REQUEST FOR PROPOSALS (RFP 2026-05):

CONSTRUCTION OF POLE BARN

ISSUE DATE: Wednesday, 07/15/2026 PROPOSALS DUE DATE AND TIME: Tuesday, 08/18/26, by 2:00 p.m.

PROPOSAL OPENING LOCATION: City Clerk’s Office, City of Palatka, 201 North Second Street, Palatka, Florida 32177 PROCUREMENT CONTACT: Lenora Campbell EMAIL: lcampbell@palatka-fl.gov

1. INVITATION TO PROPOSE

The City of Palatka, Florida (“City”), is soliciting sealed proposals from qualified and licensed contractors for construction of a pole barn on City-owned property located at 10 Kay Larkin Circle, Palatka, Florida 32177.

The City will post this solicitation on the City website and provide notice to prospective vendors on the City’s bidders list, consistent with City policy.

This solicitation is issued as a formal competitive procurement under the City of Palatka Purchasing Policy and as a request for proposals under Fla.

Stat. § 287.057(1)(b). Because the City intends to evaluate contractor qualifications, superintendent experience, project approach, schedule, safety, and change-order management in addition to price, the City has determined that a best-value RFP is appropriate for this project.

The City has previously obtained plans for the pole barn and intends to award a single contract for construction in substantial accordance with those plans, all written addenda, applicable permits, applicable codes, and the final contract documents.

This solicitation is for construction services, not professional design services subject to the Consultants’ Competitive Negotiation Act. Any design mailto:lcampbell@palatka-fl.gov clarification required for permitting or code compliance shall be issued only through the City and, if necessary, the design professional of record.

2. PROJECT SUMMARY

A. Purpose

The City seeks a qualified contractor to furnish all labor, supervision, equipment, tools, materials, permits, inspections, incidentals, and appurtenant services necessary to complete the pole barn project.

B. Owner-Furnished Plans

The project will be built from the owner-furnished plans identified in this RFP. The City will issue written addenda if clarification is needed before proposals are due.

The City confirms that the project is intended as an open-sided pole barn without exterior walls, and the electrical scope includes the items shown on the plan sheets and any written clarification issued by the City.

C. Procurement Objective

The City’s objective is to obtain a complete, code-compliant, permitted, timely delivered, and durable project with controlled change-order exposure and dependable construction administration.

D. Local Preference and W/MBE Preference Notice

Local Preference and W/MBE Preference apply to this solicitation and will be used in evaluation and award in accordance with the City of Palatka Purchasing Policy. Any proposer claiming Local Preference must submit Attachment G with its proposal. Any proposer claiming W/MBE Preference must submit Attachment H with its proposal. If both preferences are claimed, Local Preference shall supersede W/MBE Preference.

E. Owner Direct Purchase

Owner Direct Purchase is not contemplated for this project unless the City states otherwise by written addendum before proposals are due.

3. PROCUREMENT SCHEDULE

The City anticipates the following schedule:

Event Date / Time RFP Issued, City website posting, & vendor-list notice

Tuesday, 07/15/2026

Non-Mandatory Onsite Pre- Proposal Meeting

Tuesday, 07/28/2026, at 10:00 a.m.

Deadline for Written Questions Friday, 07/31/26, by 3:00 p.m.

Responses to Questions/ Addenda Issued

Friday, 08/07/26, by 5:00 p.m.

Proposals Due Tuesday, 08/18/26, by 2:00 p.m.

Evaluation Committee Meeting Thursday, 08/20/26 Notice of Intended Award Thursday, 08/20/26 Deadline to File Notice of Intent to Protest

Monday, 08/24/26, by 3:00 p.m.

Deadline for Formal Written Protest

Five (5) calendar days after filing of a timely notice of intent to protest

City Commission Approval Thursday, 08/27/2026 at 6:00pm Contract Execution Following City Commission approval and completion of required contract documents Notice to Proceed Within ten(10) calendar days after full contract execution

The City may revise the schedule by written addendum.

