (NTP) A written notice to the Contractor to begin the actual contract work on a previously agreed to date. If applicable, the Notice to

Proceed shall state the date on which the contract time begins.

10-37 Owner The term “Owner” shall mean the party of the first part or the contracting agency signatory to the contract. Where the term

“Owner” is capitalized in this document, it shall mean airport

Sponsor only. The Owner for this project is Blue Ridge Regional

Airport Authority, Martinsville, Virginia.

10-38 Passenger Facility Charge

(PFC)

Per 14 Code of Federal Regulations (CFR) Part 158 and 49

United States Code (USC) § 40117, a PFC is a charge imposed by a public agency on passengers enplaned at a commercial service airport it controls.

10-39 Pavement Structure The combined surface course, base course(s), and subbase course(s), if any, considered as a single unit.

10-40 Payment bond The approved form of security furnished by the Contractor and their own surety as a guaranty that the Contractor will pay in full all bills and accounts for materials and labor used in the construction of the work.

Section 10 Definition of Terms GP10-5

Term Definition

10-41 Performance bond The approved form of security furnished by the Contractor and their own surety as a guaranty that the Contractor will complete the work in accordance with the terms of the contract.

10-42 Plans The official drawings or exact reproductions which show the location, character, dimensions and details of the airport and the work to be done and which are to be considered as a part of the contract, supplementary to the specifications. Plans may also be referred to as 'contract drawings.’

10-43 Project The agreed scope of work for accomplishing specific airport development with respect to a particular airport.

10-44 Proposal The written offer of the bidder (when submitted on the approved proposal form) to perform the contemplated work and furnish the necessary materials in accordance with the provisions of the plans and specifications.

10-45 Proposal guaranty The security furnished with a proposal to guarantee that the bidder will enter into a contract if their own proposal is accepted by the Owner.

10-46 Quality Assurance (QA) Owner’s responsibility to assure that construction work completed complies with specifications for payment.

10-47 Quality Control (QC) Contractor’s responsibility to control material(s) and construction processes to complete construction in accordance with project specifications.

10-48 Quality Assurance (QA)

Inspector

An authorized representative of the Engineer and/or Resident

Project Representative (RPR) assigned to make all necessary inspections, observations, tests, and/or observation of tests of the work performed or being performed, or of the materials furnished or being furnished by the Contractor.

10-49 Quality Assurance (QA)

Laboratory

The official quality assurance testing laboratories of the Owner or such other laboratories as may be designated by the Engineer or RPR. May also be referred to as Engineer’s, Owner’s, or QA

Laboratory.

10-50 Resident Project

Representative (RPR)

The individual, partnership, firm, or corporation duly authorized by the Owner to be responsible for all necessary inspections, observations, tests, and/or observations of tests of the contract work performed or being performed, or of the materials furnished or being furnished by the Contractor, and acting directly or through an authorized representative. On this project the RPR may also be referred to as the Resident Inspector (RI), Resident

Engineer (RE), or simply the Engineer.

10-51 Runway The area on the airport prepared for the landing and takeoff of aircraft.

Section 10 Definition of Terms GP10-6

Term Definition

10-52 Runway Safety Area (RSA) A defined surface surrounding the runway prepared or suitable for reducing the risk of damage to aircraft. See the construction safety and phasing plan (CSPP) for limits of the RSA.

10-53 Safety Plan Compliance

Document (SPCD)

Details how the Contractor will comply with the CSPP.

10-54 Specifications A part of the contract containing the written directions and requirements for completing the contract work. Standards for specifying materials or testing which are cited in the contract specifications by reference shall have the same force and effect as if included in the contract physically.

10-55 Sponsor A Sponsor is defined in 49 USC § 47102(24) as a public agency that submits to the FAA for an AIP grant; or a private Owner of a public-use airport that submits to the FAA an application for an

AIP grant for the airport. The Sponsor for this project is Blue

Ridge Regional Airport Authority, Martinsville, Virginia.

10-56 Structures Airport facilities such as bridges; culverts; catch basins, inlets, retaining walls, cribbing; storm and sanitary sewer lines; water lines; underdrains; electrical ducts, manholes, handholes, lighting fixtures and bases; transformers; navigational aids; buildings;

vaults; and, other manmade features of the airport that may be encountered in the work and not otherwise classified herein.

10-57 Subgrade The soil that forms the pavement foundation.

10-58 Superintendent The Contractor’s executive representative who is present on the work during progress, authorized to receive and fulfill instructions from the RPR, and who shall supervise and direct the construction.

