030ADV25R0008 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0002 02-18-2025

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders 030ADV25R0008

X

X X

See CONTINUATION Page

The purpose of this amendment is to answer questions submitted by potential offerors.

See Section J for Attachment J4 - Pre-proposal Q&A.

See Section C for Revised SOW.

See Section J for Updated Attachment J1 - DA2 Bluetooth Remote Control Specification.

See Section J for Updated Attachment J2 - Pricing Schedule List.

Robinson, James

030ADV25R0008 0002 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

PROTOTYPE DEVELOPMENT AND MANUFACTURING OF DA-2 REMOTE CONTROL

1. OVERVIEW / BACKGROUND. The Library of Congress (Library) and the National Library Service for Blind and Print Disabled (NLS) provide Digital Talking Books (DTBs) at no costs to Library patrons who are blind, visually impaired and/or have other reading/visual/print disabilities. NLS patrons currently reside in over 34 countries of the world with the majority of patrons who are outside the United States concentrated in Mexico, Canada, Israel, UK, New Zealand, Australia and Germany.

The Digital Talking Book Machine (DTBM) is a specialized device designed to play Digital Talking Books (DTBs) which are audio recordings of books, magazines or other written materials. These devices are primarily developed for individuals with visual impairments or other reading disabilities by offering an accessible way to consume literature and other print information. The current version of the DTBM is also called the DA-2. The DA-2 is an audio book player that plays pre-recorded or synthesized audio versions of books and other literature with key features including audio playback options, accessibility (buttons, menus, large print, voice-guided menus), digital bookmarking, navigation (touchscreens), USB ports, headphone jacks, internet connectivity options, built-in speakers and so on.

The DA-2 audio book player does not have a handheld remote-control device to operate it which would be tremendously benefit Library patrons. The DA-2 audio book player supports Bluetooth connectivity and because of this the Library has determined that Bluetooth technology is the most suitable for the needs of its patrons. The Library requires contractor support for the development, prototyping and manufacturing of new handheld remote-control devices with Bluetooth technology for the DA-2 audio book player.

2. SCOPE. This contract is for the development, prototyping and manufacturing of a handheld remote-control device with Bluetooth technology for the DA-2 DTBM. The handheld remote control will enable the Library patrons to operate the DA-2 audio book player wirelessly via Bluetooth. The contractor shall be responsible for designing, developing and producing a prototype, as well as mass manufacturing of the handheld wireless remote-control device with Bluetooth technology tailored for the DA-2 audio book player. This work will encompass non-recurring engineering, design, development, prototyping, product enhancements and large-scale production. The contractor shall deliver a handheld wireless remote-control device with Bluetooth technology that meets and/or exceeds capabilities outlined in Attachment J1, Technical Specifications & Production Requirements document.

3. REQUIREMENTS:

3.1. NON-RECURRING ENGINEERING PHASE (3.1.1 – 3.1.7)

Non-recurring engineering (NRE) phase is made up of the following sections.

- Design Drawings (3.1.1.)

- Specifications Reporting (3.1.2.)

- Product Certifications (3.1.4.)

- Engineering Change Control (3.1.5.)

- Technical Data Package (3.1.6.)

- Quality Control Procedures (3.1.7.)

3.1.1.DESIGN DRAWINGS. The Contractor shall deliver remotes that meet or exceed the specifications outlined in Attachment 1 of this contract. The contractor shall provide detailed drawings and specifications as part of the NRE activities for the production and prototyping of the handheld Bluetooth wireless remote-control for use with the DA-2 items in order to meet compliance with these specifications. The required drawings are as follows:

1. Mechanical Design Drawings:

a. Maintenance of CAD files and technical data package,

b. 3D CAD models (OnShape) format of system components

c. 2D Mechanical Drawings

d. Exploded View Diagrams as part of the CAD package

2. Electrical and Circuit Design Drawings:

a. Electronic Schematics

b. PCB Gerber Data

3. Assembly Drawings:

a. Manufacturing Assembly Drawings

b. Component Placement Drawings

3.1.2. SPECIFICATIONS REPORTING. Specifications are outlined in Attachment 1 of this contract.

The Contractor shall provide a specifications report that outlines the following:

1. The Contractor shall provide a report on how functional specifications of the device meet or exceed the Specifications in Attachment 1. The following functional specifications must be reported on

a. Bluetooth RF specifications

b. Operating Temperature

c. Operating Distance

d. Key life expectancy

e. Battery Life

2. Material Specifications (also outlined as minimum specifications in Attachment J1):

a. Enclosure Material Specifications

b. PCB Material Specifications

c. Component Specifications

3.1.3. PRODUCT CERTIFICATIONS.

1. 47 CFR Part 15 Subpart B – Unintentional Radiators: The contractor shall obtain certification under 47

CFR Part 15 Subpart B of the Code of Federal Regulations for unintentional radiators required for the devices to operate in the United States.

2. Wireless Communication and Technology Certifications: The contractor shall ensure the product complies with all wireless certifications required for the operation of the handheld Bluetooth wireless remote-control as a consumer electronic device.

3. Bluetooth SIG Certification: The contractor shall obtain Bluetooth SIG certification to be able to operate the device using Bluetooth technology.

4. Certification Reporting: The contractor shall report required certifications in writing via email to the Contracting Officer Representative (COR) within 90 calendar days from the start of the Period of Performance (POP) date.

5. International Certifications: The contractor shall ensure the product complies with all equivalent international certifications in foreign countries where the handheld Bluetooth wireless remote-control devices will be used by Library patrons to ensure compliance with any and all international laws and/or regulations. Equivalency includes Electromagnetic Compatibility (EMC), FCC Certification for electromagnetic compatibility and radio frequency compliance, Bluetooth SIG Certification, UL Certification, ADA standards and any other compliance requirements for the purpose of this requirement to ensure products meet regulatory standards.

6. Foreign countries where the remote-control devices will operate and serve NLS patrons include the Mexico, Canada, Israel, UK, New Zealand, Australia and Germany.

7. The contractor shall report all required international certifications in writing via email to the COR within 30 calendar days after COR directs the contractor to obtain required certifications for a given country.

8. UL Certification: The contractor shall obtain UL safety certification for the Bluetooth remote.

9. ADA Guidelines: The remote control shall meet the ADA guidelines for design and shall be ADA compliant.

10. If the certifications change after delivery of the product for small batches of international units, NLS can change the labels at their warehouses.

3.1.4. ENGINEERING CHANGE CONTROL REPORT.

1. Engineering Change Control Report: The contractor shall provide a formal engineering change control report document, the Configuration Control Board (CCB), which is internal to the Contractor, shall be used to track, evaluate, approve and implement changes to the product’s designs, specifications, and production process, which ensures that any configuration changes and/or modifications are thoroughly reviewed and controlled to minimize risk, maintain product quality and avoid unnecessary disruptions. The COR shall provide final approval of the change control report.

2. Engineering Change Requests (ECR) Reporting: The CCB shall produce the ECR report to the COR via email to include documentation of any Engineering Change Requests for any configuration changes and/or modifications of the wireless remote-control system, i.e., prototype, production, or enhanced systems. This document shall be maintained throughout the life of the contract by the Contractor in case there is a component change for the electronics due to market availability, a general design change, or any other factors. While this is being denoted as a deliverable during the NRE period, it is a living deliverable that will need to be updated throughout the life of the contract.

3. The COR will review and approve all ECRs prior to implementing changes within 5 business days.

4. CCB Reporting: The contractor shall provide a CCB report to confirm changes for review and approval by the COR via email within 15 calendar days after COR reviews and approvals of changes before implementation.

3.1.5. TECHNICAL DATA PACKAGE (TDP).

1. Technical Data Package (TDP): The contractor shall provide a comprehensive technical data package:

The full collection of documents, drawings, specifications, and other technical information required to define a product’s design, manufacturing, testing, and maintenance to ensure the product can be manufactured, inspected, and supported consistently throughout its lifecycle for the handheld Bluetooth wireless remote-control system. The technical data package shall consist of all required data, information, and associated documentation for production and quality control of the wireless remote-control system.