4. PROJECT LOCATION

Project Site:

10 Kay Larkin Circle Palatka, Florida 32177

Each proposer is responsible for visiting the site and becoming familiar with visible conditions affecting the work, access, staging, existing grades, utilities, and other site constraints.

5. SCOPE OF WORK

A. General Scope

The Contractor shall provide all labor, supervision, project management, equipment, tools, materials, transportation, temporary facilities, safety measures, cleanup, permits, inspections, utilities required for construction, and all other work necessary to complete the project.

The work includes, without limitation:

• construction of the pole barn shown in the owner-furnished plans and all addenda;

• field verification of dimensions, grades, and layout;

• construction staking and layout as required;

• permit applications, permit coordination, and permit fees unless expressly assigned otherwise in the final contract;

• site preparation and grading necessary for the work shown;

• foundations, footings, posts, framing, trusses, purlins, roof system, slab, and concrete work if required by the plans and permit;

• electrical work shown on the plans and clarified by addendum, including weatherproof GFCI receptacles, switch boxes, conduit, panel, emergency shutoff signage, and related components if included in the final clarified scope;

• all code-required work necessary for a complete and usable structure;

• termite treatment and all required certificates, if applicable;

• project cleanup;

• punch list completion;

• closeout documentation; and

• warranty service.

B. Plan Clarification

The City confirms the following project clarifications for pricing purposes:

• the structure is an open-sided pole barn without exterior walls;

• the project address is 10 Kay Larkin Circle, Palatka, Florida

32177;

• the posts are to be priced as pressure-treated 8-inch by 8-inch posts, as shown on the plan sheets; and

• the electrical scope includes the items shown on the owner-furnished plans, including weatherproof receptacles, a weatherproof switch, conduit, and a panel with emergency shutoff signage.

If any remaining conflict exists between sheets, the City will resolve it by written addendum before proposals are due.

C. Owner-Furnished Plans

The City will furnish the plan set identified in this solicitation. The proposer shall base its proposal on the plans identified in the solicitation, all addenda, and any final written clarifications issued before the proposal due date.

D. Permitting and Code Compliance

Unless otherwise stated in the final contract, the Contractor shall obtain and maintain all permits and coordinate all inspections required for the work.

All work shall comply with:

• the Florida Building Code, as adopted and in effect at the time of permitting;

• the National Electrical Code, as adopted and in effect at the time of permitting;

• the Florida Fire Prevention Code, as applicable;

• the approved permitted plans;

• manufacturer requirements;

• permit conditions; and

• all other applicable laws, codes, ordinances, and regulations.

E. Site Verification

The Contractor shall verify field dimensions, access, grades, utility conflicts, and existing conditions before commencing work and shall promptly notify the City in writing of any condition materially affecting cost, time, safety, or constructability.

F. Exclusions

Unless expressly included by addendum or final contract, the project does not include:

• redesign of the structure;

• geotechnical engineering services;

• boundary survey services;

• utility upgrades not shown or clarified by addendum;

• owner-directed enhancements outside the contract scope; or

• off-site work not identified in the solicitation.

G. Order of Precedence

In the event of a conflict among solicitation documents, the order of precedence shall be:

• written addenda;

• the executed contract and its exhibits;

• this RFP;

• the owner-furnished plans; and

• the Contractor’s proposal, to the extent accepted by the City.

6. PROPOSAL RESPONSE REQUIREMENTS

To keep this procurement practical and accessible, the City expects short, form-based responses. Narrative responses should be concise. Proposers should not submit lengthy binders, brochures, or unnecessary marketing materials.

A. Submission Format Proposers shall submit:

• one (1) original signed proposal;

• one (1) electronic PDF copy on USB drive; and

• all required forms and attachments.

B. Proposal Length

Any narrative response should be limited to one page unless a form specifically requires more.