10-59 Supplemental Agreement A written agreement between the Contractor and the Owner that establishes the basis of payment and contract time adjustment, if any, for the work affected by the supplemental agreement. A supplemental agreement is required if: (1) in scope work would increase or decrease the total amount of the awarded contract by more than 25%: (2) in scope work would increase or decrease the total of any major contract item by more than 25%; (3) work that is not within the scope of the originally awarded contract; or (4) adding or deleting of a major contract item.

10-60 Surety The corporation, partnership, or individual, other than the

Contractor, executing payment or performance bonds that are furnished to the Owner by the Contractor.

10-61 Taxilane A taxiway designed for low speed movement of aircraft between aircraft parking areas and terminal areas.

10-62 Taxiway The portion of the air operations area of an airport that has been designated by competent airport authority for movement of

Section 10 Definition of Terms GP10-7

Term Definition aircraft to and from the airport’s runways, aircraft parking areas, and terminal areas.

10-63 Taxiway/Taxilane Safety

Area (TSA)

A defined surface alongside the taxiway prepared or suitable for reducing the risk of damage to an aircraft. See the construction safety and phasing plan (CSPP) for limits of the TSA.

10-64 Work The furnishing of all labor, materials, tools, equipment, and incidentals necessary or convenient to the Contractor’s performance of all duties and obligations imposed by the contract, plans, and specifications.

10-65 Working day A working day shall be any day other than a legal holiday, Saturday, or Sunday on which the normal working forces of the

Contractor may proceed with regular work for at least six (6) hours toward completion of the contract. When work is suspended for causes beyond the Contractor’s control, it will not be counted as a working day. Saturdays, Sundays and holidays on which the Contractor’s forces engage in regular work will be considered as working days.

10-66 Owner Defined Terms None

END OF SECTION 10

Section 10 Definition of Terms GP10-8

Section 20 Proposal Requirements and Conditions GP20-1

SECTION 20 PROPOSAL REQUIREMENTS AND CONDITIONS

20-01 Advertisement (Notice to Bidders). Refer to Advertisement for Bids.

20-02 Qualification of bidders. Each bidder shall submit evidence of competency and evidence of financial responsibility to perform the work to the Owner at the time of bid opening.

Evidence of competency, unless otherwise specified, shall consist of statements covering the bidder’s past experience on similar work, and a list of equipment and a list of key personnel that would be available for the work.

Each bidder shall furnish the Owner satisfactory evidence of their financial responsibility. Evidence of financial responsibility, unless otherwise specified, shall consist of a confidential statement or report of the bidder’s financial resources and liabilities as of the last calendar year or the bidder’s last fiscal year.

Such statements or reports shall be certified by a public accountant. At the time of submitting such financial statements or reports, the bidder shall further certify whether their financial responsibility is approximately the same as stated or reported by the public accountant. If the bidder’s financial responsibility has changed, the bidder shall qualify the public accountant’s statement or report to reflect the bidder’s true financial condition at the time such qualified statement or report is submitted to the

Owner.

Unless otherwise specified, a bidder may submit evidence that they are prequalified with the State

Highway Division and are on the current “bidder’s list” of the state in which the proposed work is located. Evidence of State Highway Division prequalification may be submitted as evidence of financial responsibility in lieu of the certified statements or reports specified above.

20-03 Contents of proposal forms. The Owner's proposal forms state the location and description of the proposed construction; the place, date, and time of opening of the proposals; and the estimated quantities of the various items of work to be performed and materials to be furnished for which unit bid prices are asked. The proposal form states the time in which the work must be completed, and the amount of the proposal guaranty that must accompany the proposal. The Owner will accept only those Proposals properly executed on physical forms or electronic forms provided by the Owner. Bidder actions that may cause the Owner to deem a proposal irregular are given in paragraph 20-09 Irregular proposals.

Mobilization is limited to 10 percent of the total project cost.

A prebid conference is to be held on this project to discuss as a minimum, the following items: material requirements; submittals; Quality Control/Quality Assurance requirements; the construction safety and phasing plan including airport access and staging areas; and unique airfield paving construction requirements. Refer to the Advertisement for Bids for the time, date, and place of the meeting.

20-04 Issuance of proposal forms. The Owner reserves the right to refuse to issue a proposal form to a prospective bidder if the bidder is in default for any of the following reasons:

a. Failure to comply with any prequalification regulations of the Owner, if such regulations are cited, or otherwise included, in the proposal as a requirement for bidding.

b. Failure to pay, or satisfactorily settle, all bills due for labor and materials on former contracts in force with the Owner at the time the Owner issues the proposal to a prospective bidder.

c. Documented record of Contractor default under previous contracts with the Owner.

