2026-01 - Heritage Way Trail Improvements- GMR and Marsh St Phases 1 and 2.pdf.crdownload

Town of Wethersfield, Connecticut

Heritage Way Trail Improvements along

Great Meadow Road and Marsh Street

Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004)

Bid No. 2026-01

Connecticut Department of Transportation

Local Transportation Capital Improvement Program

Construction Contract Documents for

HERITAGE WAY TRAIL IMPROVEMENTS ALONG

GREAT MEADOW ROAD AND MARSH STREET

PHASES 1 AND 2

(LOTCIP Nos. L159-0003 & L159-0004)

TOWN OF WETHERSFIELD, CONNECTICUT

Bid No. 2026-01

DESIGNED BY: VHB

100 GREAT MEADOW ROAD, SUITE 200

WETHERSFIELD, CT 06109

860-807-4300

BILL A. ANDERSON, P.E. – VHB

SENIOR PROJECT MANAGER

BAAnderson Bill Anderson signature

BAAnderson Stamp

Town of Wethersfield 505 Silas Deane Highway

Wethersfield, Connecticut 06109

Michael J. O’Neil Finance Director

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004)

INVITATION TO BID

HERITAGE WAY TRAIL IMPROVEMENTS

ALONG GREAT MEADOW ROAD AND MARSH STREET

PHASES 1 AND 2

(LOTCIP Nos. L159-0003 & L159-0004)

June 30, 2026

The Town of Wethersfield will be accepting bid proposals for the HERITAGE WAY TRAIL

IMPROVEMENTS ALONG GREAT MEADOW ROAD AND MARSH STREET - PHASES 1

AND 2 (LOTCIP Project Nos. L159-0003 & L159-0004) project to be submitted at the following location:

Finance Department, Second Floor Wethersfield Town Hall

Proposal specification packages must be downloaded at www.wethersfieldct.gov under the Departments/Finance/Current Open Bids & Bid Results link, on or after June 30, 2026.

Sealed bid proposals must be submitted as two hard copies, and one electronic copy (via flash drive), on designated forms and in designated envelopes clearly marked with the bid title and opening date. Bids will be received by the Town of Wethersfield, Finance Department, 2nd Floor, Wethersfield Town Hall, 505 Silas Deane Highway, Wethersfield, CT 06109, until 2:00 p.m. on July 29, 2026 at which time they will be publicly opened and read aloud. Bids received after the date and time specified will not be accepted.

This contract is subject to state set-aside and contract compliance requirements (refer to the Instructions to Bidders for additional information).

The Town of Wethersfield, after review of all factors, including the terms and conditions, qualifications and price, reserves the right to accept or reject any and all bids, or any part thereof, or waive defects in the same, or accept any proposal or combination of proposals deemed to be in the best interest of the Town.

All bid documents must be completely filled out when submitted. Bids must be firm for a period of NINETY (90) CALENDAR DAYS following the bid opening date. Bid withdrawal may be made only with the consent of the Town of Wethersfield.

Michael O’Neil Finance Director Town of Wethersfield http://www.wethersfieldct.gov/

TABLE OF CONTENTS A-1

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004)

INSTRUCTIONS TO BIDDERS ................................................................................................................. B-1 to B-12

BID FORMS ................................................................................................................................................. C-1 to C-16

CONTRACT AWARD FORMS ................................................................................................................... D-1 to D-5

APPENDIX I ............................................................. INSURANCE AND INDEMNIFICATION REQUIREMENTS

APPENDIX II .................................................................. ORDINANCE PROVIDING FOR LOCAL PREFERENCE

(NOT IN CONTRACT)

APPENDIX III ............................................................................. AFFIDAVIT PURSUANT TO THE ORDINANCE

PROVIDING FOR LOCAL PREFERENCE

(NOT IN CONTRACT)

APPENDIX IV .............................................................. MUNICIPAL CODE - CHAPTER 105 - NOISE CONTROL

APPENDIX V ........................................................ MUNICIPAL CODE - CHAPTER 153 - TREES AND SHRUBS

APPENDIX VI ................. MUNICIPAL CODE – CHAPTER 139 – STREETS AND SIDEWALKS (ARTICLE III)

APPENDIX VII ..................................................................................................................... SPECIAL PROVISIONS

APPENDIX VIII ................ TOWN OF WETHERSFIELD TRAFFIC CONTROL REQUIREMENTS BY STREET

APPENDIX IX .......................................... LOCAL TRANSPORTATION CAPITAL IMPROVEMENT PROGRAM

SCHEDULE OF MINIMUM TESTING

APPENDIX X ............................. STATE OF CONNECTICUT CONTRACT FORMS AND CNG PROCEDURES

ATTACHMENT A .................................. COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES

CONTRACT COMPLIANCE REGULATIONS - NOTIFICATION TO BIDDERS

ATTACHMENT B ................................... COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES

NON-DISCRIMINATION AND AFFIRMATIVE ACTION PROVISIONS

ATTACHMENT C .............. CONSTRUCTION CONTRACTS – REQUIRED CONTRACT PROVISIONS

AND STATE OF CONNECTICUT PREVALING WAGE RATES

ATTACHMENT D ............................. STATE OF CONNECTICUT – CERTIFICATE OF COMPLIANCE

WITH CONNECTICUT CGS SECTION 31-57b

ATTACHMENT E ......................................................................................................... CNG PROCEDURES

APPENDIX XI .............................................................................................................. CONSTRUCTION PLAN SET