C. Sealed Package Label

The outside of the sealed package shall be marked:

RFP NO. 2026-XX

CONSTRUCTION OF POLE BARN

CITY OF PALATKA

SEALED PROPOSAL ENCLOSED

D. Delivery Address

City of Palatka Attn: City Clerk 201 North Second Street Palatka, Florida 32177

E. Deadline

Proposals must be received by the City Clerk no later than the date and time stated in this RFP.

F. Late Proposals

Late proposals will not be considered and may be returned unopened.

G. Public Opening

Proposals will be publicly opened at the time and place stated in this RFP for the purpose of recording timely receipt and proposer identity. Prices may be read or withheld until evaluation, in the City’s discretion and consistent with applicable law.

H. Proposal Validity

Proposals shall remain firm for ninety (90) days after the due date unless extended by written mutual agreement.

I. Cost of Preparation

All costs of preparing and submitting a proposal are the sole responsibility of the proposer.

7. REQUIRED PROPOSAL CONTENTS

Each proposal shall include, at minimum, the following:

Tab Required Content 1 Cover letter signed by authorized representative, no more than one page 2 Attachment A - Proposal Form 3 Attachment B - Price Proposal/ Cost Breakdown 4 Attachment C - Qualifications Questionnaire 5 Attachment D - Similar Projects/ References 6 Attachment E - Project Schedule 7 Attachment F - Addenda Acknowledgment 8 Attachment G - Local Preference Affidavit, if claimed 9 Attachment H - W/MBE Certification Cover Sheet, if claimed 10 Attachment I - Certifications (Public Entity Crimes, E-Verify, Drug-Free

Workplace, Anti-Human Trafficking) 11 Proof of licenses 12 Proposed key personnel and superintendent 13 Proposed subcontractors, if known 14 One-page project approach narrative 15 Any other information expressly required elsewhere in this RFP.

The City may reject as non-responsive any proposal that omits a required form.

8. EVALUATION AND AWARD

A. Evaluation Method

This is a competitive sealed proposal process. Award will not be based on price alone.

The City may appoint an evaluation committee. Proposals shall be evaluated only on the criteria stated in this RFP.

The City may:

• review proposals for responsiveness and responsibility;

• request written clarifications;

• conduct interviews or presentations with proposers reasonably susceptible of award;

• request best and final offers from proposers reasonably susceptible of being selected for award; and

• negotiate final contract terms with the highest-ranked proposer.

If the City is unable to reach acceptable final terms with the highest-ranked proposer, the City may terminate negotiations and proceed to the next highest-ranked proposer.

B. Pass/Fail Review

Before scoring, the City may determine whether each proposal is:

• timely submitted;

• materially responsive;

• signed by an authorized representative;

• accompanied by required forms;

• supported by required licensing information; and

• submitted by a responsible proposer.

C. Evaluation Criteria

Criterion Points Price/ Overall Cost Proposal 30 Relevant Experience with Similar Projects 20 Qualifications of Key Personnel and Superintendent 15 Project Approach, Constructability Review, Quality Control, and Change- Order Management

Schedule and Ability to Timely Complete the Project 10 Past Performance, References, Safety Record, and Claims History 10 Total 100

D. Price Scoring

Unless otherwise stated by addendum, the lowest priced responsive proposal will receive the maximum price points, and other proposals will receive proportionally fewer points using the following formula:

Lowest Responsive Price ÷ Proposer’s Price × Maximum Price Points

E. Most Advantageous Proposal

The City intends to recommend award to the responsive and responsible proposer whose proposal is determined to be most advantageous to the City, taking into account price and the other stated evaluation factors.

The City is not required to award to the lowest-priced proposer.

9. LOCAL PREFERENCE

Local Preference applies to this solicitation in accordance with the City of Palatka Purchasing Policy.

Any proposer claiming Local Preference must submit Attachment G with its proposal.

The City will verify any Local Preference claim in accordance with City policy. Failure to submit the required affidavit with the proposal constitutes waiver of the proposer’s ability to exercise Local Preference in this procurement.