Section 20 Proposal Requirements and Conditions GP20-2

d. Documented record of unsatisfactory work on previous contracts with the Owner.

20-05 Interpretation of estimated proposal quantities. An estimate of quantities of work to be done and materials to be furnished under these specifications is given in the proposal. It is the result of careful calculations and is believed to be correct. It is given only as a basis for comparison of proposals and the award of the contract. The Owner does not expressly, or by implication, agree that the actual quantities involved will correspond exactly therewith; nor shall the bidder plead misunderstanding or deception because of such estimates of quantities, or of the character, location, or other conditions pertaining to the work. Payment to the Contractor will be made only for the actual quantities of work performed or materials furnished in accordance with the plans and specifications. It is understood that the quantities may be increased or decreased as provided in the Section 40, paragraph 40-02, Alteration of Work and

Quantities, without in any way invalidating the unit bid prices.

20-06 Examination of plans, specifications, and site. The bidder is expected to carefully examine the site of the proposed work, the proposal, plans, specifications, and contract forms. Bidders shall satisfy themselves to the character, quality, and quantities of work to be performed, materials to be furnished, and to the requirements of the proposed contract. The submission of a proposal shall be prima facie evidence that the bidder has made such examination and is satisfied to the conditions to be encountered in performing the work and the requirements of the proposed contract, plans, and specifications.

Boring logs and other records of subsurface investigations and tests are available for inspection of bidders. It is understood and agreed that such subsurface information, whether included in the plans, specifications, or otherwise made available to the bidder, was obtained and is intended for the Owner’s design and estimating purposes only. Such information has been made available for the convenience of all bidders. It is further understood and agreed that each bidder is solely responsible for all assumptions, deductions, or conclusions which the bidder may make or obtain from their own examination of the boring logs and other records of subsurface investigations and tests that are furnished by the Owner.

20-07 Preparation of proposal. The bidder shall submit their proposal on the forms furnished by the

Owner. All blank spaces in the proposal forms, unless explicitly stated otherwise, must be correctly filled in where indicated for each and every item for which a quantity is given. The bidder shall state the price

(written in ink or typed) both in words and numerals which they propose for each pay item furnished in the proposal. In case of conflict between words and numerals, the words, unless obviously incorrect, shall govern.

Prices should generally be written in whole dollars and cents. The extended total amount of each item should not be rounded.

The bidder shall correctly sign the proposal in ink. If the proposal is made by an individual, their name and post office address must be shown. If made by a partnership, the name and post office address of each member of the partnership must be shown. If made by a corporation, the person signing the proposal shall give the name of the state where the corporation was chartered and the name, titles, and business address of the president, secretary, and the treasurer. Anyone signing a proposal as an agent shall file evidence of their authority to do so and that the signature is binding upon the firm or corporation.

20-08 Responsive and responsible bidder. A responsive bid conforms to all significant terms and conditions contained in the Owner’s invitation for bid. It is the Owner’s responsibility to decide if the exceptions taken by a bidder to the solicitation are material or not and the extent of deviation it is willing to accept.

A responsible bidder has the ability to perform successfully under the terms and conditions of a proposed procurement, as defined in 2 CFR § 200.318(h). This includes such matters as Contractor integrity, compliance with public policy, record of past performance, and financial and technical resources.

20-09 Irregular proposals. Proposals shall be considered irregular for the following reasons:

Section 20 Proposal Requirements and Conditions GP20-3

a. If the proposal is on a form other than that furnished by the Owner, or if the Owner’s form is altered, or if any part of the proposal form is detached.

b. If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind that make the proposal incomplete, indefinite, or otherwise ambiguous.

c. If the proposal does not contain a unit price for each pay item listed in the proposal, except in the case of authorized alternate pay items, for which the bidder is not required to furnish a unit price.

d. If the proposal contains unit prices that are obviously unbalanced.

e. If the proposal is not accompanied by the proposal guaranty specified by the Owner.

f. If the applicable Disadvantaged Business Enterprise information is incomplete.

The Owner reserves the right to reject any irregular proposal and the right to waive technicalities if such waiver is in the best interest of the Owner and conforms to local laws and ordinances pertaining to the letting of construction contracts.

20-10 Bid guarantee. Each separate proposal shall be accompanied by a bid bond, certified check, or other specified acceptable collateral, in the amount specified in the proposal form. Such bond, check, or collateral, shall be made payable to the Owner.