INSTRUCTIONS TO BIDDERS B-1

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

INTENT

This invitation to bid is for the Town of Wethersfield to retain a contractor to complete bicycle and pedestrian improvements along approximately 4,900 linear feet of Marsh Street and Great Meadow Road to connect Main Street in Old Wethersfield and the state’s trail and parking lot located near the Putnam Memorial Bridge. The project includes construction of a new 8’ and 10’ wide, paved multi-use trail and installation of concrete sidewalk and ramps, wooden split rail fence, metal beam guide rail, signage and trail lighting. It also includes reconstruction and re-alignment of the Marsh Street and Broad Street intersection, removal and installation of pavement markings and signs, drainage improvements, limited road widening and incidental work. Portions of the project are located within regulated floodplain areas, which requires earthwork to provide compensatory flood storage volume.

All work completed as part of this contract shall be in accordance with the enclosed Town of Wethersfield ordinances, contract plans, special provisions and details, and the State of Connecticut, Department of Transportation, Standard Specifications for Roads, Bridges, Facilities and Incidental Construction, Form 819 dated 2024, and all Supplemental Specifications, as amended (hereafter referred to as “Form 819”), and must follow all Commission on Human Rights and Opportunities (CHRO) requirements outlined herein.

The Contractor must be prepared to start and complete work within the period of time specified herein and have adequate labor, materials, and equipment available. The Town reserves the right to award work associated with this Contract to other bidders if needed based on the responsiveness and availability of the low bidder to complete the work in a timely manner.

The following instructions and specifications shall be observed by all Bidders.

I. GENERAL PROVISIONS

1. Place of Bid Opening

Town Hall, Finance Department located on the second floor at 505 Silas Deane Highway, Wethersfield, Connecticut.

2. Time of Bid Opening

July 29, 2026 at 2:00 p.m. If no award has been made, bids may be withdrawn ninety (90) calendar days after bid opening.

3. Bid Return Envelope

Please mark your envelope with the bid title and opening date to prevent a sealed bid from being opened prior to the opening date. Any bid not so marked and opened by the Town prior to date specified shall be rejected. The following forms shall be submitted:

A. All Bid Forms on Pages C-1 through C-16 B. Fair Employment Practice Qualifications for Bidders C. Bid Bond or Certified Check as Bid Security D. Non-Collusive Affidavit E. Affidavit for Local Preference (Appendix III, submit only if applicable) Not in Contract

4. Basis of Award

INSTRUCTIONS TO BIDDERS B-2

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

This contract shall be awarded to the lowest bid submitted by a responsible and qualified Bidder.

Qualifications shall include the ability of the Contractor to complete all work within the stated time frame and history of performance on previous projects.

5. Notice of Intent to Award

Notice of acceptance of a bid and intent to award a contract will be provided to the successful bidder by the Town of Wethersfield (hereafter referred to as Town or Owner) by mail to bidder's address or email provided in Bid. If, within FOURTEEN (14) CALENDAR DAYS immediately after receipt of this notice, the successful bidder shall fail or refuse to deliver properly executed performance and labor, and material bonds, Bidder's Bid and acceptance, at option of the Owner, shall become null and void. Bidder shall forfeit to Owner, as liquidated damages for such failure or refusal, the Bid Bond or certified check accompanying this Bid and Owner may proceed to accept another of the Bids.

Contractor shall start work under this contract and shall continue to completion with all practical personnel, equipment and schedule regularity.

6. Award of Contract

It is the Town’s intent to award this Contract to the lowest responsible and qualified bidder possessing the skill, ability and integrity necessary to faithfully perform the work.

These Construction Contract Documents, hereinafter referred to as “BID”, together with all attachments including, but not limited to, the Legal and Procedural Documents, Instructions to Bidders, Bid Forms, Contract Forms, Special Provisions, Insurance Requirements, General Conditions, Technical Specifications, Contract Drawings, Appendices, Exhibits and Addenda issued before execution of the Contract, and any Change Orders mutually agreed to by the Owner and Contractor, shall constitute the basis of the Contract.

The Town reserves the right, for any reason or for no reason, to reject any Bid or all Bids, to negotiate with any or all Bidders, to waive any informalities, irregularities or omissions in any bids received or to afford any Bidder an opportunity to remedy any informality or irregularity if in the opinion of the Town it is in the best interest of the Town to do so.

If the Town determines that unit prices for individual contract items appear to be intentionally set significantly higher or lower than reasonable standard industry costs for similar work creating an unbalanced bid, the Town may reject the entire Bid or negotiate new prices for the identified items with the Contractor prior to award of the Contract. Therefore, bidders are strongly discouraged from submitting an unbalanced bid.

Once a Contract is executed, the Contractor agrees to begin work for the project within FOURTEEN

(14) CALENDAR DAYS of receiving a written Notice to Proceed from the Town and agrees to complete all assigned work for the project within the stipulated time to completion (see Item 12 below).

7. Bid Security

A bid bond or certified check in the amount of 5% of bid is required to be submitted with the Bid.

Bid Security will be returned to all except the successful bidder upon award.

8. Performance/Labor & Material Bonds

The successful bidder shall submit acceptable performance and labor, and material bonds in accordance with these General Provisions, each in an amount equal to 100% of amount bid that is issued by a surety company authorized to do business in the State of Connecticut, indemnifying the

INSTRUCTIONS TO BIDDERS B-3

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

Town of Wethersfield against any loss or expense in repairing, remedying or correcting the work performed by the licensee if the same is defective or not in accordance with the ordinance of the Town of Wethersfield. If necessary, these bonds may be renewed annually and will be released upon expiration of the guarantee period, which is one (1) year after the date of written acceptance of work.