A proposer claiming Local Preference is responsible for timely exercising any right provided by City policy, including any right to match the lowest responsive and responsible proposal by written notice to the City by 3:00 p.m. on the third business day after proposal opening, to the extent applicable to this procurement and consistent with City policy.

If both Local Preference and W/MBE Preference are claimed, Local Preference shall supersede W/MBE Preference.

Local Preference shall not apply where prohibited by applicable law or funding requirements.

10. W/MBE PREFERENCE

W/MBE Preference applies to this solicitation in accordance with the City of Palatka Purchasing Policy.

Any proposer claiming W/MBE Preference must submit valid supporting certification with its proposal.

The City will verify any W/MBE claim in accordance with City policy.

Failure to submit the required certification with the proposal constitutes waiver of the proposer’s ability to exercise W/MBE Preference in this procurement.

A proposer claiming W/MBE Preference is responsible for timely exercising any right provided by City policy, including any right to match the lowest responsive and responsible proposal by written notice to the City by 3:00 p.m. on the third business day after proposal opening, to the extent applicable to this procurement and consistent with City policy.

W/MBE Preference shall not apply where prohibited by applicable law or funding requirements.

11. CONTRACT REQUIREMENTS

A. Contract Term

The contract shall commence upon execution and issuance of a Notice to Proceed and shall remain in effect until final completion of the project, completion of warranty obligations, and final payment, unless earlier terminated in accordance with the contract.

B. Payment

Progress payments, retainage, and final payment shall be governed by the final contract and applicable law.

C. Change Orders

Changes in the work shall be made only by written change order or other written contract modification authorized by the City.

D. Warranty

The Contractor shall warrant all labor, materials, and workmanship for a minimum period of one (1) year from final acceptance unless a longer period is required by the contract documents, manufacturer warranty, or applicable law.

The Contractor shall promptly correct, at no additional cost to the City, defects attributable to defective workmanship, materials, or installation occurring during the warranty period.

E. Insurance

Before contract execution, the successful proposer shall furnish certificates of insurance acceptable to the City and consistent with the final contract, including at minimum:

Workers’ Compensation: statutory limits;

Employers’ Liability: not less than $500,000;

Commercial General Liability: not less than $1,000,000 per occurrence and $2,000,000 aggregate;

Automobile Liability: not less than $1,000,000 combined single limit.

The City of Palatka shall be listed as certificate holder and additional insured where required by the contract.

F. Bonds

Payment and performance bonds are not required by this solicitation unless the City states otherwise by written addendum before proposals are due or includes such requirement in the final contract as permitted by law.

G. Public Records

The resulting contract will include the public-records provisions required by Fla. Stat. § 119.0701.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CITY’S

CUSTODIAN OF PUBLIC RECORDS AT:

City Clerk City of Palatka 201 North Second Street Palatka, Florida 32177 Phone: (386) 329-0100 Email: clerk@palatka-fl.gov

The Contractor shall keep and maintain public records required by the City to perform the service; provide requested records within a reasonable time; protect exempt records; and transfer public records to the City upon completion or retain them as required by law.

H. E-Verify

The successful proposer shall comply with Fla. Stat. § 448.095, including use of the E-Verify system as required by law and contract.

I. Public Entity Crimes

The successful proposer shall comply with Fla. Stat. § 287.133 (2025).

Any proposer on the convicted vendor list is ineligible to contract with the City.

mailto:clerk@palatka-fl.gov

J. Anti-Human Trafficking

Before contract execution or purchase order issuance, as applicable, the successful proposer shall provide the affidavit required by the City attesting that the organization does not use coercion of labor or services as defined in Fla. Stat. § 787.06.

K. Permit and Fee Disclosure

No City-issued permit or inspection fees are payable by the Contractor. The Contractor shall obtain the applicable permits, and the City will pay any disclosed City-issued permit/inspection fees directly to the permitting agency.

