030ADV25R0008.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

030ADV25R0008 01-24-2025

02-24-2025

5:00PM EST

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through nlsadmin@loc.gov

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

030ADV25R0008

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.3 SUPPLIES OR SERVICES AND PRICES

B.4 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1A LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.227-1 ASSIGNMENT OF COPYRIGHT TO THE LIBRARY OF CONGRESS (DEC 2001)

H.4 52.227-14 RIGHTS IN DATA—GENERAL (MAY 2014)

H.5 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.6 LC52.237-2 CONDUCT OF WORK (MAY 2015)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

030ADV25R0008

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

I.3 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.4 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.5 LC52.216-1 ORDER PLACEMENT – SINGLE AWARD INDEFINITE DELIVERY, INDEFINITE QUANTITY (FEB 2016)

I.6 52.216-18 ORDERING (AUG 2020)

I.7 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.8 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.9 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.10 52.247-22 CONTRACTOR LIABILITY FOR LOSS OF AND/OR DAMAGE TO FREIGHT OTHER THAN HOUSEHOLD

GOODS (APR 1984)

I.11 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.12 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS – BEST VALUE TRADE-OFF (JUL 2016)

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (JUL 2016)

030ADV25R0008 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________

Nonrecurring Engineering, Development, Prototyping and Production of Handheld Bluetooth Wireless Remote-Controls for DA-2 Units & Samples Units See Attachment J2 - Ordering Year Pricing List Contract Period: Base POP Begin: 06-01-2025 POP End: 05-31-2026

0002 1.00 LOT _______________

Production of Handheld Bluetooth Wireless Remote-Controls for DA- 2 Units (Five Year Ordering Period)

Contract Period: Base POP Begin: 06-01-2025 POP End: 05-31-2030

0003 1.00 LOT _______________

Optional Enhancements to the Handheld Bluetooth Wireless Remote-Controls for DA-2 Units (Five Year Ordering Period)

Contract Period: Base POP Begin: 06-01-2025 POP End: 05-31-2030

GRAND TOTAL _______________

030ADV25R0008 Section B

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Single Award Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

(End of Clause)

B.3 SUPPLIES OR SERVICES AND PRICES

1. Contract Minimum / Maximum

Minimum: Nonrecurring Engineering and 5,000 units Maximum: $7,500,000.00

The Library of Congress will order the specified minimum amount under this IDIQ contract. Specific requirements will be identified in individual orders issued under this contract. During the life of this contract, the Government may order items in any quantity up to the specified maximum contract value. The cumulative value of all orders issued under this IDIQ contract shall not exceed the maximum amount specified under the IDIQ contract for the life of the contract. The Government is under no obligation to make further orders after the minimum guaranteed amount is fulfilled.

2. Ordering Years This IDIQ contract is established with Ordering Years instead of Option Year and as such, annual exercising of contract options is not required. The Ordering Years for this Contract are as follows:

All Supplies and Services

Ordering Year I: 06/01/2025 - 05/31/2026

Ordering Year II: 06/01/2026 - 05/31/2027

Ordering Year III: 06/01/2027 - 05/31/2028

Ordering Year IV: 06/01/2028 - 05/31/2029

Ordering Year V: 06/01/2029 - 05/31/2030

Unit prices for all deliverables shall be established by Ordering Year in Attachment J2 – Pricing Schedule. Order prices shall correspond with the Ordering Year prices that are active at the start of the period of performance for that order.

No mixed-year pricing will be utilized. Unit prices for test items, prototypes, and full production units shall be fully burdened. The price for shipping and warranty must be pre-built into the unit prices for the remotes. The pricing shall include all EMC testing, test results, and verification of data which shall be included in the unit price of the items.

B.4 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

The Library does not agree to licensing agreements or any other provisions that attempt to: (1) replace an order as the governing contract; (2) establish new or supplemental payment terms; or, (3) affect the legal relationships of the parties.

Notwithstanding any clauses in this contract or order, or the contractual vehicles against which the order is placed, that establish order of precedence, the rights and obligations provided by this contract or order take precedence over the rights and obligations set forth in any licensing agreements provided to the Library. The Library’s incorporation of a licensing agreement into this contract or order excludes all terms of the licensing agreement that contravene, modify or conflict with the terms of 36 C.F.R. 701.7 available at: https://www.ecfr.gov/cgi-bin/text-idx?SID=87a865ce2bd109313a951a3d477895d8&mc=true&node=se36.3.701_17&rgn=div8.