The Contractor is responsible to provide increased bond amounts for each TWENTY FIVE PERCENT (25%) increase in the total contract value as a cumulative result of change orders.

In accordance with Town Ordinance Section 139-18, upon expiration of the one (1) year guarantee period, the contractor shall provide the Town with a surety bond for an amount equal to $10,000, which shall be maintained for one (1) additional year.

Note: Bonds in accordance with the requirements contained herein must be submitted to the Town prior to the signing of the Contract.

9. Scope of Work Change

Owner reserves the right to change the scope of the project for any reason before or after the bid is awarded without penalty to the Owner. The Owner reserves the right to reduce or increase any or all quantities shown on the Bid Form or eliminate items of work entirely as may be in the best interest of the Town without penalty.

10. Substitution for Named Brands

Should brand name items appear in this bid, before bidding on any item considered equal to or better than a named item, the bidder shall submit a written request for substitution of the specified manufacturer and/or model to the Town Engineer at least TEN (10) CALENDAR DAYS prior to the bid opening. To ensure the proposed substitution will comply with these specifications, drawings with dimensions, materials, installation procedures, and all other supporting information must be submitted for review.

The Town Engineer will evaluate and verify the accuracy of the submittal. If it is determined the qualifying criteria have not been met, the proposed substitution will be rejected. Manufacturers other than those listed above may only be used if the Town Engineer provides written approval of the proposed substitution via addendum five (5) calendar days prior to the bid date. The Town Engineer's ruling shall be final.

11. Price, Discounts, Payment

Prices bid shall not include any taxes, Local, State or Federal, as the Town is not liable. In addition to the prices bid, each bidder may quote binding discounts which will be considered in making the award.

It is the practice of the Town to review and if applicable, provide comments on submitted invoices within FOURTEEN (14) CALENDAR DAYS of receipt, and to pay valid invoices within THIRTY

(30) CALENDAR DAYS after receipt of complete and acceptable invoices.

12. Time of Completion for Construction

The length of time to complete construction work associated with this project will be ONE HUNDRED AND FIFTY (150) CALENDAR DAYS after receiving a written notice to proceed from the Town, which at this time, is expected to be issued around SEPTEMBER 1, 2026 for work to start around SEPTEMBER 8, 2026 or thereafter. The winter shut-down period from December 1st through March 31st is excluded from the required length of time for completing construction work.

INSTRUCTIONS TO BIDDERS B-4

Great Meadow Road and Marsh Street

The Contractor shall schedule crews required to complete all work within the time periods specified herein. Once disturbance has begun, work shall continue uninterrupted to final completion and no excavated areas of any depth shall be left exposed and unprotected for a period of more than 48-hours.

13. Contract Term

The contract will expire ONE HUNDRED AND FIFTY (150) CALENDAR DAYS after issuance of a Notice to Proceed, unless amended by Change Orders.

14. Delays Delays for completion of work shall only be authorized by the Town Engineer and shall be in writing.

Delays due to the contractor's inability to complete the work for reasons other than weather, shall not be considered as authorized.

The Town reserves the right to award work to additional bidders if needed based on the responsiveness and availability of the low bidder to complete the work in a timely manner.

15. Prevailing Wage Rates

This project imposes the requirements of the State of Connecticut. Prevailing Wage Scale is attached and is part of this Contract.

16. Liquidated Damages

For this project, a sum of NINE HUNDERED DOLLARS ($900.00) is agreed to by all Bidders as liquidated damages, and shall be paid by the Contractor to the Town for each and every calendar day in which construction work for this Contract is not completed after the period of time stipulated in Item 12 above for such completion, and such costs shall be fixed with regard to this provision.

Similarly, the Contractor also:

• Agrees to pay these liquidated damages for each and every calendar day extending beyond TEN (10) CONSECUTIVE CALENDAR DAYS the site is vacated without work occurring and without authorization from the Town.

• Agrees to pay these liquidated damages for each and every calendar day extending beyond the contract expiration date specified in Item 13 above for project close-out and other incomplete, non-construction work required for this project.

17. Assignment of Contract

Contractor shall not sublet, sell, transfer, assign or otherwise dispose of contract or any portion thereon or of his right, title or interest therein, of his obligations thereunder, without receiving written consent from the Town.

The Contractor shall perform with its own organization contract work with a value of at least fifty percent (50%) of the original total Contract value.

18. Acceptance of Subcontractor

Submission of names of Subcontractors in the Bid Proposal shall be deemed as constituting acceptance by Contractor, if awarded the Contract, the bids of all such subcontractors. Any alteration therein after award of Contract shall be subject to the approval of the Town.

19. Basis of Payment

INSTRUCTIONS TO BIDDERS B-5

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

Payment for this work will be based on unit prices listed in the Bid Form multiplied by actual quantity of work completed and accepted, except as noted herein, and shall include all equipment, materials, labor, and tools incidental to the completion of this work.

20. Method of Measurement

The work required will be measured for separate payment based on the units for each item listed in the Bid Form. The contractor shall review all quantities with the Town Engineer or his designee prior to submitting invoices for payment. Invoices shall include a list all contract items, quantities associated with the invoice period or project, and associated contract unit prices in spreadsheet format. Such format shall be discussed with and agreed to by the Town Engineer upon execution of a contract.