L. Pre-Award Documents

Before contract execution or issuance of a purchase order, the successful proposer shall provide the City’s vendor setup documents and other post-award requirements, including W-9, contact sheet, Sunbiz printout if applicable, certificate of insurance, E-Verify certification, and anti-human trafficking affidavit, consistent with the City’s vendor checklist.

12. QUESTIONS, ADDENDA, AND INTERPRETATIONS

All questions regarding this RFP shall be submitted in writing to the Procurement Contact by the deadline stated in the procurement schedule.

Oral statements are not binding. Any interpretation, correction, or change to this RFP shall be made only by written addendum.

It is the proposer’s responsibility to obtain and acknowledge all addenda.

13. PUBLIC RECORDS NOTICE

See Section 11.G.

14. BID/ PROPOSAL PROTEST

This solicitation is subject to the City of Palatka Purchasing Policy protest procedures.

Immediately following opening, the City shall post the bid/proposal tabulation sheet on the City’s procurement website, and the protest clock shall run from posting of the Notice of Intended Award, consistent with City policy.

Any proposer seeking to protest the City’s intended award recommendation shall file a written Notice of Intent to Protest with the Procurement Specialist no later than 3:00 p.m. on the third business day after posting of the Notice of Intended Award.

The notice of intent to protest shall state all grounds claimed for the protest.

Failure to state a ground in the notice constitutes waiver of that ground.

A formal written protest must be filed within five (5) calendar days after filing the timely notice of intent to protest.

Upon receipt of a timely notice of intent to protest, the City shall delay award until the protest is resolved pursuant to City policy, unless the appropriate City official determines in writing that continuation of the award process is necessary to avoid an immediate and serious danger to public health, safety, or welfare.

Failure to strictly comply with the City’s protest procedures constitutes waiver of the protest and any resulting claims.

15. RESERVATION OF RIGHTS

The City reserves the right to:

• reject any or all proposals;

• waive minor informalities and irregularities that do not prejudice fair competition or materially affect price, quantity, quality, time, or contractual obligations;

• request clarifications;

• request additional responsibility information;

• conduct interviews or presentations;

• request best and final offers;

• cancel, postpone, or re-solicit the procurement;

• negotiate final contract terms with the highest-ranked proposer; and

• make award, if any, in the best interest of the City.

The City will not use unstated evaluation criteria.

16. ATTACHMENTS

The following attachments are part of this solicitation:

• Attachment A - Proposal Form

• Attachment B - Price Proposal/ Cost Breakdown

• Attachment C - Qualifications Questionnaire

• Attachment D - Similar Projects/ References

• Attachment E - Project Schedule

• Attachment F - Addenda Acknowledgment

• Attachment G - Local Preference Affidavit

• Attachment H - W/MBE Certification Cover Sheet

• Attachment I - Certifications (Public Entity Crimes, E-Verify, Drug-

Free Workplace, Anti-Human Trafficking, and Permit/Fee Disclosure Acknowledgment)

• Attachment J - Draft Agreement/ General Conditions

• Attachment K - Owner-Furnished Plans and Clarifications

ATTACHMENT A

PROPOSAL FORM

The undersigned proposer submits this proposal to the City of Palatka and agrees, if selected, to enter into a contract with the City and perform the work in accordance with the solicitation and final contract documents.

Legal Name of Proposer:________________________________________ Address: ____________________________________________________ Phone: _____________________________________________________ Email: _____________________________________________________ Florida License No.(s): __________________________________________

The proposer certifies that:

• it has examined the solicitation and all addenda;

• it has visited or had the opportunity to visit the site;

• it can perform the work as required;

• its proposal is made without collusion; and

• the signer is authorized to bind the proposer.