(End of Clause)

030ADV25R0008 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

PROTOTYPE DEVELOPMENT AND MANUFACTURING OF DA-2 REMOTE CONTROL

1. OVERVIEW / BACKGROUND. The Library of Congress (Library) and the National Library Service for Blind and Print Disabled (NLS) provide Digital Talking Books (DTBs) at no costs to Library patrons who are blind, visually impaired and/or have other reading/visual/print disabilities. NLS patrons currently reside in over 34 countries of the world with the majority of patrons who are outside the United States concentrated in Mexico, Canada, Israel, UK, New Zeeland, Australia and Germany.

The Digital Talking Book Machine (DTBM) is a specialized device designed to play Digital Talking Books (DTBs) which are audio recordings of books, magazines or other written materials. These devices are primarily developed for individuals with visual impairments or other reading disabilities by offering an accessible way to consume literature and other print information. The current version of the DTBM is also called the DA-2. The DA-2 is an audio book player that plays pre-recorded or synthesized audio versions of books and other literature with key features including audio playback options, accessibility (buttons, menus, large print, voice-guided menus), digital bookmarking, navigation (touchscreens), USB ports, headphone jacks, internet connectivity options, built-in speakers and so on.

The DA-2 audio book player does not have a handheld remote-control device to operate it which would be tremendously benefit Library patrons. The DA-2 audio book player supports Bluetooth connectivity and because of this the Library has determined that Bluetooth technology is the most suitable for the needs of its patrons. The Library requires contractor support for the development, prototyping and manufacturing of new handheld remote-control devices with Bluetooth technology for the DA-2 audio book player.

2. SCOPE. This contract is for the development, prototyping and manufacturing of a handheld remote-control device with Bluetooth technology for the DA-2 DTBM. The handheld remote control will enable the Library patrons to operate the DA-2 audio book player wirelessly via Bluetooth. The contractor shall be responsible for designing, developing and producing a prototype, as well as mass manufacturing of the handheld wireless remote-control device with Bluetooth technology tailored for the DA-2 audio book player. This work will encompass non-recurring engineering, design, development, prototyping, product enhancements and large-scale production. The contractor shall deliver a handheld wireless remote-control device with Bluetooth technology that meets and/or exceeds capabilities outlined in Attachment J1, Technical Specifications & Production Requirements document.

3. REQUIREMENTS:

3.1. NON-RECURRING ENGINEERING PHASE (3.1.1 – 3.1.7)

Non-recurring engineering (NRE) phase is made up of the following sections.

- Design Drawings (3.1.1.)

- Specifications Reporting (3.1.2.)

- Product Certifications (3.1.4.)

- Engineering Change Control (3.1.5.)

- Technical Data Package (3.1.6.)

- Quality Control Procedures (3.1.7.)

3.1.1.DESIGN DRAWINGS. The Contractor shall deliver remotes that meet or exceed the specifications outlined in Attachment 1 of this contract. The contractor shall provide detailed drawings and specifications as part of the NRE activities for the production and prototyping of the handheld Bluetooth wireless remote-control for use with the DA-2 items in order to meet compliance with these specifications. The required drawings are as follows:

1. Mechanical Design Drawings:

a. Maintenance of CAD files and technical data package,

b. 3D CAD models (OnShape) format of system components

c. 2D Mechanical Drawings

d. Exploded View Diagrams as part of the CAD package

2. Electrical and Circuit Design Drawings:

a. Electronic Schematics

b. PCB Gerber Data

3. Assembly Drawings:

a. Manufacturing Assembly Drawings

b. Component Placement Drawings

3.1.2. SPECIFICATIONS REPORTING. Specifications are outlined in Attachment 1 of this contract.

The Contractor shall provide a specifications report that outlines the following:

1. The Contractor shall provide a report on how functional specifications of the device meet or exceed the Specifications in Attachment 1. The following functional specifications must be reported on

a. Bluetooth RF specifications

b. Operating Temperature

c. Operating Distance

d. Key life expectancy

e. Battery Life

2. Material Specifications (also outlined as minimum specifications in Attachment J1):

a. Enclosure Material Specifications

b. PCB Material Specifications

c. Component Specifications

3.1.3. PRODUCT CERTIFICATIONS.

1. 47 CFR Part 15 Subpart B – Unintentional Radiators: The contractor shall obtain certification under 47

CFR Part 15 Subpart B of the Code of Federal Regulations for unintentional radiators required for the devices to operate in the United States.