20-11 Delivery of proposal. Each proposal submitted shall be placed in a sealed envelope plainly marked with the project number, location of airport, and name and business address of the bidder on the outside.

When sent by mail, preferably registered, the sealed proposal, marked as indicated above, should be enclosed in an additional envelope. No proposal will be considered unless received at the place specified in the advertisement or as modified by Addendum before the time specified for opening all bids.

Proposals received after the bid opening time shall be returned to the bidder unopened.

20-12 Withdrawal or revision of proposals. A bidder may withdraw or revise (by withdrawal of one proposal and submission of another) a proposal provided that the bidder’s request for withdrawal is received by the Owner in writing or by email before the time specified for opening bids. Revised proposals must be received at the place specified in the advertisement before the time specified for opening all bids.

20-13 Public opening of proposals. Proposals shall be opened, and read, publicly at the time and place specified in the advertisement. Bidders, their authorized agents, and other interested persons are invited to attend. Proposals that have been withdrawn (by written or emailed request) or received after the time specified for opening bids shall be returned to the bidder unopened.

20-14 Disqualification of bidders. A bidder shall be considered disqualified for any of the following reasons:

a. Submitting more than one proposal from the same partnership, firm, or corporation under the same or different name.

b. Evidence of collusion among bidders. Bidders participating in such collusion shall be disqualified as bidders for any future work of the Owner until any such participating bidder has been reinstated by the

Owner as a qualified bidder.

c. If the bidder is considered to be in “default” for any reason specified in paragraph 20-04, Issuance of Proposal Forms, of this section.

20-15 Discrepancies and Omissions. A Bidder who discovers discrepancies or omissions with the project bid documents shall immediately notify the Owner’s Engineer of the matter. A bidder that has doubt as to the true meaning of a project requirement may submit to the Owner’s Engineer a written request for interpretation no later than 7 days prior to bid opening.

Section 20 Proposal Requirements and Conditions GP20-4

Any interpretation of the project bid documents by the Owner’s Engineer will be by written addendum issued by the Owner. The Owner will not consider any instructions, clarifications or interpretations of the bidding documents in any manner other than written addendum.

END OF SECTION 20

Section 30 Award and Execution of Contract GP30-1

SECTION 30 AWARD AND EXECUTION OF CONTRACT

30-01 Consideration of proposals. After the proposals are publicly opened and read, they will be compared on the basis of the summation of the products obtained by multiplying the estimated quantities shown in the proposal by the unit bid prices. If a bidder’s proposal contains a discrepancy between unit bid prices written in words and unit bid prices written in numbers, the unit bid price written in words shall govern.

Until the award of a contract is made, the Owner reserves the right to reject a bidder’s proposal for any of the following reasons:

a. If the proposal is irregular as specified in Section 20, paragraph 20-09, Irregular Proposals.

b. If the bidder is disqualified for any of the reasons specified Section 20, paragraph 20-14, Disqualification of Bidders.

In addition, until the award of a contract is made, the Owner reserves the right to reject any or all proposals, waive technicalities, if such waiver is in the best interest of the Owner and is in conformance with applicable state and local laws or regulations pertaining to the letting of construction contracts;

advertise for new proposals; or proceed with the work otherwise. All such actions shall promote the

Owner’s best interests.

30-02 Award of contract. The award of a contract, if it is to be awarded, shall be made within 120 calendar days of the date specified for publicly opening proposals, unless otherwise specified herein.

If the Owner elects to proceed with an award of contract, the Owner will make award to the responsible bidder whose bid, conforming with all the material terms and conditions of the bid documents, is the lowest in price.

No award shall be made until the FAA has reviewed the Owner’s recommendation to make such award in accordance with 2 CFR 200.324.

30-03 Cancellation of award. The Owner reserves the right to cancel the award without liability to the bidder, except return of proposal guaranty, at any time before a contract has been fully executed by all parties and is approved by the Owner in accordance with paragraph 30-07 Approval of Contract.

30-04 Return of proposal guaranty. All proposal guaranties, except those of the two lowest bidders, will be returned immediately after the Owner has made a comparison of bids as specified in the paragraph

30-01, Consideration of Proposals. Proposal guaranties of the two lowest bidders will be retained by the

Owner until such time as an award is made, at which time, the unsuccessful bidder’s proposal guaranty will be returned. The successful bidder’s proposal guaranty will be returned as soon as the Owner receives the contract bonds as specified in paragraph 30-05, Requirements of Contract Bonds.

30-05 Requirements of contract bonds. At the time of the execution of the contract,…