Upon request, material slips for installation of concrete, bituminous concrete pavement, processed aggregate base, crushed stone and similar items shall be provided to the Town within forty-eight (48) hours.

21. Payments for Extra Work

Written notice of claims for payments for extra work shall be submitted by the Contractor within TEN (10) CALENDAR DAYS after receipt of instructions from the Owner, as approved by the Town Engineer, to proceed with extra work, and also before any work is commenced except in an emergency endangering life or property. No claim shall be valid unless so made. In all cases, the Contractor’s itemized estimate sheet showing all labor and material shall be submitted to the Town Engineer for review and approval. Extra work required by the Owner shall specify any extension of contract time and one of the following methods of payment;

A. Unit prices, or a combination of unit prices, which formed basis of original contract.

B. A lump sum based on Contractor's estimate accepted by Owner and approved by the Town

Engineer.

C. Actual cost plus 15% for overhead and profit.

22. Payment Requests, Retainage and Guarantee Period

Contractor may submit a request for payment once each month for completed work, and for materials delivered and installed on site after the completion of work. Each request for payment shall be computed based on quantities of work completed and accepted by the Town for each Contract item multiplied by the unit price bid listed in a detailed breakdown less FIVE PERCENT (5%) to be retained until expiration of the guarantee period, which shall be one (1) year from the date of written acceptance of work.

It is the Contractor’s responsibility to prepare and retain copies of certified payrolls, which must accompany each pay requisition to be considered complete. Submission of pay requisitions and certified payrolls via email in electronic PDF format is acceptable.

23. Insurance Requirements

The contractor shall procure and maintain at its own expense, the insurance detailed in Appendix I - Town’s Insurance and Indemnification Requirements.

Note: Insurance Certificates in accordance with the requirements contained herein must be submitted to the Town prior to the signing of the Contract.

24. Non-Collusive Affidavit

Bidders must sign and submit the attached Non-Collusive Affidavit form with their bid.

INSTRUCTIONS TO BIDDERS B-6

Great Meadow Road and Marsh Street

25. Local Bidder Preference

Funding for the Local Transportation Capital Improvement Program (LOTCIP) does not allow for local bidder preference; therefore, it is not included in this contract.

26. Equal Opportunity - Affirmative Action

The successful contractor shall comply in all aspects with the Equal Employment Opportunity Act.

Each contractor with fifteen (15) or more employees shall be required to have an Affirmative Action Plan which declares that the contractor does not discriminate on the basis of race, color, religion, sex, national origin or age, and which specifies goals: and target dates to assure the implementation of equal employment. Each contractor with fewer than fifteen (15) employees shall be required to have a written equal opportunity policy statement declaring that it does not discriminate on the basis of race, color, religion, sex, national origin or age.

All bidders must fill out the "Fair Employment Practices for Qualifications of Bidders'' form provided herein. Findings of non-compliance with applicable State and Federal equal opportunity laws and regulations are sufficient reasons for revocation or cancellation of this contract.

An Affirmative Action/Equal Opportunity Employer: Minority/Women's Business Enterprises are encouraged to apply. This contract is subject to state set-aside and contract compliance requirements.

27. Commission on Human Rights and Opportunities (CHRO) Requirements

The contractor who is selected to perform this State project must comply with CONN. GEN. STAT.

§§ 4a-60,4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015 Special Session Public Act 15-5.

State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN. GEN. STAT. § 4a-60g. (25% of the work with DAS certified Small and Minority owned businesses and 25% of that work with DAS certified Minority, Women and/or Disabled owned businesses.) The contractor must demonstrate a good-faith effort to meet the 25% set-aside goals.

For municipal public works contracts and quasi-public agency projects, the contractor must file a written or electronic non-discrimination certification with the Commission on Human Rights and Opportunities. Forms can be found at:

https://portal.ct.gov/chro/commission/publications/chro-forms

28. Termination of Contract The Town shall have the right to terminate this Contract with SEVEN (7) CALENDAR DAYS written notice due to the Contractor’s failure to comply with applicable Town ordinances, rules and regulations, failure to remedy any defective work upon order of the Town Engineer or his designee, or for refusal, failure or neglect to respond and perform work in accordance with his/her BID and the Contract Documents.

https://portal.ct.gov/chro/commission/publications/chro-forms

INSTRUCTIONS TO BIDDERS B-7

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

II. ADDITIONAL REQUIREMENTS

1. Questions Relating to Bid Solicitation

Any request from prospective bidders for interpretation of meaning of contract drawings, specifications or other contract documents must be made in writing to the Town of Wethersfield Finance Department via email at purchasing@wethersfieldct.gov.

Requests must be received at least SEVEN (7) CALENDAR DAYS prior to date fixed for opening of Proposals to be given consideration. Interpretations will be made in the form of written Addenda to Contract Documents, which Addenda shall become a part of Contract. Not later than four (4) calendar days prior to date fixed for opening of Proposals, Addenda will be emailed to all persons who obtained Contract Documents posted on the Town’s website and provide an email address to purchasing@wethersfieldct.gov. Failure of any bidder to receive any such Addenda shall not relieve bidder from any obligation under his Proposal as submitted.

2. Examination of Site and Contract Documents

The Town will not hold a pre-bid meeting at the site for this project. At the date listed for opening of Bids, it will be presumed that each Bidder has read and become thoroughly familiar with all Bid Documents including Plans, Specifications and Addenda.