2. Wireless Communication and Technology Certifications: The contractor shall ensure the product complies with all wireless certifications required for the operation of the handheld Bluetooth wireless remote-control as a consumer electronic device.

3. Bluetooth SIG Certification: The contractor shall obtain Bluetooth SIG certification to be able to operate the device using Bluetooth technology.

4. Certification Reporting: The contractor shall report required certifications in writing via email to the Contracting Officer Representative (COR) within 90 calendar days from the start of the Period of Performance (POP) date.

5. International Certifications: The contractor shall ensure the product complies with all equivalent international certifications in foreign countries where the handheld Bluetooth wireless remote-control devices will be used by Library patrons to ensure compliance with any and all international laws and/or regulations. Equivalency includes Electromagnetic Compatibility (EMC), FCC Certification for electromagnetic compatibility and radio frequency compliance, Bluetooth SIG Certification, UL Certification, ADA standards and any other compliance requirements for the purpose of this requirement to ensure products meet regulatory standards.

6. Foreign countries where the remote-control devices will operate and serve NLS patrons include the Mexico, Canada, Israel, UK, New Zeeland, Australia and Germany.

7. The contractor shall report all required international certifications in writing via email to the COR within 30 calendar days after COR directs the contractor to obtain the required certifications for a given country.

8. UL Certification: The contractor shall obtain UL safety certification for the Bluetooth remote.

9. ADA Guidelines: The remote control shall meet the ADA guidelines for design and shall be ADA compliant.

3.1.4. ENGINEERING CHANGE CONTROL REPORT.

1. Engineering Change Control Report: The contractor shall provide a formal engineering change control report document, the Configuration Control Board (CCB), which is internal to the Contractor, shall be used to track, evaluate, approve and implement changes to the product’s designs, specifications, and production process, which ensures that any configuration changes and/or modifications are thoroughly reviewed and controlled to minimize risk, maintain product quality and avoid unnecessary disruptions. The COR shall provide final approval of the change control report.

2. Engineering Change Requests (ECR) Reporting: The CCB shall produce the ECR report to the COR via email to include documentation of any Engineering Change Requests for any configuration changes and/or modifications of the wireless remote-control system, i.e., prototype, production, or enhanced systems. This document shall be maintained throughout the life of the contract by the Contractor in case there is a component change for the electronics due to market availability, a general design change, or any other factors. While this is being denoted as a deliverable during the NRE period, it is a living deliverable that will need to be updated throughout the life of the contract.

3. The COR will review and approve all ECRs prior to implementing changes within 5 business days.

4. CCB Reporting: The contractor shall provide a CCB report to confirm changes for review and approval by the COR via email within 15 calendar days after COR reviews and approvals of changes before implementation.

3.1.5. TECHNICAL DATA PACKAGE (TDP).

1. Technical Data Package (TDP): The contractor shall provide a comprehensive technical data package:

The full collection of documents, drawings, specifications, and other technical information required to define a product’s design, manufacturing, testing, and maintenance to ensure the product can be manufactured, inspected, and supported consistently throughout its lifecycle for the handheld Bluetooth wireless remote-control system. The technical data package shall consist of all required data, information, and associated documentation for production and quality control of the wireless remote-control system.

1. Key Elements of the Technical Data Package (TDP): The contractor shall provide a technical data package that consist of product and design information, engineering drawings (assembly drawings, 2D/3D drawings), 3D CAD models/files, schematics and circuit diagrams, Bill of Materials (BOM), material process specifications, quality control, software and firmware documentation, regulatory and compliance documentation, testing and inspection documents (verification tests, acceptance tests, test results.) and any other documentation necessary for a complete technical data package.

2. TDP Updates: The contractor shall update the technical data package by maintaining an “as built” record of all development, prototyping, enhancements and manufacturing of the wireless remote-control system.

3. The Contractor shall deliver the TDP via email within 30-calendar days after the completion of each product revision. In addition, the Contractor shall deliver a final TDP within 30-calendar days before the end of the POP to catch any technical changes.