Authorized Signature: ________________________________________ Print Name / Title: __________________________________________ Date:____________________________________________________

ATTACHMENT B

PRICE PROPOSAL/ COST BREAKDOWN

Base Lump-Sum Proposal: $____________________ Cost Component Amount Mobilization/ General Conditions $ Permitting $ Site Preparation $ Footings/ Foundations/ Slab $ Posts/ Framing/ Structural Components $ Roofing $ Electrical $ Cleanup/ Closeout $ Other: $

The proposer acknowledges that the Base Proposal excludes City-paid permit/inspection fees, if any, disclosed in Section 11.K.

Proposed Days to Substantial Completion: ______ calendar days Proposed Days to Final Completion: ______ calendar days

Authorized Signature: __________________________________________ Date: __________________________________________+___________

ATTACHMENT C

QUALIFICATIONS QUESTIONNAIRE

1. Years in business under current name: _____+_____________________

2. Form of business entity: _____+_______________________________

3. Has your firm or any principal been suspended, debarred, or disqualified from public contracting in the last five (5) years? Yes/ No

4. Has your firm filed bankruptcy or been placed in receivership in the last five

(5) years? Yes/ No

5. Can your firm furnish the required insurance? Yes/ No

6. Can your firm furnish required bonds if applicable? Yes/ No

7. Name of proposed project superintendent: _______________________

8. Superintendent’s years of relevant experience: ____________________

9. Name of proposed electrical subcontractor, if any: __________________

10. Describe current workload sufficient to assess capacity: _______________

Attach additional pages if necessary.

ATTACHMENT D

SIMILAR PROJECTS/ REFERENCES

Provide at least three similar completed projects from the last five (5) years.

SIMILAR PROJECT #1

Project Name: _______________ _______________ _______________ __ Owner: _______________ _______________ _______________ _______ Location: _______________ _______________ _______________ _____ Contract Amount: _______________ _______________ ______________ Completion Date: _______________ _______________ _______________ Scope Similarity: _______________ _______________ _______________ Reference Contact/ Phone/ Email: _______________ _______________ ___

SIMILAR PROJECT #2

Project Name: _______________ _______________ _______________ __ Owner: _______________ _______________ _______________ _______ Location: _______________ _______________ _______________ _____ Contract Amount: _______________ _______________ ______________ Completion Date: _______________ _______________ _______________ Scope Similarity: _______________ _______________ _______________ Reference Contact/ Phone/ Email: _______________ _______________ ___

SIMILAR PROJECT #3

Project Name: _______________ _______________ _______________ __ Owner: _______________ _______________ _______________ _______ Location: _______________ _______________ _______________ _____ Contract Amount: _______________ _______________ ______________ Completion Date: _______________ _______________ _______________ Scope Similarity: _______________ _______________ _______________ Reference Contact/ Phone/ Email: _______________ _______________ ___

ATTACHMENT E

PROJECT SCHEDULE

Provide the proposer’s anticipated schedule for the project.

Days from Notice to Proceed to Substantial Completion: __________ Days from Substantial Completion to Final Completion: __________ Milestone Proposed Date or Duration Permit Application/ Permitting Mobilization Site Preparation Structural Framing Roofing Electrical Completion Inspections Punch List Closeout/ Final Completion

Date: ____________________________________________________

ATTACHMENT F

ADDENDA ACKNOWLEDGMENT

The proposer acknowledges receipt of the following addenda:

Addendum Number Date

Failure to acknowledge a material addendum may render the proposal non-responsive.

Authorized Signature: ________________________________________ Print Name/ Title: ___________________________________________ Date: _____________________________________________________

ATTACHMENT G

LOCAL PREFERENCE AFFIDAVIT

The undersigned, being first duly sworn, certifies under penalty of perjury as follows:

The undersigned is authorized to submit this affidavit on behalf of the proposer.

The proposer is claiming the following preference under the City of Palatka Purchasing Policy:

[ ] City of Palatka Local Preference [ ] Putnam County Local Preference

The proposer certifies that it meets the City policy definition of the selected local vendor classification. It has maintained a physical location within the City of Palatka or Putnam County for at least 12 months immediately prior to issuance of this RFP, and if the business has no employees, it is at least 50% owned by one or more persons whose primary residence is in the City of Palatka or Putnam County.