3. Inspection of Work All materials, equipment and work shall be subject to inspection by the Town Engineer or designee (referred to as “Engineer” herein) at all times throughout the duration of the project. Contractor shall adhere strictly to the requirements set forth in the drawings, specifications, and contract documents regarding material quality, workmanship, and diligent execution of work.

All references to Commissioner, Department, Engineer, State, and State of Connecticut anywhere within Form 819 or within the Supplemental Specifications or Special Provisions shall be interpreted to mean the Town of Wethersfield or a duly authorized agent of the Town. Any question or ambiguity regarding any definitions shall be brought to the immediate attention of the Engineer.

The Engineer shall have unrestricted access to all areas of the work site at all times. The Contractor is responsible for providing all necessary information, documentation, and reasonable assistance to facilitate thorough and efficient inspections, which includes but is not limited to:

• Material certifications, cut sheets, test results and construction schedules

• Providing safe access to inspection locations

• Notifying the Engineer at least 24 hours in advance of key construction milestones, such as subgrade preparation, paving operations, and completion of work

All deficiencies noted during inspections must be addressed promptly by the Contractor. Failure to comply with inspection standards or rectify issues may result in suspension of work or withholding of payments until deficiencies are resolved to the satisfaction of the Engineer.

Materials furnished under this Contract shall be approved by the Engineer prior to purchase, fabrication, delivery and installation, and are subject to such inspections. Unapproved, defective or otherwise insufficient materials shall be removed and replaced at the discretion of the Engineer.

4. Disposal of Materials mailto:purchasing@wethersfieldct.gov mailto:purchasing@wethersfieldct.gov

INSTRUCTIONS TO BIDDERS B-8

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

Surplus materials from all construction activities are the responsibility of the Contractor and shall be properly disposed of in accordance with all local, state and federal regulations.

5. Traffic Control

All traffic control procedures such as signs, barricades, drums, cones, flagmen and uniformed flag persons, shall be approved by the Town of Wethersfield Police Department and shall meet the requirements of the "Manual on Uniform Traffic Control Devices" (MUTCD), current edition, as amended. All traffic control devices shall be supplied, installed and maintained by the Contractor.

During construction, any hazards left overnight shall be identified with lighted barricades.

All traffic control measures employed shall be in accordance with the plan titled “Town of Wethersfield Traffic Control Requirements by Street”, current edition, as amended, which located in Appendix VIII.

The Wethersfield Police Department will have jurisdiction throughout the project area. The Contractor is responsible for scheduling uniformed police officers with the Police Department and certified flagpersons for all work completed under this Contract, and the Contractor be responsible for the cost of any late cancellations. Refer to the Maintenance and Protection of Traffic special provision for additional information.

Once the Contractor pays associated Town invoices, they will be reimbursed for 100% of direct costs for police required for traffic control.

The Contractor will also be responsible for the cost of uniformed police officers and certified flagpersons used along roads where they are not required by the Town.

6. Provisions for Travel and Prosecution of Work Work shall be conducted to allow for passage of at least one lane of traffic at all times unless approved otherwise by the Police Department or Town Engineer. Hours of operation are limited to 7:00 a.m. to 4:00 p.m. on weekdays. Work will only be allowed on weekends and holidays when Town Hall is closed when approved by the Town Engineer. Upon completion of each day's work, all excavations within roads shall be paved with a temporary or permanent repair unless approved otherwise by the Engineer. All roads shall also be open to two-way traffic at the end of each work day.

The Contractor is required to delineate any raised structures within the travel lanes, so that the structures are visible day and night, unless there are specific Contract plans and provisions to temporarily lower these structures prior to the completion of work.

Work under this contract shall be conducted to ensure there is NO discharge of sediment, debris or pollutants onto adjacent properties, or into drainage systems, wetlands, watercourses and other water bodies.

7. Safety

All work shall comply with all pertinent OSHA 29 CFR regulations, including but not limited to those pertaining to personal protective equipment (PPE), trenching and excavation, fall protection, confined space entry and traffic control. OSHA-compliant reflective vests, hardhats, steel-toed boots, and any task-specific PPE (e.g., gloves, eye protection, etc.) shall be worn at all times and inspected daily to ensure effectiveness by all contractor’s and subcontractor’s employees.

INSTRUCTIONS TO BIDDERS B-9

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

The contractor shall install and maintain safety measures such as signs, drums and cones at all times when a hazard or hazards exist in or around the work area. The Town reserves the right to conduct safety audits of the worksite at any time. The contractor shall immediately implement additional safety measures when directed by the Engineer or other Town representatives, or by other State, Federal, or Local authorities at no additional cost to the Town.

If at any time, the Town of Wethersfield must install or provide labor, equipment, or materials, in order to eliminate a public safety hazard due to ongoing, incomplete or completed work related to this contract, the Contractor shall be billed by the Town for such services (including administrative fees and 100% of the cost of police for traffic control as defined above).

8. Utilities

The Contractor shall contact the respective utility companies including "CALL BEFORE YOU DIG" at 811 or 1-800-922-4455 and must be especially careful not to disturb or break existing manholes, catch basins, valve boxes, castings, utilities or services. The Contractor is solely responsible for any monetary charges made by utility companies for disconnection and reconnection, repair or replacement of damaged utilities, castings, and for any damage to his or her own equipment.

9. Permits and Licenses All local permits and licenses necessary for prosecution of work, including General Excavation Permits, shall be secured by Contractor. The Town will waive the fees associated with local permits and licenses required for this project.