4. The Library shall own all aspects of the technical data package.

3.1.6. QUALITY CONTROL PROCEDURES.

1. Quality control (QC) Procedures: The contractor shall implement a comprehensive set of quality control procedures to ensure the handheld Bluetooth wireless remote control meets all technical specifications, functional requirements, regulatory standards and the requirements of the contract.

2. The contractor shall develop and maintain an effective QC to ensure services are performed in accordance with this contract. The QC shall include procedures to identify, prevent, and ensure nonrecurrence of defective services. The QC program is how the contractor shall comply with the requirements of the contract. Any proposed changes to the quality-control plan during the life of the IDIQ must be submitted, accepted, and executed via formal contract modification.

3. The contractor shall provide the quality control procedure to the COR for approval.

4. The QC is a delivery after award upon acceptance shall be modified into the contract.

3.2. TOOLING, PROTOTYPES, AND TESTING

3.2.1. TOOLING AND EQUIPMENT.

1. The contractor shall develop and provide all required tooling (including mold tools) required to manufacture parts and sub-assemblies, production/test equipment and procedures required to deliver the remote-control system as well as any equipment needed to test components and complete prototype, production, and enhanced wireless remote-control systems.

2. Tooling and Equipment: The contractor shall provide the necessary tooling and equipment to support the development, prototyping, and mass production of the handheld Bluetooth wireless remote control.

3. Property of the Government: All tooling and equipment produced and/or acquired by the contractor shall be the property of the Government and shall be maintained, accounted for and transferred to the Government (location to be specified by the COR) at the end of the contract period of performance. All tooling, pre-production equipment, and all other physical materials created under this contract shall be sent back to NLS when requested.

4. Shipping and Insurance: All shipping expenses, including insurance, to ship items back to the Library shall be paid by the contractor.

3.2.2.TEST SAMPLES UNITS.

1. Test Samples: The contractor shall deliver test samples that do not require complete functionality of the remote controls (but can give NLS a feel for the look and shape, button presses, Bluetooth connectivity [even if not yet to the DA-2], buzzer, sounds, etc.). Full functionality, such as actual Bluetooth connectivity or DA-2 button design, is not required. The purpose of these test samples is to allow NLS to evaluate the overall ergonomic design of the proposed devices and assess their potential for modification to accommodate NLS patrons.

2. During the test sample phase, the contractor shall deliver functional test samples that ensure NLS a thorough evaluation of the design, functionality, and quality of the handheld Bluetooth wireless remote-control devices. The Contractor shall provide 50 test sample units.

3. Delivery of Test Sample Units: Test units shall be delivered to the COR 90 calendar days after the official acceptance of the Technical Data Package (SOW Section 3.1.5).

4. The test samples are not required to have functional electronic PCB components.

5. The Library shall not return the sample items.

3.2.3.PROTOTYPES.

1. The contractor shall deliver prototypes for the handheld Bluetooth wireless remote-control that fully demonstrates the design, functionality and performance characteristics of the final product. The prototypes shall have the full functionality of all electronics. 50 prototypes shall be delivered.

2. The prototypes shall incorporate the approved designs as specified in the technical data package.

3. The contractor shall produce and deliver quality and fully functional prototypes no later than three (3) months following the NLS/BPH testing, inspection and acceptance of the test samples units.

4. The NLS/BPH will conduct internal testing of the prototypes for functionality to ensure they meet and/or exceed all requirements specified under Section C.3 and Attachment 1 - Technical Specifications & Production Requirements.

5. The contractor shall address any changes required as a result of test failures and resubmit prototype samples to NLS/BPH for acceptance.

6. Upon successful completion of testing and acceptance of prototypes, NLS may proceed with ordering production units.

3.3. ENHANCEMENTS.

3.3.1. ENHANCEMENTS OF DEVICES

1. The contractor shall add physical enhancements like Bluetooth, Infrared (IR), hybrid enhancements

(Bluetooth and IR technologies), voice controls and etc., to remote controls with the purpose of upgrading and improve functionality, connectivity, and user experience.

2. These physical enhancements shall be designated for blind and/or visually impaired users to prioritize accessibility, usability, and inclusiveness. These features should cater to the needs of users with limited or no vision.