1. Key Elements of the Technical Data Package (TDP): The contractor shall provide a technical data package that consist of product and design information, engineering drawings (assembly drawings, 2D/3D drawings), 3D CAD models/files, schematics and circuit diagrams, Bill of Materials (BOM), material process specifications, quality control, software and firmware documentation, regulatory and compliance documentation, testing and inspection documents (verification tests, acceptance tests, test results.) and any other documentation necessary for a complete technical data package.

2. TDP Updates: The contractor shall update the technical data package by maintaining an “as built” record of all development, prototyping, enhancements and manufacturing of the wireless remote-control system.

3. The Contractor shall deliver the TDP via email within 30-calendar days after the completion of each product revision. In addition, the Contractor shall deliver a final TDP within 30-calendar days before the end of the POP to catch any technical changes.

4. The Library shall own all aspects of the technical data package.

3.1.6. QUALITY CONTROL PROCEDURES.

1. Quality control (QC) Procedures: The contractor shall implement a comprehensive set of quality control procedures to ensure the handheld Bluetooth wireless remote control meets all technical specifications, functional requirements, regulatory standards and the requirements of the contract.

2. The contractor shall develop and maintain an effective QC to ensure services are performed in accordance with this contract. The QC shall include procedures to identify, prevent, and ensure nonrecurrence of defective services. The QC program is how the contractor shall comply with the requirements of the contract. Any proposed changes to the quality-control plan during the life of the IDIQ must be submitted, accepted, and executed via formal contract modification.

3. The contractor shall provide the quality control procedure to the COR for approval.

4. The QC is a delivery after award upon acceptance shall be modified into the contract.

3.2. TOOLING, PROTOTYPES, AND TESTING

3.2.1. TOOLING AND EQUIPMENT.

1. The contractor shall develop and provide all required tooling (including mold tools) required to manufacture parts and sub-assemblies, production/test equipment and procedures required to deliver the remote-control system as well as any equipment needed to test components and complete prototype, production, and enhanced wireless remote-control systems.

2. Tooling and Equipment: The contractor shall provide the necessary tooling and equipment to support the development, prototyping, and mass production of the handheld Bluetooth wireless remote control.

3. Property of the Government: All tooling and equipment produced and/or acquired by the contractor shall be the property of the Government and shall be maintained, accounted for and transferred to the Government (location to be specified by the COR) at the end of the contract period of performance. All tooling, pre-production equipment, and all other physical materials created under this contract shall be sent back to NLS when requested.

4. Shipping and Insurance: All shipping expenses, including insurance, to ship items back to the Library shall be paid by the contractor.

3.2.2.TEST SAMPLES UNITS.

1. Test Samples: The contractor shall deliver test samples that do not require complete functionality of the remote controls (but can give NLS a feel for the look and shape, button presses, Bluetooth connectivity [even if not yet to the DA-2], buzzer, sounds, etc.). Full functionality, such as actual Bluetooth connectivity or DA-2 button design, is not required. The purpose of these test samples is to allow NLS to evaluate the overall ergonomic design of the proposed devices and assess their potential for modification to accommodate NLS patrons.

2. During the test sample phase, the contractor shall deliver functional test samples that ensure NLS a thorough evaluation of the design, functionality, and quality of the handheld Bluetooth wireless remote-control devices. The Contractor shall provide 50 test sample units.

3. Delivery of Test Sample Units: Test units shall be delivered to the COR 90 calendar days after the official acceptance of the Technical Data Package (SOW Section 3.1.5).

4. The test samples are not required to have functional electronic PCB components.

5. The Library shall not return the sample items.

3.2.3.PROTOTYPES.

1. The contractor shall deliver prototypes for the handheld Bluetooth wireless remote-control that fully demonstrates the design, functionality and performance characteristics of the final product. The prototypes shall have the full functionality of all electronics. 50 prototypes shall be delivered.