No person, firm or corporation shall engage in the business of working in the Town of Wethersfield public right-of-way or Town-owned property without being licensed by the Town, which includes all subcontractors working for the Contractor. A license to engage in said business shall be issued only after the owner, or an employee of said business designated by the owner, presents evidence of competence in performing such work in accordance with municipal and state standards and specifications.

The application for a license shall be made by the owner of said business to the Town on a form furnished by the Town. All licenses shall expire on December 31st of each year. No license shall be issued or renewed unless the licensee has filed a surety bond (or performance bond) with the Town worth at least TEN THOUSAND DOLLARS ($10,000) that is issued by a surety company authorized to do business in the State of Connecticut, indemnifying the Town of Wethersfield against any loss or expense in repairing, remedying or correcting the work performed by the licensee if the same is defective or not in accordance with the ordinance of the Town of Wethersfield. . Such bond shall remain effective for a period of TWO (2) YEARS. The license will be automatically revoked upon transfer of firm or corporation ownership.

The Town is authorized, upon five (5) calendar days written notice, to revoke or suspend any license for failure to comply with the applicable ordinances or its rules and regulations, or failure to remedy any defective work upon order of the Town Engineer.

The Town, shall and may from time to time, amend rules and regulations, governing the issuance, revocation and suspension of licensees and the inspection, approval and rejection of all work performed by licensees.

INSTRUCTIONS TO BIDDERS B-10

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

The Town will obtain “Encroachment Permits” from the State of Connecticut Department of Transportation prior to the contractor commencing construction within any state right-of-way and shall be responsible for all associated fees and requirements.

When applicable, the Contractor shall conduct all work in accordance with permits issued by the local Planning and Zoning Commission and Inland Wetlands and Watercourses Commission, which are consistent with improvements shown on the contract plans. Additional information will be provided at prior to construction.

10. Contract Funds

Funding of this contract will be provided through the Local Transportation Capital Improvement Program (LOTCIP) from the CT Department of Transportation.

11. Material Submittals

The contractor shall submit shop drawings, working drawings and product data in accordance with the Material Submittal Requirements in the technical specifications and Section 1.05.02 of Form 819.

Even if not explicitly listed in the technical specifications provided herein, this information must be submitted to the Town Engineer for review and approval for all materials associated with the completion of work prior to purchase, fabrication, delivery and installation at the work site.

12. Construction Scheduling

Upon award of the contract, a proposed project schedule and construction sequence shall be submitted to the Town for approval within FOURTEEN (14) CALENDAR DAYS and shall include a flow chart of major work items and approximate lengths of time related to work items.

13. Layout of Work The Contractor shall be responsible for retaining a Professional Land Surveyor (PLS) licensed in the

State of Connecticut for the layout and staking of all the Work. The Town of Wethersfield or their consultant will provide to the Contractor’s surveyor an electronic copy of the proposed Plan in AutoCAD .dwg or .dwf format to assist in the preparation of construction staking. All stakes shall be maintained as necessary to complete and inspect the work. The Contractor shall maintain baseline stakes and/or critical control necessary for the Engineer to verify the accuracy of the work.

14. Protection of Work

The Contractor shall protect all work to prevent damage from falling objects, vandalism, pedestrians, bicycles, vehicle traffic, etc. Any damage occurring prior to the Town’s acceptance of work shall be repaired or replaced at the Contractor’s expense.

15. Private Features within Right-of-Way

The Contractor is responsible for removal and storage of all signs, newspaper boxes, fences, paver block, stone and other types of driveways and walks, stone/block walls and similar, non-standard, privately-owned features located within the public right-of-way that may be impacted during construction. The Contractor shall remove and store these items on the associated property where directed by the Engineer upon discussion with the property owner.

When encountered or in conflict with proposed work, Contractor shall temporarily excavate and leave underground water irrigation system components on the ground surface outside of the construction limits. Unless noted otherwise, there will be no direct payment for the removal and storage of these types of features and the associated cost shall be included in the general cost of the Contract.

INSTRUCTIONS TO BIDDERS B-11

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

Except for unmarked underground facilities (such as water irrigation system components), the Contractor shall take all necessary precautions to protect privately-owned features visible at the surface and will be responsible for repairing any damage caused by their work at no additional cost to the Town. The Contractor will not be responsible for reinstalling underground facilities and other privately-owned features located within the public right-of-way; however, Contractor may contract directly with the property owner to replace them if they choose.

16. Utility Features within the Right-of-Way

The Contractor is responsible for the care and protection of utilities located within the public right-of-way in close proximity to construction. These items include, but are not limited to, utility and street light poles, fire hydrants, water services, sanitary sewer laterals, handholes, utility cabinets and similar features. Except for unmarked underground utilities, the Contractor will be responsible for repairing any damage caused by their work at no additional cost to the Town. Unmarked utilities will be repaired by the respective utility company.

In the event of damage to utilities, the Contractor shall immediately notify the Engineer and the relevant utility owner. The Contractor is responsible for coordinating with Connecticut Natural Gas (CNG) and The Metropolitan District Commission (MDC) for the reset and adjustment of valve and curb boxes, and any other work. Existing utility valve box frames and covers shall not be paved over and must be adjusted to match the final pavement surface.

Associated utility contact information is provided in Appendix VII - Special Provision Section 1.07 herein.