3. Enhancements may require modifications and/or updates to the drawings and specifications under Sections C.3.1.1 through C.3.1.7.

4. Specific enhancements will require specific negotiations and are not pre-priced.

5. Enhancements must be for the blue-tooth devices provided under this contract and shall be considered to be in-scope.

3.3.2. ELECTROMAGNETIC COMPATIBILITY (EMC) TESTING.

1. Every time there is a change in the electronics brought about through enhancements, the contractor shall conduct EMC testing, a process that evaluates whether electronic devices can operate as intended in their electromagnetic environment without causing or experiencing interference, to ensure that any Bluetooth/Infra-Red technology enhancements ordered by the COR comply with all applicable laws, regulations and codes in the geographic regions where the Bluetooth-enhanced remotes will be used.

2. The COR will specify the countries requiring EMC testing for the remote-control system (refer to the list of countries in Section 1, Overview/Background) in task orders. The costs for any necessary EMC testing shall be included in the task order for Bluetooth enhancements, subject to a determination that the testing costs are fair and reasonable.

3. The pricing shall include all EMC testing.

3.4. FULL PRODUCTION OF UNITS

3.4.1. PRODUCTION OF WIRELESS REMOTE-CONTROL SYSTEM

1. The contractor shall produce and deliver fully functional production units handheld Bluetooth wireless remote-controls for the NLS/BPH digital talking book machine (DTBM) according to Attachment J-1.

2. Individual orders shall order individual quantities of remote controls. However, the first order shall be for 5,000 units.

3. Upon delivery of production lot, the government will perform a random sample test of the remote control to validate its functionality and to determine whether the product meets the specifications required by the contract. In the event that the sample fails the test, the entire lot may be rejected unless a mutually agreed upon solution can be reached to fix the issues that prevented the units from passing the tests.

4. The contractor shall provide test results and verification data for each of the production units delivered to the COR upon inspection and acceptance.

5. The pricing shall include all testing results and verification of data.

6. The contractor shall replace any rejected units at no additional cost to the Library.

7. The test procedures and test result data shall be incorporated into the TDP as defined under Section

3.1.

8. Remote controls shall include two AA batteries, as specified in Attachment J1.

4. CONTRACT PERFORMANCE

4.1. SCHEDULE OF EVENTS/DELIVERABLES

Paragraph reference Description of Event/Deliverable Due date

3.1.1. Design Drawings Within 90 calendar days after

award

3.1.2. Specification Reporting Within 90 calendar days after

award

3.1.3. Product Certifications Within 90 calendar days after

award

3.1.3. International Certifications Within 30 calendar days after

COR directs the contractor to obtain the certificate.

3.1.4. Engineering Change

Control Report

At the end of each month.

3.1.4. Engineer Change Request Report

(ECR)

Continuous throughout contract

3.1.4. Configuration Control Board

(CCB) reporting

Within 15 calendar days after COR approves changes

3.1.5. Technical Data Package (TDP) Delivered via email within 30 calendar days after completion of each product revisions.

3.1.5. Final Technical Data Package

(TDP)

Delivered via email within 30 calendar days before the end of period of performance.

3.1.6. Quality control (QC) Procedures

and Test Plans

Within 7 days after the award must be approved by COR, upon approval the QC shall be modified into the contract.

3.2.1 Return of Tooling and Equipment By the end of the period of performance

3.2.2. Test Samples Units Within 90 calendar days

following COR’s inspection and acceptance of the TDP

3.2.3. Prototypes Within 3 months after approval

of test samples units

3.3.2. Electromagnetic Compatibility

(EMC) Testing

Within 30 calendar days after COR identifies the country where the remote control will operate.

3.4. Full Production of Units After completion of prototype, testing, and NRE phase, ordered remotes shall be delivered within 6 months after being ordered.

3.4. Test Results and Verification of

Data

Upon delivery of the full production units of the wireless remote controls

4.2. Post-Award Orientation (Kick-Off

Meeting)

Within 2-Weeks After Award

4.3. 24-Month Warranty On All Delivered Devices

4.2. Post-Award Orientation (Kick-Off-Meeting)

The contractor shall attend a post-award kickoff meeting to establish clear expectations, define roles and responsibilities, and ensure alignment between the contractor and the Government. This meeting is intended to ensure a successful transition from contract-award phase to contract-performance phase. The meeting agenda shall include:

Project Scope Roles and Responsibilities Technical Specifications and Design Requirements Prototyping and Testing Plan Timeline and Milestones Documentation and Reporting Quality Control (QC) Communication Plan Financial Reporting and invoicing procedures Next Steps and Action Items

4.3. Government Furnished Property

The NLS will provide DA-2 units to be used for development and testing of the remote-control. All government furnished property shall be returned upon completion of the contract.