Legal Name of Business: ________________________________________ Business Address: ________________________________________ City/ County of Business Location: _________________________________ City business license, if applicable: _________________________________ Number of full-time employees whose primary residence is in City of Palatka or Putnam County: ______ Number of part-time employees whose primary residence is in City of Palatka or Putnam County: ______ If no employees, identify owner(s) whose primary residence is in City of Palatka or Putnam County and ownership percentage(s): ______

The proposer understands that the City will verify this affidavit with its proposal and that failure to submit this affidavit with the proposal constitutes waiver of Local Preference. The proposer understands that any right to match the lowest responsive and responsible proposal must be exercised by written notice to the City by 3:00 p.m. on the third business day after proposal opening, as provided in City policy.

Authorized Signature: ________________________________________ Print Name/ Title: ________________________________________ Date: ________________________________________

STATE OF ____________________

COUNTY OF ____________________

SWORN TO AND SUBSCRIBED before me this ____ day of _____________, 2026, by ________________________________, who is personally known to me or has produced ________________________________ as identification.

Notary Public My Commission Expires: ______________________

ATTACHMENT H

W/MBE CERTIFICATION COVER SHEET

The undersigned proposer claims W/MBE Preference under the City of Palatka Purchasing Policy and submits the following:

The certification is attached and was submitted with the proposal.

The issuing organization: ________________________________________ Certification number: ________________________________________ Certification expiration date: _____________________________________

The proposer understands that:

• the City will verify the certification;

• failure to submit a valid certification with the proposal constitutes waiver of

W/MBE Preference;

• any right to match the lowest responsive and responsible proposal must be exercised by written notice to the City by 3:00 p.m. on the third business day after proposal opening, as provided in City policy; and

• if both Local Preference and W/MBE Preference are claimed, Local Preference supersedes W/MBE Preference.

• the certification must be issued by one of the policy-recognized bodies:

Florida Minority Supplier Development Council, Women Business Enterprise National Council, State of Florida Office of Supplier Diversity, FDOT, SBA, or FAA.

Print Name / Title: ________________________________________ Date: ________________________________________

ATTACHMENT I

CERTIFICATIONS AND DISCLOSURES

1. Public Entity Crimes

The undersigned certifies that neither the proposer nor any affiliate is presently on the convicted vendor list and that the proposer understands the provisions of Fla. Stat. § 287.133 (2025).

2. E-Verify

The undersigned certifies that, if awarded the contract, the proposer will comply with Fla. Stat. § 448.095 (2024), including registration with and use of the E-Verify system as required by law and contract.

3. C. Drug-Free Workplace

The undersigned certifies that it maintains a drug-free workplace program consistent with applicable law and the City’s requirements.

4. D. Anti-Human Trafficking

The undersigned certifies that it does not use coercion of labor or services as defined in Fla. Stat. § 787.06 (2025), and will provide any additional affidavit required before contract execution.

5. Permit and Fee Disclosure Acknowledgment

The undersigned acknowledges that no City-issued permit or inspection fees are payable by the Contractor and confirms that the proposal price does not include permit fees. This acknowledgement is required in compliance with Fla. Stat. § 218.80.

Company/Firm: ________________________________________ Contact Name (Print):_____________________________________ Authorized Signature: ____________________________________ Title: ________________________________________ Date: ________________________________________

ATTACHMENT J

DRAFT AGREEMENT/ GENERAL CONDITIONS

1. Parties

This Agreement is made between the City of Palatka, Florida (“City”) and [Contractor Name] (“Contractor”).

2. Scope of Work

The Contractor shall furnish all labor, supervision, materials, equipment, tools, permits, inspections, and incidentals necessary to construct the pole barn described in the RFP, the Contractor’s accepted proposal, the owner-furnished plans, and all written addenda.