17. Tree Protection and Removal

Contractor shall be solely responsible for the care and protection of trees in the vicinity of the work areas and related procedures shall be in accordance with information provided in Appendix V. The Contractor shall notify the Engineer of any large trees requiring removal prior to construction.

18. Dust Control

The Contractor shall be responsible for all means and methods of dust control including use of water, calcium chloride and regular street sweeping at such times as directed by the Engineer. There will be no direct payment for this work and the cost shall be included in the unit prices listed in the Bid Form for the various items of work.

19. Temporary Storage Areas

The Contractor is responsible for identifying temporary equipment and material storage areas for the project that provide safe access and egress for construction vehicles accessing public roads, and for providing appropriate erosion controls and restoration as directed by the Engineer. The Contractor shall only store construction equipment or materials within the public right-of-way at locations approved by the Engineer.

20. Erosion and Sedimentation Controls

All erosion and sedimentation control devices shall be installed in accordance with the “2024 Connecticut Guidelines for Soil Erosion and Sediment Control” or latest revision as shown on the Plans or as directed by the Engineer prior to any construction activity, and shall be maintained until all work is complete and disturbed areas are thoroughly stabilized to the satisfaction of the Town.

21. Pre-Construction Meeting

INSTRUCTIONS TO BIDDERS B-12

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

The Contractor’s foreman, subcontractors, surveyor and other responsible personnel that will be directly involved in construction shall attend a pre-construction meeting to be scheduled by the Town.

22. Noise Control/Hours of Operation

The Contractor shall conduct all operations in accordance with the Town Ordinance for Noise Control provided in Appendix IV.

23. Construction Procedures

Refer to the separate plan set titled “Town of Wethersfield, CT – Heritage Way Trail Improvements along Great Meadow Road and Marsh Street (Phases 1 and 2) – State Project Nos. L159-0003 & L159-0004”, 99 Sheets, dated June 2026, in Appendix XI and special provisions provided in Appendix VII prepared by VHB.

Work areas shall be left in a safe condition at the end of each work day to the satisfaction of the Town.

24. As-Built Plan Requirements Record drawings with mark-ups of all new construction related to the project shall be submitted to the

Town upon completion of work. The Contractor shall be responsible for procuring all information necessary for the Town to generate final as-built drawings. A redlined progress set of drawings shall be maintained daily and be available to the Engineer at all times.

25. Coordination with Other Contractors The contractor is made aware that other contractors or utility crews may be working in the vicinity on other projects, including a contractor working for CTDOT who will be rehabilitating the Putnam Memorial Bridge crossing over Great Meadow Road. Their work is expected to include a temporary closure of Great Meadow Road beneath the bridge to repair the steel girders, which may occur during construction of this trail project. It is expected that coordination with these contractors regarding the construction schedule, access, storage areas and site logistics will be required.

The cost of any required coordination is included in the general cost of the contract, and coordination is not just cause for extensions to the time of completion for work assignments unless approved by the Town Engineer.

26. Demobilization and Project Close-Out

The Contractor is responsible for completing demobilization of all vehicles, equipment and materials, and coordination with the Town and State of Connecticut for close-out of the project, including preparation and submission of all required forms and documentation, prior to the expiration of the contract, unless amended by Change Orders.

27. Critical Habitats

Based on Natural Diversity Data Base (NDDB) Determination Number 202409488, a critical habitat is located near the project area with populations of State Special Concern Northern Leopard Frog (Rana Pipiens). Do not disturb, convert or alter any wetland or floodplain forest habitat in areas not shown on the plans. If this species is encountered during construction, stop work and notify the Construction Inspector so a report can be submitted to the CT DEEP. An additional site review and restrictions or conditions may be required to remain in compliance with certain state permits.

BID FORMS C-1

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004) Bid No. 2026-01

Bid Opening: July 29, 2026 at 2:00 p.m.

Finance Department Town Hall

Bidder/Company Name: ______________________________________________

Bidder/Company Address: ______________________________________________

Having carefully examined the Invitation to Bid including the Contract Plans, Specifications, Details, Appendices and Exhibits for the furnishing of all materials, equipment, tools, labor and incidentals necessary to complete the Work known as “HERITAGE WAY TRAIL IMPROVEMENTS ALONG GREAT MEADOW ROAD AND MARSH STREET - PHASES 1 AND 2 (LOTCIP Project Nos.

L159-0003 & L159-0004)”, as well as having carefully examined the site and having satisfied himself/herself as to conditions affecting the proposed Work and all Addenda issued by the Town prior to the date of opening of Bids, the undersigned proposes to complete all Work on the Contract Drawings and as described in the Contract Specifications, for the lump sum and unit prices for the Work, in place, for the following items and quantities.

Bidder acknowledges receipt of the following addenda:

No._______, dated______________________, 20____

In accordance with the Town of Wethersfield’s specifications and details, the undersigned agrees to supply the following:

ITEM No. ITEM QUANTITY UNIT UNIT PRICE TOTAL COST

0201001 CLEARING AND

GRUBBING

1 LS $ __________ $ _______________

0202000 EARTH EXCAVATION 2998 CY $ __________ $ _______________

0202501 CUT CONCRETE

PAVEMENT

24 LF $ __________ $ _______________

0202529 CUT BITUMINOUS

CONCRETE PAVEMENT

5357 LF $ __________ $ _______________

BID FORMS C-2

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004)