2. The prototypes shall incorporate the approved designs as specified in the technical data package.

3. The contractor shall produce and deliver quality and fully functional prototypes no later than three (3) months following the NLS/BPH testing, inspection and acceptance of the test samples units.

4. The NLS/BPH will conduct internal testing of the prototypes for functionality to ensure they meet and/or exceed all requirements specified under Section C.3 and Attachment 1 - Technical Specifications & Production Requirements.

5. The contractor shall address any changes required as a result of test failures and resubmit prototype samples to NLS/BPH for acceptance.

6. Upon successful completion of testing and acceptance of prototypes, NLS may proceed with ordering production units.

3.3. ENHANCEMENTS.

3.3.1. ENHANCEMENTS OF DEVICES

1. The contractor shall add physical enhancements like Bluetooth, Infrared (IR), hybrid enhancements

(Bluetooth and IR technologies), voice controls and etc., to remote controls with the purpose of upgrading and improve functionality, connectivity, and user experience.

2. These physical enhancements shall be designated for blind and/or visually impaired users to prioritize accessibility, usability, and inclusiveness. These features should cater to the needs of users with limited or no vision.

3. Enhancements may require modifications and/or updates to the drawings and specifications under Sections C.3.1.1 through C.3.1.7.

4. Specific enhancements will require specific negotiations and are not pre-priced.

5. Enhancements must be for the blue-tooth devices provided under this contract and shall be considered to be in-scope.

3.3.2. ELECTROMAGNETIC COMPATIBILITY (EMC) TESTING.

1. Every time there is a change in the electronics brought about through enhancements, the contractor shall conduct EMC testing, a process that evaluates whether electronic devices can operate as intended in their electromagnetic environment without causing or experiencing interference, to ensure that any Bluetooth/Infra-Red technology enhancements ordered by the COR comply with all applicable laws, regulations and codes in the geographic regions where the Bluetooth-enhanced remotes will be used.

2. The COR will specify the countries requiring EMC testing for the remote-control system (refer to the list of countries in Section 1, Overview/Background) in task orders. The costs for any necessary EMC testing shall be included in the task order for Bluetooth enhancements, subject to a determination that the testing costs are fair and reasonable.

3. The pricing shall include all EMC testing.

3.4. FULL PRODUCTION OF UNITS

3.4.1. PRODUCTION OF WIRELESS REMOTE-CONTROL SYSTEM

1. The contractor shall produce and deliver fully functional production units handheld Bluetooth wireless remote-controls for the NLS/BPH digital talking book machine (DTBM) according to Attachment J-1.

2. Individual orders shall order individual quantities of remote controls. However, the first order shall be for 5,000 units.

3. Upon delivery of production lot, the government will perform a random sample test of the remote control to validate its functionality and to determine whether the product meets the specifications required by the contract. In the event that the sample fails the test, the entire lot may be rejected unless a mutually agreed upon solution can be reached to fix the issues that prevented the units from passing the tests.

4. The contractor shall provide test results and verification data for each of the production units delivered to the COR upon inspection and acceptance.

5. The pricing shall include all testing results and verification of data.

6. The contractor shall replace any rejected units at no additional cost to the Library.

7. The test procedures and test result data shall be incorporated into the TDP as defined under Section

3.1.

8. Remote controls shall include two AA batteries, as specified in Attachment J1.

4. CONTRACT PERFORMANCE

4.1. SCHEDULE OF EVENTS/DELIVERABLES

Paragraph reference Description of Event/Deliverable Due date

3.1.1. Design Drawings Within 90 calendar days after

award

3.1.2. Specification Reporting Within 90 calendar days after

award

3.1.3. Product Certifications Within 90 calendar days after

award

3.1.3. International Certifications Within 30 calendar days after

COR directs the contractor to obtain the certificate.

3.1.4. Engineering Change

Control Report

At the end of each month.

3.1.4. Engineer Change Request Report

(ECR)

Continuous throughout contract

3.1.4. Configuration Control Board

(CCB) reporting

Within 15 calendar days after COR approves changes

3.1.5. Technical Data Package (TDP) Delivered via email within 30 calendar days after completion of each product revisions.