4.4. Warranty

The warranty shall cover defects in Braille DA-2 remote control device functionality, performance, and adherence to system requirements and specifications. This is intended to ensure that the remote controller devices perform as intended and meet stated requirements within the warranty period. The contractor shall warrant that delivered devices are free from material, workmanship, and construction defects. The contractor shall also warrant that each device shall be fully functional under normal use for at least 24 calendar months from acceptance by NLS. The date the contractor receives notification of a defective unit shall be used as the date for determining if the unit is within the warranty period.

4.5. Key Personnel

The following position(s) are considered key personnel:

1. Project Manager:

1. Oversee development and management of the project plan to align with the contract requirements, including timelines, milestones, and deliverables. The project manager coordinates all phase of the project from design and prototyping to production and delivery. The project manager leads and manages cross-functional teams, including engineers, designers, quality control, personnel and production staff. And the project manager ensures clear communication and collaboration among all stakeholders.

2. Qualifications:

1. Education: Bachelor’s Degree in relevant field

2. Experience: 4-5+ years of experience managing product development, engineering and manufacturing projects, product development.

3. Technical Knowledge: in-depth knowledge of product development, prototyping and manufacturing including handheld Bluetooth remote control devices.

2. Alternate Project Manager:

1. Oversee development and management of the project plan to align with the contract requirements, including timelines, milestones, and deliverables. The alternate project manager coordinates all phase of the project from design and prototyping to production and delivery. The alternate project manager leads and manages cross-functional teams, including engineers, designers, quality control, personnel and production staff. And the alternate project manager ensures clear communication and collaboration among all stakeholders.

2. Qualifications:

1. Education: Bachelor’s Degree in relevant field

2. Experience: 4-5+ years of experience managing product development, engineering and manufacturing projects, product development.

3. Technical Knowledge: in-depth knowledge of product development, prototyping and manufacturing including handheld Bluetooth remote control devices.

030ADV25R0008 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

Product unit sample lots shall be delivered to the following location:

Library of Congress National Library Service for the Blind and Print Disabled (NLS) Channel Design and Deployment Section ATTN: Shahriar Shafaat 101 Independence Ave., S.E. (mail stop #4960) Washington, D.C. 20540-4960

Bulk units shall be delivered to the following location:

MSCW

Attn: Joe Ballard 250 N 1950 W, Suite D Salt Lake City Ut 84116-7904 Phone: (801)715-6783

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number,

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

030ADV25R0008 Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance under this contract will be in accordance with paragraph (a) Inspection and Acceptance of FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Nov 2023).

030ADV25R0008 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.1.1. PLACE OF PERFORMANCE

The work performed under the contract shall be performed at the contractor’s facility.

F.1.2 PERIOD OF PERFORMANCE

The overall period of performance shall be as stated in section B.

F.1.3. HOURS OF OPERATION

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

030ADV25R0008 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Robinson, James Address: Contracts & Grants Directorate Library of Congress Washington DC 20540-9411 Phone: (202) 707-9053 Email: jarobinson@loc.gov

Library Contract Specialist: Kinlay, Brenda Address: Contracts & Grants Directorate Library of Congress Washington DC 20540-9411 Phone: (202) 707-9354 Email: bkinlay@loc.gov

Library Contracting Officer Representative: To be provided at contract award Address: To be provided at contract award Phone: To be provided at contract award Email: To be provided at contract award

Contractor Contract Administrator: To be provided at contract award Address: To be provided at contract award Phone: To be provided at contract award Email: To be provided at contract award

G.2 LC52.232-1A LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

The Contractor must prepare and submit invoices electronically to: nlsadmin@loc.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing.

(End of Clause)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery and successful performance of supplies and services stated described in Section C, and after COR acceptance of the work, pursuant to the standards and acceptance criteria defined in this contract and at the unit price in Section B of this contract. Invoices must breakdown cost of each item and reference the current task order number.