0209001 FORMATION OF

SUBGRADE

7216 SY $ __________ $ _______________

0211000 ANTI-TRACKING PAD 82 SY $ __________ $ _______________

0216000 PERVIOUS STRUCTURE

BACKFILL

27 CY $ __________ $ _______________

0219001 SEDIMENTATION

CONTROL SYSTEM

2703 LF $ __________ $ _______________

0219011A SEDIMENT CONTROL

SYSTEM AT CATCH

BASIN

15 EA $ __________ $ _______________

0304002 PROCESSED AGGREGATE

BASE

1609 CY $ __________ $ _______________

0409001 FINE MILLING OF

BITUMINOUS CONCRETE

(0" TO 4")

389 SY $ __________ $ _______________

0406170 HMA S1 404 TON $ __________ $ _______________

0406171 HMA S0.5 311 TON $ __________ $ _______________

0406172 HMA S0.375 596 TON $ __________ $ _______________

0406173 HMA S0.25 366 TON $ __________ $ _______________

0406238 NON-TRACKING

ASPHALT TACK COAT

530 GAL $ __________ $ _______________

0406999A ASPHALT ADJUSTMENT

COST

1 EST $ 10,000.00 $ 10,000.00

0505001 STRAIGHT ENDWALL 19 CY $ __________ $ _______________

0586703 CONVERT CATCH BASIN

TO MANHOLE

8 EA $ __________ $ _______________

0586001.10 TYPE 'C' CATCH BASIN -

0' - 10' DEEP

11 EA $ __________ $ _______________

0586003.10 TYPE 'C' CATCH BASIN

DOUBLE GRATE TYPE 1 -

0' - 10' DEEP

1 EA $ __________ $ _______________

0586701 CONVERT CATCH BASIN

TO TYPE 'C-L' CATCH

BASIN

1 EA $ __________ $ _______________

0586790.10 REMOVE DRAINAGE

STRUCTURE - 0' - 10'

DEEP

6 EA $ __________ $ _______________

0601020A STAMPED CONCRETE 615 SF $ __________ $ _______________

BID FORMS C-3

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004)

0653001 CLEAN EXISTING CATCH

BASIN

11 EA $ __________ $ _______________

0686000.12 12" R.C. PIPE - 0' -10' DEEP 80 LF $ __________ $ _______________

0686000.48 48" R.C. PIPE - 0' -10' DEEP 30 LF $ __________ $ _______________

0686950.10 REMOVE EXISTING PIPE -

0' - 10' DEEP

36 LF $ __________ $ _______________

0703012 MODIFIED RIPRAP 227 CY $ __________ $ _______________

0755009 GEOTEXTILE 623 SY $ __________ $ _______________

0811003 PRECAST CONCRETE

CURBING

3377 LF $ __________ $ _______________

0811101 PRECAST CONCRETE

PARK CURBING

15 LF $ __________ $ _______________

0815001 BITUMINOUS CONCRETE

LIP CURBING

1260 LF $ __________ $ _______________

0906203A SPLIT RAIL FENCE 2098 LF $ __________ $ _______________

0906220A SPLIT RAIL FENCE

FOUNDATION

111 EA $ __________ $ _______________

0909500A TIMBER BEAM RAIL 152 LF $ __________ $ _______________

0910300 METAL BEAM RAIL (R-B

MASH)

1260 LF $ __________ $ _______________

0911924 R-B END ANCHORAGE -

TYPE II

4 EA $ __________ $ _______________

0912503 REMOVE METAL BEAM

RAIL

2373 LF $ __________ $ _______________

0913000 REMOVE EXISTING

FENCE

452 LF $ __________ $ _______________

0913001 4' CHAIN LINK FENCE 521 LF $ __________ $ _______________

0913850A ORANGE SAFETY FENCE 126 LF $ __________ $ _______________

0918001 THREE-CABLE GUIDE

RAILING (I BEAM POSTS)

94 LF $ __________ $ _______________

0918011 END ANCHORAGE - TYPE

I

1 EA $ __________ $ _______________

0921001 CONCRETE SIDEWALK 1257 SF $ __________ $ _______________

0921005 CONCRETE SIDEWALK

RAMP

1938 SF $ __________ $ _______________

BID FORMS C-4

Great Meadow Road and Marsh Street Phases 1 & 2 (LOTCIP Nos. L159-0003 & 0004)

0921048 DETECTABLE WARNING

SURFACE

238 SF $ __________ $ _______________

0921049 DETECTABLE WARNING

SURFACE (CAST IRON)

90 SF $ __________ $ _______________

0922500 BITUMINOUS CONCRETE

DRIVEWAY

(COMMERCIAL)

133 SY $ __________ $ _______________

0922501 BITUMINOUS CONCRETE

DRIVEWAY

65 SY $ __________ $ _______________

0922999A COLORED PAVEMENT

COATING

834 SY $ __________ $ _______________

0924002 CONCRETE DRIVEWAY

RAMP

5 CY $ __________ $ _______________

0944000A FURNISH AND PLACING

TOPSOIL

5735 SY $ __________ $ _______________

0949000 WOOD CHIP MULCH 19 SY $ __________ $ _______________

0949606A ROOT BARRIER 1070 LF $ __________ $ _______________

0949308 CERCIS CANADENSIS,

EASTERN REDBUD, 2" - 2

1/2" CAL. B .B.

4 EA $ __________ $ _______________

0949853 CORNUS KOUSA, KOUSA

DOGWOOD 2" - 2 1/2"

CAL. B.B.

4 EA $ __________ $ _______________

0949942 GLEDITSIA

TRIACANTHOS…