3. Contract Documents

The Contract Documents consist of:

• this Agreement;

• the RFP and all attachments;

• written addenda;

• the Contractor’s proposal, to the extent accepted by the City;

• the owner-furnished plans; and

• any written change orders.

In the event of conflict, the order of precedence in the RFP shall apply.

4. Contract Price

The City shall pay the Contractor a lump-sum Contract Price of $[Insert Award Amount], subject only to approved change orders.

5. Time of Performance

The Contractor shall commence work upon issuance of a Notice to Proceed and shall achieve substantial completion within ______ calendar days and final completion within ______ calendar days thereafter. Time is of the essence.

6. Permits and Code Compliance

Unless expressly assigned otherwise, the Contractor shall obtain and maintain all permits and coordinate all required inspections. The Contractor shall comply with all applicable laws, codes, permit conditions, and manufacturer requirements.

7. Payment

The City shall make progress payments and final payment in accordance with the Contract Documents and applicable law.

8. Change Orders

No change in the work shall be valid unless authorized in writing by the City.

9. Insurance

The Contractor shall maintain the insurance required by the RFP and this Agreement throughout performance of the work and shall provide certificates of insurance acceptable to the City before commencement.

10. Bonds

If required by the RFP, final contract, or applicable law, the Contractor shall furnish the required payment and performance bonds before commencing work.

11. Warranty

The Contractor warrants all labor, materials, and workmanship for at least one (1) year from final acceptance, unless a longer period is required by the Contract Documents or applicable law.

12. Safety and Means and Methods

The Contractor is solely responsible for construction means, methods, techniques, sequences, procedures, and site safety.

13. Indemnification

To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the City, its officers, and employees from claims, damages, losses, and expenses arising out of or resulting from the Contractor’s performance of the work, to the extent caused by the negligent, reckless, or intentionally wrongful acts or omissions of the Contractor or those acting on its behalf.

14. Default and Termination

If the Contractor fails to prosecute the work properly, fails to comply with the Contract Documents, or otherwise defaults, the City may provide written notice and an opportunity to cure, if appropriate under the circumstances, and may thereafter terminate the Agreement or pursue any remedy available at law or in equity.

15. Public Records

The Contractor shall comply with all public-records obligations stated in the RFP and applicable law, including Fla. Stat. § 119.0701 (2025).

16. E-Verify The Contractor shall comply with all E-Verify obligations stated in the RFP and applicable law, including required subcontractor affidavits.

17. Public Entity Crimes The Contractor certifies continued compliance with applicable law relating to public entity crimes.

18. Sovereign Immunity

Nothing in this Agreement shall be construed as a waiver of the City’s sovereign immunity or the limits of liability set forth by law.

19. Governing Law and Venue

This Agreement shall be governed by the laws of the State of Florida. Venue for any action arising from this Agreement shall lie exclusively in Putnam County, Florida.

20. Entire Agreement

This Agreement represents the entire agreement between the parties and may be modified only by a written instrument executed by authorized representatives of both parties.

ATTACHMENT K

OWNER-FURNISHED PLANS AND CLARIFICATIONS

The City will make the owner-furnished plans identified in this solicitation available for proposal purposes and performance of any resulting contract, subject to any third-party rights or use restrictions applicable to the plans. Proposers may use the plans only for this project and may not otherwise reproduce, modify, or redistribute them except as authorized in writing by the City or the plan rights holder.

The following clarifications govern proposal pricing unless later modified by written addendum:

• the project address is 10 Kay Larkin Circle, Palatka, Florida 32177;

• the structure is an open-sided pole barn without exterior walls;

• the posts are pressure-treated 8-inch by 8-inch posts;

• the electrical scope includes the items shown on the owner-furnished plans, including weatherproof receptacles, weatherproof switch, conduit, and an electrical panel with emergency shutoff signage; and

• any conflict among sheets shall be resolved by written addendum before proposals are due.

The proposer shall price the work in accordance with the owner-furnished plans as clarified by this solicitation and any written addenda.