030ADV25R0008 Section G

030ADV25R0008 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.227-1 ASSIGNMENT OF COPYRIGHT TO THE LIBRARY OF CONGRESS (DEC 2001)

The Contractor hereby transfers and assigns to the Library any and all rights in the works produced under the contract including but not limited to copyrights. As the sole owner of the works produced under the contract, the Library will exercise all exclusive rights in the works, including but not limited to the right to distribute the works, consistent with the Library’s ownership rights, including copyrights.

The parties agree that the Contractor or third parties own the copyright in any restricted computer software (including both source code and binary code) not first produced in the performance of this contract but used to perform this contract (such software is hereinafter referred to in this clause as the "Work"). In accordance with FAR 52.227- 14(c)(2)(ii), the Contractor hereby grants to the U.S. Government, and other acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license in the Work to reproduce, prepare derivative works from, and perform publicly and display publicly (but not distribute copies to the public) by or on behalf of the Government. Upon termination or expiration of this Contract, the Contractor shall provide the Library of Congress with a complete copy of the Work (including both source code and binary code) necessary to exercise these licensed rights.

The Contractor warrants that it has the full authority to license the Work in the manner described above and that the Government's use of the Work as contemplated in this license will not infringe any third party's copyrights and/or related rights. The Contractor shall indemnify and save harmless the Government from and against any and all claims, lawsuits, actions, damages, loss, costs, and expenses (including attorneys' fees), and demands, that in any manner result from or relate to Contractor's breach of this warranty. This indemnification is binding on Contractor's affiliates, assigns, and successors in interest.

The contractor must include a similar clause into any subcontract under this contract.

(End of Clause)

H.4 52.227-14 RIGHTS IN DATA—GENERAL (MAY 2014)

(a) Definitions. As used in this clause—

"Computer database" or "database" means a collection of recorded information in a form capable of, and for the purpose of, being stored in, processed, and operated on by a computer. The term does not include computer software.

"Computer software"—

(1) Means

(i) Computer programs that comprise a series of instructions, rules, routines, or statements, regardless of the media in which recorded, that allow or cause a computer to perform a specific operation or series of operations; and

(ii) Recorded information comprising source code listings, design details, algorithms, processes, flow charts, formulas, and related material that would enable the computer program to be produced, created, or compiled.

(2) Does not include computer databases or computer software documentation.

"Computer software documentation" means owner's manuals, user's manuals, installation instructions, operating instructions, and other similar items, regardless of storage medium, that explain the capabilities of the computer software or provide instructions for using the software.

"Data" means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost or pricing, or management information.

"Form, fit, and function data" means data relating to items, components, or processes that are sufficient to enable physical and functional interchangeability, and data identifying source, size, configuration, mating and attachment characteristics, functional characteristics, and performance requirements. For computer software it means data identifying source, functional characteristics, and performance requirements but specifically excludes the source code, algorithms, processes, formulas, and flow charts of the software.

"Limited rights" means the rights of the Government in limited rights data as set forth in the Limited Rights Notice of paragraph (g)(3) if included in this clause.

"Limited rights data" means data, other than computer software, that embody trade secrets or are commercial or financial and confidential or privileged, to the extent that such data pertain to items, components, or processes developed at private expense, including minor modifications.

"Restricted computer software" means computer software developed at private expense and that is a trade secret, is commercial or financial and confidential or privileged, or is copyrighted computer software, including minor modifications of the computer software.

"Restricted rights", as used in this clause, means the rights of the Government in restricted computer software, as set forth in a Restricted Rights Notice of paragraph (g) if included in this clause, or as otherwise may be provided in a collateral agreement incorporated in and made part of this contract, including minor modifications of such computer software.

"Technical data", means recorded information (regardless of the form or method of the recording) of a scientific or technical nature (including computer databases and computer software documentation). This term does not include computer software or financial, administrative, cost or pricing, or management data or other information incidental to contract administration. The term includes recorded information of a scientific or technical nature that is included in computer databases. (See 41 U.S.C. 116).

"Unlimited rights" means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so.

(b) Allocation of rights.

(1) Except as provided in paragraph (c) of this clause, the Government shall have unlimited rights in—

(i) Data first produced in the performance of this contract;

(ii) Form, fit,…