3.1.5. Final Technical Data Package

(TDP)

Delivered via email within 30 calendar days before the end of period of performance.

3.1.6. Quality control (QC) Procedures

and Test Plans

Within 7 days after the award must be approved by COR, upon approval the QC shall be modified into the contract.

3.2.1 Return of Tooling and Equipment By the end of the period of performance

3.2.2. Test Samples Units Within 90 calendar days

following COR’s inspection and acceptance of the TDP

3.2.3. Prototypes Within 3 months after approval

of test samples units

3.3.2. Electromagnetic Compatibility

(EMC) Testing

Within 30 calendar days after COR identifies the country where the remote control will operate.

3.4. Full Production of Units After completion of prototype, testing, and NRE phase, ordered remotes shall be delivered within 6 months after being ordered.

3.4. Test Results and Verification of

Data

Upon delivery of the full production units of the wireless remote controls

4.2. Post-Award Orientation (Kick-Off

Meeting)

Within 2-Weeks After Award

4.3. 24-Month Warranty On All Delivered Devices

4.2. Post-Award Orientation (Kick-Off-Meeting)

The contractor shall attend a post-award kickoff meeting to establish clear expectations, define roles and responsibilities, and ensure alignment between the contractor and the Government. This meeting is intended to ensure a successful transition from contract-award phase to contract-performance phase. The meeting agenda shall include:

Project Scope Roles and Responsibilities Technical Specifications and Design Requirements Prototyping and Testing Plan Timeline and Milestones Documentation and Reporting Quality Control (QC) Communication Plan Financial Reporting and invoicing procedures Next Steps and Action Items

4.3. Government Furnished Property

The NLS will provide DA-2 units to be used for development and testing of the remote-control. All government furnished property shall be returned upon completion of the contract.

4.4. Warranty

The warranty shall cover defects in Braille DA-2 remote control device functionality, performance, and adherence to system requirements and specifications. This is intended to ensure that the remote controller devices perform as intended and meet stated requirements within the warranty period. The contractor shall warrant that delivered devices are free from material, workmanship, and construction defects. The contractor shall also warrant that each device shall be fully functional under normal use for at least 24 calendar months from acceptance by NLS. The date the contractor receives notification of a defective unit shall be used as the date for determining if the unit is within the warranty period.

4.5. Key Personnel

The following position(s) are considered key personnel:

1. Project Manager:

1. Oversee development and management of the project plan to align with the contract requirements, including timelines, milestones, and deliverables. The project manager coordinates all phase of the project from design and prototyping to production and delivery. The project manager leads and manages cross-functional teams, including engineers, designers, quality control, personnel and production staff. And the project manager ensures clear communication and collaboration among all stakeholders.

2. Qualifications:

1. Education: Bachelor’s Degree in relevant field

2. Experience: 4-5+ years of experience managing product development, engineering and manufacturing projects, product development.

3. Technical Knowledge: in-depth knowledge of product development, prototyping and manufacturing including handheld Bluetooth remote control devices.

2. Alternate Project Manager:

1. Oversee development and management of the project plan to align with the contract requirements, including timelines, milestones, and deliverables. The alternate project manager coordinates all phase of the project from design and prototyping to production and delivery. The alternate project manager leads and manages cross-functional teams, including engineers, designers, quality control, personnel and production staff. And the alternate project manager ensures clear communication and collaboration among all stakeholders.

2. Qualifications:

1. Education: Bachelor’s Degree in relevant field

2. Experience: 4-5+ years of experience managing product development, engineering and manufacturing projects, product development.

3. Technical Knowledge: in-depth knowledge of product development, prototyping and manufacturing including handheld Bluetooth remote control devices.

030ADV25R0008 0002 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Identifier Description Date Pages

Updated Attachment J1 DA2 Bluetooth Remote Control Specification 02/18/2025 43

Updated Attachment J2 Pricing Schedule List 02/18/2025 1

Attachment J4 Pre-Proposal Q&A Document 02/18/2025 4

End of Document